Brother MFC-J5910DW Assembly instructions

ADVANCED
USER’S GUIDE
MFC-J5910DW
Version 0
CHN-ENG

i
User's Guides and where to find them?
1Visit us at http://solutions.brother.com/.
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User's Guide Learn the basic Fax, Copy, Scan and
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
PDF file / CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Web Services (Scan),
and using the Brother ControlCenter utility.
PDF file / CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother machines
along with explanations about general
networking and common terms.
PDF file / CD-ROM
Network User's Guide This Guide provides useful information about
wired and wireless network settings and security
settings using the Brother machine. You can also
find supported protocol information for your
machine and detailed troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
PDF file / Brother
Solutions Center 1

ii
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Sleep Mode ...........................................................................................................1
LCD display ...........................................................................................................2
LCD Contrast...................................................................................................2
Setting the Dim Timer for the backlight ...........................................................2
Dial Prefix ..............................................................................................................3
Setting up or changing the prefix number........................................................3
Mode Timer............................................................................................................3
2 Security features 4
Secure Function Lock 2.0......................................................................................4
Before you begin to use Secure Function Lock 2.0.........................................4
Setting and changing the Administrator Password..........................................5
Setting up restricted users...............................................................................6
Turning Secure Function Lock on/off...............................................................6
Switching users ...............................................................................................7
Changing to the Public mode ..........................................................................7
3 Sending a fax 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast ...........................................................................................................8
Changing fax resolution...................................................................................9
Setting your changes as a new default............................................................9
Restoring fax settings to the factory default ....................................................9
Additional sending operations..............................................................................10
Sending a fax manually .................................................................................10
Sending a fax at the end of a conversation ...................................................10
Dual Access (Monochrome only)...................................................................11
Broadcasting (Monochrome only)..................................................................11
Real Time Transmission................................................................................13
Overseas Mode .............................................................................................13
Delayed Faxing (Monochrome only)..............................................................13
Delayed Batch Transmission (Monochrome only).........................................14
Checking and cancelling waiting jobs............................................................14
Polling overview...................................................................................................15
Polled Transmit (Monochrome only)..............................................................15

iii
4 Receiving a fax 16
Memory Receive (Monochrome only)..................................................................16
Fax Forwarding..............................................................................................16
Fax Storage ...................................................................................................17
Printing a fax from the memory .....................................................................17
PC-Fax Receive (Windows®only).................................................................18
Turning off Memory Receive operations........................................................19
Changing Memory Receive operations .........................................................19
Remote Retrieval .................................................................................................20
Setting a Remote Access Code.....................................................................20
Using your Remote Access Code..................................................................20
Remote Fax commands ................................................................................21
Retrieving fax messages ...............................................................................22
Changing your Fax Forwarding number ........................................................22
Additional receiving operations............................................................................23
Out of Paper Reception .................................................................................23
Printing a reduced incoming fax ....................................................................23
Polling overview...................................................................................................24
Polling receive ...............................................................................................24
5 Dialling and storing numbers 26
Additional dialling operations ...............................................................................26
Combining Quick Dial numbers .....................................................................26
Additional ways to store numbers........................................................................27
Storing Speed Dial numbers from Outgoing Calls.........................................27
Storing Speed Dial numbers from the Caller ID history.................................28
Setting up Groups for Broadcasting ..............................................................29
6 Printing reports 31
Fax reports...........................................................................................................31
Transmission Verification Report...................................................................31
Fax Journal (activity report) ...........................................................................31
Reports ................................................................................................................32
How to print a report ......................................................................................32

iv
7 Making copies 33
Copy settings.......................................................................................................33
Stop copying..................................................................................................33
Changing copy speed and quality .................................................................33
Enlarging or reducing the copied image ........................................................34
Making N in 1 copies or a poster (Page Layout) ...........................................35
2 in 1 ID Copy................................................................................................37
Sorting copies using the ADF ........................................................................37
Adjusting Density...........................................................................................38
Ink Save Mode...............................................................................................38
Thin Paper Copy............................................................................................39
Book Copy .....................................................................................................39
Duplex (2-sided) copying...............................................................................40
Setting your changes as a new default..........................................................41
Restoring all settings to the factory default....................................................42
8 Printing photos from a memory card or
USB Flash memory drive 43
PhotoCapture Center™ operations .....................................................................43
Memory cards, USB Flash memory drive and folder structures ....................43
Print Images.........................................................................................................44
Print Index (Thumbnails) ...............................................................................44
Printing Photos ..............................................................................................44
Printing All Photos .........................................................................................45
DPOF printing................................................................................................45
PhotoCapture Center™ print settings..................................................................46
Print Quality ...................................................................................................46
Paper options ................................................................................................46
Adjusting Brightness, Contrast and Color......................................................47
Cropping ........................................................................................................49
Borderless printing.........................................................................................49
Date Print.......................................................................................................49
Setting your changes as a new default..........................................................50
Restoring all settings to the factory default....................................................50
Scan to a memory card or USB Flash memory drive ..........................................51
How to set a new default ...............................................................................51
How to reset to the factory default.................................................................51
9 Printing photos from a camera 52
Printing photos directly from a PictBridge camera...............................................52
PictBridge requirements ................................................................................52
Setting your digital camera............................................................................53
Printing Images..............................................................................................54
DPOF printing................................................................................................54
Printing photos directly from a digital camera (without PictBridge)......................55
Printing Images..............................................................................................55

v
A Routine maintenance 56
Cleaning and checking the machine....................................................................56
Cleaning the outside of the machine .............................................................56
Cleaning the machine’s printer platen ...........................................................57
Cleaning the paper feed rollers .....................................................................57
Cleaning the paper pick-up rollers.................................................................59
Checking the ink volume ...............................................................................60
B Glossary 61
C Index 65

1
1
1
Memory Storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your FAX,
SCAN, COPY and PHOTO preferred
settings, those settings will not be lost. Also,
during a power failure the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for up to
24 hours.
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display Sleep Mode.
ePress Sleep Mode.
fPress sor tto display 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the
machine is idle before entering Sleep
Mode. Press the option you want to set.
gPress Stop/Exit.
General setup 1

Chapter 1
2
LCD display 1
LCD Contrast 1
You can adjust the LCD contrast. If you are
having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display
LCD Settings.
ePress LCD Settings.
fPress sor tto display
LCD Contrast.
gPress LCD Contrast.
hPress dto increase the contrast and
press cto decrease the contrast.
Press OK.
iPress Stop/Exit.
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after the last key press.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display
LCD Settings.
ePress LCD Settings.
fPress sor tto display Dim Timer.
gPress Dim Timer.
hPress sor tto display 10Secs,
20Secs, 30Secs or Off, and then
press the option you want to set.
iPress Stop/Exit.

General setup
3
1
Dial Prefix 1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a 9 to dial an outside
number, use this setting to automatically dial
9 for every fax you send.
Setting up or changing the
prefix number 1
aPress Menu.
bPress sor tto display
Initial Setup.
cPress Initial Setup.
dPress sor tto display Dial Prefix.
ePress Dial Prefix.
fPress On (or Off).
gPress Dial Prefix.
hEnter the prefix number (up to 5 digits)
by pressing the buttons on the screen.
iPress OK.
Note
• To access an outside line, press !.
• You cannot use ! with any other numbers
or characters.
• If the pulse dialling mode is on, # and lare
not available to use.
jPress Stop/Exit.
Mode Timer 1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
stays in the mode you used last by default.
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display Mode Timer.
ePress Mode Timer.
fPress sor tto display 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off, and then
press the option you want to set.
gPress Stop/Exit.

4
2
Secure Function Lock
2.0 2
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Tx (Fax Transmit)
Fax Rx (Fax Receive)
Copy
Scan
PCC (PhotoCapture Center™)
PC Print
Color Print
Page Limit
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please contact Brother customer
service for support.
Note
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
Before you begin to use
Secure Function Lock 2.0 2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
needed.
aStart your Web browser.
bType “http://machine’s IP
address/” into your browser’s address
bar (where “machine’s IP address”
is the Brother machine’s IP address).
For example:
http://192.168.1.2/
Note
You can find the machine's IP address in
the Network Configuration List.
(uuNetworkUser’sGuide:Printing the
Network Configuration Report)
cEnter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
Security features 2

Security features
5
2
Note
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
1Click
Please configure the password.
2Enter a password you want to use
(up to 32 characters).
3Re-enter the password in the
Confirm new password box.
4Click Submit.
Setting and changing the
Administrator Password 2
You can configure these settings using a
Web browser. Set up the Web page. (Before
you begin to use Secure Function Lock 2.0
uu page 4) Then follow the instructions
below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (Setting up restricted users uu page 6
and Turning Secure Function Lock on/off
uu page 6)
aClick Administrator.
bClick Secure Function Lock.
cEnter a four-digit number for the
password in the New Password box.
dRe-enter the password in the
Retype Password box.
eClick Submit.
Changing the administrator password2
aClick Administrator.
bClick Secure Function Lock.
cEnter a four-digit number for the new
password in the New Password box.
dRe-enter the new password in the
Retype Password box.
eClick Submit.

Chapter 2
6
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 users.
You can configure these settings using a
Web browser.
Set up the Web page. (Before you begin to
use Secure Function Lock 2.0 uu page 4)
Then follow the instructions below.
aClick Administrator.
bClick Secure Function Lock.
cEnter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
dUncheck the functions that you want to
restrict in the Print box or the Others
box. If you want to configure the
maximum page count, check the On box
in Page Limit, and then enter the
number in the Max. box. Then click
Submit.
Note
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information
uuNetwork User’s Guide.
Turning Secure Function
Lock on/off 2
Note
If you enter the wrong password, the LCD
will show Wrong Password. Enter the
correct password. If you forget it, please
contact Brother customer service for
support.
Turning Secure Function Lock on 2
aPress Menu.
bPress sor tto display
General Setup.
cPress General Setup.
dPress sor tto display
Function Lock.
ePress Function Lock.
fPress Lock OffiOn.
gEnter your four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
Turning Secure Function Lock off 2
aPress or .
bPress Lock OniOff.
cEnter your four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.

Security features
7
2
Switching users 2
This setting allows a restricted user to log on
to the machine when the Secure Function
Lock is turned on.
aOn the Touchscreen, press
or (where xxxxx is the
user’s name), and then press sor tto
display Change User.
bPress Change User.
cPress sor tto display your user name.
dPress your user name.
eEnter your four-digit user password by
pressing the buttons on the
Touchscreen.
Press OK.
Changing to the Public mode 2
aPress (where xxxxx is the
user’s name).
bPress Go to Public.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (Mode Timer uu page 3)

8
3
Additional sending
options 3
Sending faxes using multiple
settings 3
When you send a fax you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, and Real Time TX.
You can also choose: History,
Speed Dial, Broadcasting,
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.
Some settings are only available when
sending mono faxes.
aPress (FAX).
The LCD shows:
bPress Options.
cPress sor tto display the setting you
want to change. When the setting is
displayed, press it.
dPress sor tto display the available
options, and then press the option you
want to set.
eGo back to step cto change more
settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default. These settings will remain until
you change them again. (Setting your
changes as a new default uu page 9)
Stop faxing 3
To stop faxing, press Stop/Exit.
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
aPress (FAX).
bPress Options.
cPress sor tto display Contrast.
dPress Contrast.
ePress sor tto display Auto, Light or
Dark, and then press the option you
want to set.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
Sending a fax 3

Sending a fax
9
3
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
aPress (FAX).
bPress Options.
cPress sor tto display
Fax Resolution.
dPress Fax Resolution.
ePress sor tto display the resolution
options, and then press the option you
want to set.
Note
You can choose four different resolution
settings for monochrome faxes and two
for color.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
Setting your changes as a
new default 3
You can save the settings for the fax options
you use most often by setting them as default,
such as Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize.
These settings will remain until you change
them again.
aPress (FAX).
bPress Options.
cPress sor tto choose the menu option
that you want to change. Press your new
option.
Repeat this step for each setting you
want to change.
dAfter changing the last setting, press
sor tto display Set New Default.
ePress Set New Default.
fPress OK.
gPress Yes.
hPress Stop/Exit.
Restoring fax settings to the
factory default 3
You can restore all the fax settings you have
changed back to the factory default. These
settings will remain until you change them again.
aPress (FAX).
bPress Options.
cPress sor tto display
Factory Reset.
dPress Factory Reset.
ePress Yes.
fPress Stop/Exit.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Color
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.

Chapter 3
10
Additional sending
operations 3
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
Note
To send a multi-page fax, use the ADF.
aPress (FAX).
bLoad your document.
cTo listen for a dial tone, press Hook.
dDial the fax number.
eWhen you hear the fax tones, press
Mono Start or Color Start.
Press Send when you select the
Fax Mode to Advanced Mode and
send the fax from the scanner glass.
( uu Basic User's Guide: Setting the Fax
Logic (sending and receiving sequence) )
Sending a fax at the end of a
conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang up.
aAsk the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
bPress (FAX).
cLoad your document.
dPress Mono Start or Color Start.
If you are using the scanner glass,
press Send to send the fax (when
you select the Fax Mode to
Advanced Mode).
eReplace the handset of the external
phone.

Sending a fax
11
3
Dual Access
(Monochrome only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Broadcasting
(Monochrome only) 3
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups and
Speed Dial numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(Setting up Groups for Broadcasting
uu page 29)
How to broadcast a fax 3
aPress (FAX).
bLoad your document.
cPress Options.
dPress sor tto display
Broadcasting.
ePress Broadcasting.
fPress
Add number from SpeedDial.
Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want to add, press OK.
Note
If you have downloaded Internet Fax:
You can broadcast to an E-mail address if
you stored it as a Speed Dial number.
(uuBasic User’s Guide: Storing Speed
Dial numbers)
gPress OK.

Chapter 3
12
hPress Mono Start.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the LCD asks you Next Page?,
do one of the following:
To send a single page, press
No (Send) (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
Note
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 200 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Cancelling a Broadcast in progress 3
aPress Stop/Exit.
bDo one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
cWhen the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
dDo one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No
or Stop/Exit.

Sending a fax
13
3
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
aPress (FAX).
bLoad your document.
cPress Options.
dPress sor tto display
Real Time TX.
ePress Real Time TX.
fPress On.
gPress so you can continue sending
your fax.
Note
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
aPress (FAX).
bLoad your document.
cPress Options.
dPress sor tto display
Overseas Mode.
ePress Overseas Mode.
fPress On (or Off).
gPress so you can continue sending
your fax.
Delayed Faxing
(Monochrome only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step g.
aPress (FAX).
bLoad your document.
cPress Options.
dPress sor tto display Delayed Fax.
ePress Delayed Fax.
fPress On.
gEnter the time you want the fax to be
sent (in 24-hour format) by pressing the
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.

Chapter 3
14
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
hPress , and then enter the fax
number and press Mono Start.
Delayed Batch Transmission
(Monochrome only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
aPress (FAX).
bPress Options.
cPress sor tto display Batch TX.
dPress Batch TX.
ePress On.
fPress Stop/Exit.
Checking and cancelling
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
aPress Menu.
bPress sor tto display Fax.
cPress Fax.
dPress sor tto display
Remaining Jobs.
ePress Remaining Jobs.
Any waiting jobs appear on the LCD.
fPress sor tto scroll through the jobs
and press the job you want to cancel.
Press OK.
gDo one of the following:
To cancel, press Yes.
If you want to cancel another job go
to step f.
To exit without cancelling, press No.
hWhen you have finished, press
Stop/Exit.