Brother MFC-9180 User manual

MFC-9180
OWNER’S MANUAL

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

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Using This Manual
Thank you for purchasing a Brother fax machine.
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use the machine to its fullest potential by taking a few minutes to read
this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
findinformationaboutaspecificfeatureorfunctionbycheckingtheIndexatthebackofthismanual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, the machine has a Reports key. Press Reports and 1 to print a help
list of basic operational steps and functions.
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

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User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you program the machine. All you need to do is follow the prompts as they guide you through
the function menu selections, programming options and settings. Additionally, you can program
settings more quickly by pressing
Menu/Set and the menu number using the dial pad.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual. (See
Menu Mode & Menu Selection Table , page 12.)

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Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents.................................................................................v
PREPARATION AND SIMPLE USE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide....................................4
Control Panel Overview.....................................................................10
Menu Mode & Menu Selection Table ...............................................12
BASIC FAX USE
Chapter 1 Setup
Initial Settings....................................................................................17
Custom Settings.................................................................................18
Storing Numbers for Easy Dialling....................................................21
Chapter 2 Sending a Fax
Scanning Adjustment.........................................................................23
Dialling a Number..............................................................................24
Sending Operation .............................................................................25
Chapter 3 Receiving a Fax
Receive Mode Settings ......................................................................27
Receiving a Fax..................................................................................29
Chapter 4 Telephone (Voice) Operation
Making Voice Calls with an External Telephone..............................31
Chapter 5 Printing Reports
Transmission Report and Journal Setting..........................................33
Using the Reports Key.......................................................................34
ADVANCED FAX USE
Chapter 6 Advanced Sending
Advanced Operations.........................................................................35
Chapter 7 Advanced Receiving
Operation from an External or
Extension Telephone..........................................................................43
Telephone Services............................................................................44

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Chapter 8 Polling
Polling Receive..................................................................................45
Polling Transmit................................................................................47
Chapter 9 Remote Fax Options
Setting Fax Storage............................................................................48
Fax Forwarding .................................................................................48
Remote Retrieval...............................................................................49
COPIER
Chapter 10 Making Copies
Basic Copy Operations......................................................................52
Temporary Copy Setting ...................................................................54
Changing Default Settings.................................................................59
PRINTER/SCANNER
Chapter 11 Using the machine as a Printer
Special Printing Features...................................................................61
Printing From Your PC .....................................................................61
Simultaneous Printing/Faxing...........................................................63
Printer Menu Functions.....................................................................63
Acceptable Paper...............................................................................64
Chapter 12 Printer Driver Settings (For Windows
®
Only)
Using the Brother MFC-9180 Printer Driver ....................................65
Basic Tab...........................................................................................65
Advanced Tab....................................................................................67
Support ..............................................................................................74
Chapter 13 Using the Windows
®
-Based Brother Control Centre
(For Windows
®
Only)
Brother Control Centre......................................................................75
Using the Scan Key with Windows PC.............................................76
Using the Control Panel Keys ...........................................................77
Brother Control Centre Features .......................................................78
Scan to File........................................................................................81
Scan to E-mail ...................................................................................82
Scan to Word Processor.....................................................................84
User Defined Button..........................................................................85
Copy ..................................................................................................86
Send a Fax .........................................................................................87
Chapter 14 Using ScanSoft
™
PaperPort
®
for Brother and
ScanSoft
™
TextBridge
®

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Chapter 15 Setting Up and Using PC FAX (For Windows
®
Only)
Introduction........................................................................................94
MFC Remote Setup ...........................................................................94
PC FAX Sending (For Windows
®
Only)...........................................95
Chapter 16 Using the Brother MFC with a New Power
Macintosh
®
G3, G4 or iMac
™
/iBook
™
Set up Your USB Equipped Apple
®
Macintosh
®
G3,G4 or
iMac
™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1.............................105
Using Brother Printer Driver with your Apple
®
Macintosh
®
.........105
Sending a Fax from your Macintosh Application............................107
Using Brother TWAIN Scanner Driver with
Your Apple
®
Macintosh
®
................................................................111
Chapter 17 For DOS User
MAINTENANCE
Chapter 18 Troubleshooting and Maintenance
Error Messages.................................................................................117
Document Jams and Paper Jams......................................................119
Packing and Shipping the Machine..................................................126
Regular Maintenance.......................................................................128
IMPORTANT INFORMATION
Chapter 19 Important Safety Information
Important Safety Instructions...........................................................138
APPENDIX
Chapter 20 Specifications
Fax Specifications............................................................................141
Printer Specifications.......................................................................142
Computer Requirement ...................................................................143
Electrical and Environment..............................................................143
Compilation and Publication Notice................................................144
Trademarks ......................................................................................144
Entering Text ...................................................................................145
About Fax Machines........................................................................146
Glossary ...........................................................................................147
Index ................................................................................................150

Preparation and Simple Use Guide
1
PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide
Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information (page 138), and
Advice for Preparation and Simple Use Guide (page 4).
If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.
1 Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
2 Setting the Document
You can scan the document for faxing and copying from either the ADF (Automatic Document
Feeder) or from the glass platen.
Using the ADF (Automatic Document Feeder)
The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually
through the machine. Use standard (75 g/m2) paper when using the ADF. Always fan the pages
well before placing them in the feeder.
Recommended Environment
Temperature: 20-30˚C (68-86˚F)
Humidity: 50%-70%
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper, or fabric. (To copy or scan this kind of document, see Using
the Glass Platen, page 3.)
■Make sure documents written with ink are completely dry.
■Documents must be from 14.8 to 21.6 cm wide, and from 14.8 to 35.6 cm long.
Fan the pages and stagger them at a 30 degree angle. Insert the pages face up, top edge first
in the ADF until you feel them touch the feed roller.
Adjust the paper guides to fit the width of your pages.
Pull up the document stopper.
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2
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Multiple pages should be fanned first as shown in the diagram below.
Setting the Special Media Lever
You can use the special media lever to select the Regular Position ( ) or Special Position ( ).
To feed regular types of originals, move the special media lever to the Regular Position ( ). You
can feed multiple pages.
To feed special types of originals (such as coated paper or glossy paper), move the special media
lever to the Special Position ( ). Feed the original one by one. It will allow the original to feed
through the ADF without slipping or jamming.
If the original “double-feeds” try again by inserting a simple sheet of original in
the ADF or use glass platen.
4
Document Stopper
30˚
Documents are
Face Up
in the ADF
Regular Position
Special Position
Special Media Lever