Brother MFC-J265W User manual

1
Start Here MFC-J265W
MFC-J415W
Quick Setup Guide
ARL/ASA/NZ Version 0
Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.
1
Unpack the machine and check the components
WARNING
• Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
• To ensure safe operation the supplied plug must be inserted only into a standard power outlet that is
properly grounded through the standard electrical wiring. Non grounded equipment may cause an
electrical shock hazard, and may cause excessive electrical noise radiation.
Most of the illustrations in this Quick Setup Guide show the MFC-J415W.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
Inbox Ink Cartridges
[x4]
Black
Yellow
Cyan
Magenta
(Approx. 65% yield of the
replacement cartridge)
For details, see
Consumable items in the
Basic User’s Guide.Quick Setup Guide
Installation CD-ROM
Documentation CD-ROM USB Interface Cable
Basic User’s Guide Safety and Legal
booklet
Telephone Line Cord Telephone Line Cord
Adapter (Australia only)
Telephone Line Cord
Adapter
(Hong Kong only)
Power Cord
Australia &
New Zealand Hong Kong, Malaysia &
Singapore
Thailand
The supplied mains plug is a grounded three pin
plug.
The supplied mains plug is a side grounded two
pin plug.
Make sure that the AC socket will accept the supplied grounded pin plug. This machine must be grounded, If in doubt, call a
qualified electrician.

2
aRemove the protective tape and film covering
the machine, and also from the LCD.
bRemove the plastic bag containing the ink
cartridges from on top of the paper tray.
cMake sure you have all components.
2
Load plain A4 paper
aPull the paper tray acompletely out of the
machine.
bLift the output paper tray cover a.
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
Note
• The components included in the box may differ
depending on your country.
• Save all packing materials and the box in case
for any reason you must ship your machine.
• Please use the supplied USB cable for a USB
connection.
USB cable
Please make sure you use a USB 2.0 cable
(Type A/B) that is no more than 2 metres long.
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3
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover.
hSlowly push the paper tray completely into the
machine.
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
3
Connect the power cord
and telephone line
aConnect the power cord.
WARNING
The machine must be fitted with an earthed
plug.
bConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.
WARNING
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
IMPORTANT
DO NOT push the paper in too far.
1
2
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).

4
4
Set your country (For
Australia/New Zealand
Customer Only)
You must set your country so that the machine works
correctly on local telecommunication lines in each
country.
aCheck that the power is turned on by
connecting in the power cord.
bPress aor bto choose your country
(Australia or New Zealand), and press
OK.
c If the LCD shows the correct country, press a or b
to select
Yes , and press OK . Then go to step d .
Or press
a or b and to select No , and press OK .
Then go back to step
b and choose the country
again.
d After the LCD shows Accepted for a few
seconds, the machine will restart automatically.
After the restart, the LCD shows
Please Wait .
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
1 Extension telephone
2 External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 7.
For additional details, see Connecting an
external TAD (telephone answering device)
in chapter 6 in the Basic User’s Guide.
1
2
Set Country
Australia
New Zealand
Australia
Yes
No

5
5
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash them out with water
at once, and if irritation occurs consult a doctor.
aMake sure that the power is turned on.
The LCD shows No Ink Cartridge.
bOpen the ink cartridge cover a.
cRemove the green protective part a.
dUnpack the ink cartridge.
eTurn the green knob on the protective yellow
cap clockwise until it clicks to release the
vacuum seal, then remove the cap a.
fTake care to match the colour of the lever a
with the cartridge colour b, as shown in the
diagram below.
gInstall each ink cartridge in the direction of the
arrow on the label.
Note
Do not throw away the green protective part. You
will need it if you transport the machine.
Note
Make sure you install the Inbox Ink Cartridges
included with your machine first.
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h Gently push the ink cartridge until it clicks. After
all the ink cartridges are installed close the ink
cartridge cover.
IMPORTANT
After initial installation of the ink cartridges,
the machine will start cleaning the ink tube
system. This cleaning process will last
approximately four minutes.
DO NOT unplug the machine from the power
outlet or attempt to stop the cleaning process.
Interruption of cleaning process may cause
undesired print quality problems.
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT shake the ink cartridges. If ink
stains your skin or clothing, wash with soap
or detergent at once.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendixes A of the Basic
User’s Guide.)
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother branded
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.

7
6
Check the print quality
aWhen the preparation process has finished, the
LCD shows Set Paper and Press Start.
Press Colour Start.
bCheck the quality of the four colour blocks a
on the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press 1(Yes)
on the dial pad to finish the quality check and
go to step 7.
If you can see missing short lines, press 2(No)
on the dial pad and follow the steps on the
LCD.
7
Choose your language
(if needed) (Not available
in Australia and New
Zealand)
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Local Language.
Press OK.
dPress aor bto choose your language.
Press OK.
ePress Stop/Exit.
8
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Receive Mode.
Press OK.
dPress aor bto choose the receive mode.
Press OK.
ePress Stop/Exit.
OK
Poor
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For details, see Using receive modes in
chapter 5 in the Basic User’s Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the telephone
will ring for you to pick
up the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
printed.
You control the
telephone line and must
answer every call
yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

8
9
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress aor bto choose General Setup.
Press OK.
cPress aor bto choose LCD Settings.
Press OK.
dPress aor bto choose LCD Contrast.
Press OK.
ePress dor cto choose the contrast level.
Press OK.
fPress Stop/Exit.
10
Set the date and time
The machine displays the date and time, and if you
set up the station ID, the date and time displayed on
your machine will be printed on every fax you send.
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Date&Time.
Press OK.
dEnter the last two digits of the year on the dial
pad, and then press OK.
eRepeat for month/day/time in 24-hour format.
fPress Stop/Exit.
(e.g. Enter 10for 2010.)
Year:2010

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11
Enter personal
information (Station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Station ID.
Press OK.
dEnter your fax number (up to 20 digits) on the
dial pad, and then press OK. To enter a “+” for
international codes, press l.
eEnter your name (up to 20 characters) using
the dial pad, and then press OK.
fPress Stop/Exit.
12
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Transmission
Verification Report in chapter 4 in the Basic User’s
Guide.
13
Set Tone or Pulse dialling
mode (Not available for
New Zealand)
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Tone/Pulse.
Press OK.
dPress aor bto choose Pulse (or Tone).
Press OK.
ePress Stop/Exit.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press cto
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press dor cto move the cursor to the
incorrect character, press Clear.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
For details, see Entering Text in Appendix C
in the Basic User’s Guide.

10
14
Set the phone line
compatibility
If you are connecting the machine to a VoIP service
(over the Internet) we recommend that you change
the modem speed to minimize errors in fax
operations.
aPress Menu.
bPress aor bto choose Initial Setup.
Press OK.
cPress aor bto choose Compatibility.
Press OK.
dPress aor bkey to choose
Basic(for VoIP).
Press OK.
ePress Stop/Exit.
Note
If you are using an analogue telephone line you
can skip this step.

11
Windows®Macintosh
USB Wireless Network
15
Choose your connection type
For USB interface cable
Windows
®
, go to page 12
Macintosh, go to page 16
For Wireless Network
Windows
®
and Macintosh,
go to page 19
Note
For Windows Server®2003/2003 x64 Edition/2003 R2/2003 R2 x64 Edition/2008/2008 R2, see the Network
User’s Guide on the documentation CD-ROM.

12
Windows®
USB
For USB interface users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
/Windows
®
7)
16
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
17
Install MFL-Pro Suite
aPut the supplied installation CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
IMPORTANT
• DO NOT connect the USB cable yet.
• For the latest drivers and information, visit
http://solutions.brother.com/
• If there are any programs running, close
them.
• The screens may differ depending on your
operating system.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
Note
• If this screen appears, click OK and restart
your computer.
• If the installation does not continue
automatically, open the top menu again by
ejecting and then reinserting the CD-ROM or
double-click the start.exe program from the
root folder, and continue from bto install
MFL-Pro Suite.
• For Windows Vista®and Windows®7, when
the User Account Control screen appears,
click Allow or Yes.

13
Windows®
USB
Windows®Macintosh
USB
cChoose Local Connection, and then click
Next. The installation continues.
dWhen this screen appears, go to the next step.
18
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine as shown
below.
USB

14
Windows®
USB
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your computer.
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
eThe installation will continue automatically.
The installation screens appear one after
another.
fWhen the User’s Guides screen is displayed,
click View Manuals on the Web if you want to
download the manuals and follow the
on-screen instructions. You can also view the
manuals on the documentation CD-ROM.
gWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
hIf you do not want to set your machine as the
Default printer, uncheck Set as Default
Printer.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1
3
2
2
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®and Windows®7, when the
Windows Security screen appears, click the
check box and click Install to complete the
installation correctly.

15
Windows®
USB
Windows®Macintosh
USB
19
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bIn the Check for Firmware Updates screen,
choose the firmware update setting you want
and click OK.
Now go to
Proceed to Install Optional Applications on
page 30.
Note
• If an error message appears during the
software installation, run the Installation
Diagnostics located in start/All Programs/
Brother/MFC-JXXX (where MFC-JXXX is your
model name).
• Depending on your security settings, a
Windows Security or antivirus software window
may appear when using the machine or its
software. Please allow or permit the window to
continue.
Note
Internet access is required for the firmware
update.
Finish
The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/

16
Macintosh
USB
For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x)
16
Before you install
aMake sure your machine is connected to the
power and your Macintosh is ON. You must be
logged on with Administrator rights.
17
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB socket
marked with a symbol. You will find the
USB socket inside the machine as shown
below.
cCarefully guide the USB cable through the
trench as shown below, following the trench
around and toward the back of the machine.
Then connect the cable to your Macintosh.
IMPORTANT
• For the latest drivers and information on the
Mac OS X you are using, visit
http://solutions.brother.com/
• For Mac OS X 10.4.0 to 10.4.10 users,
upgrade to Mac OS X 10.4.11 - 10.6.x.
IMPORTANT
DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
USB

17
Macintosh
USB
Windows®Macintosh
USB
dLift the scanner cover to release the lock a.
Gently push the scanner cover support
down band close the scanner cover c.
18
Install MFL-Pro Suite
aPut the supplied installation CD-ROM into your
CD-ROM drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection, and then click
Next. Follow the on-screen instructions.
dPlease wait, it will take a few seconds for the
software to install. After the installation, the
Brother software will search for the Brother
device.
eChoose the machine from the list, and then
click OK.
fWhen this screen appears, click Next.
gWhen the Brother Support screen appears,
click Close to finish the installation or go to
step 19.
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18
Macintosh
USB
19
Download and install
Presto! PageManager
(MFC-J415W only)
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aClick the Presto! PageManager icon to go to
the Presto! PageManager download site, and
follow the on-screen instructions.
Finish
The installation is now
complete.
Note
To use Image Capture on Mac OS X 10.6.x,
please install the CUPS Printer Driver, which can
be downloaded from the Brother Solutions Center
(http://solutions.brother.com/).

19
For Wireless Network Users
Wireless Network
For wireless network interface users
16
Before you begin
First you must configure the wireless network settings of your machine to communicate with your network access
point/router. After the machine is configured to communicate with your access point/router, computers on your
network will have access to the machine. To use the machine from these computers, you will need to install the
drivers and software. The following steps will guide you through the configuration and installation process.
To achieve optimum results with normal everyday document printing, place the Brother machine as close to the
network access point/router as possible with minimal obstructions. Large objects and walls between the two
devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you
may want to consider choosing USB for the fastest throughput speed.
The following instructions are for infrastructure mode (connected to a computer through an access point/router).
Infrastructure Mode
aAccess point/router
bWireless Network machine (your machine)
cWireless capable computer connected to the access point/router
dWired computer connected to the access point/router
Please make sure the wireless network settings of the machine match the access point/router.
IMPORTANT
If you have previously configured the wireless settings of the machine you must reset the network
(LAN) settings before you can configure the wireless settings again.
On your machine, press Menu. Press aor bto choose Network and press OK.
Press aor bto choose Network Reset, and then press OK.
Press 1 twice for Yes to accept the change.
Note
To set up your machine in Ad-hoc mode (connected to a wireless capable computer without an access
point/router) you can find instructions in the Network User’s Guide on the documentation CD-ROM.
Also you can download the Network User’s Guide by following the instructions below.
1 Turn on your computer. Insert the installation CD-ROM into your CD-ROM drive.
For Windows®:
2 Choose your model and the language. The CD-ROM top menu will appear.
3ClickDocumentation, and follow the on-screen instructions.
For Macintosh:
2 Double-click Documentation, and follow the on-screen instructions.
1
2
3
4

20
For Wireless Network Users
17
Confirm your network environment (Infrastructure Mode)
The following instructions will offer two methods for installing your Brother machine in a wireless network
environment.
aIf your wireless access point/router does not support Wi-Fi Protected Setup (WPS) or AOSS™, write
down the wireless network settings of your wireless access point/router in the area below.
IMPORTANT
Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
Item Record the current wireless network settings
Network Name: (SSID/ESSID)
Password (Network Key)
* The Password may also be described as the Network Key, Security Key or Encryption Key.
Note
If you do not know this information (Network Name (SSID/ESSID) and Password (Network Key)),
you cannot continue the wireless setup.
How can I find this information (Network Name (SSID/ESSID) and Password (Network Key))
1) You should see the documentation provided with your wireless access point/router.
2) The initial network name could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
Now go to
page 21
bIf your wireless access point/router supports automatic wireless (one-push) setup (Wi-Fi Protected
Setup or AOSS™)
Now go to
page 22