Brother MFC-J5845DW User manual

Reference Guide
Brief explanations for routine operations
MFC-J5845DW
MFC-J5945DW
Brother recommends keeping this guide next to your Brother machine for quick reference.
Online User's Guide
For more advanced instructions, information, and
product specifications, see the Online User's
Guide at support.brother.com/manuals

To request a printed version of the Online User's Guide, please contact
us at:
Chile and Bolivia:
Tel: [phone] / Email: [e-mail]
Peru:
Tel: [phone] / Email: [e-mail]
Mexico:
Tel: [phone]
Argentina, Paraguay and Uruguay:
In Argentina: www.brother.com.ar
In Paraguay: www.brother.com.py
In Uruguay: www.brother.com.uy
Other countries in Latin America and the Caribbean:
Tel: [phone]* (Eastern Standard Time, USA.)
Email: [e-mail]
* AT&T USADirect® Service is not available in all locations. Calling this
number may incur charges. Contact your local telephone company for more
information.

User's Guides and Where to Find Them
Which Guide? What's in It? Where Is It?
Product Safety Guide Read this guide first. Please read the Safety
Instructions before you set up your machine.
See this guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine, and installing the Full Driver &
Software Package for the operating system
and connection type you are using.
Printed / In the box
Reference Guide Learn the basic PC-Print, Direct Print, Scan,
Copy and Fax operations and basic machine
maintenance. See troubleshooting tips.
Printed or on Brother
Installation Disc / In
the box
Online User's Guide This guide includes the additional contents of
the Reference Guide.
In addition to information about the PC-Print,
Direct Print, Scan, Copy, Fax, Internet
services, Mobile functions and Brother
ControlCenter operations, useful information
is included about using the machine on a
network.
Brother Solutions
Center 1
1Visit support.brother.com/manuals.
For the Latest Driver Updates
Go to your model's Downloads page on the Brother Solutions Center at support.brother.com to
download drivers. To keep your machine’s performance up-to-date, check there for the latest
firmware upgrades.
©2018 Brother Industries, Ltd. All rights reserved.
1

Questions or Problems? Take a Look at our FAQs,
Solutions, and Videos Online.
Go to your model's FAQs & Troubleshooting page on the Brother Solutions Center at
support.brother.com.
•Provides several ways to search
•Displays related questions for more information
•Receives regular updates based on customer feedback
Important Note
In this User's Guide, the illustrations of the MFC-J5945DW are used unless otherwise specified.
2

Control Panel Overview
32 5
6
4
1
1. NFC (Near Field Communication)
symbol
(MFC-J5945DW)
You can use card authentication by
touching the IC card to the NFC symbol on
the control panel.
If your Android™ device supports the NFC
feature, you can print from your device or
scan documents to your device in the
same way.
2. Touchscreen Liquid Crystal Display
(LCD)
Access menus and options by pressing
them on the touchscreen.
3. Menu buttons
(Back)
Press to go back to the previous menu.
(Home)
Press to return to the Home screen.
(Cancel)
Press to cancel an operation.
4. Dial Pad
Press the numbers to dial telephone or fax
numbers and to enter the number of
copies.
5. LED Power Indicator
The LED lights up depending on the
machine’s power status.
When the machine is in Sleep Mode, the
LED blinks.
6. Power On/Off
Press to turn on the machine.
Press and hold down to turn off the
machine. The touchscreen will display
[Shutting Down] and will stay on for a
few seconds before turning itself off. If you
have connected an external telephone or
TAD, it is always available.
If you turn off the machine using , it
will still clean the print head periodically to
maintain print quality. To prolong print
head life, provide better ink efficiency, and
maintain print quality, keep your machine
connected to a power source at all times.
1General Information
1General Information
3

Touchscreen LCD
Overview
You can switch Home screens by swiping left
or right or pressing d or c.
From the Home screens, you can access
Shortcuts, Wi‑Fi® setup, Settings and Ink
levels screens.
Home Screen
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7
1
5
3 4 6
This screen shows the machine’s status when
the machine is idle. When displayed, it
indicates that your machine is ready for the
next command.
1. Date & Time
Displays the date and time set on the
machine.
2. Quiet Mode
This icon appears when the [Quiet
Mode] setting is set to [On].
The Quiet Mode setting can reduce
printing noise. When Quiet Mode is turned
on, the print speed becomes slower.
(MFC-J5845DW in USA only)
While appears, (Quiet Mode)
is not displayed.
3. [Shortcuts]
Create Shortcuts for frequently-used
operations, such as sending a fax,
copying, scanning, Web Connect and
Apps services.
• Three Shortcuts tabs are available with
six Shortcuts on each tab.
• Press , displayed at the
bottom of the screen to access the
Home Screens.
4. Wireless Status
Each icon in the following table shows the
wireless network status:
Your machine is not connected to
the wireless access point/router.
Press this button to configure
wireless settings. For more
detailed information, see the Quick
Setup Guide.
The wireless network is connected.
A three-level indicator in each of
the Home screens displays the
current wireless signal strength.
The wireless access point/router
cannot be detected.
The wireless setting is disabled.
You can configure wireless settings by
pressing the Wireless Status button.
5. [Settings]
Press to access the [Settings] menu.
6. [Ink]
Displays the approximate available ink
volume. Press to access the [Ink] menu.
When an ink cartridge is near the end of
its life or having a problem, an error icon is
displayed on the ink color.
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7. Modes:
Press to switch to each mode.
[Fax] / [Copy] / [Scan] / [Secure
Print] (MFC-J5945DW) / [Web] /
[Apps] / [USB] / [LGR Copy
Shortcuts]
For more information on [Web] and
[Apps], see the Online User's Guide.
8. Information icon
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New information from Brother appears in
the information bar when the notification
settings such as [Message from
Brother] and [Firmware Auto
Check] are set to [On].
(Internet connection is needed, and data
rates may apply.)
Press to view the details.
9. Warning icon
9
The warning icon appears when there
is an error or maintenance message;
press to view the details, and then
press to return to the Home screen.
Navigate the
Touchscreen
Press your finger on the LCD to operate it. To
display and access all the options, swipe left,
right, up, down or press d c or a b on the LCD
to scroll through them.
IMPORTANT
DO NOT press the LCD with a sharp object
such as a pen or stylus. It may damage the
machine.
• This product adopts the font of ARPHIC
TECHNOLOGY CO., LTD.
• DO NOT touch the LCD immediately after
plugging in the power cord or turning on
the machine. Doing this may cause an
error.
NOTE
1General Information
5

Load Paper
1Load the paper in the paper tray as follows.
Fan the stack of paper well.
The paper size determines the orientation when loading paper.
Tray #1 Tray #2 1How to Load Paper
Letter
A4
Executive
Letter
A4
(Plain paper
and Recycled
paper only)
Adjust the paper
guides.
Landscape
orientation
A5
A6
Photo
Photo L
Photo 2L
Index card
Envelopes
-
Adjust the paper
guides.
Portrait orientation
Ledger
A3
Legal
Folio
Mexico Legal
India Legal
(Glossy photo
paper is not
available.)
Ledger
A3
Legal
Folio
Mexico Legal
India Legal
(Plain paper
and Recycled
paper only)
Extend the tray using
the green slider, then
adjust the paper
guides.
Portrait orientation
1Tray #2 is available only for MFC-J5945DW.
2Paper Handling
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MP Tray How to Load Paper
Letter
A4
Executive Adjust the MP tray paper
guides.
Landscape orientation
Ledger
A3
Legal
Folio
Mexico Legal
India Legal
A5
A6
Photo
Photo L
Photo 2L
Index card
Envelopes
1
2
Adjust the MP tray paper
guides.
Portrait orientation
For more detailed information, see the Online User's Guide: Load Paper.
2Unfold the paper support flap.
2
1
3Change the paper size setting in the machine's menu, if needed.
2Paper Handling
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Load Documents
Load Documents in the
Automatic Document Feeder
(ADF)
1Fan the pages well.
2Adjust the paper guides (1) to fit the
document size.
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3Place your document face up in the
ADF, as shown in the illustration, until
you feel the document touch the feed
rollers and the machine beeps.
Load Documents on the
Scanner Glass
1Lift the document cover.
2Place the document face down in the
upper left corner of the scanner glass as
shown in the illustration.
3Close the document cover.
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