Brother 1030e User manual

FAX-1020e
FAX-1030e
USER’S GUIDE

i
Using This Manual
Thank you for purchasing a Brother fax machine (FAX).
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use your machine to its fullest potential by taking a few minutes to read
this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will be able to find
information about a specific feature by checking the Index at the back of this manual. Also,
throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, your machine can print a Help List. Make sure that there is no
document in the ADF, and press
Memory/Reports and 1 to print a list of basic
operational steps and functions.
Note or additional information.
The machine would be damaged or would not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

ii
User-Friendly Programming
We have designed your fax machine with on-screen programming using navigation keys.
User-friendly programming helps you take full advantage of all the functions your machine has to
offer. (See
Using This Manual , page i.)
Because you do all your programming on the LCD, we created step-by-step on-screen prompts to
help you program your machine. All you need to do is follow the prompts as they guide you through
the function menu selections and programming options and settings.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual. (See
Menu Mode & Menu Selection Table , page 86.)
Function Mode
You can access the Function Mode by pressing Menu/Set .
When you enter the Function Mode, your machine displays a list of main menu options from which
you can choose. These options appear one after the other on the display. Select an option by pressing
Menu/Set when the option appears on the LCD.
You can “scroll” more quickly through options by pressing . When the screen displays your
selection, press
Menu/Set . (Use to scroll backward if you passed your choice or to save key
strokes. Both arrow keys show all options, in the opposite order.)
When you finish a function, the screen displays
ACCEPTED .
Alternating Displays
The LCD sometimes alternates between the currently selected option, and a help message giving
brief instructions about how to proceed. The display you will probably see most often is shown
below, showing you that when you place a document in the feeder, you can either dial a number to
send it as a fax or press the copy key to make a copy of the document.
If you want to exit the Function Mode, press Stop/Exit .
FAX: NO. & START
COPY: PRESS COPY

iii
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than which it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

iv
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents ...............................................................................iv
PREPARATION AND SIMPLE USE GUIDE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide ................................... 4
FAX-1020e Control Panel Overview ................................................ 10
FAX-1030e Control Panel Overview ................................................ 12
BASIC USE
Chapter 1 Setup
Initial Settings.................................................................................... 14
Custom Settings................................................................................. 15
Setup Quick Dial Numbers for Easy Dialling ................................... 18
Chapter 2 Sending a Fax
Scanning Adjustment......................................................................... 21
Sending Operation ............................................................................. 21
Dialling a Number ............................................................................. 22
Chapter 3 Receiving a Fax
Answer Mode Settings ......................................................................24
Receiving a Fax ................................................................................. 27
Chapter 4 Making Copies
Copy Functions.................................................................................. 29
Chapter 5 Telephone
Making a Call ....................................................................................31
Answering a Call ............................................................................... 33
Chapter 6 Printing Reports
Transmission Report and Journal Setting.......................................... 34
Using the Reports Key....................................................................... 35

v
ADVANCED USE
Chapter 7 Advanced Sending
Advanced Operations.........................................................................36
Chapter 8 Advanced Receiving
Operation from an External or Extension Telephone ........................45
Telephone Services............................................................................47
Chapter 9 Polling
Polling Receive..................................................................................51
Polled Transmit..................................................................................53
Secure Polling....................................................................................54
Chapter 10 Remote Fax Options (Only for FAX-1020e)
Fax Forwarding..................................................................................55
Remote Retrieval ...............................................................................56
Chapter 11 Message Manager (Only for FAX-1030e)
Message Manager Mode....................................................................60
Fax Forwarding/Paging......................................................................65
Remote Retrieval ...............................................................................67
MAINTENANCE
Chapter 12 Troubleshooting and Maintenance
Error Messages...................................................................................72
Document Jams and Paper Jams........................................................74
Difficulty with Operation...................................................................76
Packing and Shipping the Machine....................................................78
Regular Maintenance .........................................................................79
Chapter 13 Important Information
Important Safety Instructions.............................................................83
APPENDIX
Chapter 14 Specifications
Specifications.....................................................................................85
Menu Mode & Menu Selection Table ...............................................86
Entering Text .....................................................................................91
About Fax Machines..........................................................................92
Glossary .............................................................................................93
Index ..................................................................................................96
Accessory List....................................................................................99

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide
1
Preparation and Simple Use Guide
Simple steps to prepare and use the machine.
Follow these simple steps below to prepare and use the machine.
However, before you perform these steps, refer to the Important Information (page 83), and
Advice for Preparation and Simple Use Guide (page 4).
If you need further information, refer to BASIC USE or ADVANCED USE.
1 Make sure you have the items shown below
* The printing cartridge is already installed in the machine.
Keep the packing materials for possible future transport. If you do not pack
the machine properly, it could void your warranty.
2 Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
3 Using the telephone
Pick up the handset.
When you hear a dial tone, dial the number, using the dial pad.
To hang up, replace the handset on its cradle.
Telephone
Line Cord
Telephone
Handset
User’s
Guide
One Touch
Name Labels
Handset
Curled Cord
Quick Setup Guide
56
11 12
34
910
12
78
Paper Wire
Extension
Printing Cartridge*
(up to 420 pages A4)
Paper
Support
Document
Support
1
2
3

2
4 Setting the Document
■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Your fax
machine can only scan an image 20.8 cm wide, regardless of how wide the paper is.
■ Make sure you insert documents face down, top edge first.
■ Adjust the paper guides to fit the width of your document.
■ The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually
through the fax machine. Use standard (64 g/m
2
~90 g/m
2
) paper when using the ADF; if you
are using heavier paper, feed each sheet individually to prevent paper jams.
■ Press Resolution (before you send the fax) to select the resolution for the document you are
sending. If you wish to send in STANDARD resolution, i.e. a general fax with no graphics,
then the default is STANDARD, and the resolution button need not be pressed. (See
Resolution , page 21.)
•DO NOT use, curled, wrinkled paper, folded, ripped paper, or paper with
staples, paper clips, paste, or tape attached.
•DO NOT use, cardboard, newspaper, or fabric.
•DO NOT use paper on which correction fluid has been used.
•Make sure documents written with ink are completely dry.
5 Sending a fax automatically
Insert the document face down in the ADF.
Enter the fax number you want to call.
Press
Fax Start .
IMPORTANT: Do not pick up the handset.
Paper Guides
1
2
3

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide 3
6 Making a Single Copy
Insert the document face down in the ADF.
Press Copy.
Press Copy. (See Making Copies, page 29.)
To cancel, press Stop/Exit.
Your machine cannot scan anything closer than 4 mm from the edge of the paper.
Do NOT pull the paper while copying is in progress.
7 Setting up the Answer phone (TAD)
Press Menu/Set,8, 1. The screen prompts you to choose a DOC (Document) setting.
Press or to select ON (or OFF), and press Menu/Set.
The screen prompts you to choose a VOICE setting.
Press or to select your setting from the list (ON, OFF or EXT), and press
Menu/Set when the screen displays your selection.
Press Stop/Exit.
Press Menu/Set, 8, 3. The screen prompts you to choose an OGM.
Press or to reach TAD MESSAGE.
This is the only setting you can select if you want to turn the Message Manager on.
Press Menu/Set.
Press or to select RECORD MSG and press Menu/Set.
Pick up the handset to record a message.
For example: Hello. We are unable to take your call at this time. Please leave a message after
the tone. If you wish to send a fax, please press 5 1, wait for the fax tones, then press the
start button on your machine. (See Recording the Message Manager’s Outgoing Message
(TAD MESSAGE), page 61.)
Replace the handset. The Message Manager plays your OGM.
Press Stop/Exit.
Activate Message Manager (TAD) Mode by pressing .
1
2
3
1
2
3
4
5
6
7
8
9
10
11
12

4
Advice for Preparation and Simple Use Guide
Packing
Whenever you transport the machine, use the packing materials that came with your machine and
pack the machine correctly.
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration
and shocks. Locate the machine near a telephone socket and a standard, earthed Mains socket.
Avoid placing your machine in a busy area. Do not place near heaters, air conditioners, water,
chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or
dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your
machine to electrical outlets on the same circuit as large appliances or other equipment that might
disrupt the power supply. Avoid connecting the fax machine near to interference sources such as
speakers or the base units of cordless phones.
Connecting the Power Cord
Memory Storage
Your machine is equipped with an internal battery which will keep the date and time information for
up to about 15 hours (FAX-1030e) or about 9 hours (FAX-1020e) after power has been cut off. After
this time, the date and time will be lost and you will have to re-enter the information. In the event of
a power failure, all settings in the menus are stored permanently except for the settings that are valid
for the next fax only (e.g. contrast, overseas mode).
The FAX-1030e will retain any documents stored into the memory for up to 6 hours after a power
interruption.
The FAX-1020e will not retain any documents stored into the memory after a power interruption.
•This fax must be earthed using a 3-pin plug.
•Since the machine is earthed through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your machine on when you connect it to
a telephone line. Similarly, you can protect yourself when you want to
move your machine, by disconnecting the telephone line first, and then
the power cord.
•Lightning and power surges can damage this product! We recommend
that you use a quality surge protection device on the AC power line as well
as on the telephone line, or unplug the lines during a lightning storm.

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide 5
Multi-Line Connections (PABXs)
Most offices use a central telephone system. While it is often relatively simple to connect the
machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you
contact the company that installed your telephone system and ask them to connect the machine for
you. It is advisable to have a separate line for the machine. You can then leave the machine in
FAX ONLY Mode to receive faxes any time of day or night. (See Receiving a Fax, page 24.)
If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the
last line on the system. This prevents the unit from being activated each time a telephone call is
received.
If you are installing the machine to work with a PABX:
1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX.
Any cases of difficulty should be reported first to the company that handles your PABX.
2 If all incoming calls will be answered by a switchboard operator, it is recommended that the
Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone
calls.
3 The unit may be used with either pulse or tone dialling telephone service.

6
Using Extension Telephones
It may be that your premises are already wired with parallel extension telephones, or you intend to
add extension telephones to your line, in addition to your machine. While the simplest arrangement
is straightforward parallel connection, there are some reasons as to why this arrangement will cause
unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time).
This pre-set job may coincide with someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange modification of your extension
wiring circuit, such that extension devices are connected “downstream”of your machine, in a
master/slave configuration. In such a configuration, this machine can always detect whether a
telephone is in use, thus it will not attempt to seize the line during that time. This is known as
“telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting BT, Kingston upon Hull
Telecommunications, your PABX maintainer or a qualified telephone installation company as
appropriate. Simply explained, the extension telephone circuit should be terminated on a normal
modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white
“T”-shaped connector provided as part of the line cord assembly.
FAX
EXTENSION
SOCKET EXTENSION
SOCKET
MASTER
SOCKET INCOMING
LINE
NOT RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 1.
EXTENSION
SOCKET EXTENSION
SOCKET
MASTER
SOCKET INCOMING
LINE
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
DISCONNECT

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide 7
Connecting an External Telephone Answering Device (TAD)
Connections
1 You may connect an external TAD to your machine, as shown below.
2 Set the number of rings to one or two on your external TAD. (The fax machine’s Ring Delay
setting does not apply.)
3 Record the outgoing message on your external TAD (see below).
4 Set the external TAD to answer calls.
5 Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT. (Only for FAX-1030e)
6 Set the Answer Mode to TAD:ANSWER MACH.. (Only for FAX-1020e)
On FAX-1030e, set the Answer Mode to TAD:MSG MGR.
Do not connect a TAD elsewhere on the same phone line––your machine
and TAD will both try to control the line.
TAD
TAD

8
Outgoing Message (OGM) of External TAD
Timing is important in recording this message.
1 Record four seconds of silence at the beginning of your message. (This allows your machine
time to listen for the fax CNG tones of automatic transmissions before they stop.)
2 Try to record the shortest possible message on your telephone answering device (ideally less
than 10 seconds).
3 End your message by giving your Remote Activation Code for people sending manual faxes. For
example:
“After the beep, leave a message or send a fax manually by pressing 51.”
Please note that some faxes that are sent manually cannot be received automatically because some
fax machines do not send a fax tone in manual mode. In these cases you must inform callers that they
must enter the remote activation code to send a fax.
Sequence of External TAD Reception
When you leave your machine set in TAD mode, all calls will be answered by the externally
connected telephone answering device, and fax calls will be received automatically provided they
come from a machine which sends standard Calling tone (CNG).
Incoming Call
The call is picked up
by the TAD.
(Recommended short
TAD ring delay such
as 1 or 2 rings.)
The external TAD
outgoing message
begins (recommended
length of 10 seconds
or less).
The caller leaves a
voice message on the
external TAD.
The caller must press
Start or enter your
remote activation
code to activate the
machine and press
Start.
The fax message is
received on paper.
The caller can also
send a fax message
after the voice message.
Manual
fax call
Auto dial
fax call
Fax reception is
automatically
activated by
fax tone.
The fax message
is received on
paper.
Voice call

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide 9
Connecting an External Telephone
Your machine is equipped with a handset that you can use as a regular phone. However, you can also
connect a separate telephone to your machine, as shown below.
Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if
the fax handset is lifted, an alarm sounds.
To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel
(FAX-1020e) or Speaker phone (FAX-1030e).
External
Telephone
Extension
Telephone

10
FAX-1020e Control Panel Overview
4 6 7 8 9 11 12 13
14
105
1
2
3
15
17
16
1Shift
This key is used to access the “7”through
“12”One Touch numbers.
2Redial/Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
3One Touch Dial Keys
These 6 keys give you access to 12
previously stored phone numbers.
4Enlarge/Reduce
Use this key to enlarge or reduce copies
depending on the ratio you select: 150%,
125%, 120%, 100%, 93%, 87%, 75% or
50%.
To reduce the image size automatically to
fit on to A4 paper, select AUTO.
5Sort
Use this key when you want multiple
copies of a multiple page original in order.
6Copy
Makes a copy.
7Tel
Use to shuttle the line between handset
and monitor speaker.
8Dial Pad
Dials phone and fax numbers and can be
used as a keyboard for entering
information into the machine.
#key lets you switch the dialling type
during a telephone call from “PULSE”to
“TONE”.
9R
Use this key to gain access to an outside
line and/or to recall the operator or
transfer a call to another extension when it
is connected to a PABX.
0Search/Mute
Lets you dial stored phone numbers by
pressing #and a two-digit number. Also
lets you look up numbers stored in the
dialling memory. Also, lets you put calls
on hold.
AReceive Mode
Use to select how the fax machine will
handle incoming calls.
BResolution
Sets the resolution when you send a fax or
make a copy.
CFax Start
Starts sending a fax.
DMemory/Reports
With document in the ADF: Lets you take
advantage of memory transmission.
Without document in the ADF: Lets you
access the Reports menu so you can select
a report to print: HELP LIST,
QUICK-DIAL, JOURNAL,
XMIT REPORT, TEL.INDEX,
SYSTEM SETUP and
MEMORY STATUS List.

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide 11
ENavigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in the machine.
or
Press to scroll forward or backward to set
a menu selection
Also, you can use these keys to do an
alphabetical search for the names of
stored numbers.
Press to scroll through the menus and
options.
—OR—
You can press these keys to adjust the ring
or speaker volume.
FStop/Exit
Stops a fax, cancels an operation, or exits
from function menu mode.
GLiquid Crystal Display
The LCD displays messages to help you
set up and operate your fax machine.
or

12
FAX-1030e Control Panel Overview
6 8 9 10 11 13 14 15
16
127
2
3
4
5
1
17
20
18
21
19
1DIGITAL TAD
Lets you activate Message Manager.
Also, notifies you that you have voice or
fax messages in the memory.
2Shift
This key is used to access the “7”through
“12”One Touch numbers.
3Redial/Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
4One Touch Dial Keys
These 6 keys give you access to 12
previously stored phone numbers.
5MIC (Microphone)
Picks up your voice when you speak to
another party using Speaker Phone.
6Enlarge/Reduce
Use this key to enlarge or reduce copies
depending on the ratio you select: 150%,
125%, 120%, 100%, 93%, 87%, 75% or
50%.
To reduce the image size automatically to
fit on to A4 paper, select AUTO.
7Sort
Use this key when you want multiple
copies of a multiple page original in order.
8Copy
Makes a copy.
9Speaker phone
Lets you speak to the person at the other
end and dial telephone and fax numbers
without lifting the handset.
0Dial Pad
Dials phone and fax numbers and can be
used as a keyboard for entering
information into the machine.
#key lets you switch the dialling type
during a telephone call from “PULSE”to
“TONE”. #key also lets you skip to the
next message when you are playing voice
messages and key lets you repeat the
last message when you are playing voice
messages.
AR
Use this key to gain access to an outside
line and/or to recall the operator or
transfer a call to another extension when it
is connected to a PABX.
BSearch/Mute
Lets you dial stored phone numbers by
pressing #and a two-digit number. Also
lets you look up numbers stored in the
dialling memory. Also, lets you put calls
on hold.
CReceive Mode
Use to select how the fax machine will
handle incoming calls.

PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide 13
DResolution
Sets the resolution when you send a fax or
make a copy.
EFax Start
Starts sending a fax.
FMemory/Reports
Lets you take advantage of memory
transmission. Also, access the Reports
menu so you can select a report to print:
HELP LIST, QUICK-DIAL,
JOURNAL, XMIT REPORT,
TEL.INDEX, SYSTEM SETUP and
MEMORY STATUS List.
GNavigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in the machine.
or
Press to scroll forward or backward to set
a menu selection
Also, you can use these keys to do an
alphabetical search for the names of
stored numbers.
Press to scroll through the menus and
options.
—OR—
You can press these keys to adjust the ring
or speaker volume.
HStop/Exit
Stops a fax, cancels an operation, or exits
from function menu mode.
ILiquid Crystal Display
The LCD displays messages to help you
set up and operate your fax machine.
JErase
Lets you delete voice messages, fax
messages or all messages.
KPlay/Record
Lets you listen to voice messages and
print fax messages stored in memory. This
also lets you record telephone calls.
or

14 Chapter 1
1 Setup
Initial Settings
Setting the Date and Time
The screen displays the date and time you set, whenever the machine is in stand-by mode. It will print
the date and time on every fax you send.
In the event of a power failure, the machine maintains date and time information for about 15 hours
(FAX-1030e), about 9 hours (FAX-1020e).
1 Press Menu/Set, 1, 1.
2 Enter the two digits of the year, and press Menu/Set. “03”is registered as 2003 in the machine.
3 Enter two digits for the month and press Menu/Set.
4 Enter two digits for the day and press Menu/Set.
5 Enter the time in 24 hour format and press Menu/Set.
6 Press Stop/Exit.
Setting the Station ID
You can store your name, fax number and telephone number in this setting. The name and fax
number will be printed on the fax cover pages and all fax pages that you send. (The telephone
number will be printed only on your cover pages and on the call back messages.) (See Electronic
Cover Page, page 36 and Call Reservation, page 39.)
It is important that you enter the fax and telephone numbers in the internationally standardised
format, i.e. in accordance with the following strict sequence:
- The “+”(plus) character (by pressing key)
- Your Country Code (e.g. “44”for the United Kingdom, “41”for Switzerland)
- Your local area code minus any leading “0”(“9”in Spain)
- A space
- Your number on the local exchange, using spaces to aid readability as appropriate.
As an example, if the machine is installed in the United Kingdom and the same line is to be used for
both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set
the fax and telephone number parts of your station ID as: [phone]
1 Press Menu/Set, 1, 2.
2 Enter your fax number (up to 20 digits) and press Menu/Set.
3 Enter your telephone number (up to 20 digits) and press Menu/Set.
4 Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press
twice.
5 Press Menu/Set.
6 Press Stop/Exit.