Brother Intelli FAX-2820 User manual

USER’S GUIDE
FAX-2820
FAX-2920
MFC-7220
MFC-7225N
Version A

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-2820, FAX-2920, MFC-7220 and
MFC-7225N
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number can be displayed on the LCD screen
(Menu/Set, 4, 1 (FAX-2820, FAX-2920 and MFC-7220) or
Menu/Set, 6, 1 (MFC-7225N)). Retain this User’s Guide
with your sales receipt as a permanent record of your
purchase, in the event of theft, fire or warranty service.
Register your product on-line at
By registering your product with Brother, you will be recorded as
the original owner of the product. Your registration with Brother:
■may serve as confirmation of the purchase date of your
product should you lose your receipt; and
■may support an insurance claim by you in the event of
product loss covered by insurance.
http://www.brother.com/registration
©1996-2005 Brother Industries, Ltd.

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THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH
THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

ii
Safety precautions
We use the following icons throughout this User’s Guide.
To use the machine safely
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
(For FAX-2820 and MFC-7220) If there are faxes in the machine's memory, you need to print them
or save them before you turn off the power and unplug the machine. (To print the faxes in the
memory, see Printing a fax from the memory on page 4-4. To save the faxes in memory, see
Forwarding faxes to another fax machine on page 11-5.)
Warnings tell you what to do to prevent possible personal injury.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Cautions specify procedures you must follow or avoid to prevent possible damage
to the machine or other objects.
Improper Setup icons alerts you to devices and operations that are not compatible
with the machine.
Notes tell you how you should respond to a situation that may arise or give tips about
how the operation works with other features.
WARNING
There are high voltage electrodes inside the machine. Before you
clean the inside of the machine, make sure you have unplugged
the telephone line cord first and then the power cord from the
electrical socket.
Do not handle the plug with wet hands. Doing this might cause an
electrical shock.

iii
After you use the machine, some
internal parts are extremely HOT!
To prevent injures, be careful not to
put your fingers in the area shown in
the illustration.
The fuser unit is marked with a caution label.
Please do not remove or damage the label.
■Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals
that are not insulated unless the telephone line has been disconnected at the wall socket. Never install
telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
■This product must be installed near an electrical socket that is easily accessible. In case of an
emergency, you must disconnect the power cord from the electrical socket to shut off the power
completely.
Do not use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite
inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry,
lint-free cloth and dispose of it according to local regulations.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or
washing machine, in a wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3. Do not use this product to report a gas leak in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
WARNING

iv
Quick Reference Guide
Sending Faxes
Automatic Transmission
1If it is not illuminated in green, press
(Fax).
2Load your document.
3Enter the fax number using One-Touch,
Speed-Dial, Search or the dial pad.
4Press Start.
Storing numbers
Storing One-Touch Dial numbers
1Press Menu/Set, 2, 3, 1.
2Press the One-Touch key where you
want to store the number.
Note
FAX-2820 and FAX-2920 only:
To access One-Touch numbers 11 to 20,
hold down Shift as you press the One-Touch
key.
3Enter the number (up to 20 digits).
Press Menu/Set.
4Enter the name up to 15 characters (or
leave it blank).
Press Menu/Set.
5Press Stop/Exit.
Storing Speed-Dial numbers
1Press Menu/Set, 2, 3, 2.
2Using the dial pad, enter a three-digit
Speed-Dial location number (001 - 200).
Press Menu/Set.
3Enter the number (up to 20 digits).
Press Menu/Set.
4Enter the name up to 15 characters (or
leave it blank).
Press Menu/Set.
5Press Stop/Exit.
Dialling operations
One-Touch Dialling / Speed-Dialling
1If it is not illuminated in green, press
(Fax).
2Load your document.
3Press the One-Touch key of the number
you want to call.
Note
FAX-2820 and FAX-2920 only:
To dial One-Touch numbers 11 to 20, hold
down Shift as you press the One-Touch key.
—OR—
Press Search/Speed Dial, press #.
Press the three-digit Speed-Dial
number.
4Press Start.

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Using Search
1If it is not illuminated in green, press
(Fax).
2Load your document.
3Press Search/Speed Dial
, and then
enter the first letter of the name you’re
looking for.
4Press or to search the memory.
5Press Start.
Making copies
Single copy
1Press (Copy) to illuminate it in
green.
2Load your document.
3Press Start.
Sorting copies using the ADF
1Press (Copy) to illuminate it in
green.
2Load your document.
3Use the dial pad to enter the number of
copies you want (up to 99).
4Press Options and ▲or ▼to select
Stack/Sort.
Press Menu/Set.
5Press ▲or ▼to select Sort.
Press Menu/Set.
6Press Start.
▲
▲

vi
Table of Contents
1Introduction
Using this Guide ..................................................................................................1-1
Choosing a location.............................................................................................1-2
How to access the complete User’s Guide
(MFC-7220 and MFC-7225N only) ...................................................................1-3
To view Documentation (For Windows®).......................................................1-3
How to find Scanning instructions .............................................................1-3
To view Documentation (For Macintosh®).....................................................1-4
How to find Scanning instructions .............................................................1-4
Control panel overview ........................................................................................1-5
Load document....................................................................................................1-7
Using the automatic document feeder (ADF) ...............................................1-7
About paper.........................................................................................................1-8
Recommended paper ....................................................................................1-8
Choosing acceptable paper...........................................................................1-8
Paper capacity of the paper trays..............................................................1-9
How to load paper .......................................................................................1-10
To load paper or other media in the paper tray .......................................1-10
To load envelopes .......................................................................................1-11
To load paper or other media in the manual feed slot.............................1-12
About fax machines ...........................................................................................1-13
Fax tones and handshake ...........................................................................1-13
ECM (Error Correction Mode)......................................................................1-13
Multi-Line connections (PABX)....................................................................1-13
2Getting started
Initial setup ..........................................................................................................2-1
Setting the Date and Time.............................................................................2-1
Setting Tone and Pulse dialling mode (Not available in New Zealand).........2-1
Setting the Station ID.....................................................................................2-2
General Setup .....................................................................................................2-3
Setting the Mode Timer (FAX-2820 and FAX-2920 only)..............................2-3
Setting the Mode Timer (MFC-7220 and MFC-7225N only)..........................2-3
Setting the Paper Type..................................................................................2-4
Setting the Paper Size...................................................................................2-4
Setting the Ring Volume................................................................................2-5
Setting the Beeper Volume............................................................................2-5
Setting the Speaker Volume..........................................................................2-5
Setting the Clock Change..............................................................................2-6
Toner Save....................................................................................................2-6
Sleep Time ....................................................................................................2-6
Setting the LCD Contrast...............................................................................2-7
Security..........................................................................................................2-7
TX Lock (FAX-2820 and MFC-7220 only) .....................................................2-7
Setting up the password............................................................................2-8
Changing the TX Lock password...............................................................2-8
Turning TX Lock on...................................................................................2-8

vii
Turning TX Lock off ...................................................................................2-8
Memory Security (FAX-2920 and MFC-7225N only).....................................2-9
Setting up the password............................................................................2-9
Changing the Memory Security password.................................................2-9
Turning Memory Security on ...................................................................2-10
Turning Memory Security off ...................................................................2-10
Setting Lock.................................................................................................2-10
Setting up the password..........................................................................2-10
Changing the Setting Lock password......................................................2-11
Turning Setting Lock on...........................................................................2-11
Turning Setting Lock off...........................................................................2-11
3Setup Send
How to enter Fax mode .......................................................................................3-1
How to dial...........................................................................................................3-1
Manual dialling...............................................................................................3-1
One-Touch Dialling........................................................................................3-1
Speed-Dialling ...............................................................................................3-2
Search ...........................................................................................................3-2
Fax Redial .....................................................................................................3-3
How to Fax...........................................................................................................3-3
Automatic transmission .................................................................................3-3
Faxing from the ADF .....................................................................................3-3
Manual transmission......................................................................................3-3
Out of Memory message ...............................................................................3-4
Basic sending operations.....................................................................................3-4
Sending faxes using multiple settings ...........................................................3-4
Contrast .........................................................................................................3-5
Fax Resolution...............................................................................................3-5
Dual Access...................................................................................................3-6
Real Time Transmission................................................................................3-6
Broadcasting..................................................................................................3-7
Checking job status .......................................................................................3-8
Cancelling a fax in progress ..........................................................................3-8
Cancelling a scheduled job............................................................................3-8
Advanced sending operations .............................................................................3-9
Composing the electronic Cover Page ..........................................................3-9
Composing your own comments ...............................................................3-9
Cover page for the next fax only................................................................3-9
Send a cover page for all faxes ...............................................................3-10
Using a printed cover page......................................................................3-10
Overseas Mode ...........................................................................................3-10
Delayed Fax ................................................................................................3-11
Delayed Batch Transmission.......................................................................3-11
Setup for Polled Transmit (Standard) ..........................................................3-12
Setup for Polled Transmit with Secure Code...............................................3-13

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4Setup Receive
Basic receiving operations...................................................................................4-1
Choosing the Receive Mode ........................................................................4-1
To select or change your Receive Mode...................................................4-2
Setting the Ring Delay ..................................................................................4-2
Setting the F/T Ring Time (Fax/Tel mode only).............................................4-3
Fax Detect .....................................................................................................4-3
Printing a reduced incoming fax (Auto Reduction) ........................................4-4
Advanced receiving operations............................................................................4-4
Printing a fax from the memory ....................................................................4-4
Setting the Print Density................................................................................4-4
Reception into memory..................................................................................4-5
If Memory Receive is On at this time.........................................................4-5
If Memory Receive is Off at this time.........................................................4-5
Polling............................................................................................................4-5
Setup for Polling Receive (Standard) ........................................................4-5
Secure Polling ...........................................................................................4-6
Setup for Polling Receive (Secure) ...........................................................4-6
Setup for Polling Receive (Timer)..............................................................4-6
Sequential Polling......................................................................................4-7
5Quick-Dial numbers and dialling options
Storing numbers for easy dialling ........................................................................5-1
Storing One-Touch numbers .........................................................................5-1
Storing Speed-Dial numbers .........................................................................5-2
Changing One-Touch / Speed-Dial numbers ................................................5-2
Setting up Groups for Broadcasting ..............................................................5-3
Dialling options ....................................................................................................5-4
Access codes and credit card numbers.........................................................5-4
Pause ............................................................................................................5-4
Tone or Pulse (Not available in New Zealand) ..............................................5-4
6Remote Fax Options
Setting Remote Fax Options................................................................................6-1
Setting up Fax Forwarding ............................................................................6-1
Setting Fax Storage.......................................................................................6-1
Setting PC Fax Receive (MFC-7220 and MFC-7225N only).........................6-2
Turning off Remote Fax Options ...................................................................6-3
Changing Remote Fax Options .....................................................................6-3
Setting your Remote Access Code................................................................6-4
Remote Retrieval.................................................................................................6-4
Using your Remote Access Code..................................................................6-4
Remote commands .......................................................................................6-5
Retrieving fax messages ...............................................................................6-6
Changing your Fax Forwarding number........................................................6-6