Brother MFC-9440CN User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
MFC-9440CN
MFC-9450CDN
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.
Version 0
USA/CAN

1 Symbols used in this guide
Warning
Caution Improper Setup
Warnings tell you what to do to prevent
possible personal injury.
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the machine or other objects.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Note
User's Guide, Software User's Guide or
Network User's Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User's Guide,
Software User's Guide or Network
User's Guide which is on the CD-ROM
we have supplied.

Table of Contents
1
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP 1 – Setting Up the Machine
Remove the packing materials from the machine ........................................................................................ 4
Installing the toner cartridges ....................................................................................................................... 5
Load paper in the paper tray ........................................................................................................................ 5
Install the power cord and phone line .......................................................................................................... 6
Setting the date and time ............................................................................................................................. 7
Setting your station ID.................................................................................................................................. 8
Choosing the correct Receive Mode ............................................................................................................ 9
Tone and pulse dialing mode (Canada only) ............................................................................................. 10
Dial Prefix................................................................................................................................................... 10
Selecting your language (Canada only) ..................................................................................................... 11
Setting the LCD contrast ............................................................................................................................ 11
Sending in the product registration and test sheet (USA only) .................................................................. 11
STEP 2 – Installing the Driver & Software
Windows®
For USB Interface Cable Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista®) ............................ 14
For Network Interface Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista®) ............................ 17
For Windows Server®2003, see the Network User’s Guide on the CD-ROM.
Firewall settings ................................................................................................................................... 20
Macintosh®
For USB Interface Cable Users................................................................................................................. 22
For Mac OS®X 10.2.4 or greater......................................................................................................... 22
For Network Interface Users ..................................................................................................................... 24
For Mac OS®X 10.2.4 or greater......................................................................................................... 24
For Network Users
BRAdmin Light utility (For Windows®users).............................................................................................. 27
Installing the BRAdmin Light configuration utility .................................................................................. 27
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 27
BRAdmin Light utility (For Mac OS®X users)............................................................................................ 28
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 28
Web Based Management (web browser)................................................................................................... 29
Restoring the network settings to factory default ....................................................................................... 29
Consumables and Options
Options....................................................................................................................................................... 30
Consumables ............................................................................................................................................. 30

Getting Started
2
1
1 Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your printer.
1 Automatic Document Feeder (ADF)
2 Control Panel
3 Front Cover Release Button
4 USB Direct Interface
5FrontCover
6 Paper Tray
7 Power Switch
8 ADF Document Output Support Flap
9 Document Cover
10 Face-down Output Tray Support
11 Multi-purpose tray (MP tray)
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface
you intend to use (USB or Network). DO NOT connect the interface cable at this time. Connecting the interface
cable is done during the software installation process.
USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 meters). When you use a
USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard
or non-powered USB hub.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
3
1
2
611
5
4
10
8
9
7
CD-ROMs
For Windows®
For Macintosh®
Quick Setup Guide
User’s Guide
Belt Unit (pre-installed)
AC Power Cord
Telephone line Cord
Insertion Sheet and Plastic
bag for repacking
Accessory Order Form and
Test Sheet (USA only)
Toner cartridges (Black, Cyan, Magenta and Yellow)
Drum Unit (pre-installed)
Waste Toner Box (pre-
installed)

Getting Started
3
2 Control panel
MFC-9440CN and MFC-9450CDN have similar control keys.
1 One Touch keys
2 LCD (Liquid Crystal Display)
3 Data LED
4 Menu keys
5 Dial Pad
6 Stop/Exit key
7Startkeys
8 Mode keys
9 Copy keys
10 Fax and Telephone keys
11 Print keys
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
Note
This machine is heavy and weighs 72.8 lb (33.0 kg). To prevent injuries use at least two people to lift the machine.
Be careful not to pinch your fingers when you set the machine back down.

Setting Up the Machine
4
STEP 1
1
1 Remove the packing
materials from the machine
Important
Save all packing materials and the carton in
case you have to ship your machine.
Improper Setup
DO NOT plug in the AC power cord yet.
1Remove the packing tape from the outside of
the machine.
2Press the front cover release button and open
the front cover.
3Remove the four pieces of orange packing
material as shown in the illustration below.
4Hold the green handle of the drum unit. Lift the
drum unit up and then pull it out until it stops.
5Remove the orange packing material as shown
in the illustration below.

Setting Up the Machine
5
2 Installing the toner
cartridges
1Unpack the toner cartridges and rock each
toner cartridge from side to side 5 to 6 times.
2Pull off the protective cover.
3Hold the handle of the toner cartridge and slide
it into the drum unit. Make sure that you match
the toner cartridge color to the same color label
on the drum unit, and make sure that you fold
down the toner cartridge handle (1) once the
toner cartridge is in place.
1C— Cyan
2M— Magenta
3Y— Yellow
4K— Black
4Repeat steps 1through 3for the remaining
toner cartridges.
5Put the drum unit back into the machine.
6Close the front cover of the machine.
3 Load paper in the paper tray
1Pull the paper tray completely out of the
machine.
1
2
3
4
(1)
(1)

Setting Up the Machine
6
STEP 1
2While pressing the green paper-guide release
lever (1), slide the paper guides to fit the paper
size. Make sure that the guides are firmly in the
slots.
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Put paper in the paper tray. Make sure that the
paper is flat in the tray and below the maximum
paper mark.
5Put the paper tray firmly back into the machine.
4 Install the power cord and
phone line
1Make sure that the machine’s power switch is
off. Remove the label covering the AC power
inlet.
2Connect the AC power cord to the machine.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
4Connect one end of the telephone line cord to
the jack on the machine marked LINE and the
other end to a modular wall jack.
Note
Make sure the telephone line cord is connected to
the jack labeled LINE and not the EXT. jack.
(1)

Setting Up the Machine
7
Warning
• The machine must be grounded using a 3-prong
plug.
• Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
Note
If you are sharing one phone line with an external
telephone, connect it as shown below.
Note
If you are sharing one phone line with an external
telephone answering device, connect it as shown
below.
Please set the receive mode to
External TAD.
For more details, see Choosing the correct
Receive Mode on page 9 and Connecting an
external TAD in Chapter 7 of the User’s
Guide.
5 Setting the date and time
The machine displays the date and time, and if you
setup the station ID, it will add it to each fax you send.
1Press Menu.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the dial
pad, and then press OK.
Date&Time
Year:2009
(e.g. Enter 0, 9for 2009.)
5Enter the two digits for the month on the dial
pad, and then press OK.
Date&Time
Month:03
(e.g. Enter 0, 3for March.)
6Enter the two digits for the day on the dial pad,
and then press OK.
Date&Time
Day:25
(e.g. Enter 2, 5.)
7Enter the time in 24-hour format on the dial
pad, and then press OK.
Date&Time
Time:15:25
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
8Press Stop/Exit.
Note
If you make a mistake, press Stop/Exit to start
from step 1.

Setting Up the Machine
8
STEP 1
6 Setting your station ID
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on the
dial pad, and then press OK.
Station ID
Fax:
5Enter your telephone number (up to 20 digits)
on the dial pad, and then press OK.(If your
telephone number and fax number are the
same, enter the same number again.)
Station ID
Tel:
6Use the dial pad to enter your name (up to 20
characters), and then press OK.
Station ID
Name:
Note
• Refer to the following chart for entering your name.
• If you need to enter a character that is on the same
key as the previous character, press to move
the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press to move the cursor to the
incorrect character, press Clear/Back.
For more details, see Entering Text in the
User’s Guide.
7Press Stop/Exit.
Note
(USA only)The Telephone Consumer Protection
Act of 1991 makes it unlawful for any person to
use a computer or electronic device to send any
message via a telephone fax machine unless such
messages clearly contain, in a margin at the top or
bottom of each transmitted page, or on the first
page of the transmission, the date and time it is
sent and an identification of the business or other
entity or other individual sending the message and
the telephone number of the sending machines or
such business, other entity or individual.To
program this information into your machine, see
Setting the date and time on page 7 and Setting
your station ID on page 8.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2ABC2A
3DEF 3D
4GH I 4G
5JKL5J
6MNO6M
7PQRS 7
8TUV8T
9WX Y Z 9

Setting Up the Machine
9
7 Choosing the correct Receive Mode
The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
1Press Menu.
2Press 0.
3Press 1.
4Press or to select the mode.
Press OK.
5Press Stop/Exit.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term "Distinctive Ring" but different telephone companies may have other names for this service such as
Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Date Ident-A-Call, Smart Ring and
SimpleBiz Fax & Alternate Number Ringing. See Distinctive Ring in Chapter 7 of the User’s Guide for instruction on setting
up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and
the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in Chapter 7 of the User’s
Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the
external TAD and fax messages are printed. Choose External TAD as your receive mode.
See the instructions below.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode.
See the instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose
Fax/Tel as your receive mode.
See the instructions below.
Important Note: You can not receive voice messages on either Voice Mail or an answering machine when choosing the
Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your receive mode. You control the telephone line and must answer every call yourself.
See the instructions below.

Setting Up the Machine
10
STEP 1
8 Tone and pulse dialing mode
(Canada only)
Your machine comes set for Tone dialing service. If
you have Pulse dialing service (rotary), you need to
change the dialing mode.
1Press Menu.
2Press 0.
3Press 4.
4Press or to select Pulse (or Tone).
Press OK.
5Press Stop/Exit.
9 Dial Prefix
The dial prefix setting will automatically dial a
predefined number before every fax number you dial.
For example: If your phone system requires a 9 to dial
an outside number this setting will automatically dial 9
for every fax you send.
1Press Menu.
2Press 0.
3Press 5(For Canada, press 6).
4Press or to choose On or Off and
press OK.
Do one of the following:
If you chose On, go to step 5.
If you chose Off, go to step 7.
5Press 1or 2 to choose 1.Change or
2.Exit.
Do one of the following:
If you chose 1.Change, go to step 6.
If you chose 2.Exit, go to step 7.
Note
The default setting is “9”.
6Enter the prefix number (up to 5 digits) on the
dial pad, and then press OK.
Note
• You can use the number 0 to 9 , # ,and !. (Press
Hook to display “!“.)
• You cannot use ! with any other numbers or
characters.
• If the pulse dialing mode is on, # and * are not
available to use. (Canada only)
7Press Stop/Exit.

Setting Up the Machine
11
10 Selecting your language
(Canada only)
1Press Menu.
2Press 0.
3Press 0.
4Select your language (English or French) by
using or , and then press OK.
5Press Stop/Exit.
11 Setting the LCD contrast
You can change the contrast to help the LCD look
lighter or darker.
1Press Menu.
2Press 1.
3Press 8.
4Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
5Press Stop/Exit.
12 Sending in the product
registration and test sheet
(USA only)
1Fill out the Product Registration and Test
Sheet.
2Place the sheet face up in the Automatic
Document Feeder.
Note
Make sure (Fax) is illuminated in Blue.
3Enter the toll-free fax number:
1-877-268-9575.
4Press Start.
Note
• You will receive a confirmation fax of your Product
Registration.
• You can also register your product online using the
On-Line Registration link from the installation
CD-ROM or go to
http://www.brother.com/registration/.
Now go to
the next page to install the driver and software.

Supplied CD-ROM ‘MFL-Pro Suite’
12
1
1 Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
On-Line Registration
Register your machine on the Brother product
Registration Page.
Brother Support
View contact information for Brother Customer
Service and how to find a Brother Authorized Service
Center. For Supplies Information, visit our site for
original/genuine Brother supplies at
http://www.brother.com/original/.
Repair MFL-Pro Suite (For USB users only)
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft™ PaperPort™ 11SE with OCR by
NUANCE™. ScanSoft™ PaperPort™ 11SE is a
document management application for scanning
and viewing documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver, the Brother
ControlCenter2 and BRAdmin Light for Mac OS®X
10.2.4 or greater.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Presto!®PageManager®
You can install Presto!®PageManager®to add OCR
capability to the Brother ControlCenter2 and easily
scan, share and organize photos and documents.
On-Line Registration
Register your machine on the Brother product
Registration Page.
Utilities
You can find the following additional Utilities from this
folder.
Presto!®PageManager®Uninstaller
BRAdmin Light

Windows®
Macintosh®
Installing the Driver & Software
13
STEP 2
Follow the instructions on this page for your operating system and interface.
For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solutions Center
directly from the CD-ROM / Driver or visit http://solutions.brother.com/.
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®X in this Quick Setup Guide are based on Mac OS®X 10.4.
For USB Interface Cable Users...................................................................................... 14
For Network Interface Users.......................................................................................... 17
For Windows Server®2003, see Chapter 5 of the Network User’s Guide
For USB Interface Cable Users...................................................................................... 22
For Network Interface Users.......................................................................................... 24

Installing the Driver & Software
14
STEP 2
Windows®
USB
Windows®
1
1 For USB Interface Cable Users
(For Windows
®
2000 Professional/XP/ XP Professional x64
Edition/Windows Vista
®
)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 4 through 11.
Note
• Please close any applications running before
installing the MFL-Pro Suite.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®only. Please update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
1Turn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
2Turn on your computer. (You must be logged
on with administrator rights.)
3Put the supplied CD-ROM for Windows®into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
5After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement, click
Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.

Installing the Driver & Software
15
Windows®
USB
Windows®
6When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
7Choose Local Connection, and then click
Next. The installation will continue.
Note
• For Windows Vista®, when this screen appears,
click the check box and click Install.
• If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following the
on-screen instructions.
8When this screen appears, remove the label
covering the USB port on the machine.
Connect the interface cable to your computer,
and then connect it to the machine.
Improper Setup
DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
9Plug the AC power cord into an AC outlet. Turn
the power switch on.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.

Installing the Driver & Software
16
STEP 2
Windows®
USB
Windows®
10 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
11 Click Finish to restart your computer. ( You
must be logged on with Administrator rights.)
Note
•XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.
• After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Installation
Diagnostics shows a failure, please follow the
on-screen the instructions or read on-line help and
FAQs in Start/All Programs/ Brother/
MFC-XXXX.
The MFL-Pro Suite (including printer
driver and scanner driver) has been
installed and the installation is now
complete.

Installing the Driver & Software
17
Windows®
Windows®
Network
2 For Network Interface Users
(For Windows
®
2000 Professional/XP/ XP Professional x64
Edition/Windows Vista
®
)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 4 through 11.
Note
The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®only. Please update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
1Turn off and unplug the machine from the AC
outlet.
2Connect the network interface cable to the
machine, and then connect it to your network.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
4Turn on your computer.
(You must be logged on with Administrator
rights.) Close any applications running before
installing the MFL-Pro Suite.
Note
Before installation, if you are using personal
firewall software, disable it. After the installation,
restart your personal firewall software.
5Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
6The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.

Installing the Driver & Software
18
STEP 2
Windows®
Windows®
Network
7After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement,
click Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
8When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
9Choose Network Connection, and then click
Next.
Note
If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following the
on-screen instructions.
10 If the machine is configured for your network,
choose the machine from the list, and then click
Next. This window will not appear if there is
only one machine connected on the network, it
will be chosen automatically.
If your machine shows APIPA in the IP
Address field, click Configure IP Address
and enter an IP address for your machine that
is suitable for your network.
Note
If the machine is not yet configured for use on your
network, the following screen appears.
Click OK.
The Configure IP Address window will appear.
Enter an IP address for your machine that is
suitable for your network by following the on-
screen instructions.
11 The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install.