Brother DCP-J140W User manual

1
Start Here DCP-J140W
Quick Setup Guide
USA/CAN Version 0
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
1
Unpack the machine and check the components
The components included in the box may differ depending on your country.
WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
Starter Ink
Cartridges
Black
Yellow
Cyan
Magenta
Quick Setup Guide
Basic User’s Guide Product Safety
Guide
CD-ROM Product Registration
Sheet (USA only)
Note
• Save all packing materials and the box in case for any reason you must ship your machine.
• You need to purchase the correct USB cable.
USB cable
It is recommended to use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long (cable not
included).

2
aRemove the protective tape and film covering
the machine, and also from the LCD.
bRemove the plastic bag acontaining the ink
cartridges from on top of the paper tray.
cMake sure you have all the components.
2
Load plain Letter/A4
paper
aPull the paper tray acompletely out of the
machine.
bOpen the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
1
1
1
1
Note
Always make sure that the paper is not curled or
wrinkled.
1
2
3
3

3
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
Important
Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
Note
When you use Legal size paper, press and hold
the universal guide release button aas you slide
out the front of the paper tray.
1
1
2

4
3
Connect the power cord
aConnect the power cord.
4
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The LCD shows:
No Ink Cartridge
bOpen the ink cartridge cover a.
cRemove the green protective part a.
Important
DO NOT connect the USB cable yet (if you are
using a USB cable).
Note
The Warning LED on the control panel will stay on
until you have installed the ink cartridges.
Note
Make sure you install the Starter Ink Cartridges
included with your machine first.
Note
Do not throw away the green protective part. You
will need it if you transport the machine.
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1
1

5
dUnpack the ink cartridge.
Turn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
eTake care to match the color of the lever a
with the cartridge color b, as shown in the
diagram below.
Install each ink cartridge in the direction of the
arrow on the label.
fGently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
Important
DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or detergent
at once.
1
Note
The machine will prepare the ink tube system for
printing. This process will take approximately five
minutes. Do not turn off the machine.
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2

6
5
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message
Set Paper and
q
Press Start
Press Color Start.
bCheck the quality of the four color blocks on the
sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press a(Yes) to
finish the quality check and go to step 6.
If you can see missing short lines, press b(No)
and follow the steps on the LCD.
Important
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will not
know the quantity of ink left in the cartridge.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the print
head several times after correcting the
cartridge installation. (See Cleaning the print
head in Appendix A of the Basic User’s Guide.)
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother strongly recommends that you do not
refill the ink cartridges provided with your
machine. We also strongly recommend that
you continue to use only Genuine Brother
Brand replacement ink cartridges. Use or
attempted use of potentially incompatible ink
and/or cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or cartridges.
To protect your investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.
OK
Poor

7
6
Choose your language
(if needed)
aPress Menu.
bPress aor bto choose 0.Initial Setup.
Press OK.
cPress aor bto choose 0.Local Language.
Press OK.
dPress aor bto choose your language.
Press OK.
ePress Stop/Exit.
7
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress aor bto choose 0.Initial Setup.
Press OK.
cPress aor bto choose 2.LCD Contrast.
Press OK.
dPress aor bto choose Dark or Light.
Contrast:Dark
Contrast:Light
ePress OK.
fPress Stop/Exit.

8
8
Set the date and time
Setting the date and time allows the machine to clean
the print head regularly and maintain optimum print
quality.
aPress Menu.
bPress aor bto choose 0.Initial Setup.
Press OK.
cPress aor bto choose 1.Date&Time.
Press OK.
dPress aor bto enter the last two digits of the
year, and then press OK.
Year:2013
(e.g. Enter 1 3 for 2013.)
ePress aor bto enter the two digits for the
month, and then press OK.
Month:03
(e.g. Enter 0 3 for March.)
fPress aor bto enter the two digits for the day,
and then press OK.
Day:01
(e.g. Enter 0 1 for the first day of the month.)
gPress aor bto enter the two digits for the hour
in 24-hour format, and then press OK.
Time:15:00
(e.g. Enter 1 5 for 3:00 P.M.)
hPress aor bto enter the two digits for the
minute, and then press OK.
Time:15:25
(e.g. Enter 2 5 for 3:25 P.M.)
iPress Stop/Exit.
Note
You can increase or decrease the number rapidly
by holding down aor b.

9
Windows®Macintosh
USB Wireless Network
9
Choose your connection type
These installation instructions are for Windows®XP Home/XP Professional x64 Edition, Windows Vista®,
Windows®7, and Mac OS X (versions 10.5.8, 10.6.x and 10.7.x).
Note
• For Windows Server®2003/2008/2008 R2, the drivers can be found from your model’s download page at
http://solutions.brother.com/.
• If your computer does not have a CD-ROM drive you can download the latest drivers, manuals and utilities
for your model from the Brother Solutions Center at http://solutions.brother.com/. Some software
applications included on the CD-ROM may not be available as a download.
For USB interface cable
Windows
®
, go to page 10
Macintosh, go to page 13
For Wireless Network
Windows
®
and Macintosh,
go to page 15

10
Windows®
USB
For USB interface users
(Windows®XP Home/XP Professional x64 Edition/Windows Vista®/Windows®7)
10
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
11
Install MFL-Pro Suite
aPut the supplied installation CD-ROM into your
CD-ROM drive. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
cChoose Local Connection (USB), and then
click Next. The installation continues.
dWhen this screen appears, go to the next step.
Important
• DO NOT connect the USB cable yet.
• If there are any programs running, close them.
Note
• The screens may differ depending on your
operating system.
• The CD-ROM includes Nuance™ PaperPort™
12SE. This software supports Windows®XP
Home (SP3 or greater), XP Professional (SP3
or greater), XP Professional x64 Edition (SP2
or greater), Windows Vista®(SP2 or greater)
and Windows®7. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
Note
For Windows Vista®and Windows®7, when the
User Account Control screen appears, click
Allow or Yes.

11
Windows®
USB
Windows®Macintosh
USB
12
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine as shown below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your computer.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
eThe installation will continue automatically.
The installation screens appear one after
another.
USB
Important
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
Important
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
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3
2

12
Windows®
USB
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
gIf you do not want to set your machine as the
Default printer, uncheck Set as Default
Printer(This setting will be applied to the
current user.) and then click Next.
13
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must log on
with Administrator rights.
bThe following screens will appear.
• When the Software Update Setting screen
appears, choose the software update setting
you want and click OK.
• When the Brother Product Research &
Support Program starts up, follow the
on-screen instructions.
• When the Trial Photo Print screen appears,
follow the on-screen instructions to print a
test photo.
Now go to
Proceed to Install Optional Applications on
page 30.
Note
We recommend you try the Trial Photo Print
selection to see the high quality output available
from your Brother machine.
The Trial Photo Print screen appears only once
after restarting.
Note
• If an error message appears during the
software installation, run the Installation
Diagnostics located in Start/All Programs/
Brother/DCP-JXXX (where DCP-JXXX is your
model name).
• Depending on your security settings, a
Windows®Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
Note
Internet access is required for the software
update and the Brother Product Research &
Support Program.
Finish
The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver for Windows Vista®and
Windows®7 when printing from applications that
use the XML Paper Specification. Please
download the latest driver by accessing the
Brother Solutions Center at
http://solutions.brother.com/.

13
Macintosh
USB
Windows®Macintosh
USB
For USB interface users (Mac OS X 10.5.8 - 10.7.x)
10
Before you install
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
11
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine as shown below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.
Note
For Mac OS X 10.5.0 to 10.5.7 users, upgrade to
Mac OS X 10.5.8 - 10.7.x.
Important
• DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
Important
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
USB

14
Macintosh
USB
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
12
Install MFL-Pro Suite
aPut the supplied installation CD-ROM into your
CD-ROM drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection (USB), and then
click Next. Follow the on-screen instructions.
dPlease wait for the software to install. After the
installation, the Brother software will search for
the Brother device. This will take a few
moments to complete.
eChoose the machine from the list, and then
click OK.
fWhen this screen appears, click Next.
The installation of MFL-Pro Suite is now
complete.
Go to step 13.
13
Download and install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aOn the Brother Support screen, click the
Presto! PageManager icon to go to the
Presto! PageManager download site, and
follow the on-screen instructions.
1
3
2
Finish
The installation is now
complete.

15
For Wireless Network Users
Wireless Network
For wireless network interface users
10
Before you begin
First you must configure the wireless network settings of your machine to communicate with your network access
point/router. After the machine is configured to communicate with your access point/router, computers on your
network will have access to the machine. To use the machine from these computers, you will need to install the
drivers and software. The following steps will guide you through the configuration and installation process.
To achieve optimum results with normal everyday document printing, place the Brother machine as close to the
network access point/router as possible with minimal obstructions. Large objects and walls between the two
devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you
may want to consider choosing USB for the fastest throughput speed.
The following instructions are for infrastructure mode (connected to a computer through an access point/router).
Infrastructure Mode
aAccess point/router
bWireless Network machine (your machine)
cWireless capable computer connected to the access point/router
dWired computer connected to the access point/router
Please make sure the wireless network settings of the machine match the access point/router.
Note
If you have previously configured the wireless settings of the machine you must reset the network (LAN)
settings before you can configure the wireless settings again.
On your machine, press Menu. Press aor bto choose 3.Network and press OK.
Press aor bto choose 0.Network Reset, and then press OK.
Press atwice to choose Reset and Yes.
Note
To set up your machine in Ad-hoc mode (connected to a wireless capable computer without an access
point/router) you can find instructions in the Network User’s Guide on the CD-ROM.
You can view the Network User’s Guide by following the instructions below.
1 Turn on your computer. Insert the CD-ROM into your CD-ROM drive.
For Windows®:
2 Choose your language. The CD-ROM top menu will appear.
3ClickDocumentation, and then click PDF documents. The top page will appear.
4ClickNetwork User’s Guide.
For Macintosh:
2 Double-click Documentation, and then double-click your language folder.
3 Double-click top.pdf, and then click Network User’s Guide.
1
2
3
4

16
For Wireless Network Users
11
Choose your wireless install method
The following instructions will offer three methods for installing your Brother machine in a wireless network
environment. Choose the method you prefer for your environment.
aConfiguration using the CD-ROM installer and a USB cable (Windows®only)
• You need to temporarily use a USB cable during configuration (cable not included).
It is recommended that you use a PC wirelessly connected to your network for this method.
• If you are using Windows®XP, or currently using a computer connected to an access
point/router by network cable, you need to know your wireless settings. Please write down
your wireless network settings in the area below.
• Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
Item Record the current wireless network settings
SSID (Network Name)
Network Key
* The Network Key may also be described as the Password, Security Key or Encryption Key.
Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless
setup.
How can I find this information?
1) You should see the documentation provided with your wireless access point/router.
2) The initial network name could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
Now go to
page 18

17
For Wireless Network Users
Wireless Network
bManual configuration from the control panel (Windows®and Macintosh)
If your wireless access point/router does not support WPS (Wi-Fi Protected Setup™) or AOSS™,
write down the wireless network settings of your wireless access point/router in the area below.
Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
Item Record the current wireless network settings
SSID (Network Name)
Network Key
* The Network Key may also be described as the Password, Security Key or Encryption Key.
Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless
setup.
How can I find this information?
1) You should see the documentation provided with your wireless access point/router.
2) The initial SSID could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
Now go to
page 21
cOne-push configuration using WPS or AOSS™ (Windows®and Macintosh)
If your wireless access point/router supports automatic wireless (one-push) setup (WPS or AOSS™)
Now go to
page 22

18
For Wireless Network Users
12
Configuration using the
CD-ROM installer and a
USB cable (Windows
®
only)
aPut the supplied installation CD-ROM into your
CD-ROM drive. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
cChoose Wireless Network Connection, and
then click Next.
dWhen this screen appears, choose Change
the Firewall port settings to enable network
connection and continue with the
installation. (Recommended) and click Next.
If you are using a firewall other than the
Windows®Firewall or the Windows®Firewall is
off, this screen may appear.
See the instructions provided with your firewall
software for information on how to add the
following network ports.
For network scanning, add UDP port 54925.
If you still have trouble with your network
connection, add UDP port 137 and 161.
You need to temporarily use a USB cable
during configuration (cable not included).
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
Note
For Windows Vista®and Windows®7, when the
User Account Control screen appears, click
Allow or Yes.

19
For Wireless Network Users
Wireless Network
eChoose Yes, I have a USB cable to use for
installation. and then click Next.
fTemporarily connect the USB cable (not
included) directly to the computer and the
machine.
If the confirmation screen appears, check the
box and click Next, go to g.
Otherwise, go to h.
gWhen the following screen appears, check Yes
if you want to connect to the listed SSID. Click
Next and go to j.
hWhen the following screen appears, the wizard
will search for wireless networks available to
your machine. Choose the SSID that you wrote
down for your network in step 11-a on
page 16, and then click Next.
Note
If this screen appears, read the Important
Notice. Check the box after you confirm the SSID
and Network Key, and then click Next.
Note
• If the list is blank, check that the access point
has power and is broadcasting the SSID, and
then see if the machine and the access point
are within range for wireless communication.
Then click Refresh.
• If your access point is set to not broadcast the
SSID you can manually add it by clicking the
Advanced button. Follow the on-screen
instructions for entering the Name (SSID), and
then click Next.

20
For Wireless Network Users
iEnter the Network Key you wrote down in
step 11-a on page 16 and click Next.
jClick Next. The settings will be sent to your
machine.
kDisconnect the USB cable between the
computer and the machine.
lClick Next to continue to install MFL-Pro Suite.
Wireless setup is now complete.
To install MFL-Pro Suite, continue to
step 14-e on page 26.
Now go to
Page 26
Note
If your network is not configured for
Authentication and Encryption, the following
screen will appear. To continue configuration,
click OK and go to j.
Note
• The settings will remain unchanged if you click
Cancel.
• If you want to manually enter the IP address
settings of your machine, click Change IP
Address and enter the necessary IP address
settings for your network.
• If the wireless setup failure screen appears,
click Retry and try starting from step hagain.