Brother MFC-253CW User manual

1
Start Here
Quick Setup Guide
ARL/ASA/NZ Version 0
MFC-253CW
MFC-255CW
MFC-257CW
MFC-295CN
Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
Most of the illustrations in this Quick Setup Guide show the MFC-295CN.
aRemove the protective tape and film covering the machine.
bRemove the plastic bag acontaining the ink cartridges from on top of the paper tray.
cMake sure you have all components.
WARNING Warnings tell you what to do to prevent possible personal injury.
CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries.
IMPORTANT
DO NOT connect the USB cable yet (if you are using a USB
cable).
Inbox Ink Cartridges
[x4]
Black
Yellow
Cyan
Magenta
(Approx. 65% yield
of the replacement
cartridge) For
details, see
Consumable items
in the User’s Guide.
Quick Setup Guide
USB Interface Cable
User’s Guide CD-ROM Telephone Line Cord
Telephone Line
Cord Adapter
(Australia only)
Telephone Line Cord
Adapter
(Hong Kong only)
Power Cord
Australia &
New Zealand
Hong Kong,
Malaysia &
Singapore Taiwan Philippines & Thailand
The supplied mains plug is a grounded three pin plug. The supplied mains plug is a
side grounded two pin plug.
Make sure that the AC socket will accept the supplied grounded pin plug. This machine must be grounded, If in doubt, call a
qualified electrician.
1

2
2
Load plain A4 paper
aPull the paper tray acompletely out of the
machine.
bLift the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size you are loading in
the tray.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
Note
• The components included in the box may differ
depending on your country.
• Save all packing materials and the box in case
for any reason you must ship your machine.
• For a network connection you will need to
purchase a network interface cable. Please use
the supplied USB cable for a USB connection.
• To ensure safe operation the supplied plug
must be inserted only into a standard power
outlet that is properly grounded through the
standard electrical wiring. Non grounded
equipment may cause an electrical shock
hazard, and may cause excessive electrical
noise radiation.
USB cable
Please make sure you use a USB 2.0 cable
(Type A/B) that is no more than 2 metres long.
Network cable
Use a straight-through Category5 (or greater) twisted-
pair cable for 10BASE-T or 100BASE-TX Fast
Ethernet Network.
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1
3
2
3
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3
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover a.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
3
Connect the power cord
and telephone line
aConnect the power cord.
WARNING
The machine must be fitted with an earthed
plug.
bConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.
IMPORTANT
DO NOT push the paper in too far.
1
1
2
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).

4
WARNING
Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
4
Set Your Country
(For Australia / New
Zealand Customer Only)
You must set your country so that the machine works
correctly.
aCheck that the power is turned on by
connecting the power cord.
The LCD shows:
Set Country
q
Press OK Key
bPress OK.
The LCD shows:
Australia e
q
Select ab & OK
cPress aor bto select the country.
(Australia or New Zealand).
dPress OK when the LCD shows your country.
eThe LCD prompts you to make sure of the
country again.
Australia?
q
1.Yes 2.No
fPress 1to go to step g.
Or press 2to go back to step cto select the
country again.
gAfter the LCD shows Accepted for two
seconds, it shows; Please Wait.
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
1Extension telephone
2External telephone
Please make sure you use an external telephone
with a cable no more than 3 metres long.
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 8.
For additional details, see Connecting an
external TAD (telephone answering device)
in Chapter 7 of the User’s Guide.
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2

5
5
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
aMake sure that the power is turned on.
The LCD shows:
No Cartridge
bOpen the ink cartridge cover a.
cRemove the green protective part a.
dUnpack the ink cartridge.
eTurn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
fTake care to match the colour of the lever a
with the cartridge colour b, as shown in the
diagram below.
gInstall each ink cartridge in the direction of the
arrow on the label.
Note
Do not throw away the green protective part. You
will need it if you transport the machine.
1
1
1
1
2
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6
h Gently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
IMPORTANT
After initial installation of the ink cartridges,
the machine will start cleaning the ink tube
system. This cleaning process will last
approximately four minutes.
DO NOT unplug the machine from the power
outlet or attempt to stop the cleaning process.
Interruption of cleaning process may cause
undesired print quality problems.
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink
stains your skin or clothing, wash with soap
or detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendixes B of the User’s
Guide.)
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother branded
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.

7
6
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message
Set Paper and
q
Press Start
Press Colour Start.
bCheck the quality of the four colour blocks a
on the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press 1(Yes)
on the dial pad to finish the quality check and
go to step 7.
If you can see missing short lines, press 2(No)
on the dial pad and go to d.
dThe LCD asks you if the print quality is OK for
black and colour. Press 1(Yes) or 2(No) on
the dial pad.
Black OK?
q
1.Yes 2.No
.
Color OK?
q
1.Yes 2.No
After pressing 1(Yes) or 2(No) for both black
and colour, the LCD shows:
Start Cleaning?
q
1.Yes 2.No
ePress 1(Yes) , the machine will then start
cleaning the colours.
fAfter cleaning is finished, press Colour Start.
The machine starts printing the Print Quality
Check Sheet again. Go back to b.
1
1
OK
Poor

8
7
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
aPress Menu, 0, 1.
1.Receive Mode
bPress aor bto choose the receive mode.
Press OK.
cPress Stop/Exit.
8
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD from your
position, try changing the contrast setting.
aPress Menu, 1, 6.
6.LCD Contrast
bPress aor bto choose Dark or Light.
Contrast:Dark
Contrast:Light
cPress OK.
dPress Stop/Exit.
For details, see Using receive modes in
Chapter 6 of the User's Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the telephone
will ring for you to pick
up the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
printed.
You control the
telephone line and must
answer every call
yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

9
9
Set the date and time
The machine displays the date and time, and if you
set up the station ID, the date and time displayed on
your machine will be printed on every fax you send.
aPress Menu, 0, 2.
2.Date&Time
bEnter the last two digits of the year on the dial
pad, and then press OK.
Year:2009
(e.g. Enter 09for 2009.)
cRepeat for Month and Day, and Hours and
Minutes in 24-hour format.
dPress Stop/Exit.
10
Enter personal
information (Station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
aPress Menu, 0, 3.
3.Station ID
bEnter your fax number (up to 20 digits) on the
dial pad, and then press OK. To enter a “+” for
international codes, press l.
cEnter your name (up to 20 characters) using
the dial pad, and then press OK.
dPress Stop/Exit.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press cto
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press dor cto move the cursor to the
incorrect character, press Clear/Back.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
For details, see Entering Text in Appendix C
of the User's Guide.

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11
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Printing
Reports in Chapter 9 of the User’s Guide.
12
Set tone or pulse dialling
mode (Not available for
New Zealand)
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
aPress Menu, 0, 4.
4.Tone/Pulse
bPress aor bto choose Pulse (or Tone).
Press OK.
cPress Stop/Exit.
13
Set the phone line
compatibility
If you are connecting the machine to a VoIP service
you need to change the compatibility setting.
aPress Menu, 0, 6.
6.Compatibility
bPress aor bto choose Basic(for VoIP).
Press OK.
cPress Stop/Exit.
Note
If you are just using a normal telephone line you
can skip this step.