Brother MFC-J280W User manual

1
Start Here
Quick Setup Guide
USA/CAN Version 0
MFC-J280W
MFC-J625DW
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
1
Unpack the machine and check the components
Most of the illustrations in this Quick Setup Guide show the MFC-J625DW.
The components included in the box may differ depending on your country.
WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
Starter Ink
Cartridges
Black
Yellow
Cyan
Magenta Quick Setup Guide
CD-ROM
Basic User’s Guide Product Safety
Guide
Product Registration Sheet (USA only) Telephone Line Cord
Note
• Save all packing materials and the box in case for any reason you must ship your machine.
• You need to purchase the correct USB cable.
USB cable
It is recommended to use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long (cable not
included).

2
aRemove the protective tape and film covering
the machine, and also from the LCD.
b(For MFC-J625DW only)
Remove the orange protective part aby lifting
the front of the machine and then pulling down
on the packing part.
c Remove the plastic bag bcontaining the ink
cartridges from on top of the paper tray.
dMake sure you have all the components.
2
Load plain Letter/A4
paper
aPull the paper tray acompletely out of the
machine.
bOpen the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
1
2
1
1
1
2
3
3

3
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
Note
Always make sure that the paper is not curled or
wrinkled.
IMPORTANT
Be careful that you do not push the paper in
too far; it may lift at the back of the tray and
cause paper feed problems.
Note
When you use Legal size paper, press and hold
the universal guide release button aas you slide
out the front of the paper tray.
1
1
2

4
3
Connect the power cord
and telephone line
aConnect the power cord.
bConnect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).
IMPORTANT
The telephone line cord MUST be connected
to the jack on the machine marked LINE.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the protective cap afrom the EXT. jack
on the machine.
1 Extension telephone
2 External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the protective cap a
from the EXT. jack on the machine.
Set the receive mode to External TAD if you
have an external answering machine. See
Choose the correct Receive Mode on page 8. For
additional details, see Connecting an external
TAD (telephone answering device) in chapter 6 of
the Basic User’s Guide.
1
1
2
1

5
4
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The LCD will show No Ink Cartridge.
bOpen the ink cartridge cover a.
cRemove the orange protective part a.
dUnpack the ink cartridge.
Turn the green release lever on the orange
protective packing aclockwise until it clicks to
release the vacuum seal. Then remove the
orange protective packing aas shown.
Note
Make sure you install the Starter Ink Cartridges
included with your machine first.
Note
Do not throw away the orange protective part.
You will need it if you transport the machine.
1
1
IMPORTANT
DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
1
11

6
eTake care to match the color of the lever a
with the cartridge color b, as shown in the
diagram below.
Install each ink cartridge in the direction of the
arrow on the label.
fGently push the back of the ink cartridge
marked “PUSH” until it clicks. After all the ink
cartridges are installed close the ink cartridge
cover.
Note
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine.
1
2
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendix A of the Basic User’s
Guide.)
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly recommend
that you continue to use only Genuine
Brother Brand replacement ink cartridges.
Use or attempted use of potentially
incompatible ink and/or cartridges in the
Brother machine may cause damage to the
machine and/or may result in unsatisfactory
print quality. Our warranty coverage does
not apply to any problem that is caused by
the use of unauthorized third party ink
and/or cartridges. To protect your
investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.

7
5
Check the print quality
aWhen the preparation process has finished, the
LCD shows Set Paper and Press Start.
Press Start.
bCheck the quality of the four color blocks on the
sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press Yes to
finish the quality check and go to step 6.
If you can see missing short lines, press No and
follow the steps on the LCD.
6
Choose your language
(if needed)
aPress Menu.
bPress sor tto display Initial Setup.
cPress Initial Setup.
dPress sor tto display Local Language.
ePress Local Language.
fPress your language.
gPress Stop/Exit.
OK
Poor

8
7
Choose the correct Receive Mode
The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
For details, see Using Receive Modes in chapter 5 of the Basic User’s Guide.
aPress Menu.
bPress sor tto display Initial Setup.
cPress Initial Setup.
dPress Receive Mode.
ePress sor tto display Fax Only, Fax/Tel, External TAD or Manual.
fPress the desired receive mode.
gPress Stop/Exit.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in chapter 6 of the Basic User’s Guide for instruction on setting up your machine using this feature.
Will you be using Voicemail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See
the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in
chapter 6 of the Basic User’s Guide.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same
line. Choose Fax/Tel as your receive mode. See the instructions below. For additional information see
Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your receive mode. You control the phone line and must answer every call yourself.
See the instructions below.
Note
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning
off Distinctive Ring in chapter 6 of the Basic User’s Guide.)

9
8
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress General Setup.
cPress sor tto display LCD Settings.
Press LCD Settings.
dPress LCD Contrast.
ePress dor cto choose the contrast level.
Press OK.
fPress Stop/Exit.
9
Set the date and time
The machine displays the date and time, and if you
set up the station ID, it will add it to each fax you send.
aPress Menu.
bPress sor tto display Initial Setup.
cPress Initial Setup.
dPress Date&Time.
eEnter the last two digits of the year on the
Touchscreen, and then press OK.
fEnter the two digits for the month on the
Touchscreen, and then press OK.
gEnter the two digits for the day on the
Touchscreen, and then press OK.
hPress 12h Clock or 24h Clock.
iEnter the time on the Touchscreen.
(12h Clock only)
Press to cycle AM and PM.
jPress OK, then Stop/Exit.
(e.g. Enter 12for 2012.)

10
10
Set your Station ID
You should store your name and fax number to be
printed on all fax pages that you send.
For details, see Entering Text in Appendix C of the
Basic User’s Guide.
aPress Menu.
bPress sor tto display Initial Setup.
cPress Initial Setup.
dPress sor tto display Station ID.
ePress Station ID.
fEnter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
gEnter your name (up to 20 characters) using
the Touchscreen, and then press OK.
hPress Stop/Exit.
Note
• Press to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you need to enter a character that is on the
same button as the character before, press cto
move the cursor to the right.
• If you entered a character incorrectly and want
to change it, press to delete it and re-enter
the correct character.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
Note
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual.

11
11
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Transmission
Verification Report in chapter 4 of the Basic User’s
Guide.
12
Set Tone or Pulse dialing
mode
(Canada only)
Your machine comes set for Tone dialing service. If
you have Pulse dialing service (rotary), you need to
change the dialing mode.
aPress Menu.
bPress sor tto display Initial Setup.
cPress Initial Setup.
dPress sor tto display Tone/Pulse.
ePress Tone/Pulse.
fPress Pulse (or Tone).
gPress Stop/Exit.
13
Set the telephone line
compatibility (VoIP)
If you are connecting the machine to a VoIP service
(over the Internet) you need to change the
compatibility setting.
aPress Menu.
bPress sor tto display Initial Setup.
cPress Initial Setup.
dPress sor tto display Compatibility.
ePress Compatibility.
fPress Basic(for VoIP).
gPress Stop/Exit.
14
Automatic Daylight
Savings Time
You can set the machine to change automatically for
daylight savings time. It will reset itself forward one
hour in the spring and backward one hour in the fall.
aPress Menu.
bPress General Setup.
cPress sor tto display Auto Daylight.
dPress Auto Daylight.
ePress On (or Off).
fPress Stop/Exit.
Note
If you are using an analog telephone line you can
skip this step.

12
15
Send in the Product
Registration Sheet
(USA only)
You can also register your product online using the
On-Line Registration link from the CD-ROM or visit
http://www.brother.com/registration/.
aFill out the Product Registration Sheet.
bPut the sheet face down in the ADF (Automatic
Document Feeder) or face down on the
scanner glass.
cMake sure (FAX) is illuminated in Blue.
dEnter the toll-free fax number: 1-877-268-9575.
ePress Black Start.
Note
You will receive a confirmation fax of your Product
Registration.

13
Windows®Macintosh
USB Wireless Network
16
Choose your connection type
These installation instructions are for Windows®XP Home/XP Professional (x32/x64 Edition), Windows Vista®,
Windows®7, and Mac OS X (versions 10.4.11, 10.5.x and 10.6.x).
Note
• For Windows Server®2003/2008/2008 R2, the drivers can be found from your model’s download page at
http://solutions.brother.com/.
• If your computer does not have a CD-ROM drive you can download the latest drivers, manuals and utilities
for your model from the Brother Solutions Center at http://solutions.brother.com/. Some software
applications included on the CD-ROM may not be available as a download.
For USB interface cable
Windows
®
, go to page 14
Macintosh, go to page 17
For Wireless Network
Windows
®
and Macintosh,
go to page 19

14
Windows®
USB
For USB interface users
(Windows®XP Home/XP Professional/Windows Vista®/Windows®7)
17
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
18
Install MFL-Pro Suite
aPut the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
cChoose Local Connection (USB), and then
click Next. The installation continues.
dWhen this screen appears, go to the next step.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
Note
• The screens may differ depending on your
operating system.
• The CD-ROM includes ScanSoft™
PaperPort™12SE. This software supports
Windows®XP Home (SP3 or greater), XP
Professional x32 Edition (SP3 or greater), XP
Professional x64 Edition (SP2 or greater),
Windows Vista®(SP2 or greater) and
Windows®7. Update to the latest Windows®
Service Pack before installing MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
Note
For Windows Vista®and Windows®7, when the
User Account Control screen appears, click
Allow or Yes.

15
Windows®
USB
Windows®Macintosh
USB
19
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine as shown below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your computer.
dUsing both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
eThe installation will continue automatically.
The installation screens appear one after
another.
USB
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®and Windows®7, when the
Windows®Security screen appears, click the
check box and click Install to complete the
installation correctly.

16
Windows®
USB
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
gIf you do not want to set your machine as the
Default printer, uncheck Set as Default Printer
and then click Next.
20
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bThe following screens will appear.
• When the Check for Firmware Updates
screen appears, choose the firmware
update setting you want and click OK.
• When the Brother Product Research &
Support Program starts up, follow the
on-screen instructions.
(For MFC-J625DW only)
• When the Trial Photo Print screen appears,
follow the on-screen instructions to print a
test photo.
Now go to
Proceed to Install Optional Applications on
page 34.
Note
(For MFC-J625DW only)
We recommend you try the Trial Photo Print
selection to see the high quality output available
from your Brother machine.
The Trial Photo Print screen appears only once
after restarting.
Note
• If an error message appears during the
software installation, run the Installation
Diagnostics located in Start/All Programs/
Brother/MFC-JXXX (where MFC-JXXX is your
model name).
• Depending on your security settings, a
Windows®Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
Note
Internet access is required for the firmware
update and the Brother Product Research &
Support Program.
Finish
The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver for Windows Vista®and
Windows®7 when printing from applications that
use the XML Paper Specification documents.
Please download the latest driver by accessing
the Brother Solutions Center at
http://solutions.brother.com/.

17
Macintosh
USB
Windows®Macintosh
USB
For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x)
17
Before you install
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
18
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine as shown below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.
Note
For Mac OS X 10.4.0 to 10.4.10 users, upgrade to
Mac OS X 10.4.11 - 10.6.x.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
USB

18
Macintosh
USB
dUsing both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
19
Install MFL-Pro Suite
aPut the supplied installer CD-ROM into your
CD-ROM drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection (USB), and then
click Next. Follow the on-screen instructions.
dPlease wait for the software to install. After the
installation, the Brother software will search for
the Brother device. This will take a few
moments to complete.
eChoose the machine from the list, and then
click OK.
fWhen this screen appears, click Next.
The installation of MFL-Pro Suite is now
complete.
Go to step 20.
20
Download and install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aOn the Brother Support screen, click the
Presto! PageManager icon to go to the
Presto! PageManager download site, and
follow the on-screen instructions.
Finish
The installation is now
complete.
Note
To use Image Capture for scanning on Mac OS X
10.6.x, please install the CUPS Printer Driver,
which can be downloaded from your model page
on the Brother Solutions Center at
http://solutions.brother.com/.

19
For Wireless Network Users
Wireless Network
For wireless network interface users
17
Before you begin
First you must configure the wireless network settings of your machine to communicate with your network access
point/router. After the machine is configured to communicate with your access point/router, computers on your
network will have access to the machine. To use the machine from these computers, you will need to install the
drivers and software. The following steps will guide you through the configuration and installation process.
To achieve optimum results with normal everyday document printing, place the Brother machine as close to the
network access point/router as possible with minimal obstructions. Large objects and walls between the two
devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you
may want to consider choosing USB for the fastest throughput speed.
The following instructions are for infrastructure mode (connected to a computer through an access point/router).
Infrastructure Mode
aAccess point/router
bWireless Network machine (your machine)
cWireless capable computer connected to the access point/router
dWired computer connected to the access point/router
Please make sure the wireless network settings of the machine match the access point/router.
Note
If you have previously configured the wireless settings of the machine you must reset the network (LAN)
settings before you can configure the wireless settings again.
On your machine, press Menu.
Press sor tto display Network, and then press Network.
Press sor tto display Network Reset, and then press Network Reset.
Press Yes to accept. Hold down Yes for 2 seconds to confirm.
Note
To set up your machine in Ad-hoc mode (connected to a wireless capable computer without an access
point/router) you can find instructions in the Network User’s Guide on the CD-ROM.
You can view the Network User’s Guide by following the instructions below.
1 Turn on your computer. Insert the CD-ROM into your CD-ROM drive.
For Windows®:
2 Choose your model and the language. The CD-ROM top menu will appear.
3ClickDocumentation, and then click PDF documents. The top page will appear.
4ClickNetwork User’s Guide.
For Macintosh:
2 Double-click Documentation, and then double-click your language folder.
3 Double-click top.pdf, and then click Network User’s Guide.
1
2
3
4

20
For Wireless Network Users
18
Choose your wireless install method
The following instructions will offer three methods for installing your Brother machine in a wireless network
environment. Choose the method you prefer for your environment.
aConfiguration using the CD-ROM installer and a USB cable (Windows®only)
• You need to temporarily use a USB cable during configuration (cable not included).
It is recommended that you use a PC wirelessly connected to your network for this method.
• If you are using Windows®XP, or currently using a computer connected to an access
point/router by network cable, you need to know your wireless settings. Please write down
your wireless network settings in the area below.
• Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
Item Record the current wireless network settings
SSID (Network Name)
Network Key
* The Network Key may also be described as the Password, Security Key or Encryption Key.
Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless
setup.
How can I find this information?
1) You should see the documentation provided with your wireless access point/router.
2) The initial network name could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
Now go to
page 22