BT FREELANCE XA 5000 User manual

BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
User Guide
BTFREELANCE XA 5000

Section
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
•12 Minutes digital recording time with a capacity for
up to 59 messages.
•Access your messages from any other touchtone phone.
•Use Caller Display to see who is calling before you pick
up the phone and keep track of incoming calls with the
30 number Calls list.
•Use the phonebook to store and dial up to 50 of most
frequently used phone numbers.
•As a Digitally Enhanced Cordless Telephony (DECT)
product, your BT Freelance XA 5000 provides digital
quality call clarity.
Welcome…
to your BT Freelance XA 5000
Digital Cordless Telephone
Answering Machine

Section
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
This User Guide provides you with all
the information you need to get the
most from your phone.
You must first set up your phone before
you can use it. This doesn’t take long
and is easy to do. Just follow the simple
instructions on the next few pages.
Need help?
If you have any problems setting up or using your
BT Freelance XA 5000, contact the Helpline on
0870 605 8047.
Alternatively, you may find the answer in ‘Help’ at
the back of this guide.
Hearing aid user?
Please note that the BTFreelance XA 5000 works by
sending radio signals between the base and handset.
These signals may interfere with some hearing aids,
causing a humming noise.
Got everything?
•BT Freelance XA 5000
handset
•BT Freelance XA 5000
base
•2 x AAA NiMH
rechargeable batteries
•Mains power adaptor
•Telephone line cord
If you have purchased
aBT Freelance XA
5000 multiple pack
you will also have the
following for each
additional handset:
•BT Freelance XA 5000
charger
•2 x AAA NiMH
rechargeable batteries
•Mains power adaptor

Getting started
Location . . . . . . . . . . . . . . . . . . . . . . .6
Setting up the base and handset . . . . .7
Setting up your charger . . . . . . . . . . . .9
Getting to know your phone
Handset buttons . . . . . . . . . . . . . . . . .10
Base buttons and LEDs . . . . . . . . . . . .11
Handset display icons . . . . . . . . . . . . .12
Navigating the menus . . . . . . . . . . . . .13
Using your phone
Switching the handset power on/off . . .14
Make an external call . . . . . . . . . . . . . .14
Preparatory dialling . . . . . . . . . . . . . . .14
End a call . . . . . . . . . . . . . . . . . . . . . .14
Receiving calls . . . . . . . . . . . . . . . . . . .14
Earpiece volume . . . . . . . . . . . . . . . . .15
Handset ringer volume . . . . . . . . . . . .15
Secrecy . . . . . . . . . . . . . . . . . . . . . . . .15
Handsfree . . . . . . . . . . . . . . . . . . . . . .16
Last number redial . . . . . . . . . . . . . . .17
Delete a number from the redial list . . .17
Delete the redial list . . . . . . . . . . . . . .17
Using the phonebook
Store a phonebook entry . . . . . . . . . . .18
Dial a phonebook entry . . . . . . . . . . . .19
Delete a phonebook entry . . . . . . . . . .19
Edit a phonebook entry . . . . . . . . . . . .20
Caller Display and the calls list
View and dial a calls list entry . . . . . . .22
Delete a calls list entry . . . . . . . . . . . . .22
Delete all calls list entries . . . . . . . . . .23
Copy a calls list entry to the phonebook23
Call Waiting . . . . . . . . . . . . . . . . . . . . .24
Handset settings
Change the external ringer melody . . .25
Change the external ringer volume . . .25
Change the internal ringer melody . . . .26
Change the internal ringer volume . . . .26
Switch the key beeps on/off . . . . . . . . .27
Auto answer . . . . . . . . . . . . . . . . . . . .27
Selecting a language . . . . . . . . . . . . . .28
Key lock . . . . . . . . . . . . . . . . . . . . . . .28
Naming a handset . . . . . . . . . . . . . . . .29
4 In this guide
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047

5In this guide
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Base settings
To change the base PIN code . . . . . . . .30
De-register a handset from the base . .30
Tochange the ringer melody . . . . . . . .31
To change the ringer volume . . . . . . . .31
Reset the handset and base . . . . . . . . .32
Using the answering machine
Switch the answering machine on/off . .33
Set day and time . . . . . . . . . . . . . . . . .33
Play all messages . . . . . . . . . . . . . . . . .34
Play new messages only . . . . . . . . . . . .34
Select and play outgoing message . . . .36
Record your own outgoing message(s) .37
Delete your outgoing message(s) . . . . .37
Adjust answer delay . . . . . . . . . . . . . . .38
Change the security PIN . . . . . . . . . . .38
Record a memo . . . . . . . . . . . . . . . . . .39
Memory full during a call . . . . . . . . . . .40
Call screening . . . . . . . . . . . . . . . . . . .40
Remote access
Switch on your answering machine
from another phone . . . . . . . . . . . . . . .42
Operating your answering machine
from another phone . . . . . . . . . . . . . . .43
Outgoing message menu . . . . . . . . . . .44
Using additional handsets
Registering a new GAP compatible
handset . . . . . . . . . . . . . . . . . . . . . . .46
Internal calls . . . . . . . . . . . . . . . . . . . .47
Receiving internal calls . . . . . . . . . . . .47
Paging . . . . . . . . . . . . . . . . . . . . . . . . .47
Transferring calls . . . . . . . . . . . . . . . . .48
Using additional bases
Registering your BT Freelance XA 5000
handset to another base . . . . . . . . . . .49
Selecting a base to use . . . . . . . . . . . .50
Help ..........................51
General information
Safety . . . . . . . . . . . . . . . . . . . . . . . . .53
Cleaning . . . . . . . . . . . . . . . . . . . . . . .53
Environmental . . . . . . . . . . . . . . . . . . .53
Product disposal instructions . . . . . . . .54
Technical information . . . . . . . . . . . . .54
Switchboard compatibility . . . . . . . . . .54
Switchboard external line access code .54
Recall . . . . . . . . . . . . . . . . . . . . . . . . .55
Dialling mode . . . . . . . . . . . . . . . . . . .55
R&TTE Directive . . . . . . . . . . . . . . . . .55
Guarantee . . . . . . . . . . . . . . . . . . . . . .56

Signal strength
The icon on your handset
indicates when you are in range.
When it flashes, you are out of
range.
When you move out of range of
the base, you will hear the out of
range tone. This tone is repeated
until you move back into range.
If you have purchased a BT Freelance XA 5000
multiple pack please follow instructions Aand B.
Location
You need to place your BT Freelance XA 5000 close
enough to a mains power and telephone wall socket so
that the cables will reach.
Make sure it is at least 1 metre away from other
electrical appliances to avoid interference. Do not place
your BT Freelance XA 5000 in the bathroom or other
humid areas.
The strength of the handset signal depends on where
you position the base. The BT Freelance XA 5000 has a
range of 300 metres outdoors when there is a clear line
of sight between the base and the handset. When there
is no clear line of sight between the base and the
handset, e.g. base indoors and handset either indoors or
outdoors, the range could be reduced to 50 metres.
Thick stone walls can severely affect the range.
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
Getting started 6
If you experience any problems, please call the Helpline on 0870 605 8047
A

Setting up the base and handset
1. Plug the power adaptor into the socket marked on
the underside of the base. Press the cable into the
channel so that the base sits flat.
2. Plug the power adaptor into the mains wall socket and
switch the power on. The green Power light on the base
comes on.
3. Install the 2 x AAA rechargeable batteries supplied.
Then slide the battery compartment cover into place.
7Getting started
IMPORTANT
The base station should be
plugged into the mains power
socket at all times.
Do not connect the telephone line
until the handset is fully charged.
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Power
adaptor
cable
Talk/Standby time
Under ideal conditions, fully
charged handset batteries should
provide up to 10 hours talktime or
100 hours standby on a single
charge. See ‘Battery performance’
on the following page.

4. Place the handset on the base to charge for at least
24 hours. The red Charging indicator lights up and the
icon begins scrolling. The icon will flash while the
handset searches for the base.
When the handset has linked with the base the standby
display will be shown:
5. Once fully charged, plug the telephone line cord into the
socket marked on the underside of the base and plug
the other end into the telephone wall socket. Press the
cable into the channel so that the base sits flat.
8 Getting started
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Battery symbols
–Battery fully charged
–Battery part-charged
–Battery low
Battery low warning
If the battery charge becomes low
during a call you will hear a
warning beep every minute
(provided the battery warning tone
is set to on, see page 27). If the
battery runs out you will be cut off.
You will need to recharge the
handset before using it again.
Battery performance
To keep your batteries in the best
condition, leave the handset off
the base for a few hours at a time
Running the batteries right down
at least once a week will help them
last as long as possible.
The charge capacity of
rechargeable batteries will reduce
with time as they wear out, giving
the handset less talk/standby time.
Eventually they will need to be
replaced. New batteries are
available from the BT Freelance XA
5000 Helpline on 0870 605 8047.
After charging your handset for the
first time, subsequent charging
time is about 6–8 hours a day.
Batteries and handset may become
warm during charging. This is
normal.
Telephone
line cord

BT Freelance XA 5000 multiple pack owners only
For each additional handset:
1. Position your BT Freelance XA 5000 charger close enough
to a mains power socket so that the cable will reach.
Plug the power adaptor cable into the underside of
the charger.
2. Plug the power adaptor into the mains wall socket and
switch the power on.
3. Install the 2 x AAA rechargeable batteries supplied into
the handset.
4. Place the handset in the charger and charge the handset
for at least 24 hours. The red Charging indicator on the
charger lights up.
Once the handset registers with the base, the icon
stops flashing.
Your BTFreelance XA 5000 is ready for use.
9Getting started
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
B
Handset numbers
Once registered with the base,
each handset will display its
handset number: 1,2,3and 4
respectively.
Power
adaptor
cable

Getting to know your phone 10
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Handset buttons
Clear / Secrecy
Press to delete characters, redial
numbers, calls list entries.
During a call, press to stop your
caller hearing you, page 15.
Redial / Volume
Opens the redial list, page 16.
Use to increase the volume
when on a call, page 15.
Also use to enter a pause when
storing numbers, page 18 & 55.
Talk
Press to make, receive and
end calls, page 14.
✱
Press and hold to switch key lock on,
page 28.
Press any button then ✱to switch off.
Power / R (Recall)
Switch the handset on/off, page 14.
Used when connected to a
switchboard/PBX (page 55) and
for some BT Calling Features.
In-use light
Comes on when you make/receive
acall.
Handsfree
Press to make a handsfree call,
page 16.
Select /Menu
Press to access and select menu
options, page 13.
Cancel / Phonebook
Go back one level/exit the menu,
page 13.
Press to dial a phonebook entry,
page 19.
Calls list / Scroll / Volume
Opens the Calls list and lets you
scroll through the entries, page 22.
Also use to decrease the volume
when on a call, page 15.
Int
Use to make an internal call, page 47.
Or to transfer a call to an additional
BT Freelance XA 5000 handset, page 48.

11Getting to know your phone
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Base buttons and LEDs
Ans On/Off
Switches the answering
machine on/off, page 33.
Page
Press to page handset(s),
page 47.
Also used when registering
handsets, page 50.
Power/In use indicator
On = Power on
Flashes = During a call
When the phone rings
When registering handsets
Microphone
Charging indicator
On = Handset charging
Vol +–
Adjusts the loudspeaker
volume, page 40.
§Skip
Replays current message
and skips back to previous
messages, page 35.
Use when recording a
memo, page 39.
Skip ©
Plays next message,
page 35.
Use to set the answer
delay, page 38.
Stop
Stops playback and
recording, page 35.
Use when setting/checking
day and time, page 33.
Cancels message deletion,
page 35.
Play
Press to play
back messages,
page 34.
Del
Deletes messages,
page 35.
Press to announce your
security code, page 38.
Message indicator
On = Answering
machine on
Flashes = Answering machine
messages stored
Outgoing message
Press to check or set the
current OGM, page 36.

12 Getting to know your phone
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Line in use
Indicates a call is in progress, page 14.
External call
Flashes when you receive an external call.
Stays on during the conversation, page 14.
Internal call
Flashes when you receive an internal call.
Stays on during the conversation, page 47.
3way call
Indicates a 3 way call between 2 internal
handsets and an external caller, page 48.
New calls
Flashes when you have new unanswered calls in the
Calls list. On when viewing the Calls list, page 21.
Answered call
When viewing the Calls list, indicates an
answered call, page 22
Unanswered call
When viewing the Calls list, indicates an
unanswered call, page 22.
Handsfree is ON,page 16.
New messages
You have new answering machine messages.
Phonebook
Displayed when you are dialling or storing
numbers in the phonebook, page 18.
Menu
Displayed when accessing the menus, page 13.
Battery charge level
Flashes when the battery is low, page 8
Keypad lock ON,page 28.
Range indicator
Steady when handset is in range of the base.
Flashes when out of range of the base or not
registered to the base.
More digits
Displayed when number is longer than 12 digits,
indicating there are more digits to the left/right.
Handset display icons
Handset name
page 29
Icon row
Handset number

Navigating the menus
Your BT Freelance XA 5000 handset has a menu system
to guide you through the handset and base options.
Refer to the menu map below for the available options.
When the handset is displaying the idle screen:
1. Press to open the main menu.
2. Use the button to scroll up and down through the
menu list.
3. When the menu item you want is displayed, press to
select and view the sub-menus/options available.
13Getting to know your phone
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Press to exit a menu.
Keep pressing to return to the idle
screen at any time.
PHONEBOOK
ADD ENTRY
DELETE ENTRY
MODIFY ENTRY
SET UP
BASE VOLUME
BASE MELODY
DEL HANDSET
PIN CODE
DIAL MODE
DEFAULT
HANDSET
BEEP
INT RING VOL
EXT RING VOL
INT MELODY
EXT MELODY
AUTOANSWER
NAME
LANGUAGE
KEY LOCK
REGISTER
SELECT BASE
REG BASE

Using your phone
Switching the handset power on/off
Press and hold the button.
Make an external call
1. Press listen for the dial tone then dial the number.
The display shows the icon.
Preparatory dialling
1. Enter the number first. If you make a mistake, press
to delete the last digit. Press to dial.
End a call
1. Press or place the handset back on the base.
Receiving calls
The base and handset will ring, the icon flashes and
CALL is displayed.
1. Press to answer the call or, if the handset is on the
base, simply lift it and speak. If you have subscribed to
your network’s Caller Display service, the caller’s number,
or name (if an exact name/number match is found in the
phonebook) will also be displayed, see page 21.
14
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Dialling numbers quickly
Numbers can also be dialled using
the phonebook (page 19), and
from the calls list (page 22).
Auto-answer
If you have switched auto-answer
off (see page 27) then you will need
to press after lifting the handset
to take the call.
Call timer
Your handset automatically times
the duration of all calls, showing
the time on the display during your
call and for a few seconds after it
has finished.

Earpiece volume
There are 8 volume levels to select from. The default is 4.
You can only adjust the earpiece volume during a call.
1. Press to increase or to decrease the earpiece
volume. The display shows the set volume, e.g.
EAR VOL 2 .
Handset ringer volume
There are 3 volume levels to select from, or you can set
the volume to off.
While the phone is ringing:
1. Press to increase or to decrease the ringer
volume. The display shows the set volume.
Secrecy
During a call, you can mute the handset microphone and
talk to someone nearby without your caller hearing you.
1. During your call, press .
MUTE is displayed and your
caller cannot hear you.
2. Press again to resume your call.
15Using your phone
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
The earpiece volume will remain at
the level set for all calls until
changed.
The default level is 3.

Handsfree
Handsfree lets you talk to your caller without holding
the handset. It also enables other people in the room to
listen to both sides of your conversation.
Switch to handsfree before a call
1. Press to switch to Handsfree.Display shows and
you can hear the dial tone over the handset speaker.
Switch to handsfree during a call
Press . To switch handsfree off, press again.
Redial
Your handset automatically saves the last 5 numbers you
dialled into a redial list.
1. Press . Then scroll or to the number you
want to redial.
If a name/number match is found in the phonebook the
name will be displayed instead of the number.
Press to toggle between the name and number.
2. Press to dial the number.
16 Using your phone
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Each redial number can be up to a
maximum of 32 digits long.
Only the last 12 digits of the
number will be displayed.
If there are no numbers saved in
the redial list
EMPTY will be
displayed.

Last number redial
1. Lift the handset and press .
2. Press . The last number called is redialled.
Delete a number from the redial list
With the name or number you want to delete displayed:
1. Press .
DELETE? is displayed.
2. Press to confirm.
Delete the redial list
With any number from the redial list displayed.
1. Press and hold .
DELETE ALL? is displayed.
2. Press to confirm.
17Using your phone
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Press to exit a menu.
Keep pressing to return to the idle
display at any time.

Using the phonebook
Store a phonebook entry
You can use the phonebook to store up to 50 names and
numbers for easy dialling. Each number can be up to 20
digits and each name up to 12 characters long.
If you are using more than one handset, each handset
has a separate phonebook, so you can store 30 entries
per handset.
1. Press .Display shows
PHONE BOOK .
2. Press to confirm.
3. Display shows
ADD ENTRY ,press .
4. Display shows
NAME? Enter a name using the keypad,
then press .
5. Display shows
NUMBER? Enter the telephone number,
then press .
6. Use or to select a ringer melody (1to 3), then
press .You hear a confirmation beep.
If you have Caller Display enabled on your line and your
caller’s details are matched to an entry in the phonebook
then your handset will ring with the melody selected.
18
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
The icon is displayed while you
are using the phonebook.
Cancel storing
Press once to return to
ADD ENTRY.
Press repeatedly to exit.
Entering names
For example, to enter the name TIM:
Press 8once for T.
Press 4three times for I.
Press 6once for M.
Writing tips
If you make a mistake, press .
Press 1 to insert a space or dash.
The maximum length for names is
12 characters.
You cannot store a name without
anumber.
Inserting a Pause
You can insert a Pause in the dialling
sequence. This can be useful if your
phone is connected to an internal
switchboard, see page 55.

Dial a phonebook entry
1. Press . Then use or to scroll through the
entries or enter the first letter of the name you want
using the keypad, then scroll to the exact entry using
or .
2. Press to dial the number.
Delete a phonebook entry
1. Press .Display shows PHONE BOOK .
2. Press . Display shows
ADD ENTRY .
3. Scroll or to
DELETE ENTRY and press .
4. Press or to select the entry you want to delete
and press .
CONFIRM? is displayed.
5. Press to confirm. You will hear a confirmation beep.
19Using the phonebook
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Phonebook entries are listed
alphabetically.
If the number has more than 12
digits, press again to display
the remaining digits.

Edit a phonebook entry
1. Press . Display shows PHONE BOOK .
2. Press .Then scroll or to
MODIFY ENTRY and
press .
3. Scroll or to the entry you want to edit and
press .
4. Use and to move through the name and edit
using the keypad, then press .
5. Use to delete digits and enter new numbers using
the keypad, then press .
6. Select a ringer melody (1to 3)using or ,then
press . You hear a confirmation beep.
Vol
20 Using the phonebook
BT Freelance XA 5000 – Edition 1.1 – 17.10.05 – 7113
If you experience any problems, please call the Helpline on 0870 605 8047
Todelete digits
Press .
Tochange individual characters
Use or to move the
cursor underneath the letter you
want to change, then overtype the
correct letter.