Brother MFC-860 User manual

MFC-860
®
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OWNER’S MANUAL

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than which it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

ii
Using This Manual
Thank you for purchasing a Brother multifunction centre (MFC).
This MFC has been designed to be simple to use, with LCD screen prompts to guide you through
functions. Please refer to the manual for explanation of advanced features.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
findinformationaboutaspecificfeatureorfunctionbycheckingtheIndexatthebackofthismanual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, your MFC has a Help Key. Press Help to print a list of basic
operational steps and functions.
Note or additional information.
The MFC may be damaged or may not work correctly if this is not observed.
Caution please take care with sections marked with this symbol.

iii
User-Friendly Programming
We have designed your Multi-Function Centre with on-screen programming. User-friendly
programming helps you take full advantage of all the functions your MFC has to offer. See
Using
This Manual.
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you. All you need to do is follow the prompts as they guide you through the function menu
selections, programming options and settings.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual. (See
Menu Selection Table in Chapter 22.)
Menu Mode
After processing Menu key the following options are available.
Then press
1 for Fax Menu— OR —press 2 for Printer Menu— OR —press 3 for Copy Menu
—
OR —press 4 for Video Menu— OR —press 5 for PhotoCapture Centre
™
Menu.
When you enter the Menu Mode, your MFC displays a list of Level One Menus from which you can
choose. These menu options appear one after the other on the display. Select an option by pressing
Set when the option appears on the LCD.
You can “scroll” more quickly through options by pressing . When the screen displays your
selection, press
Set . (Use to scroll backward if you passed your choice or to save key strokes.
Both arrow keys show all options, in the opposite order.)
When you finish selection, the screen displays
ACCEPTED .
Alternating Displays
The LCD sometimes alternates between the currently
selected option, and a help message giving brief
instructions about how to proceed. The display you’ll
probably see most often is shown below, showing you that
when you place a document in the feeder, you can either
dial a number to send it as a fax or press the
Mono Copy
or
Colour Copy key to make a copy of the document.
If you want to exit the Menu Mode, press Stop .
COPY: PRESS COPY
FAX: NO. & START

iv
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents ...............................................................................iv
PREPARATION AND SIMPLE USE GUIDE
Advice for Preparation and Simple Use Guide .................................10
Control Panel Overview....................................................................17
BASIC USE
Chapter 1 Setup
Custom Settings.................................................................................19
Storing Numbers for Easy Dialling...................................................21
Chapter 2 Sending a Fax
Scanning Adjustment.........................................................................23
Dialling a Number.............................................................................23
Sending Operation.............................................................................25
Chapter 3 Receiving a Fax
Receive Mode Settings......................................................................28
Receiving a Fax.................................................................................30
Chapter 4 Printing Reports
Types of Reports................................................................................32
Transmission Report..........................................................................32
Setting Reports ..................................................................................33
ADVANCED USE
Chapter 5 Advanced Sending
Advanced Operations ........................................................................34
Chapter 6 Advanced Receiving
Operation from an External or Extension Telephone........................42
Telephone Service .............................................................................43
Chapter 7 Polling
Polling Receive..................................................................................44
Polling Transmit (Not Available for Colour Fax).............................46
Chapter 8 Remote Fax Options (Not Available for Colour Fax)
Fax Forwarding .................................................................................48
Remote Retrieval...............................................................................49

v
Chapter
COPIER
Chapter 9 Making Copies
Basic Copy Operations ......................................................................53
Temporary Copy Setting....................................................................55
Copy Quality – Default Settings........................................................59
Legal Limitations...............................................................................61
VIDEO PRINTING
Chapter 10 Walk-Up Video Printing
Getting Started...................................................................................62
Colour Video Printing........................................................................63
Black & White Video Printing...........................................................63
Temporary Video Print Setting..........................................................64
Changing Default Settings.................................................................66
Chapter 11 Walk-Up PhotoCapture Centre
™
General Description...........................................................................69
Getting Started...................................................................................69
Changing Default Settings.................................................................74
PRINTER/SCANNER
Chapter 12 Setting Up the MFC and PC to Work Together
Using the Brother Machine with Your PC.........................................78
Before You Install Multi-Function Link
®
Pro...................................78
Using a bi-directional IEEE-1284 compliant parallel cable
to Connect the MFC to the PC (Using Windows
®
95, 98, 98SE,
Windows NT
®
Workstation Version 4.0 and Windows
®
2000
Professional) ......................................................................................79
Using a USB Cable to Connect the MFC to the PC (Using Windows
®
98, 98SE and Windows
®
2000 Professional Only) ...........................93
Installing the Brother Software........................................................103
Chapter 13 Using the MFC as a Printer
Features............................................................................................105
Printer Driver...................................................................................105
Choosing the Right Kind of Paper...................................................106
Multi-Purpose Paper Cassette..........................................................106
Simultaneous Printing/Fax...............................................................108
Printer Operation Keys ....................................................................108
Chapter 14 Printer Driver Settings
Using the Brother MFC860 Series Printer Driver...........................110
The Paper Tab..................................................................................110
The Quality/Colour Tab...................................................................113
Printing from your PC......................................................................116

vi
Chapter 15 Using the Windows
®
-Based Brother Control Centre
(For Windows
®
95/98/98SE and NT
®
4.0)
Brother Control Centre....................................................................117
Using the Scan Keys with PC Windows .........................................118
Using the Control Panel Keys .........................................................118
Brother Control Centre Features .....................................................120
Scan to File......................................................................................123
Send Scan to E-mail ........................................................................124
Send Scan to Word Processor..........................................................127
User Defined Button........................................................................129
Copy/Two on One Copy..................................................................130
Chapter 16 Using ScanSoft
™
PaperPort
®
for Brother/
TextBridge
®
Using ScanSoft
™
PaperPort
®and TextBridge®..............................131
Scanning a Document......................................................................134
Video Capture from the PC.............................................................138
Chapter 17 Using Multi-Function Link®Pro Software
Introduction .....................................................................................141
MFC Remote Setup.........................................................................142
Chapter 18 Using the PhotoCapture Centre™from Your PC (For
Windows®Only)
Introduction .....................................................................................143
Chapter 19 Using the Brother MFC with a New Power
Macintosh®G3, G4 or iMac™/iBook
Setup Your USB EquippedApple®Macintosh®G3,G4 or iMac™with
Mac OS 8.5/8.51/8.6/9.0..................................................................144
Installing the Brother Printer and Scanner Drivers .........................144
Using Brother Printer Driver with your Apple®Macintosh®..........145
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh®......................................................................................147
MAINTENANCE
Chapter 20 Troubleshooting and Maintenance
Error Messages................................................................................152
Document Jams and Paper Jams......................................................154
Difficulty with Operation................................................................156
How to Improve Print Quality.........................................................159
Packing and Shipping the MFC.......................................................161
Regular Maintenance.......................................................................164

vii Chapter
IMPORTANT INFORMATION
Chapter 21 Important Safety Information
Important Safety Instructions...........................................................168
IMPORTANT-For Your Safety.......................................................169
APPENDIX
Chapter 22 Specifications
Fax Specifications............................................................................170
Printer Specifications.......................................................................171
Compilation and Publication Notice................................................172
Trademarks ......................................................................................172
Brother Paper...................................................................................173
Entering Text ...................................................................................176
Menu Selection Table......................................................................177
About Fax Machines........................................................................181
Glossary ...........................................................................................182
Index ................................................................................................185

Preparation and Simple Use Guide 1
PREPARATION
AND SIMPLE USE
PreparationandSimpleUseGuide
Steps to prepare and use the MFC simply
Setting up your MFC.
However, before you perform these steps, see Important Safety Information, Precaution, and
Advice for Preparation and Simple Use Guide.
If you need further information, refer to BASIC USE or ADVANCED USE.
1 Make sure you have the items shown below.
Caution
Whenever you transport the MFC, use the packing materials that came with your MFC. If you
do not pack the MFC correctly, you may invalidate your warranty.
2 Release the Scanner Lock.
1Pressthe blue scanner cover releasebutton on the
right side of the MFC and lift the scanner cover
until it locks in the open position.
Paper Cassette
Owner’s Manual
Brother Colour
Suite CD-ROM
Ink Cartridges
Telephone
Line Cord
Bi-directional
Parallel Cable
Scanner
Cover
Scanner Cover
Release Button

2
2The blue scanner lock lever is on the back
left under side of the scanner cover. Pull
the lever toward you to unlock the scanner.
3 Load Paper in the Multi-Purpose Paper Cassette
The paper cassette can hold up to 250 sheets of paper (75 g/m2).
1Remove the cassette cover.
2Adjust guides to A4 paper
size.
3Stack up to 250 sheets of paper
face down in the cassette and slide
the paper adjusters at the front and
right to fit around it. Do not place
paper above the maximum paper
height line, as paper may not feed
correctly.
4Replace the cassette cover.
5Slide the paper cassette into the MFC until it locks into place.
Unlock
Lock
Scanner Lock Lever
Button Legal
Position Letter Position
Maximum
Height Line
Paper
Adjusters