Brother DCP-9040CN User manual

STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
DCP-9040CN
DCP-9042CDN
Before you can use the machine, you must set up the hardware and install the driver. Please read
this ‘Quick Setup Guide’ for proper set up and installation instructions.
Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy
reference at all times.
Version 0
UK/IRE/SAF

1 Symbols used in this guide
Warning Electrical Hazard
Hot Surface
Caution
Warnings tell you what to do
to prevent possible personal
injury.
Electrical Hazard icons alert
you to a possible electrical
shock.
Hot Surface icons warn you
not to touch machine parts
that are hot.
Cautions specify procedures
you must follow or avoid to
prevent possible damage to
the machine.
Improper Setup
Note
User's Guide, Software
User's Guide or
Network User's Guide
Improper Setup icons alert
you to devices and
operations that are not
compatible with the machine.
Notes tell you how you should
respond to a situation that
may arise or give tips about
how the current operation
works with other features.
Indicates reference to the
User's Guide, Software
User's Guide or Network
User's Guide which is on the
CD-ROM we have supplied.

Table of Contents
1
Safety Precautions
To Use the Machine Safely .......................................................................................................................... 2
Regulations .................................................................................................................................................. 4
Getting Started
Carton components...................................................................................................................................... 6
Control panel................................................................................................................................................ 7
STEP 1 – Setting Up the Machine
Remove the packing materials from the machine ........................................................................................ 8
Installing the toner cartridges ....................................................................................................................... 9
Load paper in the paper tray ...................................................................................................................... 10
Install the power cord ................................................................................................................................ 11
Selecting your language ............................................................................................................................ 11
Setting the LCD contrast ............................................................................................................................ 11
STEP 2 – Installing the Driver & Software
Windows®
For USB Interface Cable Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista®) ............................ 14
For Network Interface Users
(For Windows®2000 Professional/XP/ XP Professional x64 Edition/Windows Vista®) ............................ 17
For Windows Server®2003, see the Network User’s Guide on the CD-ROM.
Firewall settings ................................................................................................................................... 20
Macintosh®
For USB Interface Cable Users................................................................................................................. 22
For Mac OS®X 10.2.4 or greater......................................................................................................... 22
For Network Interface Users ..................................................................................................................... 24
For Mac OS®X 10.2.4 or greater......................................................................................................... 24
For Network Users
BRAdmin Light utility (For Windows®users).............................................................................................. 27
Installing the BRAdmin Light configuration utility .................................................................................. 27
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 27
BRAdmin Light utility (For Mac OS®X users)............................................................................................ 28
Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 28
Web Based Management (web browser)................................................................................................... 29
Restoring the network settings to factory default ....................................................................................... 29
Consumables and Options
Optional memory........................................................................................................................................ 30
Consumables ............................................................................................................................................. 30

Safety Precautions
2
To Use the Machine Safely
Warning
Before cleaning the inside of the machine, unplug the power
cord from the electrical socket.
DO NOT handle the plug with wet hands. Doing this might
cause an electrical shock.
Always make sure the plug is fully inserted.
After you have just used the machine, some internal parts of
the machine will be extremely hot. When you open the front
or back cover of the machine, DO NOT touch the shaded
parts shown in the illustration.
The fuser unit is marked with a caution label. DO NOT
remove or damage the label.
To prevent injuries, be careful not to put your hands on the
edge of the machine under the document cover as shown in
the illustration.

Safety Precautions
3
To prevent injuries, DO NOT put your fingers in the area
shown in the illustrations.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum
cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according
to local regulations.
If moving your machine, use the handholds provided. First
making sure to disconnect any cables. To prevent injuries
when moving or lifting this machine, make sure to use at least
two people.
DO NOT use flammable substances or any type of spray to
clean the inside or outside of the machine. Doing this may
cause a fire or electrical shock. Refer to the User's Guide for
how to clean the machine.

Safety Precautions
4
Regulations
EC Declaration of Conformity

Safety Precautions
5
IEC 60825-1+A2:2001 Specification
This machine is a Class 1 laser product as defined in
IEC 60825-1+A2: 2001 specifications. The label
shown below is attached in countries where it is
needed.
This machine has a Class 3B Laser Diode which
produces invisible laser radiation in the laser unit. You
should not open the scanner unit under any
circumstances.
Laser Diode
Warning
Use of controls, adjustments or performance of
procedures other than those specified in this manual
may result in hazardous invisible radiation exposure.
Warning
Important-For Your Safety
To ensure safe operation, the supplied three-pin plug
must be inserted only into a standard three-pin power
outlet that is properly grounded through the normal
household wiring.
Extension cords used with this printer must be three-
pin plug type and correctly wired to provide proper
grounding. Incorrectly wired extension cords may
cause personal injury and equipment damage.
The fact that the equipment operates satisfactorily
does not imply that the power is grounded and that
the installation is completely safe. For your safety, if
in any doubt about the effective grounding of the
power, call a qualified electrician.
Disconnect device
You must install this machine near a power outlet that
is easily accessible. In case of an emergency, you
must disconnect the power cord from the power outlet
to shut off the power completely.
Wiring information (U.K. only)
If you need to replace the plug fuse, fit a fuse that is
approved by ASTA to BS1362 with the same rating as
the original fuse.
Always replace the fuse cover. Never use a plug that
does not have a cover.
Warning - This machine must be earthed.
The wires in the mains lead are coloured in line with
the following code:
Radio interference
This product complies EN55022 (CISPR Publication
22)/Class B. When connecting the machine to a
computer, ensure that you use the following interface
cables.
A USB cable which must not exceed 2.0 metres long.
EU Directive 2002/96/EC and EN50419
This equipment is marked with the above recycling
symbol. It means that at the end of the life of the
equipment, you must dispose of it separately at an
appropriate collection point, and not place it in the
normal domestic unsorted waste stream. This will
benefit the environment for all. (European Union only)
Maximum radiation power: 25 mW
Wave length: 780 - 800 nm
Laser class: Class 3B
Green and Yellow: Earth
Blue: Neutral
Brown: Live

Getting Started
6
1
1 Carton components
Carton components may vary from one country to another.
Save all packing materials and the carton in case for any reason you must ship your printer.
1 Automatic Document Feeder (ADF)
2 Control Panel
3 Front Cover Release Button
4FrontCover
5 Paper Tray
6 Power Switch
7 ADF Document Output Support Flap
8 Document Cover
9 Face-down Output Tray Support
10 Multi-purpose tray (MP tray)
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface
you intend to use (USB or Network). DO NOT connect the interface cable at this time. Connecting the interface
cable is done during the software installation process.
USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 2 metres. When you use a USB
cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-
powered USB hub.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
3
2
1
5
10
4
9
8
7
6
CD-ROMs
For Windows®
For Macintosh®
Quick Setup Guide
Belt Unit (pre-installed)
AC Power Cord
Insertion Sheet and Plastic
bag for repacking
Waste Toner Box (pre-installed)
Toner cartridges (Black, Cyan, Magenta and Yellow)
Drum Unit (pre-installed)

Getting Started
7
2 Control panel
DCP-9040CN and DCP-9042CDN have similar control keys.
1 Copy keys
2 LCD (Liquid Crystal Display)
3 Data LED
4 Menu keys
5 Numeric keys
6 Stop/Exit key
7Startkeys
8Printkeys
9 Scan key
For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.
Note
This machine is heavy and weighs 72.6 lb (32.8 kg). To prevent injuries use at least two people to lift the machine.
Be careful not to pinch your fingers when you set the machine back down.
3456
78
12
9

Setting Up the Machine
8
STEP 1
1
1 Remove the packing
materials from the machine
Important
Save all packing materials and the carton in
case you have to ship your machine.
Improper Setup
DO NOT plug in the AC power cord yet.
1Remove the packing tape from the outside of
the machine.
2Press the front cover release button and open
the front cover.
3Remove the four pieces of orange packing
material as shown in the illustration below.
4Hold the green handle of the drum unit. Lift the
drum unit up and then pull it out until it stops.
5Remove the orange packing material as shown
in the illustration below.

Setting Up the Machine
9
2 Installing the toner
cartridges
1Unpack the toner cartridges and gently shake
each toner cartridge from side to side 5 to 6
times.
2Pull off the protective cover.
3Hold the handle of the toner cartridge and slide
it into the drum unit. Make sure that you match
the toner cartridge colour to the same colour
label on the drum unit, and make sure that you
fold down the toner cartridge handle (1) once
the toner cartridge is in place.
1C— Cyan
2M— Magenta
3Y— Yellow
4K— Black
4Repeat steps 1through 3for the remaining
toner cartridges.
5Put the drum unit back into the machine.
6Close the front cover of the machine.
(1)
(1)
1
2
3
4

Setting Up the Machine
10
STEP 1
3 Load paper in the paper tray
1Pull the paper tray completely out of the
machine.
2While pressing the green paper-guide release
lever (1), slide the paper guides to fit the paper
size. Make sure that the guides are firmly in the
slots.
3Fan the stack of paper well to avoid paper jams
and misfeeds.
4Put paper in the paper tray. Make sure that the
paper is flat in the tray and below the maximum
paper mark.
5Put the paper tray firmly back into the machine.
(1)

Setting Up the Machine
11
4 Install the power cord
1Make sure that the machine’s power switch is
off. Remove the label covering the AC power
inlet.
2Connect the AC power cord to the machine.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
5 Selecting your language
1After turning the power switch on, the LCD
shows:
Select Language
Press OK Key
Press OK.
2Press or to choose your
language and
press OK.
Select ab or OK
English
3The LCD prompts you to confirm your
selection.
English?
1.Yes 2.No
If the LCD shows the correct language,
press 1.
—OR—
Press 2to go back to step 2to select the
language again.
Note
If you have set the wrong language, you can
change the language from the control panel menu
of the machine. (For details, see “How to change
LCD language” in Chapter C of the User’s Guide.)
6 Setting the LCD contrast
You can change the contrast to help the LCD look
lighter or darker.
1Press Menu.
2Press 1.
3Press 6.
4Press to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
5Press Stop/Exit.

Supplied CD-ROM ‘MFL-Pro Suite’
12
1
1 Supplied CD-ROM ‘MFL-Pro Suite’
Windows®
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Other Drivers or Utilities
You can install additional MFL-Pro Suite software
utilities.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
On-Line Registration
Register your machine on the Brother product
Registration Page.
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Supplies Information
Visit our site for original/genuine Brother supplies at
http://www.brother.com/original/
Repair MFL-Pro Suite (For USB users only)
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Note
MFL-Pro Suite includes the Printer Driver,
Scanner Driver, Brother ControlCenter3,
ScanSoft™ PaperPort™ 11SE with OCR by
NUANCE™. ScanSoft™ PaperPort™ 11SE is a
document management application for scanning
and viewing documents.
Macintosh®
Start Here OSX
You can install the MFL-Pro Suite that includes the
printer driver, scanner driver and the Brother
ControlCenter2 and BRAdmin Light for Mac OS®X
10.2.4 or greater.
Documentation
View the User’s Guide, Software User’s Guide and
Network User’s Guide in HTML format. You can also
view the manuals in PDF format by accessing the
Brother Solutions Center. (Internet access required)
The Software User’s Guide and Network User’s
Guide include instructions for features available when
connected to a computer. (eg. printing, scanning and
networking details)
Brother Solutions Center
Access the Brother Solutions Center for FAQs, User’s
Guide, driver updates and tips for using your
machine. (Internet access required)
Presto!®PageManager®
You can install Presto!®PageManager®to add OCR
capability to the Brother ControlCenter2 and easily
scan, share and organize photos and documents.
On-Line Registration
Register your machine on the Brother product
Registration Page.
Utilities
You can find the following additional Utilities from this
folder.
Presto!®PageManager®Uninstaller
BRAdmin Light

Windows®
Macintosh®
Installing the Driver & Software
13
STEP 2
Follow the instructions on this page for your operating system and interface.
For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solutions Center
directly from the CD-ROM / Driver or visit http://solutions.brother.com/.
The screens for Windows®in this Quick Setup Guide are based on Windows®XP.
The screens for Mac OS®X in this Quick Setup Guide are based on Mac OS®X 10.4.
For USB Interface Cable Users...................................................................................... 14
For Network Interface Users ......................................................................................... 17
For Windows Server®2003, see Chapter 5 of the Network User’s Guide
For USB Interface Cable Users ..................................................................................... 22
For Network Interface Users.......................................................................................... 24

Installing the Driver & Software
14
STEP 2
Windows®
USB
Windows®
1
1 For USB Interface Cable Users
(For Windows
®
2000 Professional/XP/ XP Professional x64
Edition/Windows Vista
®
)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 8 through 11.
Note
• Please close any applications running before
installing the MFL-Pro Suite.
• The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®only. Please update to the latest
Windows®Service Pack before installing
MFL-Pro Suite.
1Turn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
2Turn on your computer. (You must be logged
on with administrator rights.)
3Put the supplied CD-ROM for Windows®into
your CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
4The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.
5After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement, click
Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.

Installing the Driver & Software
15
Windows®
USB
Windows®
6When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
7Choose Local Connection, and then click
Next. The installation will continue.
Note
If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following the
on-screen instructions.
8When this screen appears, remove the label
covering the USB port on the machine.
Connect the interface cable to your computer,
and then connect it to the machine.
Improper Setup
DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
Brother recommends that you connect the
machine directly to your computer.
9Plug the AC power cord into an AC outlet. Turn
the power switch on.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.

Installing the Driver & Software
16
STEP 2
Windows®
USB
Windows®
10 When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
11 Click Finish to restart your computer. (You
must be logged on with Administrator rights.)
Note
•XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.
• After restarting the computer, the Installation
Diagnostics will run automatically. If the
installation is unsuccessful, the installation results
window will be shown. If the Installation
Diagnostics shows a failure, please follow the
on-screen instruction or read on-line help and
FAQs in Start/All Programs / Brother/
DCP-XXXX.
The MFL-Pro Suite (including printer
driver and scanner driver) has been
installed and the installation is now
complete.

Installing the Driver & Software
17
Windows®
Windows®
Network
2 For Network Interface Users
(For Windows
®
2000 Professional/XP/ XP Professional x64
Edition/Windows Vista
®
)
Important
Make sure that you have finished the
instructions from step 1 Setting Up the
Machine on pages 8 through 11.
Note
The supplied CD-ROM includes ScanSoft™
PaperPort™ 11SE. This software supports
Windows®2000 (SP4 or greater), XP (SP2 or
greater), XP Professional x64 Edition and
Windows Vista®only. Please update to the latest
Windows®Service Pack before installing MFL-Pro
Suite.
1Turn off and unplug the machine from the AC
outlet.
2Connect the network interface cable to the
machine, and then connect it to your network.
3Plug the AC power cord into an AC outlet. Turn
the power switch on.
4Turn on your computer. (You must be logged
on with Administrator rights.) Close any
applications running before installing the MFL-
Pro Suite.
Note
Before installation, if you are using personal
firewall software, disable it. After the installation,
restart your personal firewall software.
5Put the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
6The CD-ROM main menu will appear. Click
Install MFL-Pro Suite.
Note
• If this window does not appear, use Windows®
Explorer to run the start.exe program from the
root folder of the Brother CD-ROM.
• For Windows Vista®, when the User Account
Control screen appears, click Allow.

Installing the Driver & Software
18
STEP 2
Windows®
Windows®
Network
7After reading and accepting the ScanSoft™
PaperPort™ 11SE License Agreement,
click Yes.
The installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
8When the Brother MFL-Pro Suite Software
License Agreement window appears, click Yes
if you agree to the Software License
Agreement.
9Choose Network Connection, and then click
Next.
Note
If you want to install the PS driver (Brother’s
BR-Script Driver), choose Custom Install and
then follow the on-screen instructions. When the
Select Features screen appears, check
PS Printer Driver, and then continue following the
on-screen instructions.
10 If the machine is configured for your network,
choose the machine from the list, and then click
Next. This window will not appear if there is
only one machine connected on the network, it
will be chosen automatically.
If your machine shows APIPA in the IP
Address field, click Configure IP Address
and enter an IP address for your machine that
is suitable for your network.
Note
If the machine is not yet configured for use on your
network, the following screen appears.
Click OK.
The Configure IP Address window will appear.
Enter an IP address for your machine that is
suitable for your network by following the on-
screen instructions.
11 The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
Improper Setup
DO NOT try to cancel any of the screens during
this installation.
Note
For Windows Vista®, when this screen appears,
click the check box and click Install.