Brother MFC 240C - Color Inkjet - All-in-One User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
MFC-240C
Before you can use the machine, you must set up the hardware and install the software.
Please read this Quick Setup Guide for the correct setup procedure and installation instructions.
Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.

Symbols used in this guide
Warning
Caution Improper Setup
Warnings tell you what to do to prevent
possible personal injury.
Cautions specify procedures you must
follow or avoid to prevent possible
damage to the machine or other objects.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Note User’s Guide or Software User’s Guide
Notes tell you how you should respond
to a situation that may arise or give tips
about how the current operation works
with other features.
Indicates reference to the User’s Guide
or Software User’s Guide we have
supplied.

Table of Contents
1
Getting Started
Carton components...................................................................................................................................... 2
Control panel................................................................................................................................................ 3
STEP1 – Setting Up the Machine
Removing the protective parts ..................................................................................................................... 4
Loading paper .............................................................................................................................................. 4
Connecting the phone line ........................................................................................................................... 6
Connecting the power cord .......................................................................................................................... 7
Installing the ink cartridges........................................................................................................................... 7
Print quality check ........................................................................................................................................ 9
Setting the LCD contrast ............................................................................................................................ 10
Setting the date and time ........................................................................................................................... 11
Setting your station ID................................................................................................................................ 11
Setting tone or pulse dialling mode ............................................................................................................ 12
Setting the phone line type......................................................................................................................... 12
Choosing a Receive Mode ......................................................................................................................... 13
STEP2 – Installing the Driver & Software
Windows®
For USB Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ................................... 16
Macintosh®
For USB Interface Users
(For Mac OS®X 10.2.4 or greater) ........................................................................................................... 19
Consumables
Replacement consumables........................................................................................................................ 22
Ink cartridge .......................................................................................................................................... 22

Getting Started
2
1
Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your machine.
A USB interface cable is not a standard accessory.
Please make sure you use a USB 2.0 cable that is no longer than 2 metres (6 feet) long.
Your MFC has a USB interface that is compatible with the USB 2.0 specification.
DO NOT connect the interface cable at this time.
Connecting the interface cable is done during the software installation process.
When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port
on a keyboard or a non-powered USB hub.
Quick Setup Guide CD-ROM User’s Guide
Telephone Line Cord Power Cord
Black (LC1000BK) Yellow (LC1000Y) Cyan (LC1000C) Magenta (LC1000M)
Ink Cartridges

Getting Started
3
Control panel
1 Fax and telephone keys
2 Dial Pad
3 Mode keys
4 Fax Resolution key
5 Ink Management key
6 Clear/Back key
7OKkey
8Startkeys
9 Stop/Exit key
10 Navigation keys
11 Copy Options key
12 Menu key
13 LCD (Liquid Crystal Display)
14 Power Save key
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
Note
When the machine is idle (not being used) it will return to the default display shown above. The default display
shows the date, time, and the current receive mode.
01/01 13:00 Fax
3
1245678
9
10
11
12
13
14
Date Time Receive mode
01/01 13:00 Fax

Setting Up the Machine
4
STEP1
1
1 Removing the protective
parts
1Remove the protective tape and film covering
the scanner glass.
2Remove the foam bag containing the ink
cartridges from on top of the paper tray.
Improper Setup
DO NOT connect the USB cable. Connecting
the USB cable is done during the software
installation process.
2 Loading paper
You can load up to 100 sheets of 80 g/m2
(20 lb) paper.
For details, see Acceptable paper and other
media in Chapter 2 of the User’s Guide.
1Pull the paper tray completely out of the
machine and lift the output paper tray cover (1).
2Press and slide the paper side guides (1) and
paper length guide (2) to fit the paper size.
1
1
2

Setting Up the Machine
5
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Gently put the paper into the paper tray print
side down and top edge first.
Check that the paper is flat in the tray.
5Gently adjust the paper side guides with both
hands and the paper length guide to fit the
paper.
Make sure that the paper guides touch the
edges of the paper.
Note
Be careful that you do not push the paper in too
far; it may lift at the back of the tray and cause
paper feed problems.
6Close the output paper tray cover.
7Slowly push the paper tray completely into the
machine.
8While holding the paper tray in place, pull out
the paper support ( ) until it clicks, and then
unfold the paper support flap ( ).
Note
Do not use the paper support flap for Legal paper.

Setting Up the Machine
6
STEP1
3 Connecting the phone line
1Connect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a modular wall socket.
Improper Setup
DO NOT connect the USB cable. Connecting
the USB cable is done during the software
installation process.
Warning
• The machine must be fitted with an earthed plug.
• Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
Note
If you are sharing one phone line with an external
telephone, connect it as shown below.
1 Extension telephone
2 External telephone
Note
If you are sharing one phone line with an external
telephone answering machine, connect it as
shown below.
Set the receive mode to ‘External TAD’ if you
have an external answering machine. For
details, see Connecting an external TAD
(telephone answering device) in Chapter 7 of
the User’s Guide.
1
2

Setting Up the Machine
7
4 Connecting the power cord
1Connect the power cord.
5 Installing the ink cartridges
Warning
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows:
No Cartridge
2Open the ink cartridge cover (1).
3Pull all the lock release levers down and
remove the yellow protective part (1).
Note
Do not throw away the yellow protective part. You
will need it if you transport the machine.
4Take out the ink cartridge.
1
1

Setting Up the Machine
8
STEP1
5Carefully remove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow cap comes off when you
open the bag, the cartridge will not be damaged.
6Install each ink cartridge in the direction of the
arrow on the label.
Take care to match the colour of the lock
release lever (1) with the cartridge colour (2),
as shown in the diagram below.
7Lift each lock release lever and push it until it
clicks, and then close the ink cartridge cover.
Note
If the LCD shows Install Black,
Install Yellow, Install Cyan or
Install Magenta after you install the ink
cartridges, check that the ink cartridges are
installed properly.
The machine will clean the ink tube system for
use for the first time. This process will occur
only once, the first time ink cartridges are
installed. The cleaning process will last
approximately four minutes.
The LCD shows:
Preparing System
q
Approx 4 Minutes
Cleaning
q
Please Wait
1
1
2
Mbrother
XXXX

Setting Up the Machine
9
Caution
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the print
head several times after correcting the
cartridge installation. (See Cleaning the print
head in Appendix B of the User’s Guide.)
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother multifunction machines are designed
to work with ink of a particular specification
and will work to a level of optimum
performance when used with genuine Brother
branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother branded cartridges
with this machine or the refilling of empty
cartridges with ink from other sources. If
damage is caused to the print head or other
parts of this machine as a result of using
incompatible products with this machine, any
repairs required as a result may not be covered
by the warranty.
6 Print quality check
1After the cleaning cycle is finished, the LCD
shows:
Set Paper and
q
Press Start
2Make sure paper is loaded in the paper tray.
Press Colour Start.
The machine starts printing the Print Quality
Check Sheet (only during initial ink cartridge
installation).
3Check the quality of the four colour blocks on
the sheet.
(black/ yellow/ cyan/ magenta)
Improper Setup
Avoid touching the printed surface of the
paper immediately after printing, the surface
may not be completely dry and may stain your
fingers.
4The LCD shows:
Is Quality OK?
q
1.Yes 2.No

Setting Up the Machine
10
STEP1
5Do one of the following:
If all lines are clear and visible, press 1
(Yes) on the dial pad to finish the quality
check.
If you can see missing short lines, press 2
(No) on the dial pad and go to step 6.
6The LCD asks you if the print quality is OK for
black and colour. Press 1(Yes) or 2(No) on the
dial pad.
Black OK?
q
1.Yes 2.No
Color OK?
q
1.Yes 2.No
After pressing 1(Yes) or 2(No) for both black
and colour, the LCD shows:
Start Cleaning?
q
1.Yes 2.No
7Press 1(Yes), the machine will then start
cleaning the colours.
8After cleaning is finished, press Colour Start.
The machine starts printing the Print Quality
Check Sheet again and goes back to step 3.
7 Setting the LCD contrast
You can adjust the LCD contrast for a sharper and
more vivid display. If you are having difficulty seeing
the LCD from your position, we recommend the
following contrast setting for improved viewing.
1Press Menu, 1, 7.
2Press aor bto choose Dark or Light.
3Press OK.
4Press Stop/Exit.
Contrast:Light
Contrast:Dark
OK Poor

Setting Up the Machine
11
8 Setting the date and time
The machine displays the date and time, and if you
set up the station ID it will add it to each fax you send.
1Press Menu.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the dial
pad, and then press OK.
Year:2006
(e.g. Enter 06for 2006.)
5Enter the two digits for the month on the dial
pad, and then press OK.
Month:03
(e.g. Enter 03for March.)
6Enter the two digits for the day on the dial pad,
and then press OK.
Day:01
(e.g. Enter 01for the first of the month.)
7Enter the time in 24-hour format on the dial
pad, and then press OK.
Time:15:25
(e.g. Enter 15, 25for 3:25 P.M.)
8Press Stop/Exit.
To confirm the current date and time, print
out the Users Settings Report. (See Printing
reports in Chapter 9 of the User's Guide.)
9 Setting your station ID
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on the
dial pad, and then press OK. To enter a “+” for
international codes, press l. For example, to
enter the UK dialling code “+44”, press l, 4, 4
and then the rest of your number.
Fax:+44XXXXXXXX
5Enter your name (up to 20 characters) using
the dial pad, and then press OK.
Name:_
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the same
key as the last character, press to move the
cursor to the right.
• If you entered a letter incorrectly and want to
change it, press or to move the cursor
under the incorrect character, press Clear/Back.
6Press Stop/Exit.
Note
If you want to repeat input, press Stop/Exit to start
from step 1.
For details, see Entering Text in Appendix C
of the User's Guide.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z

Setting Up the Machine
12
STEP1
10 Setting tone or pulse dialling
mode
Your machine comes set for a Tone dialling service. If
you have a Pulse dialling service (rotary), you need to
change the dialling mode.
1Press Menu.
2Press 0.
3Press 4.
4Press aor bto choose Pulse (or Tone).
Press OK.
5Press Stop/Exit.
11 Setting the phone line type
If you are connecting the machine to a line that
features PBX or ISDN to send and receive faxes, it is
also necessary to change the phone line type
accordingly by completing the following steps.
1Press Menu.
2Press 0.
3Press 6.
4Press aor bto choose PBX, ISDN (or
Normal).
Press OK.
5Press Stop/Exit.
PBX and TRANSFER
The machine is initially set to Normal, which lets the
machine connect to a standard PSTN (Public
Switched Telephone Network) line. However, many
offices use a central telephone system or Private
Automatic Branch Exchange (PBX). Your machine
can be connected to most types of PABX. The
machine’s recall feature supports timed break recall
only (TBR). TBR will work with most PABX systems
allowing you to gain access to an outside line, or send
calls to another extension. The feature works when
the Tel/R key is pressed.
Note
You can program a Tel/R key press as part of a
number stored in a Speed-Dial location. When
programming the Speed-Dial number, press Tel/R
first (the LCD shows “!”), then enter the telephone
number. If you do this, you do not need to press
Tel/R each time before you dial using a
Speed-Dial location.
(See Storing numbers for easy dialling in
Chapter 8 of the User’s Guide.)

Setting Up the Machine
13
12 Choosing a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
1Press Menu.
2Press 0.
3Press 1.
4Press aor bto choose the mode.
5Press OK.
6Press Stop/Exit.
For details, see Receive mode Settings in
Chapter 6 of the User's Guide.
Now go to
Go to Supplied CD-ROM ‘MFL-Pro Suite’ on
the next page to install the drivers.
Are you connecting an external telephone or external
telephone answering device to the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
You control the phone
line and must answer
every call yourself.
Are you using the voice message function
of an external telephone answering
device?
Do you want the machine to answer
fax and telephone calls
automatically?
Do you want to use the
machine for Fax only?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
No
Yes
No
No
Yes
Yes

Supplied CD-ROM ‘MFL-Pro Suite’
14
1
Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities, install without PaperPort®SE, or install the
printer driver only.
User’s Guide
View the Software User’s Guide in HTML format.
The Software User's Guide includes instructions for
features available when connected to a computer.
(eg. Printing and scanning details)
On-Line Registration
You will be pointed to the Brother Product
Registration Web page for quick registration of your
machine.
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, driver
updates and tips for using your machine.
Repair MFL-Pro Suite
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft®PaperPort®SE with OCR and
True Type®fonts.
PaperPort®SE with OCR is a document
management application for viewing scanned
documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver and the Brother
ControlCenter2 for Mac OS®10.2.4 or greater.
Presto! PageManager
You can also install Presto!®PageManager®to add
OCR capability to the Brother ControlCenter2 and
easily scan, share and organize photos and
documents.
Documentation
View the Software User’s Guide in HTML format.
The Software User's Guide includes instructions for
features available when connected to a computer.
(eg. Printing and scanning details)
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, driver
updates and tips for using your machine.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
machine.

Installing the Driver & Software
15
STEP2
Follow the instructions on this page for your operating system and interface.
For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center
directly from the driver or visit http://solutions.brother.com.
Windows®
Macintosh®
For USB Interface Users
(For Windows®98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 16
For USB Interface Users
(For Mac OS®X 10.2.4 or greater) ................................................................................. 19
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®in this Quick Setup Guide are based on Mac OS®X 10.4.

Installing the Driver & Software
16
STEP2
Windows®
USB
Windows®
1
For USB Interface Users
(For Windows
®
98/98SE/Me/2000 Professional/XP/XP Professional
x64 Edition)
Important
Make sure that you have finished the
instructions from Step 1 Setting Up the
Machine on pages 4 through 13.
Note
• Please close any applications running before
installing MFL-Pro Suite.
• Make sure there are no memory cards in the
media drive of the machine.
1Disconnect the machine from the power socket
and from your computer, if you already
connected an interface cable.
2Turn on your PC.
(For Windows®2000 Professional/XP/
XP Professional x64 Edition, you must be
logged on with Administrator rights.)
3Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the setup.exe program from the
root folder of the Brother CD-ROM.
•If you are using Windows®2000 Professional
and have not installed service pack 3 (SP3) or
greater:
To access the PhotoCapture Center™ features
from your computer you may have to install a
Windows®2000 update first.
The Windows®2000 update is included with the
MFL-Pro Suite installer.
To install the update, follow the steps below:
1ClickOK to start installation of the Windows®
updates.
2 When instructed, click OK to restart your
computer.
3 After the computer restarts, the installation of
MFL-Pro Suite will automatically continue.
If the installation does not continue automatically,
open the main menu again by ejecting and then
reinserting the CD-ROM disc or double-click the
setup.exe program from the root folder, and
continue from Step 4to install MFL-Pro Suite.

Installing the Driver & Software
17
Windows®
USB
Windows®
5After reading and accepting the ScanSoft®
PaperPort®SE License Agreement, click Yes.
6The installation of PaperPort®SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
8Choose Standard, and then click Next. The
installation continues.
9When this screen appears, go to the next step.
10 Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
11 Connect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine on the right as
shown below.
12 Carefully guide the USB cable into the trench
as shown below, following the trench around
and toward the back of the machine and
connect it to your computer.
Improper Setup
• DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
• Make sure that the cable does not restrict the
cover from closing, or an error may occur.

Installing the Driver & Software
18
STEP2
Windows®
USB
Windows®
13 Lift the scanner cover to release the lock ( ).
Gently push the scanner cover support down
( ) and close the scanner cover ( ).
14 Turn on the machine by connecting the power
cord.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another. Please wait, it will
take a few seconds for all the screens to
appear.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.
15 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
16 Click Finish to restart your computer.
(After restarting the computer, for Windows®
2000 Professional/XP/XP Professional x64
Edition, you must be logged on with
Administrator rights.)
Note
After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Diagnostics shows a
failure, please follow the on-screen instructions or
read the on-line help and FAQs in
Start/All Programs (Programs)/Brother/
MFC-XXXX.
The MFL-Pro Suite has been installed and
the installation is now complete.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft®PaperPort®SE with OCR and
True Type®fonts.
PaperPort®SE with OCR is a document
management application for viewing scanned
documents.