Brother HL-4040CN User manual

USER’S GUIDE
Brother Laser Printer
HL-4040CN
HL-4050CDN
For visually-impaired users
You can read this manual with Screen
Reader ‘text-to-speech’ software.
You must set up the hardware and install the driver before you can use the printer.
Please use the Quick Setup Guide to set up the printer. You can find a printed copy in the box.
Please read this User’s Guide thoroughly before you use the printer. Keep the CD-ROM in a convenient place so you
can use it quickly if you need to.
Please visit us at http://solutions.brother.com where you can get product support, the latest driver updates and
utilities, and answers to frequently asked questions (FAQs) and technical questions.
Version 0
EN-EEu_Rus

i
Using this guide
Symbols used in this guide
We use the following icons throughout this User’s Guide:
Warnings tell you what to do to prevent possible personal injury.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Cautions specify procedures you must follow or avoid to prevent possible damage to the
printer or other objects.
Improper Setup icons alert you to devices and operations that are not compatible with the
printer.
Notes tell you how you should respond to a situation that may arise or give tips about how
the operation works with other features.

ii
Safety precautions
To use the printer safely
WARNING
There are high voltage electrodes inside the printer. Before you clean the inside of the printer or replace
parts, make sure that you have turned off the power switch and unplugged the printer from the AC power
outlet.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
The fuser unit becomes extremely hot during operation. Wait until it has cooled down sufficiently before
replacing consumable items. DO NOT remove or damage the caution label located on or around the fuser.

iii
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite
inside the vacuum cleaner, potentially starting a fire. Carefully clean the toner dust with a dry, lint-free cloth
and dispose of it according to local regulations.
DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine.
Doing this may cause a fire or electrical shock.
If the printer becomes hot, blows smoke, or generates an obscure odor, immediately turn off the power
switch and unplug the printer from the AC power outlet. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the printer, immediately turn off the power switch and
unplug the printer from the AC power outlet. Call your Brother dealer or Brother Customer Service.
This printer is heavy and weighs approximately 64.2 lb (29.1 kg). To prevent injuries when moving or lifting
this printer, make sure to use at least two people. Be careful not to pinch your fingers when you set the
printer back down.
CAUTION
Lightning and power surges can damage this product! We recommend that you use a quality surge
protection device on the AC power line, or unplug the printer during a lightning storm.

iv
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Apple, the Apple Logo, Macintosh and TrueType are registered trademarks of Apple Inc. in the United States
and other countries.
Hewlett Packard is a registered trademark and HP LaserJet 6P, 6L, 5P, 5L, 4, 4L 4P, III, IIIP, II, and IIP are
trademarks of Hewlett-Packard Company.
Microsoft, MS-DOS, Windows are registered trademarks of Microsoft Corporation in the U.S. and other
countries.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States
and/or other countries.
PostScript and PostScript 3 are trademarks of Adobe Systems Incorporated.
ENERGY STAR is a U.S. registered mark.
Citrix and MetaFrame are registered trademarks of Citrix Systems, Inc. in the United States.
SuSE is a registered trade mark of SuSE Linux AG.
RED HAT is a registered trade mark of Red Hat. Inc.
Mandrake is a registered trade mark of Mandrake Soft SA.
Intel, Intel Xeon and Pentium are trademarks or registered trademarks of Intel Corporation.
AMD, AMD Athlon, AMD Opteron and combinations thereof, are trademarks of Advanced Micro Devices, Inc.
PictBridge is a trademark.
Java and all Java-based trademarks and logos are trademarks or registered trademarks of
Sun Microsystems, Inc. in the United States and other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.
All other terms and brand and product names mentioned in this User’s Guide are registered trademarks of
their respective companies.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications. The contents of this manual and the specifications of this
product are subject to change without notice. Brother reserves the right to make changes without notice in
the specifications and materials contained herein and shall not be responsible for any damages (including
consequential) caused by reliance on the materials presented, including but not limited to typographical and
other errors relating to the publication. © 2007 Brother Industries Ltd.
Shipment of the Printer
If for any reason you must ship your printer, carefully package the printer to avoid any damage during transit.
We recommend that you save and use the original packaging. The printer should also be adequately insured
with the carrier.

v
Table of Contents
1 About this Printer 1
Carton components ...................................................................................................................................1
Interface cable .....................................................................................................................................2
Front view ............................................................................................................................................3
Back view ............................................................................................................................................4
Positioning the printer................................................................................................................................5
Power supply .......................................................................................................................................5
Environment ........................................................................................................................................5
2 Printing Methods 6
About paper ...............................................................................................................................................6
Type and size of paper........................................................................................................................6
Recommended paper ..........................................................................................................................7
Unprintable area ..................................................................................................................................9
Printing methods......................................................................................................................................10
Printing on plain paper.......................................................................................................................10
Printing on thick paper, labels and envelopes ...................................................................................17
Duplex printing.........................................................................................................................................21
Guidelines for printing on both sides of the paper .............................................................................21
Manual duplex printing ......................................................................................................................21
Automatic duplex printing (HL-4050CDN only)..................................................................................24
Booklet printing (for Windows®printer driver) ...................................................................................25
Printing photos from a digital camera ......................................................................................................26
PictBridge requirements ....................................................................................................................26
Setting your digital camera ................................................................................................................26
Printing images..................................................................................................................................27
Connecting a camera as a storage device ........................................................................................28
DPOF printing....................................................................................................................................28
Printing data from a USB flash memory drive with direct print ................................................................29
Supported file formats .......................................................................................................................29
Creating a PRN or PostScript® 3™ (HL-4050CDN only) file for direct printing.................................29
Printing data directly from the USB flash memory drive ....................................................................30
3 Driver and Software 33
Printer driver ............................................................................................................................................33
Features in the printer driver (for Windows®) ....................................................................................36
Using the custom monochrome printer driver (for Windows®) ..........................................................46
Using the BR-Script3 printer driver (PostScript®3™ language emulation for Windows®)
(HL-4050CDN only).......................................................................................................................47
Features in the printer driver (for Macintosh®) ..................................................................................54
Using the BR-Script3 printer driver
(Post Script®3™ language emulation for Macintosh®) (HL-4050CDN only) .......................................61
Installing the BR-Script3 printer driver ..............................................................................................61
Uninstalling the printer driver...................................................................................................................64
Printer driver for Windows®and Windows Vista™ and Windows Server®2003...............................64
Printer driver for Macintosh®.............................................................................................................65
Software ..................................................................................................................................................66

vi
Software for networks .......................................................................................................................66
About emulation modes.....................................................................................................................67
Automatic emulation selection (HL-4050CDN only) ..........................................................................67
Automatic interface selection.............................................................................................................67
4 Control Panel 68
Control panel ...........................................................................................................................................68
Buttons ...................................................................................................................................................69
Go......................................................................................................................................................69
Cancel ...............................................................................................................................................69
Reprint...............................................................................................................................................70
+ or - button .......................................................................................................................................70
Back...................................................................................................................................................70
OK .....................................................................................................................................................70
LEDs........................................................................................................................................................71
LCD .........................................................................................................................................................71
Back light ...........................................................................................................................................71
LCD messages ..................................................................................................................................72
Reprinting documents........................................................................................................................73
Using the control panel LCD menu....................................................................................................76
Menu table.........................................................................................................................................77
Default settings..................................................................................................................................86
Calibration .........................................................................................................................................87
Auto Registration ...............................................................................................................................88
Manual Registration...........................................................................................................................89
5 Options 90
Lower tray (LT-100CL) (HL-4050CDN only) ............................................................................................90
SO-DIMM.................................................................................................................................................91
SO-DIMM types .................................................................................................................................91
Installing extra memory .....................................................................................................................92
6 Routine Maintenance 94
Replacing the consumable items.............................................................................................................94
Toner cartridges ................................................................................................................................96
Drum unit .........................................................................................................................................103
Belt unit............................................................................................................................................109
Waste toner box ..............................................................................................................................114
Cleaning ................................................................................................................................................120
Cleaning the outside of the printer...................................................................................................120
Cleaning the inside of the scanner windows ...................................................................................121
Cleaning the corona wires .....................................................................................................................125
Cleaning the drum unit...........................................................................................................................130
Shipping the printer................................................................................................................................132
Repacking Instructions ....................................................................................................................132
7 Troubleshooting 140
Identifying your problem ........................................................................................................................140
LCD messages ......................................................................................................................................141

vii
Paper handling ......................................................................................................................................144
Paper jams and how to clear them ........................................................................................................145
Jam MP Tray (paper jam in the MP tray).........................................................................................146
Jam Tray 1 / Tray 2 (paper jam inside the paper tray) ....................................................................146
Jam Duplex (paper jam underneath the standard paper tray (tray 1) or in the fuser unit) (HL-4050CDN
only).............................................................................................................................................148
Jam Rear (paper jam behind the back cover) .................................................................................151
Jam Inside (paper jam inside the printer) ........................................................................................154
Improving the print quality......................................................................................................................158
Solving print problems ...........................................................................................................................167
Network problems..................................................................................................................................167
Other problems......................................................................................................................................167
For Macintosh®with USB................................................................................................................168
Printing from DOS ..........................................................................................................................168
BR-Script 3 (HL-4050CDN only)......................................................................................................168
A Appendix 169
Printer specifications..............................................................................................................................169
Engine .............................................................................................................................................169
Controller .........................................................................................................................................170
Software ..........................................................................................................................................171
Direct Print feature...........................................................................................................................171
Control panel ...................................................................................................................................171
Paper handling ................................................................................................................................172
Media specifications ........................................................................................................................172
Supplies...........................................................................................................................................173
Dimensions / weights.......................................................................................................................173
Other................................................................................................................................................173
Computer requirements...................................................................................................................174
Important information for choosing your paper................................................................................175
Symbol and character sets ....................................................................................................................178
How to use the Web Based Management (web browser) ...............................................................178
Symbol and character sets list.........................................................................................................178
Quick reference for bar code control commands...................................................................................180
Print bar codes or expanded characters..........................................................................................180
B Appendix (for Europe and Other Countries) 187
Brother numbers....................................................................................................................................187
Important information: regulations .........................................................................................................188
Radio interference (220 to 240 volt model only)..............................................................................188
International ENERGY STAR®Compliance Statement (For HL-4050CDN only)............................188
IEC 60825-1 specification (220 to 240 volt model only) ..................................................................188
Internal laser radiation.....................................................................................................................189
EU Directive 2002/96/EC and EN50419..........................................................................................189
IMPORTANT - for your safety .........................................................................................................190
EC Declaration of Conformity ..........................................................................................................191
CIndex 192

1
1
1
Carton components 1
WARNING
This printer is heavy and weights roughly 29.1kg (64.2 lb). To prevent injuries when moving or lifting this
printer, make sure to use at least two people.
When you unpack the printer, make sure that you have all of the following parts.
About this Printer 1
Printer
Quick Setup Guide
CD-ROM
AC power cord
Insertion sheet
and Plastic bag
for repacking
Waste toner box
(pre-installed)
Order No. WT-100CL
Toner cartridges
(Black, Cyan, Magenta and Yellow)
Order No. TN-130C,TN-130M,TN-130Y,TN-
130BK TN-135C,TN-135M,TN-135Y,TN-135BK
Drum unit
(pre-installed)
Order No. DR-130CL
Belt unit
(pre-installed)
Order No. BU-100CL

About this Printer
2
1
Interface cable 1
The interface cable is not a standard accessory. Buy the appropriate cable for the interface you are going to
use.
USB cable
Do not use a USB interface cable that is longer than 6 feet (2.0 meters).
Do not connect the USB cable to a non-powered hub or a Macintosh®keyboard.
Make sure that you connect it to the USB connector of your computer.
Third party USB ports are not supported for Macintosh®.
Parallel cable (HL-4050CDN only)
Do not use a parallel interface cable that is longer than 6 feet (2.0 meters).
Use a shielded interface cable that is IEEE 1284-compliant.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast
Ethernet Network.

About this Printer
3
1
Front view 1
1 Face-down output tray support flap (support flap)
2 Front cover release button
3 Control panel 1
4 USB direct interface
5 Front cover
6 Paper tray
7 Power switch
8 Face-down output tray
9 Multi-purpose tray (MP tray)
1You can adjust the angle of the LCD display by tilting it up or down.
5
4
6
7
9
1
3
2
8

About this Printer
4
1
Back view 1
The printer illustration is based on HL-4050CDN.
1 Back cover
2 AC power connector
3 Parallel interface connector (HL-4050CDN only)
4 USB interface connector
5 Network Activity LEDs (Light Emitting Diodes)
6 10BASE-T / 100BASE-TX port
1
2
5
6
4
3

About this Printer
5
1
Positioning the printer 1
Read the following before you use the printer.
Power supply 1
Use the printer within the recommended power range.
Power source: USA and Canada: AC 110 to 120 V, 50/60 Hz
Europe and Australia: AC 220 to 240 V, 50/60 Hz
The power cord, including extensions, should be no longer than 5 meters (16.5 feet).
Do not share the same power circuit with other high-powered appliances, such as an air conditioner, copier,
shredder and so on. If you cannot avoid using the printer with these appliances, we recommend that you use
a voltage transformer or a high-frequency noise filter.
Use a voltage regulator if the power source is not stable.
Environment 1
Put your printer on a flat, stable surface such as a desk that is free of vibration and shocks.
Put the printer near an AC power outlet, so that it can be easily unplugged from the AC power outlet if there
is an emergency.
Only use the printer within the following ranges of temperature and humidity:
Temperature: 10 °C to 32.5 °C (50 °F to 90.5 °F)
Humidity: 20% to 80% (without condensation)
Use the printer in a well-ventilated room.
DO NOT put the printer where the ventilation hole of the printer is blocked. Keep a gap of roughly 100 mm
(4 in.) between the ventilation hole and the wall.
DO NOT expose the printer to direct sunlight, excessive heat, moisture, or dust.
DO NOT put the printer near devices that contain magnets or produce magnetic fields.
DO NOT expose the printer to open/naked flames or salty or corrosive gasses.
DO NOT put objects on top of the printer.
DO NOT put the printer near heaters, air conditioners, water, chemicals or refrigerators.
Keep the printer horizontal when you carry it. To prevent injuries when moving or lifting this printer, make
sure to use at least two people.

6
2
2
About paper 2
Type and size of paper 2
The printer loads paper from the installed paper tray or the multi-purpose tray.
The names for the paper trays in the printer driver and this guide are as follows:
When looking at this page on the CD-ROM, you can jump to the page for each printing method by clicking p
in the table.
Printing Methods 2
Paper tray Tray 1
Multi-purpose tray MP Tray
Optional lower tray unit (HL-4050CDN only) Tray 2
Duplex unit for automatic duplex printing (HL-4050CDN only) DX
Media type Tray 1 Tray 2
(HL-4050CDN
only)
MP Tray DX
(HL-4050CDN
only)
Choose the media type
from the printer driver
Plain paper
75 g/m2to 105 g/m2
(20 to 28 lb)
pp p p
Plain Paper
Recycled paper pp p pRecycled Paper
Bond paper
Rough paper–
60 g/m2to 163 g/m2
(16 to 43 lb)
p
60 g/m2to
161 g/m2(16 to
43 lb)
Bond Paper
Thin paper
60 g/m2to
75 g/m2(16 to 20 lb)
pp p p
Thin Paper
Thick paper
105 g/m2to
163 g/m2(28 to 43 lb)
p
Thick Paper or Thicker
Paper
Labels p
A4 or Letter
Label
Envelopes
p
Envelopes
Env. Thin
Env. Thick

Printing Methods
7
2
Recommended paper 2
Before you buy a lot of paper, test a small quantity to make sure that the paper is suitable.
Use paper that is made for plain-paper copying.
Use paper that is 75 to 90 g/m2(20 to 24 lb).
Use neutral paper. Do not use acidic or alkaline paper.
Use long-grain paper.
Use paper with a moisture content of approximately 5%.
This printer can use recycled paper that meets DIN 19309 specifications.
CAUTION
DO NOT use ink jet paper because it may cause a paper jam or damage your printer.
Note
If you use paper that is not recommended, a paper jam or misfeed may occur in the printer.
(To help you choose which paper to use with this printer, see Important information for choosing your
paper on page 175.)
Tray 1 Tray 2
(HL-4050CDN only)
MP Tray DX
(HL-4050CDN only)
Paper size A4, Letter, Legal,
B5 (ISO), Executive,
A5, A6, B6 (ISO),
Folio, Post Card
A4, Letter, Legal,
B5 (ISO), Executive,
A5, B6 (ISO), Folio
Width: 69.9 to
215.9 mm (2.75 to
8.5 in.)
Length: 116 to
406.4 mm (4.57 to
16 in.)
A4, A4 Long
Number of sheets
(80 g/m2/ 20 lb)
250 sheets 500 sheets 50 sheets
Europe USA
Plain paper Xerox Premier 80 g/m2
Xerox Business 80 g/m2
Xerox 4200DP 20 lb
Hammermill Laser Print (24 lb=90g/m2)
Recycled paper Xerox Recycled Supreme 80 g/m2N/A
Labels Avery laser label L7163 Avery laser labels white #5160
Envelope Antalis River series (DL) Columbian #138 (COM10)

Printing Methods
8
2
Types of envelopes 2
Most envelopes will be suitable for your printer. However, some envelopes may have feed and print quality
problems due to the way they have been made. A suitable envelope should have edges with straight, well-
creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie
flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who
understands that you will be using the envelopes in a laser printer. Before you print a lot of envelopes, test
one to make sure that the print results are what you want.
Brother does not recommend a particular envelope because envelope manufacturers may change the
envelope specifications. You are responsible for the quality and performance of the envelopes you use.
Do not use damaged, curled, wrinkled, irregularly shaped, extremely shiny or textured envelopes.
Do not use envelopes with clasps, snaps, tie strings, self-adhesive components, windows, holes, cutouts
or perforations.
Do not use envelopes that are of a baggy construction, not sharply creased, embossed (have raised
writing on them) or pre-printed on the inside.
Do not use envelopes that were previously printed by a laser printer.
Do not use envelopes that cannot be arranged when put in a pile.
Do not use envelopes that are made of paper that weighs more than the paper weight specifications for
the printer.
Do not use envelopes that have been badly made, with edges that are not straight or consistently square.
If you use any of the types of envelopes listed above, they may damage your printer. This damage is not
covered under any Brother warranty or service agreement.
Note
• Do not put different types of paper in the paper tray at the same time because it may cause paper jams or
misfeeds.
• Do not print envelopes using duplex printing.
• You must choose the same paper size from your application as the paper in the tray.

Printing Methods
9
2
Unprintable area 2
The area of the paper that cannot be printed on is shown in the table below:
Portrait Landscape
Windows®Printer Driver Macintosh®printer
driver
BRScript Driver for Windows®and Macintosh®
(HL-4050CDN only)
1 4.23 mm (0.16 in.) 4.32 mm (0.17 in.)
2 4.23 mm (0.16 in.) 4.32 mm (0.17 in.)
3 4.23 mm (0.16 in.) 4.32 mm (0.17 in.)
4 4.23 mm (0.16 in.) 4.32 mm (0.17 in.)
1
3
24
1
3
24

Printing Methods
10
2
Printing methods 2
Printing on plain paper 2
Printing on plain paper from Tray 1, 2 2
(For the recommended paper to use, see About paper on page 6.)
aChoose the following from the printer driver:
Paper Size ............................ (1)
Media Type ...........................(2)
Paper Source .......................(3)
and any other settings.
Windows®printer driver
1
2
3

Printing Methods
11
2
BR-Script printer driver for Windows®(HL-4050CDN only)
Paper Size ........................ (1)
Media Type ......................(2)
Paper Source ...................(3)
Note
To use the BR-Script printer driver you must install the driver using the Custom Install from the CD-ROM.
Macintosh®printer driver
1
2
3
1
2
3

Printing Methods
12
2
bPull the paper tray completely out of the printer.
cWhile pressing the green paper-guide release lever, slide the paper guides to fit the paper size. Make
sure that the guides are firmly in the slots.
dPut paper in the tray, and make sure that the paper is below the maximum paper mark (b). The side to
be printed on must be face down.