BT FREELANCE XA 2000 User manual

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
U er Guide
BT FREELANCE XA 2000

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
Please open this page or an ‘at a glance’
guide to your BT Freelance XA 2000

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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1
At a glance
Menu button
Use to access and
select the options in
the menu, see pages 4-5.
Handset
Internal button
To make internal calls
between handsets
registered to the base,
see page 33.
Phonebook button
Use to access the 50
names and numbers
stored in the phonebook,
see page 18.
Recall/Power button
For use with a
switchboard/ PBX and BT
Calling Features, see page 38.
Also used to switch
off the handset, see page 14.
Keypad
Talk button
Use to make, receive
and end calls, see pages
14-15.
Secrecy button
During a call press to
mute the call so your
caller cannot hear
you talk to someone
close by, see page 17.
Also used as a delete,
edit and exit button.
Volume buttons
Use to adjust the
handset earpiece speech
volume (see page 15)
and handset and base
ringer volume, see pages
21 and 24.
Also used to access the
redial and calls list and
scroll through the
directory, menu options,
redial and calls list.
Red light
To indicate that
the phone is ringing or
in use.
Hands ree button
Use to answer calls
or make a call using
the handsfree mode,
see page 16.
Liquid Crystal
Display
Display shows you
incoming caller’s
details, the name
and/or number you
have dialled, and the
status of the handset.

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Explanation of the display icons
Icon Steady Flashing
EXT External line in use Incoming call
INT Internal call Internal call from another handset
In calls list New call received in calls list
3 way conversation in progress
Battery exhausted
Battery weak
Battery half-full
Battery full
Phonebook
Menu in use
Handset linked to base station Out of range or searching for base station
In handsfree mode
EXT
INT
EXT
INT
HS1
Displays the number of
the handset at all times.
Page button
Allows you to page the
handset(s) to alert a
handset user or to locate
a handset, see page 20.
Charging light
Lights up red to indicate
charging when the
handset is on the base.
Power/In use light
Green light remains lit
when there is power to
the phone and flashes
when the line is in use.
To personalise the
name of your handset,
see page 22.
Standby screen
Base

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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*
enter the name enter the
telephone number
During a call, press the during a
call until the required level is reached.
During a call, press to switch on and again
to switch off.
enter handset number
enter handset number
– keep pressing to scroll.
– keep pressing to scroll.
HANDSET
RING VOL to select volume
SETUP BASE VOL
to select volume
Quick Guide
Information for the handset settings
Function
Answer a call/End a call
Make a call
Redial a number
Store a number in the
memory
Dial a number in the memory
Adjust the earpiece volume
Secrecy on/off
Transfer call to another handset
Three way conversation
Access to redial list
Access to calls list
Set handset ringer volume
Set base unit ringer volume
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Important
*If the handset is sitting in the base when a call comes in, you can pick it up
and answer it automatically without pressing the button.
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Menu Structure
Cont......
Phonebook
Setup
Add
Delete
Modifiy
Base Vol
Base Mel
Sel Base
Del H/S
PIN Code
Priority
Dial Mode
PABX
Default
Volume 1.....5
Volume Off
Melody 1.....5
Base 1.....4
Auto
PIN?
PIN?
On
Off
Select
Tone
Pulse
Recall Recall 1
Recall 2
PBX1
PBX2
Pause
PIN?
Handset 1.....5
New PIN
Retype
Base
Handset 1.....5
PIN?
PIN?
3 Sec
5 Sec
MENU STRUCTURE

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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Important. If you make a mistake you can return to the previous menu heading by pressing the ✘button. If you press
and hold the ✘button at any time you will return to the standby screen. After 30 seconds if no buttons are pressed
the handset will automatically return to the standby screen.
Handset
Register
Beep
Ring Vol
Ear Vol
Int Mel
Ext Mel
Auto Ans
Name
Language
BS 1234
eytone
Low Batt
Outrange
Volume 1.....5
Vol Off
Ear Vol 1.....5
Melody 1.....5
Melody 1.....5
On
Off
English
Francais
Deutsch
Nederl
Italiano
Espanol
Portuges
Norsk
Dansk
Svenska
Suomi
PIN?
On or Off
On or Off
On or Off
MENU STRUCTURE

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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In this guide
At a glance
Handset 1
Display icons 2
Quick Guide 3
Menu structure 4
Introduction 7
Unpacking your
BT Freelance X 2000 8
For your records 8
Safety information 9
Setting up 10
Plan the location 10
Using the telephone 1
Making and receiving calls 14
Call timer 14
Handsfree 16
Redial 16
Secrecy 17
Name and number
Phonebook 17
Paging handsets 20
Handset settings 21
Base settings 2
Caller Display
and Call Waiting 27
Using Caller Display 27
Calls list 27
Call Waiting 29
Using BT Freelance XA
2000 additional handsets 31
Internal calls 33
Transferring calls 33
Three-way conversation 33
Help 35
General information 37
Guarantee 37
Technical information 38
Switchboard compatibility 38
Switchboard external line
access code 38
Recall 38
Index 0
Note
In this user guide, we’ve included
helpful tips and useful notes. They
are shown in a white box like this.
Note
There is a detailed INDEX at the end of this guide, see page 40.
IN THIS GUIDE

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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Introduction
Your BT Freelance XA 2000 has been designed for ease of use
and made to the high standards set by BT
Please read the instructions carefully
before use and keep this user guide for
future reference.
DECT
By purchasing the BT Freelance XA
2000 you now own a product which
combines the advantages of cordless
operation with the performance of a
high quality corded telephone. It
complies with the Digitally Enhanced
Cordless Telecommunications (DECT)
standard and offers unparalleled quality
and features.
You can use up to 5 handsets with
your BT Freelance XA 2000 base
station without the need for additional
wiring.
This user guide applies to both single
and multiple handset packs. The
internal call functions described in
this guide apply only to BT Freelance
XA 2000 base stations with more than
one handset connected.
Important
If you wear a hearing aid, please
note that the BT Freelance XA 2000
works by sending radio signals
between the base station and the
handset. These signals may interfere
with some hearing aids, causing a
humming noise.
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INTRODUCTION

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8
Unpacking your BT Freelance
XA 2000
For your records
In addition:
If you have purchased a
BT Freelance XA 2000 multiple pack
you will receive the following for each
additional handset:
One BT Freelance XA 2000
handset
One BT Freelance XA 2000
charger
2 x AAA rechargeable
batteries (Ni-MH)
One battery cover
One power supply
for charger
(Item code: 021299)
One belt clip
Date of purchase:
Place of purchase:
Serial number:
For guarantee purposes proof of
purchase is required so please keep
your receipt.
If you change your PIN, keep a record
of the new number here:
(original setting 0000)
See page 25 for more information.
INTRODUCTION
If anything is missing, please contact
your place of purchase immediately.
One BT Freelance XA 2000
base station
One BT Freelance XA 2000
handset
2 x AAA rechargeable
batteries (Ni-MH)
One battery cover
One power supply
for base station
(Item code: 872260)
One telephone line cord
One belt clip

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
9
INTRODUCTION
General
Only use the power supply included
with the product. Using an unauthorised
power supply will invalidate your
guarantee and may damage the telephone.
The item number for the power supply
used with the base station is 872260.
The item number for the power supply
used with the charger is 021299 (only
applicable when you have purchased a
BT Freelance XA 2000 multiple pack).
Only use the approved rechargeable
batteries supplied. Spare rechargeable
batteries are available from the BT
Freelance Helpline 0870 605 8047.
Do not open the handset or base station.
This could expose you to high voltages
or other risks. Contact the Helpline for
all repairs.
Radio signals transmitted between the
handset and base may cause interference
to hearing aids.
It is recommended that advice from
a qualified expert be sought before
using this product in the vicinity of
emergency/intensive care medical
equipment.
It is recommended that if you have
a pacemaker fitted you check with a
medical expert before using this product.
Your product may interfere with other
electrical equipment, e.g. TV and radio
sets, clock/alarms and computers if placed
too close. It is recommended that you
place your product at least one metre
away from such appliances to minimise
any risk of interference.
Never dispose of the batteries in a fire.
There is a serious risk of explosion and/or
the release of highly toxic chemicals.
Cleaning
Simply clean the handset and base station
with a damp (not wet) cloth, or an anti-
static wipe. Never use household polish
as this will damage the product. Never
use a dry cloth as this may cause a
static shock.
Environmental
Do not expose to direct sunlight.
The product may heat up when the
batteries are being recharged. This is
normal. However, we recommend
that you do not place the product on
antique/veneered wood to avoid damage.
Do not stand your product on carpets
or other surfaces which generate fibres,
or place it in locations preventing the
free flow of air over its surfaces.
Do not submerge any part of your
product in water and do not use it in
damp conditions, such as bathrooms.
Do not expose your product to fire,
explosive or other hazardous conditions.
There is a slight chance that your phone
could be damaged by an electrical storm.
We recommend that you unplug the
power and telephone line cord for the
duration of the storm.
Safety information

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1Connect the power supply to
the base
Plan the location
Position your BT Freelance XA 2000
within 2 metres of a power socket and
phone socket otherwise extension
cables will be required.
Make sure it is at least 1 metre away
from other electrical products to avoid
interference.
Do not place your BT Freelance XA
2000 product in the bathroom or other
humid areas.
Setting up
Follow these steps to set up your BT Freelance XA 2000 ready
for use
Plug the power adaptor into the mains
power socket and switch on. The green
Power/In Use light comes on.
Note
The base station must be plugged into
the mains power socket at all times.
Note
The BT Freelance XA 2000 has a
range of 300 metres outdoors when
there is a clear line of sight between
the base and handset. When there is
no clear line of sight between the base
and handset, e.g. base indoors and
handset either indoors or outdoors,
the range could be reduced to 50
metres. Thick stone walls will severely
affect the range.
SETTING UP

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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Before you use your BT Freelance XA
2000 for the first time, it is important
to have the handset batteries fully
charged. The batteries need to charge
continuously for at least 16 hours
to reach full charge.
Place the handset on the base.
The red charging light will come on.
The handset comes pre-registered to
the base station as HANDSET HS1.
This is shown on the display. The
icon and the battery icon are shown
on the display. Once the handset is
fully charged, the display shows a full
battery symbol.
3Charge the handset batteries
for at least 16 hours
2Install the rechargeable
batteries in the handset
Battery low warning
If the handset battery symbol is empty
and flashing, and you hear a warning
beep every 10 seconds, you will need
to recharge your handset before you
can use it.
The handset uses two rechargeable
Nickel Metal Hydride (Ni-MH) AAA
batteries which are supplied. Take
care to insert the batteries as shown
and then fit the battery cover (the
battery cover may be found in the
packaging with the batteries).
SETTING UP
Please note that the red charging light
will remain on even when the batteries
are fully charged.
BATTERY LEVELS
WEA HALF-FULL FULL
Note
The symbol on your handset display
indicates when you are in range of
the base station. If the symbol flashes
and you hear a warning beep, you
are out of range and will need to move
closer to the base station.

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5Connect the telephone line cord
Battery performance
Under no circumstances should
non-rechargeable batteries be used.
Only use the approved batteries, type:
rechargeable Nickel Metal Hydride
(Ni-MH); size AAA; capacity
550mAh 1.2v. Using unapproved
batteries will invalidate your guarantee
and may damage the telephone.
To keep your batteries in the best
condition, leave the handset off the
base station for a few hours at a time.
(after the intial 16 hour charge).
Please note, however, that new Nickel
Metal Hydride (Ni-MH) batteries
do not reach their full capacity until
they have been in normal use for
several days.
Fully discharging the batteries at
least once a week will help them last
as long as possible. However, the charge
capacity of rechargeable batteries will
reduce with time as they wear out,
so reducing the talk/standby time
of the handset. Eventually they will
need to be replaced. New batteries
can be obtained from the BT
Freelance Helpline 0870 605 8047.
Note: Under ideal conditions, the
handset batteries should give about
12 hours talktime or 200 hours
standby on a single charge. Optimum
times for talk and standby are only
achieved when the handset batteries
are fully charged.
Note
It is recommended that you do not
connect the telephone line cord to the
phone socket until your handset is
fully charged. This will prevent the
risk of the batteries discharging
during a conversation, which could
cause you to lose a call.
SETTING UP
4Connect the telephone line
cord to the BT Freelance XA
2000 base station

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SETTING UP
The item code for the power supply
used with the charger is 021299.
Plug the adaptor into the mains power
supply and switch on.
2. Install the rechargeable batteries in
the handset.
3. Charge the handset batteries for at
least 16 hours.
Your BT Freelance XA 2000 additional
handset(s) comes pre-registered to
the main base station as HANDSET
HS2 (HS3, HS4, HS5). This will be
shown on the display.
Your BT Freelance XA 2000 multiple
pack is now ready for use.
Additionally, if you have
purchased a BT Freelance XA
2000 multiple pack you will
need to do the following for
each additional handset:
1. Connect the power supply to the
charger.
Plug the power adaptor into the mains
power socket on the underside of the
charger.
Note
The charger must be plugged into the
mains power socket at all times.
Customer Helpline
If you have any difficulties setting up
your BT Freelance XA 2000 please
call the Helpline on 0870 605 8047.
6Attach the belt clip (optional)
Fit the belt clip onto the back of the
handset if required.
Slot
Your BT Freelance XA 2000
is now ready for use.

BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
14
Using the telephone
Call timer
Making and receiving calls
To make an external call
Press the TAL button.
You will hear the dial tone and
the display will show the EXT
symbol.
Enter the number you want.
The number is dialled
automatically.
To switch the handset on and off
Press and hold the POWER
button to switch the handset off.
To switch the handset on,
press and hold the POWER
button again.
Preparatory dialling
Preparatory dialling allows
you to enter the number
before pressing the TAL
button. This enables you to
correct any mistakes before
you actually make the call.
Enter the number to be
dialled.
The number is shown in the
display.
(If you make a mistake, press
the ✘button to delete the
incorrect digit).
When you have entered the
number correctly, press the
TAL button to dial the number.
Your handset will automatically time
the duration of all external calls.
The handset display shows the call
duration both during your call and for
a few seconds after it is complete.
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Note
To exit and return to the previous
menu at any time, press the
button. If you press and hold the
button you will return to the
standby screen.
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EXT
USING YOUR PHONE

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During a call:
You can adjust the earpiece
volume. There are 5 levels to
choose from.
Press the UP or DOWN
button until you reach the
required level. This will be
shown on the display.
eg: EAR VOL 3.
In standby mode:
Press the  button.
Press the DOWN button until
HANDSET is displayed.
Press the  button.
Press the DOWN button until
EAR VOL is displayed.
Press the  button.
Press the UP or DOWN
button until you reach the
required level.
Press the  button to confirm
the selected level.
Press and hold the ✘ button to
return to the standby screen.
To receive a call
When the phone rings the
display will show CALL and
the EXT symbol will flash.
If you have subscribed to a
Caller Display Service, the
number (and name if stored
in the phonebook) will be
displayed.
Press the TAL button.
Or
If the handset is on the base,
simply lift it up and speak.
To adjust the speech volume
during a call
To end a call
Press the TAL button.
Or
Place the handset back on
the base.
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Note
You can switch the Auto-Talk feature
on or off. Please see page 22.
USING YOUR PHONE
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BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
16
You can redial up to 5 of the last
numbers called. They are stored in the
redial list. If you have stored a name
to go with a number in the phonebook,
the name will be displayed instead.
See “Name and number Phonebook”,
page 17.
Redial
To adjust the handsfree volume
Whilst in handsfree mode you
can increase or decrease the
handsfree volume. There are
5 volume levels to choose from.
Press the UP or DOWN
button to adjust the volume.
The volume will be adjusted
accordingly.
To answer a call in handsfree
When the phone rings:
Press the HANDSFREE
button. The call is transferred
to the loudspeaker.
During a call you can switch
to handsfree mode.
Press the HANDSFREE
button. The call is transferred
to the loudspeaker.
Press the HANDSFREE
button to switch back to using
the handset.
To switch to handsfree during
a call
To make a handsfree call
Dial the number.
Press the HANDSFREE button.
The display will show the
icon to indicate handsfree
is active. You will hear the
number being dialled out.
To switch back to using the
handset at any time, press the
HANDSFREE button.
To end the call, press the
TAL button.
Handsfree allows you to talk to your
caller without holding the handset and
enables other people in the room to
listen to your conversation.
Handsfree
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USING YOUR PHONE
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17
Press the button to enter
the menu.
The display will show
PHONEBK, press the button.
The display will show ADD,
press the button.
The display shows NAME?
Enter the name using the
letters on the keypad. Names
can be no longer than 8
characters.
Entering names:
Use the keypad letters to
enter names, e.g. if you wish
to store the name TOM:
To enter the letter T, press the
8button once.
To enter O, press the 6button
three times and wait for the
cursor to move across.
You can store up to 50 of your most
frequently used names and numbers
in the Phonebook. Stored numbers
can be no longer than 20 digits and
a maximum of 8 characters can be
stored.
To store a name and number in
the Phonebook



Name and number Phonebook
When on a call you can talk to
someone in the same room, without
your caller hearing.
Secrecy
To switch secrecy on / off
During a call, press the ✘
button. The display will show
MUTE. Your caller cannot hear
you.
Press the ✘button again to
resume your call.
Dial from the redial list
Press the UP button to enter
the redial list.
Continue pressing the UP
button to view the next number
in order of most recent first.
Press the TAL button when
the number (or name) you
want to call is displayed. The
number is dialled automatically.
USING YOUR PHONE
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BT Freelance XA 2000 UG ~ 2nd Edition ~ 8th October ’04 ~ 6393
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To dial a name and number in
the phonebook
Press the PHONEBOO
button to enter the phonebook.
Use the UP or DOWN button
to scroll through.
Or
Enter the first letter of the
name you want, e.g. for Tom,
press the 8button to search
for names beginning with T.
Press the TAL button to
dial the number of the name
displayed. The number is
dialled automatically.
To enter a pause in a stored
number
You may want to enter a pause
when storing international
numbers, charge card numbers
or if you connect your
telephone to a switchboard.
(For more information on
switchboard use see page 38.)
When storing the number,
press and hold the UP button,
until a Pis displayed, at the
point where you want to enter
the pause.
You may enter as many pauses
as required.
To enter M, press the 6button
once.
If you enter a digit incorrectly,
press the ✘button to delete it.
Press to confirm the name.
You will hear a confirmation
beep.
The display shows NUMBER?
Enter the telephone number
you want to store.
Press the button. You will
hear a confirmation beep.
Alternatively, press the 
button to continue storing
entries in the phonebook.
Press and hold the ✘button to
return to the standby screen.
Note
Press the 1button once to insert a
space, press twice for a - (hyphen),
press 3 times for the number 1 .
Note
If you subscribe to a Caller Display
Service (see page 27) and want
directory names to be displayed when
a call is received from one of your
directory numbers, you must ensure
that you always enter the full
telephone number, including the
national code.
USING YOUR PHONE
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