Brother T74 User manual

FAX-T74
FAX-T76
®
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OWNER’S MANUAL

i
Chapter
Using This Manual
Thank you for purchasing a Brother fax machine (FAX).
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use your machine to its fullest potential by taking a few minutes to read
this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will be able to find
information about a specific feature or function by checking the Index at the back of this manual.
Also, throughout this manual, you’ll see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, your machine has a Help Key. Press Copy/Help and then press
Start to print a list of basic operational steps and functions.
Note or additional information.
The machine would be damaged or would not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

User-Friendly Programming
ii
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key. User-friendly
programming helps you take full advantage of all the functions your machine has to offer.
See
“Using This Manual”
.
Because you do all your programming on the LCD, we created step-by-step on-screen prompts to
help you program your machine. All you need to do is follow the prompts as they guide you through
the function menu selections and programming options and settings.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual.
See “Function Selection Table” on page 78 .
Function Mode
You can access the Function Mode by pressing Menu/Set .
When you enter the Function Mode, your machine displays a list of main menu options from which
you can choose. These options appear one after the other on the display. Select an option by pressing
Menu/Set when the option appears on the LCD.
You can “scroll” more quickly through options by pressing . When the screen displays your
selection, press
Menu/Set . (Use to scroll backward if you passed your choice or to save key
strokes. Both arrow keys show all options, in the opposite order.)
When you finish a function, the screen displays
ACCEPTED .
Alternating Displays
The LCD sometimes alternates between the currently selected option, and a help message giving
brief instructions about how to proceed. The display you’ll probably see most often is shown below,
showing you that when you place a document in the feeder, you can either dial a number to send it
as a fax or press the copy key to make a copy of the document.
If you want to exit the Function Mode, press Stop .
FAX: No. & START
COPY: PRESS COPY

iii
Chapter
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than which it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

iv
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents ...............................................................................iv
PREPARATION AND SIMPLE USE GUIDE
Control Panel Overview....................................................................13
BASIC USE
Chapter 1 Setup
Custom Settings.................................................................................17
Setup Quick Dial Numbers for Easy Dialling...................................18
Chapter 2 Sending a Fax
Scanning Adjustment.........................................................................21
Sending Operation.............................................................................21
Dialling a Number.............................................................................22
Chapter 3 Receiving a Fax
Answer Mode Settings ......................................................................24
Receiving a Fax.................................................................................27
Chapter 4 Making Copies
Copy Functions..................................................................................29
Chapter 5 Telephone
Making a Call....................................................................................31
Answering a Call...............................................................................32
Chapter 6 Printing Reports
Types of Reports................................................................................33
Transmission Report..........................................................................33
Setting Reports ..................................................................................33
ADVANCED USE
Chapter 7 Advanced Sending
Advanced Operations ........................................................................35
Chapter 8 Advanced Receiving
Operation from an External or Extension Telephone........................42
Telephone Services............................................................................43

v
Chapter
Chapter 9 Polling
Polling Receive..................................................................................47
Polled Transmit..................................................................................49
Chapter 10 Remote Fax Options (FAX-T74)
Fax Forwarding..................................................................................51
Remote Retrieval ...............................................................................51
Chapter 11 Message Manager (Only for FAX-T76)
Message Manager Mode....................................................................56
Fax Forwarding/Paging......................................................................61
Remote Retrieval ...............................................................................62
MAINTENANCE
Chapter 12 Troubleshooting and Maintenance
Error Messages...................................................................................66
Clearing Jams.....................................................................................67
Difficulty with Operation...................................................................69
Regular Maintenance.........................................................................70
Chapter 13 Important Information
Important Safety Instructions.............................................................75
APPENDIX
Chapter 14 Specifications
Specifications.....................................................................................77
Function Selection Table ...................................................................78
Entering Text .....................................................................................81
About Fax Machines..........................................................................82
Glossary .............................................................................................83
Index ..................................................................................................86
Accesssory List..................................................................................89

Preparation and Simple Use Guide
1
PREPARATION
AND SIMPLE USE
Preparation and Simple Use Guide
Simple steps to prepare and use the machine.
Follow these simple steps below to prepare and use the machine.
However, before you perform these steps, refer to the Important Safety Information,
Precautions, Advice for Preparation and Simple Use Guide on page 5.
If you need further information, refer to BASIC USE or ADVANCED USE.
11Make sure you have the items shown below.
12 Attach the paper wire extension and paper tray.
Telephone
Line Cord
Telephone
Handset
Handset
Curled Cord
Owner’s
Manual
Paper
Wire Extension
OneTouch
Name Label
PaperTray
1
PaperWire
Extension
2
PaperTray

2
Chapter
13Remove Ribbon Protection Sheet.
Open the top cover by lifting the lever on the right side of the top cover.
Remove the ribbon protection sheet.
Removetheprintcartridge and observe
how the ribbon is wound on the print
cartridge frame. Ensure that you
purchase additional ribbons to reduce
your printing costs.
Close the top cover.
14Load paper
Place up to 30 sheets of paper in the paper tray.
Acceptable Paper
Size : A4
Weight : 64 g/m
2
– 90 g/m
2
Thickness : 0.08-0.10 mm
1
Top Cover
2
3
4
1
Tap the stack of
paper so the
edges are even.

Preparation and Simple Use Guide
3
PREPARATION
AND SIMPLE USE
15Connect the handset, power cord and telephone line cord.
16 Set date and time
Press Menu/Set , 1 , 2 .
Enter the last two digits of the year, and press
Menu/Set . “01” represents the year 2001
in the machine.
Enter two digits for the month and press
Menu/Set .
Enter two digits for the day and press
Menu/Set .
Enter the time in 24 hour format and press Menu/Set.
Press Stop to exit. (See “Setting the Date and Time” in this chapter.)
17 Set station ID
Press Menu/Set, 1, 3.
Enter your fax number (up to 20 digits) and press Menu/Set.
Enter your telephone number (up to 20 digits) and press Menu/Set.
Enter your name (up to 20 characters)
using the dial pad and the chart.
To enter a space press twice.
Press Menu/Set.
Press Stop. (See “Setting the Station
ID” in this chapter.)
18 Using the telephone
Pick up the handset.
When you hear a dial tone, dial the number, using the dial pad.
To hang up, replace the handset on its cradle.
Telphone Line Cord Handset Curled Cord
1
2
ENTER YEAR:XX
3
ENTER MONTH:XX
4
ENTER DAY:XX
5
ENTER TIME:XX:XX
6
1
2
FAX:
3
TEL:
4
5
6
Press Key
2
3
4
5
6
7
8
9
once
A
D
G
J
M
P
T
W
twice
B
E
H
K
N
Q
U
X
three times
C
F
I
L
O
R
V
Y
four times
2
3
4
5
6
S
8
Z
five times
A
D
G
J
M
7
T
9
NAME:
1
2
3

4 Chapter
19 Sending a fax automatically
Insert the document face down in the document feeder.
Enter the fax number you want to call.
Press Start.
IMPORTANT : Do not pick up the handset.
110 Receiving a fax and a voice call
Press Mode to select how to receive calls.
The machine automatically answers every call as a fax call. You cannot receive a voice call,
but you can dial out and make a voice call when the machine is idle.
The machine automatically answers every call. If the call is a fax, it prints the fax. If the call
is not a fax, it signals you to pick up the handset.
You must answer all calls yourself.
If you hear fax tones, press Start.
(FAX-T74)—This is the only setting in which you can use an external answering machine.
When your telephone answering device (TAD) is connected to your machine, it will answer
every call (see page 11, Connecting an External Telephone Answering Device (TAD)). Once
the external telephone answering device (TAD) answers, the machine listens for fax tones. If
it detects fax tones, it will receive the fax and print it.
The TAD setting works only with an external telephone answering device (TAD). Ring Delay
and F/T Ring Time do not work in this setting.
The FAX-T76 provides you with a built-in digital Message Manager for fax and voice. When
you set the machine to answer calls, it will record up to 15 minutes of messages.
111 Making a Single Copy
Place document face down in the feeder.
Press Copy/Help.
Press Copy/Help. See Chapter 4 for Multple Copies, Reduce/Enlarge and Sort/Stack.
Yourmachine cannotscan anythingcloser than4 mm fromthe edgeof thepaper. Set theresolution
to S.FINE or PHOTO.
1
2
3
FAX ONLY
FAX/TEL
MANUAL
TAD:ANSWER MACH
TAD:MSG MGR
1
2
3