Brother MFC-J6925DW User manual

1
Start Here
Quick Setup Guide
USA-ENG Version 0
MFC-J6925DW
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
Manuals in Spanish for this model are available on the enclosed CD-ROM.
Manuales en Español para este modelo están disponibles en el CD-ROM incluido.
1
Unpack the machine and check the components
The components included in the box may differ depending on your country.
* If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/.
WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
CAUTION
To prevent injuries when moving or lifting this machine, make sure to use at
least two people. Be careful not to pinch your fingers when you set the
machine back down.
aRemove the protective tape and film covering the machine, and also from the
Touchscreen.
bMake sure you have all the components.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
NOTE Notes tell you how to respond to a situation that may arise or give tips about how the operation
works with other features.
aUpper tray
bLower tray
Starter Ink
Cartridges
Black
Yellow
Cyan
Magenta Quick Setup Guide
CD-ROM*
Basic User’s Guide Product Safety Guide Telephone Line Cord
1
2

2
2
Connect the power cord
and telephone line
aConnect the power cord.
bLift the scanner cover until it locks securely into
the open position.
NOTE
• Save all packing materials and the box in case
for any reason you must ship your machine.
• You need to purchase the correct interface
cable for the interface you want to use (for USB
or network connection).
USB cable
We recommend using a USB 2.0 cable (Type
A/B) that is no more than 16 feet (five meters)
long.
Network cable
Use a straight-through Category5 (or greater)
twisted-pair cable for 10BASE-T or
100BASE-TX Fast Ethernet Network.
NOTE
DO NOT connect the USB cable yet (if you are
using a USB cable).
NOTE
• If you do not plan to use the fax feature on this
machine, go to step 3on page 4.
• To prolong the life of the print head, provide the
best ink cartridge economy and maintain print
quality, we do not recommend unplugging the
machine frequently and/or leaving the machine
unplugged for extended periods of time. Each
time you plug the machine in, it automatically
cleans the print heads, which uses some of
your ink.
We recommend using to power down the
machine. Using allows minimal power to
the machine, resulting in periodic, but less
frequent, cleaning of the print heads.

3
cConnect the telephone line cord.
Connect one end of the telephone line cord to
the jack marked LINE on the machine.
Carefully guide the telephone line cord into the
cable channel and out the back of the machine.
Connect the other end to a modular wall jack.
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
IMPORTANT
The telephone line cord MUST be connected to
the jack marked LINE on the machine.
NOTE
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the white protective cap cfrom the EXT.
jack on the machine.
aExtension telephone
bExternal telephone
cProtective cap
NOTE
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the white protective
cap afrom the EXT. jack on the machine.
aProtective cap
Set the receive mode to External TAD if you
have an external answering machine. See
Choose the correct Receive Mode on page 12.
For additional details, see Connecting an external
TAD (telephone answering device) in chapter 6 of
the Basic User’s Guide.
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2
3
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4
3
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The Touchscreen will show No Ink
Cartridge.
bOpen the ink cartridge cover a.
cRemove the orange protective part a.
dLift the scanner cover into the open position.
NOTE
Make sure you install the Starter Ink Cartridges
included with your machine first.
NOTE
You can adjust the angle of the control panel by
lifting it. To lower this control panel, push the
release button that is located behind the control
panel, as shown in the illustration.
1
NOTE
Do not throw away the orange protective part.
You will need it if you transport the machine.
1

5
eStore the orange protective part in the holder
inside the machine as shown.
Make sure that the two projections on the
bottom of the orange protective part fit into the
two slots in the holder.
fGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
gUnpack the ink cartridge.
Turn the green release lever on the orange
protective packing acounterclockwise until it
clicks to release the vacuum seal. Then
remove the orange protective packing aas
shown.
IMPORTANT
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT touch the cartridge in the area
indicated b, as this can cause the machine not
to function with the cartridge.
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2
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6
hTake care to match the sticker color awith the
cartridge color bas shown in the diagram
below.
Install each ink cartridge in the direction of the
arrow on the label.
iGently push the back of the ink cartridge
marked “PUSH” until it latches. After all the ink
cartridges are installed, close the ink cartridge
cover.
NOTE
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine. We
recommend you perform the next step while
waiting.
2
1
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will not
know the quantity of ink left in the cartridge.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of the
cartridge.
• Once you open an ink cartridge, install it in the
machine and use it up within six months of
installation. Use unopened ink cartridges by
the expiration date written on the cartridge
package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out of
the cartridge.
• Brother strongly recommends that you do not
refill the ink cartridges provided with your
machine. We also strongly recommend that
you continue to use only Genuine Brother
Brand replacement ink cartridges. Use or
attempted use of potentially incompatible ink
and/or cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or cartridges.
To protect your investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.

7
4
Load plain Letter/A4
paper
aPull paper tray #1, the upper tray acompletely
out of the machine.
bGently press and slide the paper side guides a
to fit the paper size. Make sure that the
triangular mark bon the paper side guide a
lines up with the mark for the paper size you
are using.
cOpen the output paper tray cover a.
dGently press and slide the paper length
guide ato fit the paper size.
Make sure that the triangular marks bon the
paper length guide alines up with the mark for
the paper size you are using.
eClose the output paper tray cover.
fFan the stack of paper well to avoid paper jams
and misfeeds.
NOTE
Make sure the first printed page is Letter/A4 size.
1
1
2
1
NOTE
Always make sure that the paper is not curled or
wrinkled.
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8
gGently put the paper into paper tray #1. hGently adjust the paper side guides to fit the
paper with both hands. Make sure that the
paper side guides touch the sides of the paper.
iCheck that the paper is flat in the tray and
below the maximum paper mark a.
jSlowly push the paper tray completely into the
machine.
NOTE
• When you use Ledger, Legal, Folio or A3 size
paper, press and hold the universal guide
release button aas you slide out the front of
the paper tray.
• When you load a different paper size in a tray,
you will need to change the paper size setting
in the machine at the same time. For more
information, see Paper Size and Type in
chapter 2 of the Basic User’s Guide.
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9
kWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
5
Check the print quality
aWhen the preparation process has finished, the
Touchscreen shows Load paper and
press [OK].
Press OK.
bCheck the quality of the four color blocks on the
sheet (black/yellow/cyan/magenta).
cIf all lines are clear and visible, press Yes to
finish the quality check and go to the next step.
If lines are missing, press No and follow the
steps on the Touchscreen.
NOTE
• For printing and copying on special print media,
open the manual feed slot aon the back of the
machine. Feed only one sheet at a time.
For more information, see Loading paper in the
manual feed slot in chapter 2 of the Basic
User’s Guide.
• For information about tray #2 (the lower tray),
see Loading paper in paper tray #2 in chapter
2of the Basic User’s Guide.
1
2
1
NOTE
If your machine has two paper trays, make sure
there is paper in tray #1, the upper tray, when
checking the print quality.
OK
Poor

10
6
Set the date and time
The Touchscreen displays the date and time. You can
also add the current date and time to each fax you
send by setting your Station ID (see step 11).
aEnter the last two digits of the year on the
Touchscreen, and then press OK.
bEnter the two digits for the month on the
Touchscreen, and then press OK.
cEnter the two digits for the day on the
Touchscreen, and then press OK.
dEnter the time on the Touchscreen in 12-hour
format.
Press to cycle AM and PM.
ePress OK.
7
Set the paper settings
For your machine to produce the best print quality and
to feed the correct paper size, the paper type and size
must be set to match the paper in the tray.
For more information, on the types and sizes of paper
supported, see Paper Size and Type in chapter 2 of
the Basic User’s Guide.
aWhen Tray Setting appears on the
Touchscreen, press Tray Setting to set the
paper size and paper type.
bPress Tray #1 to set paper size and paper
type for tray #1, or press Tray #2 to set paper
size for tray #2.
cPress the size and type of paper you are using.
dPress OK.
(e.g. Enter 15for 2015.)
NOTE
You can change date, time, or clock type (12h or
24h) at any time.
For more information, see Setting the date and
time in the Basic User’s Guide.
NOTE
You can change the default tray that the machine
will use for printing copies or received faxes (see
Tray use in Copy mode or Tray use in Fax mode
in chapter 2 of the Basic User’s Guide).

11
8
Review Touchscreen
display
The Touchscreen displays information about screen
operation and manual feed slot use. Review this
information and press OK. For more information, see
the Basic User’s Guide.
9
Choose your language
(if needed)
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto display
Initial Setup.
Press Initial Setup.
dSwipe up or down, or press aor bto display
Local Language.
Press Local Language.
ePress your language.
fPress .

12
10
Choose the correct Receive Mode
The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
For details, see Using Receive Modes in chapter 5 of the Basic User’s Guide.
If you are not using this machine for faxing, go to the next step.
aPress .
bPress All Settings.
cPress Fax.
dPress Setup Receive.
ePress Receive Mode.
fPress your preferred receive mode.
gPress .
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your Receive Mode. See
the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in
chapter 6 of the Basic User’s Guide.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your Receive Mode. See the
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same
line. Choose Fax/Tel as your Receive Mode. See the instructions below. For additional information see
Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your Receive Mode. You control the phone line and must answer every call yourself.
See the instructions below.
NOTE
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning
off Distinctive Ring in chapter 6 of the Basic User’s Guide.)

13
11
Set your Station ID
Set your machine’s Station ID so that the date and
time appear on each fax you send.
If you are not using this machine for faxing, go to the
next step.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto display
Initial Setup.
Press Initial Setup.
dPress Station ID.
ePress Fax.
fEnter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
gPress Name.
hEnter your name (up to 20 characters) using
the Touchscreen, and then press OK.
iPress .
12
Transmission
Verification Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Transmission
Verification Report in chapter 4 of the Basic User’s
Guide.
13
Set Tone or Pulse dialing
mode (Canada only)
Your machine comes set for a Tone dialing service. If
you have a Pulse dialing (rotary) service, you need to
change the dialing mode.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto display
Initial Setup.
Press Initial Setup.
dPress Tone/Pulse.
ePress Pulse (or Tone).
fPress .
NOTE
• Press to cycle between lower case and
upper case.
• Press to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you entered a number or a character
incorrectly and want to change it, press dor c
to move the cursor to the incorrect one. Press
and then enter the correct character.
• To enter a space, press Space.
NOTE
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual.

14
14
Set the telephone line
compatibility (VoIP)
If you are connecting the machine to a VoIP service
(over the Internet), you need to change the
compatibility setting.
aPress .
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress aor bto display Compatibility.
Press Compatibility.
ePress Basic(for VoIP).
fPress .
15
Automatic Daylight
Saving Time
You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one
hour in the spring and backward one hour in the fall.
aPress .
bPress
(Date and Time).
cPress Auto Daylight.
dPress On (or Off).
ePress .
16
Set the Time Zone
You can set the time zone for your location on the
machine. For example, the time zone for Eastern
Time in the USA and Canada is UTC-05:00. Pacific
Time in the USA and Canada is UTC-08:00.
aPress .
bPress
(Date and Time).
cSwipe up or down, or press aor bto display
Time Zone.
Press Time Zone.
dEnter your time zone.
Press OK.
ePress .
NOTE
If you are using an analog telephone line, you can
skip this step.
00:00 01.01.2015
Time Zone Standard Time
Hawaii-Aleutian Time Zone UTC - 10:00
Alaska Time Zone UTC - 09:00
Pacific Time Zone UTC - 08:00
Mountain Time Zone UTC - 07:00
Central Time Zone UTC - 06:00
Eastern Time Zone UTC - 05:00
Atlantic Time Zone UTC - 04:00
00:00 01.01.2015

15
Windows®Macintosh Windows®Macintosh
USB Wired Network Wireless Network
17
Choose your connection type
These installation instructions are for Windows®XP Home, XP Professional, XP Professional x64 Edition,
Windows Vista®, Windows®7, Windows®8, and Mac OS X v10.6.8, 10.7.x, 10.8.x.
NOTE
If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/. Some software applications included on the CD-ROM may not be available as a
download.
For USB interface cable
Windows
®
, go to page 16
Macintosh, go to page 19
For Wired Network
Windows
®
, go to page 22
Macintosh, go to page 27
For Wireless Network
Windows
®
and Macintosh,
go to page 30

16
Windows®
USB
For Windows
®
USB interface users
(Windows®XP Home/XP Professional/Windows Vista®/Windows®7/Windows®8)
18
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
19
Install MFL-Pro Suite
aPut the CD-ROM into your CD-ROM drive. If
the model name screen appears, choose your
machine. If the language screen appears,
choose your language.
bClick Install MFL-Pro Suite and click Yes if
you accept the license agreements.
Follow the on-screen instructions.
cChoose Local Connection (USB), and then
click Next.
dFollow the on-screen instructions until the Plug
in the USB cable screen appears.
NOTE
• DO NOT connect the USB cable yet.
• If there are any programs running, close them.
• The screens may differ depending on your
operating system.
• The CD-ROM includes Nuance™ PaperPort™
12SE. This software supports Windows®XP
Home (SP3 or greater), XP Professional (SP3
or greater), XP Professional x64 Edition (SP2
or greater), Windows Vista®(SP2 or greater),
Windows®7 and Windows®8. Update to the
latest Windows®Service Pack before installing
MFL-Pro Suite.
• If the Windows Security screen appears, click
the check box and click Install to complete the
installation correctly.
NOTE
• If the Brother screen does not appear
automatically, go to Computer (My
Computer).
(For Windows®8: click the (File Explorer)
icon on the taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
• If the User Account Control screen appears,
click Allow or Yes.

17
Windows®
USB
Windows®Macintosh
USB
20
Connect the USB cable
aLift the scanner cover until it locks securely into
the open position.
bConnect the USB cable to the USB port
marked with a symbol a. You will find the
USB port inside the machine, as shown in the
callout below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your computer.
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
eThe installation will continue automatically.
The installation screens appear one after
another.
fIf the Environmental Advice for Imaging
Equipment screen appears, click Next.
gWhen the On-Line Registration screen
appears, follow the on-screen instructions.
Click Next.
hIf you do not want to set your machine as the
default printer, clear the Set as Default Printer
check box, and then click Next.
iWhen the Setup is Complete window
appears, confirm the settings, and then click
Next.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1
NOTE
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.

18
Windows®
USB
21
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must log on
with Administrator rights.
bThe following screens will appear.
• When the Software Update Setting screen
appears, choose the software update setting
you want and click OK.
• When the Brother Product Research and
Support Program screen appears, select
your preference and follow the on-screen
instructions.
To install optional applications:
Now go to
Page 43
NOTE
• If an error message appears during the
software installation, do one of the following:
- Windows®XP, Windows Vista®and
Windows®7 users: Run the Installation
Diagnostics located in (Start) >
All Programs > Brother > MFC-XXXX
(where XXXX is your model name).
- Windows®8 users: To run the Installation
Diagnostics, double-click (Brother
Utilities) on the desktop, and then click the
drop-down list and select your model name
(if not already selected). Click Tools in the
left navigation bar.
• Depending on your security settings, a
Windows®Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
NOTE
• Internet access is required for the software
update and the Brother Product Research and
Support Program.
• When you install MFL-Pro Suite, Brother Help
will also be installed automatically. Brother
Help allows you to access the Brother
Solutions Center when you click
in the task tray.
Finish
The installation is now
complete.
NOTE
Windows®8 users: If the Brother manuals
included on the CD-ROM are in PDF format, use
Adobe®Reader®to open them. If Adobe®
Reader®is installed on your computer but you
cannot open the files in Adobe®Reader®, change
the file association for PDF (see How to open a
PDF file in Adobe®Reader®(Windows®8)
on page 45).

19
Macintosh
USB
Windows®Macintosh
USB
For Macintosh USB interface users (Mac OS X v10.6.8, 10.7.x, 10.8.x)
18
Before you install
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
19
Connect the USB cable
aLift the scanner cover until it locks securely into
the open position.
bConnect the USB cable to the USB port
marked with a symbol a. You will find the
USB port inside the machine, as shown in the
callout below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.
NOTE
For Mac OS X v10.6.0 to 10.6.7 users, upgrade to
Mac OS X v10.6.8 - 10.8.x.
NOTE
• DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1

20
Macintosh
USB
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
20
Install MFL-Pro Suite
aPut the CD-ROM into your CD-ROM drive.
bDouble-click the Start Here OSX icon to install.
If the model name screen appears, choose
your machine.
cChoose Local Connection (USB), and then
click Next. Follow the on-screen instructions.
dAfter the installation, the Brother software will
search for the Brother device. This will take a
few moments to complete.
eChoose your machine from the list, and then
click Next.
fWhen the Add Printer screen appears, click
Add Printer.
gChoose your machine from the list. Click Add
and then click Next.
When the support screen appears, follow the
on-screen instructions if you want to download
Presto! PageManager. You can also
download Presto! PageManager later from
the Brother Support screen.
Click Next.
hWhen this screen appears, click Close.
The installation of MFL-Pro Suite is now
complete.
Go to step 21.
NOTE
(OS X v10.8.x)
Select Brother MFC-XXXX CUPS (where XXXX
is your model name) driver from the Use pop-up
menu.