Brother HL-3040CN User manual

1
Start Here HL-3040CN
Quick Setup Guide
ENG Version 0
(EU only)
Before you can use the printer, read this Quick Setup Guide for the correct setup and installation.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.
1
Unpack the printer and check the components
IMPORTANT
DO NOT connect the interface cable yet.
aFace-down Output Tray Support Flap (Support Flap)
bControl Panel
cManual Feed Slot
dManual Feed Slot Cover
ePaper Tray
fManual Feed Paper Guide
gPower Switch
hVentilation Hole
iTop Cover
jFace-down Output Tray
kBack Cover (Back Output Tray)
lAC Power Connector
mNetwork Status LEDs (Light Emitting Diodes)
n10/100BASE-TX (Ethernet) port
oUSB Interface Connector
CD-ROM
(including User's Guide and
Network User's Guide) Quick Setup Guide AC Power Cord
Waste Toner Box
(pre-installed)
Belt Unit
(pre-installed)
Drum Unit and Toner Cartridge
Assemblies
(Black, Cyan, Magenta and Yellow)
3

2
WARNING
• Plastic bags are used in the packaging of your printer. To avoid danger of suffocation, please keep
these bags away from babies and children.
• This printer is heavy and weighs approximately 41.9 lb. (19.0 kg). To prevent injuries use at least two
people to lift the printer. Be careful not to pinch your fingers when you put the printer back down.
Note
Keep the printer a gap roughly as shown inn the illustration.
510mm (20.1 in.)
100mm
(4 in.)
100mm
(4 in.)
(
4.7 in.
)
120mm
(4.7 in.)
Note
The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you want to use (USB
or Network).
USB cable
• Please make sure you use a USB 2.0 (Type A/B) interface cable that is no longer than 6 feet (2 meters).
• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a
keyboard or non-powered USB hub.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

3
Symbols used in this guide
WARNING WARNINGS tell you what to do to prevent possible personal injury.
CAUTION CAUTIONS specify procedures you must follow or avoid to prevent possible minor injuries.
IMPORTANT IMPORTANT specify procedures you must follow or avoid to prevent possible damage to the
printer or other objects.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch printer parts that are hot.
Note Notes tell you how you should respond to a situation that may arise or give tips about how the
current operation works with other features.
User's Guide
Network User's
Guide
Indicates reference to the User's Guide or Network User's Guide which is on the CD-ROM we
have supplied.

4
2
Remove the packing
material from the printer
aRemove the packing tape from the outside of
the printer.
bFully open the top cover by lifting up on the
handle a.
cRemove the packing material from the inside of
the printer.
3
Install the drum unit and
toner cartridge
assemblies
aUnpack the four drum unit and toner cartridge
assemblies and gently shake each of them
from side to side several times to distribute the
toner evenly inside the assembly.
bRemove the protective cover by pulling on the
tab as shown in the illustration.
IMPORTANT
• Save all packing material and the carton in
case you have to ship your printer.
• DO NOT plug in the AC power cord yet.
IMPORTANT
To avoid print quality
problems, DO NOT touch the
surface of the drum unit.

5
cSlide all four of the drum unit and toner
cartridge assemblies into the printer as shown
in the illustration. Make sure that you match the
toner cartridge color to the same color label on
the printer.
dClose the top cover of the printer.
4
Load paper in the paper
tray
aPull the paper tray completely out of the printer.
bWhile pressing the green paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
cFan the stack of paper well to avoid paper jams
and misfeeds.
C - Cyan Y - Yellow
M - Magenta K - Black

6
dPut paper in the tray, and make sure that the
paper is below the maximum paper mark a.
The side to be printed on must be face down.
ePut the paper tray firmly back in the printer.
Make sure that it is completely inserted into the
printer.
5
Print a test page
aMake sure that the printer power switch is off.
bConnect the AC power cord to the printer.
cPlug the AC power cord into an AC power
outlet. Turn on the printer power switch.
dAfter the printer has finished warming up, the
LCD will show Ready.
IMPORTANT
Make sure the paper guides touch the sides of
the paper so it will feed properly.
IMPORTANT
DO NOT connect the interface cable yet.

7
ePress Go. The printer prints a test page. Check
that the test page has printed correctly.
6
Set your language on the
control panel
aPress +or -to choose General Setup.
Press OK.
General Setup
bPress OK again.
Local Language
cPress +or -to choose your language.
Press OK to accept.
English
dPress Cancel to exit from Menu.
Now go to
Go to the next page to install the printer driver.
Note
This function will not be available after the first
print job you send from your computer.

8

9
Windows®Windows®Macintosh
USB Wired Network
Macintosh
7
Choose your connection type
For Wired Network
Windows
®
, go to page 14
Macintosh, go to page 18
For USB interface cable
Windows
®
, go to page 10
Macintosh, go to page 12

10
Windows®
USB
For USB Interface Cable Users
8
Install the printer driver
and connect the printer
to your computer
aTurn off the printer power switch.
bMake sure the USB interface cable is NOT
connected to the printer, and then begin
installing the printer driver. If you have already
connected the cable, remove it.
cTurn on your computer. (You must be logged
on with Administrator rights.)
dPut the supplied CD-ROM into your CD-ROM
drive. The opening screen will appear
automatically.
Choose your printer model and the language.
eClick Install Printer Driver on the menu
screen.
fClick USB cable users.
IMPORTANT
DO NOT connect the USB interface cable yet.
Note
If the Found New Hardware Wizard appears on
your computer, click Cancel.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then double-
click start.exe.
Note
Choose the Install Printer Driver icon for your
region.
Note
For Windows Vista®, when the User Account
Control screen appears, click Continue.

11
Windows®
USB
Windows®Macintosh
USB
gWhen the License Agreement window
appears, click Yes if you agree to the License
Agreement.
hRemove the label covering the USB interface
connector.
iWhen this screen appears, make sure the
p r i n t e r p o w e r s w i t c h i s o n .
Connect the USB cable to the USB connector
marked with the symbol, and then connect
the cable to the computer. Click Next.
jClick Finish.
Note
• If you want to register your product on-line,
check On-Line Registration.
• If you do not want to set your printer as Default
printer, uncheck Set as Default Printer.
• If you want to disable the Status Monitor,
uncheck Enable Status Monitor.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

12
MacintoshUSB
For USB Interface Cable Users
8
Connect the printer to
your Macintosh and
install the driver
aRemove the label covering the USB interface
connector.
bConnect the USB cable to the USB connector
marked with a symbol, and then connect
the cable to your Macintosh.
cMake sure the printer power switch is on.
dTurn on your Macintosh. Put the supplied CD-
ROM into your CD-ROM drive.
eDouble-click the HL3000 icon on your desktop.
Double-click the Start Here icon. Follow the
on-screen instructions.
fClick Install Printer Driver on the menu
screen.
gClick USB cable users and follow the
on-screen instructions. Then, restart your
Macintosh.
hThe Brother software will search for the Brother
printer. During this time the following screen
will appear.
IMPORTANT
• DO NOT connect the printer to a USB port on
a keyboard or a non-powered USB hub.
• Connect the printer directly to your
computer.

13
MacintoshUSB
Windows®Macintosh
USB
iChoose the printer you wish to connect, and
then click OK.
jWhen this screen appears, click OK.
Finish The installation is now
complete.

14
Windows®
Wired Network
For Wired Network Interface Cable Users
8
For Peer-to-Peer network
printer users
aRouter
bNetwork printer
Connect the printer to your network and install
the driver
aConnect the network interface cable to the LAN
connector marked with a symbol and then
connect it to a free port on your hub.
bMake sure the printer power switch is on.
cTurn on your computer. (You must be logged
on with Administrator rights.)
dPut the supplied CD-ROM into your CD-ROM
drive. The opening screen will appear
automatically.
Choose your printer model and the language.
eClick Install Printer Driver on the menu
screen.
fClick Network cable users.
Note
• If you are going to connect the printer to your
network, we recommend that you contact your
system administrator prior to installation or see
the Network User’s Guide on the CD-ROM.
• If you are using Windows®Firewall or a firewall
function of anti-spyware or antivirus
applications, temporarily disable them. Once
you are sure that you can print, configure the
software settings following the instructions.
TCP/IPTCP/IP 1
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then double-
click start.exe.
Note
Choose the Install Printer Driver icon for your
region.
Note
For Windows Vista®, when the User Account
Control screen appears, click Continue.

15
Windows®
Wired Network
Windows®Macintosh
Wired Network
gWhen the License Agreement window
appears, click Yes if you agree to the License
Agreement.
hChoose Brother Peer-to-Peer Network
Printer, and then click Next.
iChoose Search the network for devices and
choose from a list of discovered devices
(Recommended). Or enter your printer's IP
Address or its node name. Click Next.
jChoose your printer, and then click Next.
kClick Finish.
Note
You can find your printer’s IP Address and the
node name by printing out the Printer Settings
Page. See Print the Printer Settings
Page on page 22.
Note
If your printer takes a long time (about 1 minute)
to appear on the list, click Refresh.
Note
• If you want to register your product on-line,
check On-Line Registration.
• If you do not want to set your printer as Default
printer, uncheck Set as Default Printer.
• If you want to disable the Status Monitor,
uncheck Enable Status Monitor.
• If you disable your Personal Firewall software
(e.g. Windows®Firewall), turn it back on.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

16
Windows®
Wired Network
8
For shared network printer
users
aClient computer
bAlso known as “Server” or “Print server”
cTCP/IP or USB
dPrinter
Install the driver and choose the correct printer
queue or share name
aTurn on your computer. (You must be logged
on with Administrator rights.)
bPut the supplied CD-ROM into your CD-ROM
drive. The opening screen will appear
automatically.
Choose your printer model and the language.
cClick Install Printer Driver on the menu
screen.
dClick Network cable users.
eWhen the License Agreement window
appears, click Yes if you agree to the License
Agreement.
Note
If you are going to connect to a shared printer on
your network, we recommend that you ask your
system administrator about the queue or share
name for the printer prior to installation.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then double-
click start.exe.
TCP/IP
Note
Choose the Install Printer Driver icon for your
region.
Note
For Windows Vista®, when the User Account
Control screen appears, click Continue.

17
Windows®
Wired Network
Windows®Macintosh
Wired Network
fChoose Network Shared Printer, and then
click Next.
gChoose your printer's queue, and then click
OK.
hClick Finish.
Note
Contact your administrator if you do not know the
location or the name of the printer in the network.
Note
• If you want to register your product on-line,
check On-Line Registration.
• If you do not want to set your printer as Default
printer, uncheck Set as Default Printer.
• If you want to disable the Status Monitor,
uncheck Enable Status Monitor.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

18
MacintoshWired Network
For Wired Network Interface Cable Users
8
Connect the printer to
your Macintosh and
install the driver
aConnect the network interface cable to the LAN
connector marked with a symbol and then
connect it to a free port on your hub.
bMake sure the printer power switch is on.
cTurn on your Macintosh. Put the supplied CD-
ROM into your CD-ROM drive.
dDouble-click the HL3000 icon on your desktop.
Double-click the Start Here icon. Follow the
on-screen instructions.
eClick Install Printer Driver on the menu
screen.
fClick Network cable users and follow the
on-screen instructions. Then, restart your
Macintosh.
gThe Brother software will search for the Brother
printer. During this time the following screen
will appear.
hChoose the printer you wish to connect, and
then click OK.

19
MacintoshWired Network
Windows®Macintosh
Wired Network
iWhen this screen appears, click OK.
Note
• If there is more than one of the same printer
model connected on your network, the
MAC Address (Ethernet Address) will be
displayed after the model name. You can also
confirm your IP Address by scrolling to the
right.
• You can find your printer’s MAC Address
(Ethernet Address) and IP Address by printing
out the Printer Settings Page. See Print the
Printer Settings Page on page 22.
Finish The installation is now
complete.

20
For Network Users
BRAdmin Light utility (For Windows
®
users)
The BRAdmin Light is a utility for initial setup of Brother network connected devices. It can also search for Brother
products in a TCP/IP environment, view the status and configure basic network settings, such as IP Address.
For more information on BRAdmin Light, visit us at http://solutions.brother.com/.
Install the BRAdmin Light
configuration utility
aClick Install Other Drivers or Utilities on the
menu screen.
bClick BRAdmin Light and follow the on-screen
instructions.
Set your IP Address, Subnet Mask
and Gateway using BRAdmin Light
aStart BRAdmin Light. It will search for new
devices automatically.
bDouble-click the unconfigured device.
cChoose STATIC for the Boot Method. Enter
the IP A ddress, Subnet Mask and Gateway,
and then click OK.
dThe address information will be saved to the
printer.
Note
• If you require more advanced printer management, use the latest Brother BRAdmin Professional utility
version that is available as a download from http://solutions.brother.com/.
• If you are using Windows®Firewall or a firewall function of anti-spyware or antivirus applications,
temporarily disable them. Once you are sure that you can print, configure the software settings following
the instructions.
Note
The default password for the print server is
‘access’. You can use BRAdmin Light to change
this password.
Note
For Windows Vista®, when the User Account
Control screen appears, click Allow.
Note
If you have a DHCP/BOOTP/RARP server in your
network, you don’t have to do the following
operation. Because the print server will
automatically obtain its IP Address.