Brother MFC MFC-5440CN User manual

Quick Setup Guide
MFC-5440CN
Quick Setup Guide
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MFC-5440CN
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MFC-5440CN
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MFC-5440CN

1
Before you can use the machine, you must set up the hardware and install the driver.
To help you get started in setting up the machine and installing the driver and software,
please read this “Quick Setup Guide” and follow the simple instructions.
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide” supplied CD-ROM in a convenient place for quick and easy
reference at all times.
Step 1
Setting Up the Machine
Step 2
Installing the Driver & Software
Setup is Complete!
Installing the Driver & Software
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6 - 9.2
Windows®
Network
Macintosh®
Network
For
Network Users
MFC-5440CN
Quick Setup Guide

2
Setting Up the Machine
1Remove the protective tape and paper.
DO NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
To load paper or other media
1Pull the paper tray completely out of the
MFC and remove the output paper tray.
2Press and slide the paper side guide to fit
the paper width.
3Pull out the paper support and unfold the
paper support flap.
4Fan the stack of paper well to avoid paper
jams and mis-feeds.
5Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
6Put the output paper tray back on and push
the paper tray firmly back into the MFC.
1Removing the Protective
Parts
2Loading Paper
Paper Side Guide
Use the paper support flap for Letter, Legal
and A4 size paper.
■Make sure the paper side guides touch
the sides of the paper.
■Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause paper feed problems.
Paper Support Flap
Paper Support
Maximum Paper Mark
Step 1

3
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6-9.2
Windows®
Network
For
Network Users Macintosh®
Network
1Connect the power cord.
2Connect the telephone line cord.
Connect one end of the telephone line cord
to the socket on the machine marked LINE
and the other end to a modular wall socket.
DO NOT connect the USB cable yet.
Warning
■The machine must be fitted with an earthed plug.
■Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the machine to a telephone line.
Similarly, you can protect yourself when you want
to move your machine by disconnecting the
telephone line first and then the power cord.
.
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
1Make sure that the power is turned on.
The LCD shows:
2Lift the scanner cover from the right-hand
side of the machine until it locks securely
into the open position.
3Remove the protective parts.
3Installing the Phone Line
and Power Cord 4Installing the Ink Cartridges
No Cartridge
Open scanner...
Do not throw away the protective parts.
You will need them when you transport the
machine.
Scanner Cover
Continued...

4
Setting Up the Machine
4Take out the ink cartridge.
5Carefully remove the bottom cap.
DO NOT touch the area shown in the
illustration below.
Keep the ink cartridge in an upright position
when you insert it into the slot.
6Press firmly down on the ink cartridge until
the hook snaps over it, taking care to match
the slot colour (A) with the cartridge colour
(B), as shown in the diagram below.
7Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
The LCD shows:
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Opening
OK
OK
OK
If Install shows on the LCD after you install
the ink cartridges, check to make sure the ink
cartridges are installed correctly.
Preparing System
Approx 4 Minutes
(B)
(A)
OK
OK
OK
Step 1

5
Setting Up
the Machine
Windows®
Mac OS® XMac OS®
8.6-9.2
Windows®
Network
For
Network Users Macintosh®
Network
1After the cleaning cycle is finished, the LCD
shows:
2Make sure the paper is loaded in the paper
tray.
Press Colour Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
3Check the quality of the four colour blocks
formed by the short lines printed on the
sheet.
(BLACK/ CYAN/ YELLOW/ MAGENTA)
4If all lines are clear and visible, the quality is
acceptable. Press 1 (Yes).
If you can see missing short lines, press 2
(No) to begin the color cleaning process and
then follow prompts on the LCD.
5After cleaning is finished, press
Colour Start. The machine starts printing
the PRINT QUALITY CHECK SHEET again
and goes back to step 3.
1Press Menu/Set.
2Press 0.
3Press 2.
4Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
(e.g. Enter 04for 2004.)
5Enter the two digits for the month on the dial
pad, and then press Menu/Set.
(e.g. Enter 03for March.)
6Enter the two digits for the day on the dial
pad, and then press Menu/Set.
(e.g. Enter 01.)
7Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
(e.g. Enter 15, 25for 3:25 P.M.)
8Press Stop/Exit.
5Print Quality Check
Set Paper and
Press Start
Print Quality Check
1. Check the quality of the four-color blocks formed by the short lines.
2. If all th e short lines are clear an d visible, the quality is acceptable. the quality is acceptable.
Select (Yes). If you can see missing short lines, select (No) to begin the co lor cleaning process
an d follow the prompts on the LCD.
OK Poor
6Setting the Date and
Time
Date/Time
Year:2004
Date/Time
Month:03
Date/Time
Day:01
Date/Time
Time:15:25
If you want to repeat input, press Stop/Exit
to start from Step 1.

6
Setting Up the Machine
You should store your name and fax number to be
printed on all fax pages that you send.
1Press Menu/Set.
2Press 0.
3Press 3.
4Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
5Use the dial pad to enter your name (up to
20 characters), and then press Menu/Set.
6Press Stop/Exit.
There are four possible receive modes:
Fax Only, Fax/Tel, Manual and External TAD.
1Press Menu/Set.
2Press 0.
3Press 1.
4Press ▲or ▼to select the mode.
5Press Menu/Set.
6Press Stop/Exit.
7Setting Your Station ID
Station ID
Fax:_
Station ID
Name:_
■Refer to the following chart for entering
your name.
■If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
Press
key
One
time
Two
times
Three
times
Four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO 6
7PQRS
8TUV8
9WX Y Z
For more details, see “Setting the Station
ID” in Chapter 2 of the User's Guide.
If you want to repeat input, press Stop/Exit
to start from Step 1.
8Selecting a Receive
Mode
Are you connecting an external telephone or external
telephone answering device to the MFC?
Are you using the voice
message function of your
external telephone answering
device? Fax Only
The MFC automatically
answers every call as a
fax.
Do you want the MFC to
answer every call?
Fax/Tel
The MFC controls the
line and automatically
answers every call. If the
call is not a fax, the
phone will ring for you to
pick up the call.
Manual
You control the phone
line and must answer
every call yourself.
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
Yes No
Yes
No
Yes
No
Go to Next page to
install the driver
Step 1

7
Setting Up
the Machine
Windows®
Mac OS®XMac OS®
8.6-9.2
Windows®
Network
For
Network Users Macintosh®
Network
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Step 2
For USB Interface Cable Users
■Windows®98/98SE/Me/2000 Professional/XP... Go to page 8
For USB Interface Cable Users
■Mac OS®X 10.2.4 or greater........................... Go to page 12
For Network Interface Cable Users
■
Windows
®
98/98SE/Me/2000 Professional/XP ... Go to page 10
For USB Interface Cable Users
■Mac OS®8.6 to 9.2........................................... Go to page 13
For Network Interface Cable Users
■Mac OS®X 10.2.4 or greater........................... Go to page 14
■Mac OS®8.6 to 9.2........................................... Go to page 15
For Network Users ............................................... Go to page 16

8
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 6.
1Disconnect the machine from the power
socket and from your computer, if you have
already connected an interface cable.
2Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
3Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
4The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
5After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
6The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
7When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
8Select Local Connection, and then click
Next.
The installation will continue.
9When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the machine.
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Connect the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the USB cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
For USB Interface Cable Users
(For Windows®98/98SE/Me/2000 Professional/XP)
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
Step 2

9
0Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
ATurn on the machine by plugging in the
power cord.
It will take a few seconds for the installation
screens to appear.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
BWhen the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
CClick Finish to restart your computer.
DAfter restarting the computer, the
Installation Diagnostics will run
automatically and the installation results
window will be shown.
The MFL-Pro Suite, Brother Printer
driver and Scanner driver have been
installed and the installation is now
complete.
If the installation is unsuccessful try installing
again using the Repair MFL-Pro Suite
option from the main menu. Select Repair
MFL-Pro Suite and follow the instructions on
the screen.
Installing the Driver & Software
Setting Up
the Machine
Windows®
For
Network Users

10
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 6.
Before installation, if you are using Personal
Firewall software, disable it. Once you are
sure that you can print, re-start your
Personal Firewall software.
1Connect the network cable to the machine,
and then connect it to a free port on your
hub.
To connect the network interface cable to
the machine:
1. Open the scanner cover to its open
position.
2. Connect the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the network cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
2Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
3Turn on the machine by plugging in the
power cord.
4Turn on your computer.
(For Windows®2000 Professional/XP, you
must be logged on as the administrator.)
5Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
6The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
7After reading and accepting the ScanSoft®
PaperPort®9.0SE License Agreement, click
Yes.
8The installation of PaperPort®9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
9When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
0Select Network Connection, and then click
Next.
For Network Interface Cable Users
(Windows®98/98SE/Me/2000 Professional/XP)
In case of using both USB and LAN cables,
route both cables through the trench.
If this window does not appear, use
Windows®Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
Step 2

11
AThe installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
BIf the machine is configured for your
network, select the machine from the list,
and then click Next.
If the machine is not yet configured for use
on your network, the Configure IP Address
window will appear. Enter the IP address
information appropriate to your network by
following the on-screen instructions.
CWhen the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
DClick Finish to restart your computer.
EAfter restarting the computer, the
Installation Diagnostics will run
automatically and the installation results
window will be shown.
The MFL-Pro Suite, Brother Network
Printer driver, Network Scanner driver
and Network PhotoCapture Center™
have been installed and the installation
is now complete.
This window will not appear if there is only
one machine connected on the network, it
will be selected automatically.
For network installations the Repair MFL-Pro
Suite selection from the main menu is not
supported.
Installing the Driver & Software
Setting Up
the Machine
For
Network Users Windows®
Network

12
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 6.
1Turn off and unplug the machine from the
AC outlet and disconnect it from your
Macintosh®if you already connected an
interface cable.
2Turn on your Macintosh®.
3Insert the supplied CD-ROM into your
CD-ROM drive.
4Double-click the Start Here OSX icon to
install the printer driver, Scanner driver and
Remote Setup program. If the language
screen appears, select your language.
5Click MFL-Pro Suite to install.
6Follow the on-screen instructions, and
restart your Macintosh®.
7After the DeviceSelector window appears,
connect the USB interface cable to your
Macintosh®and then to the machine.
8Connect the USB interface cable to your
Macintosh®, and then connect it to the
machine.
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Connect the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the USB cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
9Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
0Turn on the machine by plugging in the
power cord.
ASelect Applications from the Go menu.
BOpen the Utilities folder.
COpen the Print Center icon.
DClick Add.
ESelect USB.
FSelect MFC-XXXX (XXXX is your model
name), and then click Add.
GSelect Quit Printer Setup Utility from the
Printer Setup Utility menu.
The MFL-Pro Suite, Brother Printer
driver, Scanner driver and Remote
Setup Program have been installed and
the installation is now complete.
HTo install Presto!®PageManager®, click the
Presto! PageManager icon and follow the
on-screen instructions.
Presto!®PageManager®has been
installed and the installation is now
complete.
For USB Interface Cable Users
For Mac OS®X 10.2.4 or greater
You can easily scan, share and organize
photos and documents using Presto!®
PageManager®.
Step 2

13
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 6.
1Turn off and unplug the machine from the
AC outlet and disconnect it from your
Macintosh®if you already connected an
interface cable.
2Turn on your Macintosh®.
3Insert the supplied CD-ROM into your
CD-ROM drive.
4Double-click the Start Here icon to install
the printer and scanner drivers. If the
language screen appears, select your
language.
5Click MFL-Pro Suite to install.
6Follow the on-screen instructions, and
restart your Macintosh®.
7Connect the USB interface cable to your
Macintosh®, and then connect it to the
machine.
To connect the USB cable to the machine:
1. Open the scanner cover to its open
position.
2. Connect the USB cable into the USB
socket, marked with a symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the USB cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
8Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
9Turn on the machine by plugging in the
power cord.
0From the Apple®menu, open the Chooser.
AClick the Brother Ink icon.
On the right side of the Chooser, select the
machine to which you want to print.
Close the Chooser.
The Brother Printer driver and Scanner
driver have been installed.
BTo install Presto!®PageManager®, click the
Presto! PageManager icon and follow the
on-screen instructions.
Presto!®PageManager®has been
installed and the installation is now
complete.
For Mac OS®8.6 to 9.2
You can easily scan, share and organize
photos and documents using Presto!®
PageManager®.
Installing the Driver & Software
Setting Up
the Machine
For
Network Users Mac OS®XMac OS®
8.6 - 9.2

14
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 6.
1Turn off and unplug the machine from the
AC outlet and disconnect it from your
Macintosh®if you already connected an
interface cable.
2Turn on your Macintosh®.
3Insert the supplied CD-ROM into your
CD-ROM drive.
4Double-click the Start Here OSX icon to
install the printer driver and Remote Setup
program. If the language screen appears,
select your language.
5Click MFL-Pro Suite to install.
6Follow the on-screen instructions, and
restart your Macintosh®.
7After the DeviceSelector window appears,
connect the Network interface cable to your
Macintosh®and then to the machine.
8Connect the network interface cable to the
machine, and then connect it to a free port.
To connect the network interface cable to
the machine:
1. Open the scanner cover to its open
position.
2. Connect the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the network cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
9Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
0Turn on the machine by plugging in the
power cord.
ASelect Applications from the Go menu.
BOpen the Utilities folder.
COpen the Print Center icon.
DClick Add.
EMake the selection shown below.
FSelect Brother MFC-XXXX (XXXX is your
model name) (BRN_xxxxxx_P1), and then
click the Add button.
GSelect Quit Printer Setup Utility from the
Printer Setup Utility menu.
The setup is now complete.
For Network Interface Cable Users
For Mac OS®X 10.2.4 or greater
In case of using both USB and LAN cables,
route both cables through the trench.
xxxxxx are the last six digits of the Ethernet
address.
Network User's Guide Chapter 5 on the
CD-ROM.
Please see Network User’s Guide Chapter 5
on the CD-ROM for more information about
connecting the MFC to a Macintosh®network.
Step 2

15
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 6.
1Turn off and unplug the machine from the
AC outlet and disconnect it from your
Macintosh®if you already connected an
interface cable.
2Turn on your Macintosh®.
3Insert the supplied CD-ROM into your
CD-ROM drive.
4Double-click the Start Here icon to install
the printer and scanner drivers. If the
language screen appears, select your
language.
5Click MFL-Pro Suite to install.
6Follow the on-screen instructions, and
restart your Macintosh®.
7Connect the network interface cable to the
machine, and then connect it to a free port.
To connect the network interface cable to
the machine:
1. Open the scanner cover to its open
position.
2. Connect the network cable into the LAN
socket, marked with a symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the network cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
8Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
9Turn on the machine by plugging in the
power cord.
0Open the Chooser from the Apple menu.
AClick the Brother Ink (IP) icon, and then
select BRN_xxxxxx.
Close the Chooser.
The setup is now complete.
For Mac OS®8.6 to 9.2
In case of using both USB and LAN cables,
route both cables through the trench.
■xxxxxx are the last six digits of the
Ethernet address.
■Please see Network User’s Guide Chapter
5 on the CD-ROM for more information
about connecting the MFC to a
Macintosh®network.
Installing the Driver & Software
Setting Up
the Machine
For
Network Users Macintosh®
Network

16
■For Network Users
This section is for using the machine on a network.
An administrator should set up the machine using the following steps.
The BRAdmin Professional utility is designed to manage your Brother network connected
devices such as network-ready Multifunction devices and/or network-ready printers in a Local
Area Network (LAN) environment.
BRAdmin Professional can also be used to manage devices from other manufacturers whose
products support SNMP (Simple Network Management Protocol).
For more information on BRAdmin Professional go to http://solutions.brother.com
1Insert the supplied CD-ROM into your CD-ROM drive.
The opening screen will appear automatically.
Follow the on-screen instructions.
2Click the Install Optional Applications icon on the main menu screen.
3Click BRAdmin Professional and follow the on-screen instructions.
1Start BRAdmin Professional, and select TCP/IP.
2Select Search Active Devices from the Devices menu.
BRAdmin will search for new devices automatically.
3Double-click the new device.
4Enter the IP Address, Subnet Mask and Gateway, and then click the OK button.
5The address information will be saved to the machine.
Installing the BRAdmin Professional
Configuration Utility (Windows®only)
The default password for the print server is “access”. You can use BRAdmin Professional to change this
password.
Setting your IP Address, Subnet Mask and
Gateway using BRAdmin Professional
(Windows®only)
The default password for the print server is “access”. You can use BRAdmin Professional to change this
password.

17
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© Copyright 2004 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and True Type are registered trademarks of Apple Computer, Inc.
PaperPort and OmniPage OCR are registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
All other brand and product names mentioned in this manual are registered trademarks of their respective
companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest
product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and
shall not be responsible for any damages (including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
©2004 Brother Industries, Ltd.
English Quick Setup Guide has finished.