Brother DCP-8040 User manual

DCP-8040
DCP-8045D
USER’S GUIDE
Version B

i

ii
Safety precautions
To use the DCP safely
Save these instructions for later reference.
WARNING
There are high voltage
electrodes inside the machine.
Before you clean the DCP or
clear a paper jam, make sure
you have unplugged the power
cord from the power outlet.
(Example for U.K.)
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
(Example for U.K.)
After you use the DCP, some internal parts are extremely HOT!
To prevent injuries, be careful not to put your fingers in the area shown in
the illustration.
To prevent injuries, be careful
not to put your hands on the
edge of the DCP under the
document cover.
To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.

iii
■When you move the DCP, grasp the side handholds that are
under the scanner. Do NOT carry the DCP by holding it at the
bottom.
■Install equipment with a power cord near a socket/outlet that is
easily accessible.
■Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.
Caution
■Lightning and power surges can damage this product! There may
be a remote risk of electric shock from lightning. We recommend
that you use a quality surge protection device on the AC power
line, or unplug the line during a lightning storm.
To prevent injuries, be careful not to put
your fingers in the area shown in the
illustration.

iv
Choosing a location
Place your DCP on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the DCP near a telephone socket and a
standard, grounded power outlet. Choose a location where the
temperature remains between 10° and 32.5°C.
Caution
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the DCP to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your DCP to electrical outlets controlled by wall
switches or automatic timers.
■Disruption of power can wipe out information in the DCP’s
memory.
■Do not connect your DCP to electrical outlets on the same circuit
as large appliances or other Equipment that might disrupt the
power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

v
Table of Contents
1
Introduction ..........................................................................1-1
Using this Guide ............................................................... 1-1
Finding information................................................. 1-1
Symbols used in this Guide.................................... 1-1
DCP part names and operations ................................ 1-2
Control panel overview ..................................................... 1-6
Status LED indications ...............................................1-8
Inserting Originals for copying (and scanning) ............... 1-10
Using the ADF (automatic document feeder) ........... 1-10
Using the scanner glass ........................................... 1-12
2
Paper .....................................................................................2-1
About paper ...................................................................... 2-1
Type and size of paper ............................................... 2-1
Recommended paper ................................................. 2-1
Choosing acceptable paper.............................................. 2-2
Paper capacity of the paper trays........................... 2-3
Paper specifications for each paper tray ................ 2-4
How to load paper ......................................................2-5
To load paper or other media in the paper tray ...... 2-5
To load paper or other media in the manual
feed tray (For DCP-8040) ................................... 2-7
To load paper or other media in the multi-purpose
tray (MP tray) (For DCP-8045D) ........................ 2-9
To use Automatic Duplexing for copy and
print operations (For DCP-8045D) ....................... 2-11
3
On-screen programming ..................................................... 3-1
User-friendly programming ............................................... 3-1
Menu table.................................................................. 3-1
Navigation keys ................................................................ 3-2
Key Operations table ...................................................... 3-11
4
Getting started .....................................................................4-1
General Setup ..................................................................4-1
Setting the Paper Type...............................................4-1
Setting the Paper Size................................................ 4-3
Setting the Beeper Volume......................................... 4-4
Toner Save................................................................. 4-4
Sleep Time ................................................................. 4-5
Turning off the Scanner Lamp .................................... 4-5

vi
Power Save ................................................................4-6
Setting the Tray Use for Copy mode .......................... 4-7
Setting the LCD Contrast............................................4-8
Printing the System Setup List....................................4-8
5
Making copies ......................................................................5-1
Using the DCP as a copier ............................................... 5-1
Printable area ............................................................. 5-1
Temporary copy settings ........................................5-2
Making a single copy from the ADF............................ 5-3
Making multiple copies from the ADF.........................5-3
Single or multiple copies using the scanner glass ......5-4
Out of Memory message ............................................5-5
Using the Copy keys (Temporary settings)....................... 5-6
Enlarge/Reduce..........................................................5-7
Quality (type of document)..........................................5-9
Sorting copies using the ADF .....................................5-9
Contrast ....................................................................5-10
Tray Select................................................................5-11
Duplex/N in 1 ............................................................5-12
Duplex/N in 1 copy....................................................5-14
N in 1 copy............................................................5-14
Poster ...................................................................5-16
Duplex (1 in 1) (For DCP-8045D) .........................5-17
Duplex (2 in 1) and Duplex (4 in 1)
(For DCP-8045D) .............................................5-19
Changing the default copy settings.................................5-20
Quality ......................................................................5-20
Contrast ....................................................................5-20
6
Important information ..........................................................6-1
IEC 60825 Specification ............................................. 6-1
Laser Diode ............................................................6-1
Caution ................................................................... 6-1
For your safety............................................................6-2
Disconnect device....................................................... 6-2
IT power system (For Norway only)........................6-2
LAN connection ...................................................... 6-2
International ENERGY STAR®Compliance Statement ..... 6-2
Ratio interference (220-240V Model Only) ................. 6-3
Important safety instructions.............................................6-4
Trademarks....................................................................... 6-6

vii
7
Troubleshooting and routine maintenance .......................7-1
Troubleshooting ................................................................ 7-1
Error messages .......................................................... 7-1
Document jams...........................................................7-4
Document is jammed in the top of the ADF unit. ....... 7-4
Document is jammed inside the ADF unit. ............. 7-4
Paper jams ................................................................. 7-5
Paper is jammed in the duplex tray
(For DCP-8045D) ............................................... 7-9
If you are having difficulty with your DCP ................. 7-11
Improving the print quality ........................................ 7-14
Packing and shipping the DCP....................................... 7-18
Routine maintenance...................................................... 7-21
Cleaning the scanner................................................ 7-21
Cleaning the printer .................................................. 7-22
Cleaning the drum unit ............................................. 7-23
Replacing the toner cartridge ................................... 7-24
How to replace the toner cartridge ........................... 7-24
Replacing the drum unit............................................ 7-29
Checking the drum life.............................................. 7-32
Page Counter ........................................................... 7-32
8
Optional accessories ...........................................................8-1
Memory board .................................................................. 8-1
Installing the optional memory board.......................... 8-2
Network (LAN) board........................................................ 8-5
Before starting installation ..........................................8-6
Step 1: Hardware installation...................................... 8-6
Step 2: Connecting the NC-9100h to an Unshielded
Twisted Pair 10BASE-T or 100BASE-TX Ethernet
Network .................................................................. 8-9
LED ........................................................................ 8-9
TEST SWITCH ..................................................... 8-10
Paper Tray #2...........................................................8-11
G
Glossary .............................................................................. G-1

viii
S
Specifications ...................................................................... S-1
Product description .......................................................... S-1
General ............................................................................ S-1
Print media....................................................................... S-2
Copy ................................................................................ S-2
Scanner ........................................................................... S-3
Printer .............................................................................. S-4
Interfaces......................................................................... S-4
Computer requirements ................................................... S-5
Consumable items ........................................................... S-6
Network (LAN) board (NC-9100h) ................................... S-7
Optional External Wireless Print/Scan Server
(NC-2200w) .................................................................. S-8
I
Index .......................................................................................I-1

INTRODUCTION 1 - 1
1
Using this Guide
Thank you for buying a Brother Digital Copier Printer (DCP). Your
DCP-8040 or DCP-8045D is simple to use, with LCD screen
instructions to guide you through programming it. You can make the
most of your DCP by taking a few minutes to read this Guide.
Finding information
All the chapter headings and sub-headings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we have used special fonts and
added some of the messages that will appear in the LCD.
Introduction
Bold Bold typeface identifies specific keys on the DCP
control panel.
Italics Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier
New
Courier New typeface identifies the messages on
the LCD of the DCP.
Warnings inform you what to do to avoid possible personal
injury or damage to the DCP.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the DCP.

1 - 2 INTRODUCTION
DCP part names and operations
■Front view
No. Name Description
1(DCP-8040) Manual Feed Tray
(DCP-8045D) Multi-purpose Tray
(MP Tray)
Load paper here.
2Front Cover Release Button Press it to open the front cover.
3Face-down Output Tray Support Flap
with Extension (Support Flap)
Unfold it to prevent the printed paper
from sliding off the DCP.
4Automatic Document Feeder (ADF) Use the ADF unit for multiple page
documents.
5ADF Document Support Extension Place the document here to use the
ADF unit.
6ADF Document
Output Support Flap
7Document Cover
5ADF Document Support
Extension
4Automatic Document Feeder (ADF)
11 Paper Tray (Tray #1)
3Face-down Output Tray
Support Flap with Extension
1 (DCP-8040) Manual Feed Tray
(DCP-8045D) Multi-purpose
Tray (MP Tray)
9Power Switch
10 Front Cover
2Front Cover Release Button
8Control Panel

INTRODUCTION 1 - 3
6ADF Document Output Support Flap Unfold to prevent the scanned pages
from sliding off the DCP.
7Document Cover Open to place the document on the
scanner glass.
8Control Panel Use the keys and display to control
the DCP.
9Power Switch Switch it on or off.
10 Front Cover Open to install a toner cartridge or
drum unit.
11 Paper Tray (Tray #1) Load paper here.
No. Name Description

1 - 4 INTRODUCTION
■Back view
No. Name Description
12 Paper Adjustment Lever for
Duplex Printing
(DCP-8045D)
Use to match your paper size for duplex
printing.
13 Duplex Tray
(DCP-8045D)
Slide out to remove paper jammed inside
the DCP.
14 AC Power Connector Connect the AC Power Cable here.
15 Face-up Output Tray
(Back Output Tray)
Open it when thicker paper is placed in the
MP tray or Manual feed tray.
16 ADF Cover Open to remove paper jammed inside the
ADF unit.
17 USB Interface Connector Connect the USB Cable here.
18 Parallel Interface Connector Connect the Parallel Cable here.
15 Face-up Output Tray
(Back Output Tray)
14 AC Power Connector
13 Duplex Tray
(DCP-8045D)
16 ADF Cover
12 Paper Adjustment Lever
for Duplex Printing
(DCP-8045D)
17 USB Interface
Connector
18 Parallel Interface
Connector

INTRODUCTION 1 - 5
■Inside view (Document cover open)
No. Name Description
19 Document Guidelines Use to center the document on the scanner glass.
20 Glass Strip This is used to scan documents when using the
ADF.
21 Scanner Lock Lever Use to lock/unlock the scanner when relocating the
DCP.
22 Document Cover Open to place the document on the scanner glass.
23 White Film Clean it for good quality copying and scanning.
24 Scanner Glass Place the document to be scanned here.
23 White Film
22 Document Cover
19 Document
Guidelines
20 Glass Strip
24 Scanner Glass
21 Scanner Lock Lever

1 - 6 INTRODUCTION
Control panel overview
DCP-8040 and DCP-8045D have similar control panel keys.
9
2
1 3
1Print keys:
Secure
Lets you print out data saved in
memory by entering your four-digit
password.
Job Cancel
Clears data from the printer
memory.
2Status LED
(Light-Emitting Diode)
The LED will flash and change color
depending on the DCP status.
35-Line Liquid Crystal Display
(LCD)
Displays messages on the screen to
help you to set up and use your
DCP.
4Navigation keys:
Menu
Lets you access the Menu to
program.
Set
Lets you store your settings in the
DCP.
Clear/Back
Deletes entered data or lets you exit
the menu by pressing repeatedly.
or
Press to scroll forward or backward
to a menu selection.
or
Press to scroll through the menus
and options.

INTRODUCTION 1 - 7
9 8
5
3 4
67
5Copy keys
(Temporary Settings):
Enlarge/Reduce
Lets you reduce or enlarge copies
depending upon the ratio you
select.
Contrast
Lets you make a copy that is lighter
or darker than the original.
Quality
Lets you select the copy quality for
your type of original.
Tray Select
You can select which tray you would
like to use for the next copy.
Sort
Lets you sort multiple copies using
the ADF.
N in 1 (For DCP-8040)
N in 1 lets you copy 2 or 4 pages
onto one page.
Duplex/N in 1 (For DCP-8045D)
You can choose Duplex to copy on
both sides of the paper or N in 1 to
copy 2 or 4 pages onto one page.
6Numeric keys
Use the numeric keys to enter the
number of multiple copies (99
maximum).
7Stop/Exit
Stops a copy and scan operation or
exits from the menu.
8Start
Lets you start making copies or
scanning.
9Scan key:
Lets you access Scan mode.

1 - 8 INTRODUCTION
Status LED indications
The Status LED (Light Emitting Diode) will flash and change color
depending on the DCP status.
The LED indications shown in the table below are used in the
illustrations in this chapter.
LED LED status
LED is off.
Green Yellow Red
LED is on.
Green Yellow Red
LED is blinking.
LED DCP status Description
Sleep Mode The power switch is off or the DCP is in Sleep
mode or Power save mode.
Green
Warming Up The DCP is warming up for printing.
Green
Ready The DCP is ready to print.
Yellow
Receiving Data The DCP is either receiving data from the
computer, processing data in memory or
printing data.
Yellow
Data Remaining in
Memory
Print data remains in the DCP memory.

INTRODUCTION 1 - 9
Red
Service error Follow the steps below.
1. Turn off the power switch.
2. Wait a few seconds, and then turn it back on
and try to print again.
If you cannot clear the error and see the same
service call indication after turning the DCP
back on, call your dealer or Brother authorized
service center.
Red
Cover open The cover is open. Close the cover. (See Error
messages on page 7-1.)
Toner empty Replace the toner cartridge with a new one.
(See Replacing the toner cartridge on page
7-24.)
Paper error Put paper in the tray or clear the paper jam.
Check the LCD message. (See Troubleshooting
and routine maintenance on page 7-1.)
Scan lock Check that the scanner lock lever is released.
(See Scanner Lock Lever on page 1-5.)
Others Check the LCD message. (See Troubleshooting
and routine maintenance on page 7-1.)
Out of memory Memory is full. (See Error messages on page
7-1.)
LED DCP status Description

1 - 10 INTRODUCTION
Inserting Originals for copying
(and scanning)
You can copy from either the ADF (automatic document feeder) or
from the scanner glass.
Using the ADF (automatic document feeder)
The automatic document feeder (ADF) can hold up to 50 pages,
feeding each one individually through the DCP. Use standard
(75 g/m2) paper when using the ADF. Always fan the pages well and
stagger them.
Temperature: 20°C - 30°C
Humidity: 50% - 70%
Make sure originals written with ink are completely dry.
1
Pull out the ADF
document support
extension.
2
Unfold the ADF
document output support
flap.
3
Fan the pages well and
stagger them at an angle.
Make sure you put the
documents face up, top
edge first in the ADF
until you feel them touch the feed roller.
DO NOT use curled, wrinkled, folded, or ripped paper, or paper
with staples, paper clips, paste or tape attached. DO NOT use
cardboard, newspaper, or fabric. (To copy or scan this kind of
document, see Using the scanner glass on page 1-12.)
ADF Document
Support Extension
ADF
Document
Output
Support Fl
a

INTRODUCTION 1 - 11
4
Adjust the paper guides to fit the width of your documents.
5
Press Start. The DCP starts scanning the first page.
ADF Document
Output Support Flap
The documents
are Face Up
in the ADF