Brother MFC-253CW User manual

1
Start Here
Quick Setup Guide
ARL/ASA/NZ Version 0
MFC-253CW
MFC-255CW
MFC-257CW
MFC-295CN
Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
Most of the illustrations in this Quick Setup Guide show the MFC-295CN.
aRemove the protective tape and film covering the machine.
bRemove the plastic bag acontaining the ink cartridges from on top of the paper tray.
cMake sure you have all components.
WARNING Warnings tell you what to do to prevent possible personal injury.
CAUTION Cautions specify procedures you must follow or avoid to prevent possible minor injuries.
IMPORTANT
DO NOT connect the USB cable yet (if you are using a USB
cable).
Inbox Ink Cartridges
[x4]
Black
Yellow
Cyan
Magenta
(Approx. 65% yield
of the replacement
cartridge) For
details, see
Consumable items
in the User’s Guide.
Quick Setup Guide
USB Interface Cable
User’s Guide CD-ROM Telephone Line Cord
Telephone Line
Cord Adapter
(Australia only)
Telephone Line Cord
Adapter
(Hong Kong only)
Power Cord
Australia &
New Zealand
Hong Kong,
Malaysia &
Singapore Taiwan Philippines & Thailand
The supplied mains plug is a grounded three pin plug. The supplied mains plug is a
side grounded two pin plug.
Make sure that the AC socket will accept the supplied grounded pin plug. This machine must be grounded, If in doubt, call a
qualified electrician.
1

2
2
Load plain A4 paper
aPull the paper tray acompletely out of the
machine.
bLift the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size you are loading in
the tray.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
Note
• The components included in the box may differ
depending on your country.
• Save all packing materials and the box in case
for any reason you must ship your machine.
• For a network connection you will need to
purchase a network interface cable. Please use
the supplied USB cable for a USB connection.
• To ensure safe operation the supplied plug
must be inserted only into a standard power
outlet that is properly grounded through the
standard electrical wiring. Non grounded
equipment may cause an electrical shock
hazard, and may cause excessive electrical
noise radiation.
USB cable
Please make sure you use a USB 2.0 cable
(Type A/B) that is no more than 2 metres long.
Network cable
Use a straight-through Category5 (or greater) twisted-
pair cable for 10BASE-T or 100BASE-TX Fast
Ethernet Network.
1
1
3
2
3
1

3
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover a.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
3
Connect the power cord
and telephone line
aConnect the power cord.
WARNING
The machine must be fitted with an earthed
plug.
bConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.
IMPORTANT
DO NOT push the paper in too far.
1
1
2
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).

4
WARNING
Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
4
Set Your Country
(For Australia / New
Zealand Customer Only)
You must set your country so that the machine works
correctly.
aCheck that the power is turned on by
connecting the power cord.
The LCD shows:
Set Country
q
Press OK Key
bPress OK.
The LCD shows:
Australia e
q
Select ab & OK
cPress aor bto select the country.
(Australia or New Zealand).
dPress OK when the LCD shows your country.
eThe LCD prompts you to make sure of the
country again.
Australia?
q
1.Yes 2.No
fPress 1to go to step g.
Or press 2to go back to step cto select the
country again.
gAfter the LCD shows Accepted for two
seconds, it shows; Please Wait.
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
1Extension telephone
2External telephone
Please make sure you use an external telephone
with a cable no more than 3 metres long.
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 8.
For additional details, see Connecting an
external TAD (telephone answering device)
in Chapter 7 of the User’s Guide.
1
2

5
5
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
aMake sure that the power is turned on.
The LCD shows:
No Cartridge
bOpen the ink cartridge cover a.
cRemove the green protective part a.
dUnpack the ink cartridge.
eTurn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
fTake care to match the colour of the lever a
with the cartridge colour b, as shown in the
diagram below.
gInstall each ink cartridge in the direction of the
arrow on the label.
Note
Do not throw away the green protective part. You
will need it if you transport the machine.
1
1
1
1
2
1

6
h Gently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
IMPORTANT
After initial installation of the ink cartridges,
the machine will start cleaning the ink tube
system. This cleaning process will last
approximately four minutes.
DO NOT unplug the machine from the power
outlet or attempt to stop the cleaning process.
Interruption of cleaning process may cause
undesired print quality problems.
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink
stains your skin or clothing, wash with soap
or detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendixes B of the User’s
Guide.)
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother branded
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.

7
6
Check the print quality
aWhen the preparation process has finished, the
LCD shows this message
Set Paper and
q
Press Start
Press Colour Start.
bCheck the quality of the four colour blocks a
on the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press 1(Yes)
on the dial pad to finish the quality check and
go to step 7.
If you can see missing short lines, press 2(No)
on the dial pad and go to d.
dThe LCD asks you if the print quality is OK for
black and colour. Press 1(Yes) or 2(No) on
the dial pad.
Black OK?
q
1.Yes 2.No
.
Color OK?
q
1.Yes 2.No
After pressing 1(Yes) or 2(No) for both black
and colour, the LCD shows:
Start Cleaning?
q
1.Yes 2.No
ePress 1(Yes) , the machine will then start
cleaning the colours.
fAfter cleaning is finished, press Colour Start.
The machine starts printing the Print Quality
Check Sheet again. Go back to b.
1
1
OK
Poor

8
7
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
aPress Menu, 0, 1.
1.Receive Mode
bPress aor bto choose the receive mode.
Press OK.
cPress Stop/Exit.
8
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD from your
position, try changing the contrast setting.
aPress Menu, 1, 6.
6.LCD Contrast
bPress aor bto choose Dark or Light.
Contrast:Dark
Contrast:Light
cPress OK.
dPress Stop/Exit.
For details, see Using receive modes in
Chapter 6 of the User's Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the telephone
will ring for you to pick
up the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
printed.
You control the
telephone line and must
answer every call
yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

9
9
Set the date and time
The machine displays the date and time, and if you
set up the station ID, the date and time displayed on
your machine will be printed on every fax you send.
aPress Menu, 0, 2.
2.Date&Time
bEnter the last two digits of the year on the dial
pad, and then press OK.
Year:2009
(e.g. Enter 09for 2009.)
cRepeat for Month and Day, and Hours and
Minutes in 24-hour format.
dPress Stop/Exit.
10
Enter personal
information (Station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
aPress Menu, 0, 3.
3.Station ID
bEnter your fax number (up to 20 digits) on the
dial pad, and then press OK. To enter a “+” for
international codes, press l.
cEnter your name (up to 20 characters) using
the dial pad, and then press OK.
dPress Stop/Exit.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press cto
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press dor cto move the cursor to the
incorrect character, press Clear/Back.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
For details, see Entering Text in Appendix C
of the User's Guide.

10
11
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Printing
Reports in Chapter 9 of the User’s Guide.
12
Set tone or pulse dialling
mode (Not available for
New Zealand)
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
aPress Menu, 0, 4.
4.Tone/Pulse
bPress aor bto choose Pulse (or Tone).
Press OK.
cPress Stop/Exit.
13
Set the phone line
compatibility
If you are connecting the machine to a VoIP service
you need to change the compatibility setting.
aPress Menu, 0, 6.
6.Compatibility
bPress aor bto choose Basic(for VoIP).
Press OK.
cPress Stop/Exit.
Note
If you are just using a normal telephone line you
can skip this step.

11
Windows®Macintosh Windows®Macintosh
USB Wired Network Wireless Network
14
Choose your connection type
For USB interface cable
Windows
®
, go to page 12
Macintosh, go to page 16
For Wired Network (MFC-295CN only)
Windows
®
, go to page 18
Macintosh, go to page 23
For Wireless Network
(MFC-253CW/255CW/257CW only)
Windows
®
and Macintosh,
go to page 26
Note
For Windows Server®2003/ 2008, see the Network User’s Guide on the CD-ROM.

12
Windows®
USB
For USB interface users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
15
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
16
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• The screens may differ depending on your
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE*. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
* For Hong Kong/Taiwan users, CD-ROM includes Presto!
PageManager instead of ScanSoft™ PaperPort™11SE.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

13
Windows®
USB
Windows®Macintosh
USB
cWhen the ScanSoft™PaperPort™11SE
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
dThe installation of ScanSoft™PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
fChoose Local Connection, and then click
Next. The installation continues.
gWhen this screen appears, go to the next step.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
(MFC-295CN)
(MFC-253CW/255CW/257CW)

14
Windows®
USB
17
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine as shown
below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your computer.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
eThe installation will continue automatically.
The installation screens appear one after
another.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
Connect the machine directly to your
computer.
LAN USB
USB
MFC-253CW/255CW/257CW
MFC-295CN
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
2
1
3

15
Windows®
USB
Windows®Macintosh
USB
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
18
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bChoose the firmware update setting and click
OK.
Now go to
Proceed to Install Optional Applications on
page 37.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install to complete
the installation correctly.
Note
If an error message appears during the software
installation, run the Installation Diagnostics
located in Start/All Programs/Brother/
MFC-XXXX (where MFC-XXXX is your model
name).
Note
Internet access is required for the firmware
update.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

16
Macintosh
USB
For USB interface users (Mac OS X 10.3.9 - 10.4.x - 10.5.x)
15
Before you install
aMake sure your machine is connected to the
power and your Macintosh is ON. You must be
logged on with Administrator rights.
16
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine as shown
below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your Macintosh.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
IMPORTANT
• For the latest drivers and information on the
Mac OS X you are using, visit
http://solutions.brother.com/.
• For Mac OS X 10.3.0 to 10.3.8 users, upgrade
to Mac OS X 10.3.9 - 10.5.x.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
LAN USB
USB
MFC-253CW/255CW/257CW
MFC-295CN
2
1
3

17
Macintosh
USB
Windows®Macintosh
USB
17
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection, and then click
Next. Follow the on-screen instructions.
dPlease wait, it will take a few seconds for the
software to install. After the installation, click
Restart to finish installing the software.
eThe Brother software will search for the Brother
device.
fChoose the machine from the list, and then
click OK.
gWhen this screen appears, click OK.
The installation of MFL-Pro Suite is now
complete.
Go to step 18 on page 17.
18
Install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aDouble-click the Presto! PageManager icon
and follow the on-screen instructions.
(This screen will not appear for MFC-295CN.)
Finish The installation is now
complete.

18
Windows®
Wired Network
For wired network interface users (MFC-295CN only)
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
15
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
16
Connect the network
cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the network cable to the LAN socket
marked with a symbol. You will find the
LAN socket inside the machine on the left as
shown below.
IMPORTANT
• If there are any programs running, close
them.
• Make sure there are no memory cards or a
USB Flash memory drive inserted into the
machine.
• The screens may differ depending on your
operating system.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE*. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®. Update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
* For Hong Kong/Taiwan users, CD-ROM includes Presto!
PageManager instead of ScanSoft™ PaperPort™11SE.
IMPORTANT
Disable all personal firewall
software (other than Windows®
Firewall), anti-spyware or
antivirus applications for the
duration of the installation.
LAN USB

19
Windows®
Wired Network
Windows®Macintosh
Wired Network
cCarefully guide the network cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then, connect the cable to your network.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
17
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite.
Note
If both USB and LAN cables are being used,
guide both cables through the trench with one on
top of the other.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
2
1
3
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.

20
Windows®
Wired Network
cWhen the ScanSoft™PaperPort™11SE
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
dThe installation of ScanSoft™PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
eWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software License
Agreement.
fChoose Wired Network Connection, and
then click Next.
gFor Windows®XP SP2 or greater/XP
Professional x64 Edition/Windows Vista®
users, when this screen appears, choose
Change the Firewall port settings to enable
network connection and continue with the
installation. (Recommended) and click Next.
If you are using a firewall other than Windows®
Firewall or Windows®Firewall is off, this screen
may appear.
See the instructions provided with your firewall
software for information on how to add the
following network ports.
For network scanning, add UDP port 54925.
If you still have trouble with your network
connection, add UDP port 137.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.