Brother P-TOUCH 7500 User manual

7500/7600
Printed in China
LW2458001
USER´S GUIDE
USER´S GUIDE
• Read this User’s Guide before you start using your P-touch.
• Keep this User’s Guide in a handy place for future reference.
PT-7500/7600 User's Guide (English) LW2458001

i
Before Using Your P-touch
Thank you for purchasing the PT-7500/7600.
Your new P-touch is an easy to operate, feature packed labelling system that makes
creating professional, high quality labels a breeze. In addition to easy label creation via
pre-formatted label layouts, the P-touch editing software features advanced label
formatting, block formats, bar codes and auto-numbering functions.
Safety precautions
To prevent injury and damage, important notes are explained using various symbols.
The symbols and their meanings are as follows:
The symbols used in this manual are as follows:
WARNING Tells you what to do to avoid the risk of injury.
CAUTION Tells you about procedures you must follow to prevent damage to the P-touch.
Action NOT allowed. DO NOT disassemble the product.
DO NOT splash the product with or
immerse the product in water.
DO NOT touch a given portion of the
product.
Mandatory action Unplugging
Safety alert Alerts to the possibility of electrical
shock
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ii
WARNING
Rechargeable battery pack (for PT-7600 only)
Follow these guidelines to avoid fire, heat, damage, and electric shock.
Do not use this P-touch with any
rechargeable battery pack other than that
specified.
To recharge the rechargeable battery pack,
insert the rechargeable battery pack into the
P-touch, and then use AD-18U or AD-18E
designed specifically for this P-touch.
Do not insert or use the rechargeable battery
pack in any equipment other than the P-
touch. Do not directly connect it to a power
supply, car cigarette lighter or electrical
outlet.
Do not expose the rechargeable battery pack
or the P-touch with the rechargeable battery
pack installed to pressure, heat, electric
charge or microwaves.
Do not place the rechargeable battery pack
or the P-touch with the rechargeable battery
pack installed near a fire or in a location
exposed to heat or high temperatures (for
example, near a flame or stove, in the sun, or
in a location where the temperature is 60 °C
or more, such as in a hot car).
Do not allow the rechargeable battery pack
to get wet.
Do not short-circuit the terminals of the
rechargeable battery pack or the P-touch
with the rechargeable battery pack installed,
such as with a metal object.
Do not pierce the external casing of the
rechargeable battery pack in any way.
Take care to prevent damage to the
rechargeable battery pack, or the P-touch
with the rechargeable battery pack installed.
Do not disassemble or alter the rechargeable
battery pack or the P-touch with the
rechargeable battery pack installed.
Do not use a damaged or deformed
rechargeable battery pack.
Do not use in a corrosive environment (for
example, exposed to salty air or salt water,
or acidic, alkaline or corrosive gas).
Do not insert or remove the rechargeable
battery pack when the AC adapter is
connected.
AC adapter
Follow these guidelines to avoid fire, damage, electric shock, or failure.
Use only the AC adapter (AD-18U or AD-
18E) designed exclusively for your P-touch.
Failure to observe this may result in an
accident or damage. Brother shall not
assume any responsibility for any accident
or damage resulting from not using the
specified AC adapter.
Unplug the power cord immediately and
stop using the machine during an electrical
storm. There may be a remote risk of
electric shock from lightning.
Do not touch the AC adapter or power plug
with wet hands.
Do not use the AC adapter in places of high
humidity such as bathrooms.
Do not use a damaged power cord.
Do not overload the power outlet.
Do not place heavy objects on, damage or
modify the power cord or plug. Do not
forcibly bend or pull the power cord.
Do not drop, hit or otherwise damage the
AC adapter.
Make sure that the plug is fully inserted in
the power outlet. Do not use an outlet that is
loose.
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iii
Batteries (Alkaline/Rechargeable)
Follow these guidelines to avoid leakage, or damage to the batteries.
Do not use metallic articles, such as
tweezers or a metallic pen, when
exchanging the batteries.
Do not charge the batteries in high
temperature locations.
Do not throw into fire, heat up, or
disassemble the battery.
If battery fluid comes into contact with skin
or clothes, wash the affected areas
thoroughly with clean water. Battery fluid is
harmful to skin.
If the batteries leak, make sure the fluid does
not come into contact with your eyes, as this
may result in loss of eyesight. If contact
does occur, flush eyes with clean water and
seek medical attention urgently.
If the batteries begin to emit an odour,
overheat, discolour, deform, or any other
change occurs during use, charging, or
storage, remove the batteries immediately
and discontinue use.
P-touch
Follow these guidelines to avoid fire, damage, electric shock, and choking.
Do not allow the P-touch to get wet in any
way.
Do not touch any metal parts near the print
head. The print head becomes very hot during
use and remains very hot immediately after
use. Do not touch it directly with your hands.
Do not use the P-touch with a foreign object in
it. If water, metallic substance or any foreign
object enters the P-touch, disconnect the AC
adapter and remove battery, and contact the
retail outlet where the P-touch was purchased
or your local authorized service centre.
Do not disassemble the P-touch. For
inspection, adjustment, and repair of the P-
touch, contact the retail outlet where the P-
touch was purchased or your local
authorized service centre.
Plastic bags are used in the packaging of
your machine. To avoid danger of
suffocation, keep these bags away from
babies and children.
Disconnect the AC adapter and remove
battery immediately and stop using when
you notice abnormal odour, heat,
discolouration, deformation or anything
unusual while using or storing it.
To prevent damage, do not drop or hit the
machine.
Do not touch the blade of the cutter unit.
WARNING
Print head
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iv
CAUTION
Tape Cutter
Follow these guidelines to avoid personal injury and damage of the P-touch.
Do not open the tape compartment cover
when operating the cutter unit.
Do not apply excessive pressure to the cutter
unit.
AC adapter
If you do not intend using the P-touch for an
extended period of time, please disconnect
the AC adapter from the power outlet and
the P-touch to avoid battery leakage or loss
of charge.
Always hold the plug when disconnecting
the power cord from the power outlet.
Batteries
Follow these guidelines to avoid liquid leakage, heat or rupture of the batteries.
Do not use old and new batteries together.
Do not mix alkaline batteries with other type
batteries.
Do not let the batteries get wet.
Check that the batteries are correctly
inserted.
If you do not intend using the P-touch for an
extended period of time, please remove the
battery to avoid battery leakage or loss of
charge.
P-touch
Follow these guidelines to avoid personal injury and damage of the P-touch.
Place the P-touch on a flat, stable surface
such as a desk.
Do not leave the P-touch within reach of
children with the back cover open.
Do not place any heavy objects on top of the
P-touch. Do not press on the LCD screen.
Tape
Depending on the location, material, and environmental conditions, the label may unpeel or
become irremovable, the colour of the label may change or be transferred to other objects.
Before applying the label, check the environmental condition and the material.
Memory
Any data stored in memory will be lost due to failure or repair of the P-touch, or when the
batteries expires and the power is disconnected.
When power is disconnected for more than two minutes, all text and format settings will be
cleared. Any text files stored in the memory will also be cleared.
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v
General Precautions
●Do not use the P-touch in any way or for any purpose not described in this guide.
Doing so may result in accidents or damage to the machine.
●Do not put any foreign objects into the tape exit slot, AC adapter connector, or
USB port (for PT-7600 only), etc.
●Do not touch the print head with your fingers. Use a soft wipe (e.g. a cotton swab)
when cleaning the print head or the optional print head cleaning cassette (TZ-CL4)
when cleaning the print head.
●Do not clean the machine with alcohol or other organic solvents. Only use a soft,
dry cloth.
●Do not place the P-touch/battery in direct sunlight or rain, near heaters or other hot
appliances, in any location exposed to extremely high or low temperatures (e.g. on
the dashboard or in the back of your car), high humidity, or dusty locations.
Standard operating temperature range: (10 °C to 35 °C).
●Do not leave any rubber or vinyl on the machine for an extended period of time,
otherwise the machine may be stained.
●Depending on the environmental conditions and the applied settings, some
characters or symbols may be difficult to read.
●Use only Brother TZ tapes with this machine. Do not use tapes that do not have the
mark.
●Do not pull or apply pressure to the tape in the cassette. Otherwise the tape cassette
or P-touch may be damaged.
●Make sure that the release lever is up when closing the back cover. The back cover
cannot be closed if the release lever is pressed down.
●Do not try to print labels using an empty tape cassette or without a tape cassette set
in the P-touch. Doing so will damage the print head.
●Do not attempt to cut tape while printing or feeding since this will damage the tape.
●It is recommended that you use the USB cable supplied with the P-touch. Should
another USB cable need to be used, ensure it is of high quality construction (for
PT-7600 only).
●Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location
exposed to high or low temperatures. Do not place heavy objects on the CD-ROM
or bend it (for PT-7600 only).
●The software on the CD-ROM is intended for use with the P-touch and may be
installed on more than one PC (for PT-7600 only).
●We strongly recommend that you read this User's Guide carefully before using
your P-touch, and then keep it nearby for future reference.
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vi
Contents
Before Using Your P-touch .............................................................i
Safety precautions ..........................................................................................i
General Precautions ...................................................................... v
1. Getting Started ..............................................................1
Unpacking Your P-touch ...............................................................1
General Description ......................................................................3
Top view & bottom view ...............................................................................3
Keyboard & LCD screen ..............................................................................4
Back light ...................................................................................................... 5
Power Supply .................................................................................5
AC Adapter ................................................................................................... 5
Batteries ........................................................................................................ 6
Rechargeable battery pack (for PT-7600 only) ............................................ 7
Tape Cassettes ...............................................................................9
Installing a tape cassette ............................................................................... 9
Turning the P-touch On/Off ........................................................ 12
Changing the Language ................................................................ 12
2. Label Type Modes ........................................................13
Selecting a Label Type Mode .......................................................13
Normal and Vertical Modes .........................................................13
Rotate and Rotate & Repeat Modes ............................................. 14
Flag Mode ....................................................................................15
Port and Panel1 Modes ................................................................ 16
Panel2 Mode ................................................................................ 17
3. Basic Functions ............................................................19
Performing Basic Operations ....................................................... 19
Choosing functions, parameters, settings and groups ................................19
Choosing the default setting .......................................................................19
Confirming a choice ....................................................................................19
Cancelling a choice ....................................................................................19
Inputting Label Data .................................................................... 20
Entering and editing text .............................................................................20
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vii
Entering an accented character ..................................................................22
Entering a bar code ....................................................................................23
Entering a symbol ....................................................................................... 25
Formatting the Label .................................................................... 28
Specifying a label length .............................................................................28
Specifying a margin size ............................................................................. 28
Framing the text ..........................................................................................29
Specifying the character size ......................................................................30
Specifying the character width ................................................................... 31
Specifying the character style ..................................................................... 32
Using the pre-formatted Auto Format templates ........................................ 33
Printing Labels ............................................................................. 34
Previewing the label layout ........................................................................ 34
Feeding tape ...............................................................................................35
Printing a label ...........................................................................................35
Using special printing functions ................................................................. 35
Storing and Recalling Files ........................................................... 39
Storing label text ......................................................................................... 39
Recalling text that has been stored .............................................................40
Deleting text that has been stored ...............................................................40
4. Machine Adjustments ..................................................42
Selecting how tape is fed and cut ................................................................42
Adjusting the display contrast ..................................................................... 42
Using the Auto Reduction function .............................................................43
Calibrating the label length ........................................................................ 43
Specifying if the PERSONAL symbol category is continually updated .....44
Changing the units of measure ...................................................................44
Displaying version information ..................................................................44
Cleaning ...................................................................................... 45
Cleaning the print head, rollers and tape cutter ........................................ 45
5. Using P-touch With a Computer (for PT-7600 only) ...47
Installing the Software & Printer Driver ...................................... 47
Introduction ................................................................................................47
System requirements ................................................................................... 48
Installing the P-touch Editor 5.0 and Printer driver ..................................48
Uninstalling the P-touch Editor 5.0 ............................................................53
Uninstalling / Replacing the printer driver ................................................ 53
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viii
Using P-touch Editor 5.0 ..............................................................54
Starting P-touch Editor ...............................................................................55
Layout window ............................................................................................ 57
Starting P-touch Editor Help ...................................................................... 59
Transferring Data To/From a Computer ......................................61
Entering Transfer mode ..............................................................................61
How to use P-touch Transfer Manager & P-touch Library ........... 62
Starting up P-touch Transfer Manager ...................................................... 62
Transferring label templates from the PC .................................................. 64
Adding a user-defined character image to the text .....................................66
Using template data ....................................................................................66
Using downloaded database data ............................................................... 68
Backing up label templates ......................................................................... 70
Starting up the P-touch Library .................................................................. 72
Searching labels ..........................................................................................72
6. Appendix .....................................................................74
Resetting the P-touch ...................................................................74
Troubleshooting ........................................................................... 74
Error Message List ........................................................................76
Machine Specifications ................................................................ 81
Main Unit .................................................................................................... 81
Operating Environment: Windows® (for PT-7600 only) ........................... 83
Accessories .................................................................................. 83
Index ...........................................................................................88
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1
Getting Started
1
1Getting Started
Unpacking Your P-touch
Check that the package contains the following before using your P-touch.
PT-7600
P-touch Rechargeable battery pack (BA-7000)
TZ tape cassette Strap belt
CD-ROM User's Guide
USB cable
AC adapter (AD-18U or AD-18E)
(The design of the adapter may differ by country.)
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2
PT-7500
P-touch Strap belt
TZ tape cassette User's Guide
AC adapter (AD-18U or AD-18E)
(The design of the adapter may differ by country.)
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3
Getting Started
General Description
Top view & bottom view
Tape cutter button
USB port
(for PT-7600 only)
Keyboard
AC adapter connector
Display
Back cover
Release lever
Print head
Tape exit slot
Tape cassette compartment
Battery compartment
Top view
Bottom view
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4
Keyboard & LCD screen
1Left text alignment (page 33)
2Centre text alignment (page 33)
3Right text alignment (page 33)
4Justified text alignment
(page 33)
5Bold text style (page 32)
6Outline text style (page 32)
7Italic text style (page 32)
8Frame (page 29)
9Low battery indicator (page 7)
0Block number (page 21)
ALabel Type setting (page 13)
BWidth setting (page 31)
CSize setting (pages 30 & 31)
DLength setting (page 28)
ECaps mode (page 20)
FInsert mode (page 21)
GShift mode (page 20)
HCode mode (page 20)
IPower key (page 12)
JBackspace key
(pages 19 & 22)
KArrow keys (page 19)
LReturn key (pages 19 & 21)
MGlobal format key (page 30)
NPF keys (page 33) (PT-7600)
Auto Format keys (page 33)
(PT-7500)
OFeed key (page 35)
PPrint key (page 35)
QLabel Type (page 13)
1623457
8
9
0
A
BC
D
E
F
H
I
G
J
L
K
M
N
O
P
Q
PT-7600 is shown here.
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5
Getting Started
Back light
Press gand fto turn on or turn off the back light. The back light can be used when
you wish to see the display more clearly. The default setting is ON.
Power Supply
The P-touch can be supplied with power in two or three ways.
Use the power supply best suited to your needs. For details on each power supply, refer
to the following.
AC Adapter
Connecting the AC adapter
When printing a large number of labels or labels that contain a large amount of text, it
may be useful to connect the P-touch to a standard electrical outlet using the AC adapter.
☞Power can be saved when the back light is turned off.
AC adapter
(page 5)
Batteries
(page 6)
Rechargeable battery pack
(page 7)
PT-7500 ●● -
PT-7600 ●● ●

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6
Notes on the AC adapter
☞Only use the AC adapter designed exclusively for this machine.
☞Disconnect the AC adapter if you do not intend to use this P-touch for an extended
period of time. When the power is disconnected, all text shown in the display and stored
in the memory will be lost.
Batteries
Installing the batteries
This machine has been designed to allow you to change the batteries quickly and easily.
With batteries installed, this compact and portable machine can be used anywhere.
Notes on batteries
☞This P-touch requires six AA-size batteries (LR6). Rechargeable (Ni-MH)
batteries can be used instead of six alkaline batteries.
☞The rechargeable batteries cannot be recharged by leaving them in the P-touch with the
AC adapter connected. Instead, recharge the rechargeable batteries by using a battery
charger designed specifically for the type of rechargeable batteries used. For more
details on the rechargeable batteries, refer to the instructions provided with them.
☞Do not use any of the following, otherwise battery leakage or damage may occur.
• Manganese batteries
• A combination of new and used batteries
• A combination of batteries of different types (alkaline and Ni-MH), different
manufacturers or different models
• A combination of recharged and uncharged batteries
12
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7
Getting Started
☞Make sure that the batteries are inserted so that their poles point in the correct direction.
With batteries installed, the P-touch determines the remaining battery charge during
printing and feeding. If a low battery charge is detected, the low battery indicator ())
comes on. When this occurs, be sure to replace the batteries. The low battery indicator
may not come on in some operating conditions.
☞Before replacing the batteries, make sure that the P-touch is turned off. In addition, when
replacing the batteries, insert the new ones within two minutes of removing the old ones,
otherwise the text shown in the display and any text stored in the memory will be lost.
☞If you do not intend to use this P-touch for an extended period of time, remove the
batteries. When the power is disconnected, all text shown in the display and stored in the
memory will be lost.
Rechargeable battery pack (for PT-7600 only)
The machine has a rechargeable battery pack that allows you to use it anywhere when
charged, and an AC adapter that allows you to use it while connected to an electrical
outlet when the rechargeable battery pack’s charge becomes low.
Installing the rechargeable battery pack
12
3
"
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8
Charging the rechargeable battery pack
Insert the plug on the AC adapter cord into the connector on the machine and
insert the AC adapter plug into a standard electrical outlet. While the rechargeable
battery pack is charging, the charging indicator light lights up. Charging time is approx.
3 hours. The charging indicator light turns off when charging is completed.
Replacing the rechargeable battery pack
Replace the rechargeable battery pack when the P-touch can only be used for a short
time even after recharging. While the replacement period varies depending on the
conditions of use, the rechargeable battery pack will generally need to be replaced after
approximately one year. Be sure to replace it with the specified rechargeable battery
pack (BA-7000).

Charging indicator light
12
!
"
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9
Getting Started
Notes on the rechargeable battery pack
☞Be sure to use the suggested AC adapter (AD-18U or AD-18E)
☞Connect the AC adapter directly to the P-touch to use it immediately after purchase or
when the rechargeable battery pack’s charge becomes low.
☞Disconnect power to the P-touch when installing or removing the rechargeable battery
pack.
☞Be sure to charge the rechargeable battery pack before using the P-touch.
☞The rechargeable battery pack may not be charged sufficiently when the power supply is
less than the rated voltage.
☞Be sure to charge the new rechargeable battery pack for 3 hours after replacement.
☞Be sure to dispose of the expired rechargeable battery pack as directed by local
regulations for the disposal of nickel metal hydride batteries.
Tape Cassettes
Installing a tape cassette
This machine has been designed to allow you to change the tape cassettes quickly and
easily. TZ tape cassettes are available for this machine in a wide variety of types, colours
and sizes, enabling you to make distinctive colour-coded and stylized labels.
12
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10
Notes on tape cassettes
☞Before installing the tape cassette, make sure that the end of the tape feeds under the tape
guides.
☞If the tape cassette to be installed has an ink ribbon and the ink ribbon is loose, use your
finger to wind the toothed wheel in the direction of the arrow on the cassette until there
is no slack in the ribbon.
☞When inserting the tape cassette, make sure that the inner ribbon does not catch on the
corner of the metal guide.
☞After installing a tape cassette, press fonce to remove any slack in the tape, and then
press the tape cutter button to cut off the excess tape.
☞Always cut off the tape before removing it from the machine. If the tape is pulled on
before being cut off, the tape cassette may be damaged.
Strong Adhesive Tape
☞For textured, rough, or slipping surface, we recommend using Strong Adhesive Tape.
☞Although the instruction sheet included with the Strong Adhesive Tape
cassette recommends cutting the tape with scissors, the tape cutter that
this P-touch is equipped with is able to cut Strong Adhesive Tape.
End of the tape Tape guide
Toothed wheel
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