BT PARAGON 400 User manual

User Guide
Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Digital Telephone Answering Machine
Paragon 400
This product is intended for connection to analogue public s itched telephone net orks and private s itchboards in the
United Kingdom.

Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Please open this page for an ‘at a glance’
guide to your Paragon 4 .

Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Please open this page for a further
‘at a glance’ guide to your Paragon 400.

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0 I 7 I I I 0229 3 02
MESSAGES
Paragon 400
Dial/OK
Mic
Shift
Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
At a glance
Display
Inductive coupler
Vol
Adjusts the volume of the
loudspeaker when playing
back messages and memos.
Del
Deletes messages.
Answer On/Off
Switches the answering
machine on and off.
Play
Plays back messages.
Monitor
Allows you to dial and
hear if a call has been
answered without lifting
the handset.
Memo
Leave yourself or another
user a reminder message
instead of a written note.
 
Lets you skip forwards and
backwards through your messages.
Used to select set-up options.
Allows you to change the
display contrast. Menu
Lets you select the function
you want from the range of
options.
Handset park
Use when telephone is wall
mounted to rest the handset
temporarily during a call.
Secrecy
Allows you to talk to
someone close by without the
person on the other end of the
telephone line being able to
hear the conversation.
Quickdial uttons
Store and dial 10 numbers at
the touch of a button.
Shift
Lets you store and dial
a further 10 numbers by
pressing just two buttons.
Redial/Pause
Redial the last 5 numbers called.
Also lets you enter a pause when
storing numbers in the memory.
Recall
For use when
connected to a switchboard
or BT Select Services.
Microphone
For recording memos and
your outgoing message.
Mail oxes 2 and 3
Directory la el
Dial/OK
Confirms the setting you want.
Also dials out.
1

Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
CAUTION
DISCONNECT
FROM PHONE
LINE BEFORE
REPLACING
BATTERY
P
T
TB
9V DC
LINE
HANDSET
MODE
Battery compartment
Takes one LR61 battery
(not supplied).
9V power socket
Mode switch
Default to TB
Telephone line cord socket
Handset socket
2

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
In this guide
At a glance 1
Introduction 4
For your records 4
Unpacking your Paragon 400 4
Setting up 5
Safety 5
Plan the location of your Paragon 400 5
Using the telephone 10
Making and ending calls 10
Using the quickdial memory 11
T o ay recording 12
Using the answering machine 13
Selecting the ans ering machine mode 13
Using the Mailboxes 13
To use the pre-recorded outgoing
message and announcement 14
Message and Ring indicator 16
To use Caller return (Auto 1471) 17
Using VIP 18
Using Remote access 19
Optional settings 21
Help 23
eneral information 24
Help and advice 23
Guarantee 24
Technical information 24
Wall-mounting template 26
Index 27

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Answer
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0 I7 I I I 02293 02
MESSAGES
Paragon400
Dial/OK
Mic
Shift
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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Introduction
Your Paragon 400 has been designed for ease of use and made
to the high standards set by BT.
npacking your Paragon 400
If anything is missing, please contact your place
of purchase immediately.
●Paragon 400 telephone
answering machine.
●Handset and cord.
●Plug mounted, 13 amp mains
adaptor.
●Line cord.
●Wall mounting plugs and screws.
●Plinth for desk mounting
●Remote access card.
Spare memory label.
You can expect your Paragon 400 to give you
many years of trouble-free service.
Please read the instructions carefully before use
and keep this User Guide for future reference.
For your records
For guarantee purposes, proof of purchase is
required, so please keep your receipt.
Enter your Remote access PIN here
See page 19 for more information about your PIN.
Date of purchase:
Place of purchase:
Serial number (on the underside of the telephone base):
Purchase price:
Remote access menu
Pressto:
Play all messages.
Play newmessages.
Play OGM. If pressedduringplay
of message, current messagewill be
deleted. If pressedduringthe5 seconds
after thefinal messagehasbeenplayed,
all messages will be deleted.
Record OGM. Press 4 again to stop
recording. ThenewOGMwill
automatically play back.
Record memo. Press 5 again to stop
recording.
Answer ON/OFF.
ChangePIN.
Pressonce to pause playback, press
twiceto stopplayback.
Repeat current message.
Skip back to previous message.
Skip forward to start of next message.
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Operating your Response 12/123
from another telephone
To switch the answering machine ON:
•
Dial your telephone number.
•
Let the phone ring for about 20 rings
until you hear your outgoing message.
The machine is now switched on.
You can leave a message or enter the
answer machine menu.
To access the answering machine menu:
•
After the outgoing message has finished
playing enter your security code.
•
Press the buttonto play your
messages.
Please see over
1
INTRODUCTION

Plan the location of your
Paragon 400
Situate your Paragon 400 close enough to both
the phone and mains power sockets so that the
cables will reach.
Your Paragon 400 should be kept free of dust,
moisture, high temperature, vibration and should
not be exposed to direct sunlight. Do not stand
it on carpets or other surfaces which generate
fibres or place it in locations which prevent the
free flow of air over its surfaces.
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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Setting up
Follow these steps to set up your Paragon 400 ready for use.
Warning
The apparatus is designed to be operated in a
normal office or domestic environment where
the relative humidity does not exceed 75%.
It should not be used in bathrooms or near water.
SETTING UP
• Use only the power adaptor supplied.
• There is a slight chance that your phone
could be damaged by an electrical storm.
We recommend that you unplug your
Paragon 400 from the mains power and
telephone line socket during storms.
• The Paragon 400 will produce a certain
amount of heat during operation. Whilst this
is entirely safe we would advise against placing
the product on antique, veneered or wooden
surfaces as damage may occur.
• Do not use your Paragon 400 in damp, humid
conditions such as bathrooms.
• Do not expose the equipment to fire or water.
• Simply clean your Paragon 400 with a damp
cloth (not wet) or an anti-static wipe. Never
use a dry cloth as this may cause a static shock.
Safety

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
SETTING UP
9V DC
LINE
HANDSET
1Connect handset cord to base
Although optional we recommend fitting an
alkaline battery which will provide up to 25 hours
back-up and ensure your messages are saved
in the event of a mains power failure.
Ensure the Paragon 400 is disconnected from
the telephone line.
To fit the battery.
1Lift the cover.
2Insert one LR61 battery (not supplied).
The battery compartment must be fully closed
for the battery to work.
Battery low warning
The display indicates when the battery power is
low. If no battery is inserted, it remains lit.
4Insert back-up battery
2
1
2Plug the mains adaptor cord into the
back of the telephone
9V DC
LINE
The Paragon 400 automatically goes through a
start up process during which the display shows
INITIALISING and the monitor light flashes.
On completion the unit display will show the time
and number of messages.
3Plug the mains adaptor into the wall
socket and switch on

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
SETTING UP
6Check Dial Mode setting (default TB)
Use the dialling mode switch on the underside
of your Paragon 400.
Your Paragon 400 should be pre-set to TB which
gives you Tone dialling. This ensures the phone
will work with all modern digital exchanges.
If you do not get a dialling tone, try setting the
dialling mode to P.
If you are connecting to a switchboard, check
with your switchboard operator or
communications manager which dialling mode
you need. Your Paragon 400 is approved for all
compatible switchboards.
P
T
TB
HANDSET
MODE
5Connect the telephone line cord
If you do not have a modern phone socket, call
Freephone 0800 800 150 and ask for a BT
engineer to come and fit the correct socket.
This is a chargeable service.
Your Paragon 400 is now ready to record
messages.
9V DC
LINE

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
SETTING UP
8Wall-mounting your Paragon 400
1Turn around the handset clip to prevent the
handset from falling when the product is
wall-mounted.
2Use the template on page 25 to drill holes in
the wall. Leave a small gap between the screw
heads and the wall.
3Place your Paragon 400 over the screw heads
and slide down.
WALL
WALL PLUG SCREW
WALL DESK
7Fit plinth for desk mounting and
track cables
If you use your Paragon 400 as a desk phone
you will need to fit the stand on to the base.
Ensure all the cables on the underside of the
base are in their respective channels.
Proceed by holding the stand as shown in the
illustration, ensuring the two arrows are facing
each other.
Now lower the stand so that the two lugs
nearest to you, fit into the corresponding holes
on base, as shown.
Push and squeeze until the stand clicks into
place from front and back as shown in the inset.
ARROWS

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
9To set the day and time
Press buttons in the order shown
Press until TIME and DAY is shown on
the display.
The prompt says “Please enter the day ”.
Display the current day:
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
To confirm the day setting. The prompt
says “Please enter the time using the
24 hour clock”.
KEYPAD Enter the current time using the
keypad. Use the 24 hour clock, e.g.
0930 = 9.30am; 1500 = 3.00pm.
To confirm the time setting.
The prompt will announce the day and
time settings. The display will show
the time in 12 hour format and number
of messages.
Menu
Dial /OK
Dial /OK
Dial /OK
SETTING UP

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Using the telephone
To make a call
Press buttons in the order shown
HANDSET Lift the handset or press the MONITOR
button. The button will light up.
KEYPAD Dial the number you want.
HANDSET Lift the handset when connected.
Or
Preparatory dialling.
Enter the number you want to dial.
It is shown on the display but not dialled.
If you have entered a digit incorrectly,
you can change it by pressing the DEL
button to delete individual digits.
Press the MONITOR or DIAL/OK button
to dial the number.
To end a call
HANDSET Replace the handset or press the
MONITOR button. The light goes out.
To use the secrecy function
This allows you to talk to someone
close by without your caller hearing the
conversation.
During your call:
Your caller cannot hear you. The button
is lit to confirm.
To talk to your caller again.
To redial the last number
Press the REDIAL button.
To move between the last 5 redialled
numbers.
HANDSET Lift handset or press the MONITOR or
DIAL/OK button to dial the selected
number.
Making and ending calls
Secrecy
Secrecy
Redial
Your Paragon 400 has an inductive coupler in
its handset, to improve sound quality for people
using hearing aids.
Switch your hearing aid to Tand adjust the position
of the phone until you obtain the best sound.
sing the Inductive coupler
Monitor
TELEPHONE

If number is being stored as 2 touch
(M11-M20) then:
KEYPAD Enter the number to be stored.
Press and release the SHIFT button
and then press and hold M1-M10 until
prompt begins.
The prompt will say “(telephone number)
is stored in memory 11”and display will
show M11 stored.
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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
sing the quickdial memory
To store a quickdial number
KEYPAD Enter the number to be stored.
Press and hold the M1-M10 location
you want the number stored in until
the prompt begins.
The prompt will say “(telephone number)
is stored in memory 1”and display will
show MO1 stored.
You can store 20 telephone numbers, each up to
32 digits long. The first 10 are stored under the
locations M1-M10. The second 10 are stored
under the locations M11-M20 using the shift key.
Note
If you make a mistake when entering a number,
press the DEL button to delete the last digit.
To stop the process at any time, press the
ANSWER ON/OFF button.

To make a quickdial call
HANDSET Lift handset or press the MONITOR or
DIAL/OK button.
Q ICKDIAL
Press the M1-M10 button where the
number you want is stored. The selected
number is displayed and dialled.
If using MONITOR lift handset when
connected.
If dialling a 2 touch Quickdial number:
Press the SHIFT button and then M1-M10
and the number is dialled.



Shift

Shift

To adjust the earpiece volume
To increase the volume in the earpiece.
Display indicates the level.
To decrease the volume in the
earpiece.
Vo l
To delete a number in the redial list
Press the REDIAL button.
To select the entry for deletion.
Press DEL to delete the entry.
Redial
Del
TELEPHONE

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Two way recording
It is possible to record a telephone conversation.
To delete/change a quickdial
number
Press buttons in the order shown
Press the location to be deleted,
M1-M10 or shift M1-M10.
Press the DEL button.
The prompt says “Deleted”.
To record your conversation
During your call press and release the
MEMO button.
Your conversation will now be recorded.
When you wish to stop recording
press and release the ANSWER ON/OFF
button.

Del
Memo
Note
You may find it helpful to keep a note of the
location number you set for quickdial
numbers. Use the directory label between the
memory locations.
Note
You should inform your caller if you intend to
record the telephone conversation.
TELEPHONE
Answer
on off

Press MENU until the display shows
ANSWER MODE.
Press DIAL/OK
To switch between ANSWER & RECORD
or ANSWER ONLY.
Press DIAL/OK.
The prompt will state the answer mode
selected.
Menu
To Switch the Answering Machine
On & Off
Press and release the ANSWER ON/OFF
button.
The prompt will state either ‘Answer On’
or ‘Answer Off ’.
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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
Using the answering machine
Selecting the answering
machine mode
Your Paragon 400 also has two mailboxes which
enable you to divide your messages for added
convenience, for example, into personal and
business messages or for two individual people.
To use the mailboxes, your outgoing message
should tell callers to press 2or 3on their
keypad before leaving their message. Your
Paragon 400 will then record the message in
Mailbox 2 or Mailbox 3 as selected.
For example, an outgoing message could be,
“Hello, thank you for calling. To leave a message
for Jim, press 2; to leave a message for Janice,
press 3; or just speak after the tone”.
If your caller does not select a mailbox, the
message is recorded in the main mailbox.
sing the Mailboxes
To Switch the Answering Machine to
Answer & Record or Answer Only
Dial /OK
Dial /OK
ANSWER MACHINE
Answer
on off

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
To record your own outgoing message
(OGM)
Press until the display shows
OUTGOING MESSAGE.
Display shows MAIN MESSAGE.
To select between MAIN MESSAGE,
MAILBOX 2 and MAILBOX 3.
To select the displayed option. The
prompt says “Please speak after the tone.
To end recording press OK”.The display
shows recording and counts up.
Start speaking your Outgoing message.
You can also at this point lift the handset
and record you message through the
handset.
To stop recording. Your new Outgoing
message is played back. To delete the
recording, press DEL during playback.
Press buttons in the order shown
Press until the display shows
OUTGOING MESSAGE.
Outgoing message is played.
Press either to switch between a male
or female voice for your OGM.
Menu
Dial /OK
Play
Menu
Dial /OK
Dial /OK
Dial /OK
To listen to and switch between the
male and female pre-recorded Outgoing
message (OGM)
ANSWER MACHINE
Note
The pre-recorded Answer Only announcement
will also be played if there is not enough
recording capacity left for callers to leave their
message.
To use the pre-recorded outgoing
message and announcement
When your answering machine is switched on,
the pre-recorded message will automatically
greet callers with:
“Hello, your call cannot be taken at the moment,
so please leave your message after the tone.”
Callers can skip this message by pressing
#
and
start recording after the tone.
You can replace this message with your own
personal outgoing message. The pre-recorded
message remains in the memory and you can
always choose to use it again.
If your answering machine is switched to Answer
Only your outgoing message is: “Hello, your call
cannot be taken at the moment and you can not
leave a message so please call later.”

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
To record a memo directly into
Mailbox 2 or 3
Press the mailbox number you want.
Hold the MEMO button down, the
prompt says “Please speak after the tone”
–speak your memo.
Release the MEMO button to end
recording.
The prompt will say ‘Your memo is...’
and then replay your memo.
If you wish to delete your memo press
DEL during the memo playback.
To record a memo
Hold the button down the prompt says
“Please speak after the tone.”
Speak your memo.
Release the MEMO button to end
recording. Whilst recording the display
counts up the time in seconds.
The prompt will say “Your memo is.....”
Press DEL during memo playback to
delete the memo.
Del
Del
Memo
Memo
Memo
23
ANSWER MACHINE
Note
Your Paragon 400 has a total recording
capacity of 40 minutes. Your outgoing message
is limited to a maximum of 2 minutes.
Press until the display shows
OUTGOING MESSAGE.
Display shows MAIN MESSAGE.
To select between MAIN MESSAGE,
MAILBOX 2 and MAILBOX 3.
The OGM is played.
To delete the message. The prompt
states ‘Message Deleted, Your outgoing
message is...’
The pre-recorded OGM is played.
“Hello, your call cannot be taken at the
moment, so please leave your message
after the tone.”
To delete your personal outgoing
message (OGM)
Note
If you delete your own recorded outgoing
message, it will automatically be replaced by the
pre-recorded message.
Menu
Del
Dial /OK
Play

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Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
To delete all messages
All messages are saved automatically
after they have all been played back.
When the last message has finished
playing:
Display counts down from 8-0 at the
end of which the messages are
deleted.
Press ANSWER ON/OFF if deleted
in error.
Answer
on off
Del
To privately playback your messages
through the handset
Press the PLAY button.
Lift the handset to listen to your
messages through the handset.
Replace the handset to listen through
the loudspeaker again.
memo Play
ANSWER MACHINE
To playback messages in Mailboxes 2
and 3
Press the mailbox you want to listen to.
The button will light up.
Press PLAY and follow the above steps.
Play
To playback your messages
Press buttons in the order shown
Your messages are played back in
chronological order. When all the
messages have been played back, the
prompt says “End of messages”to delete
all messages press DELETE.
During playback you also have the
following options:
Skip to the next message.
Once to replay the current message or
twice to replay the previous message.
Deletes the current message. The
prompt says, “Message deleted”and the
next message is played.
Pauses playback. Press again to resume.
If you pause playback for more than 60
seconds, your Paragon 400 will
automatically return to normal mode.
Play
Play
Play
Del
Message and Ring indicator
The message indicator blinks when you have
new messages or memos. When you have
played them back, the indicator goes off.
It will also flash when the telephone rings.
When your answering machine is set to answer
ON, the display shows the total number of
messages stored.

Paragon 400 ~ 7th Edition ~ 24th May ’01 ~ 3703
17
To use Call screening
You can let your Paragon 400 answer a
call and have the loudspeaker switched
on so you can hear the caller. This
gives you the option of picking up the
handset and speaking to them or letting
them leave a message.
While the answering machine is
switched on or in an idle state.
Adjust the loudspeaker volume. The
level is shown at the bottom of the
display.
If you have the Caller return switched
on, you will also hear the caller’s phone
number (if available) and the time and
date of the call at the end of their
message.
Vo l
ANSWER MACHINE
To adjust the playback volume
During playback:
Adjust the loudspeaker volume. The
level is shown at the bottom of
the display.
Vo l
To use Caller return (Auto 1471)
Caller return automatically dials 1471 after a
caller has left a message on your answering
machine and records the announcement giving
the telephone number (if available) and the time
and date of the call. So even if a caller chooses
not to leave a message, you may still have their
telephone number recorded.
To switch on Caller return
Press until the display shows 1471.
Switches between ON and OFF.
To confirm the setting displayed.
While the Caller return setting is
switched ON, the display shows 1471.
Menu
Dial /OK
Dial /OK