Canon imageCLASS MF6540 Quick start guide

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Index How to Use This Guide
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Scanner Driver Guide
Introduction
Scanning a
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Troubleshooting
Appendix
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
Series

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Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
●To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on your system,
please download it from the Adobe Systems Incorporated website (http://www.adobe.com).
●Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly
improving our products, if you need an exact specification, please contact Canon.
●The machine illustration on the cover may differ slightly from your machine.
Read this manual first. Read this manual next. Read the sections of these manuals that correspond to
your intended use.
Starter Guide Basic Operation Guide Reference Guide Scanner Driver Guide
Read this manual to learn the
required settings and connections
before using the machine.
Read this manual to learn
information about basic operations
and machine functions.
Read this manual to learn detailed
information about advanced
machine operations and functions,
and how to customize machine
settings.
Read this manual to learn how
to use the machine as a local
scanner.
●What you can do with the
machine
●Machine setup
●Connection and settings before
using the machine
●Connecting the machine to a
network
●Software installation
●Safety instructions
●Copying
●Sending and receiving faxes
●Printing and scanning
●Maintenance
●Specifications
●Advanced features
●Network settings
●Remote user interface
●System settings
●Troubleshooting
●System requirements
●Scanning procedure
●How to solve scanning
problems
(Located on User Software CD) (Located on User Software CD)
This Document

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Legal Notices
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or
other countries.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.

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Introduction
Scanning a
Document
Troubleshooting
Appendix
Table of Contents
Index
Table of Contents
Manuals for the Machine ................................................................................i
Legal Notices.................................................................................................ii
How to Use This Guide................................................................................ vii
Using the Top Page ............................................................................. vii
Using the Chapter Topic List ............................................................... viii
1 Introduction .................................................................................................................... 1-1
Where to Find Help.................................................................................... 1-2
System Requirements ............................................................................... 1-3
Checking Installation ................................................................................. 1-4

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Scanning a
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2 Scanning a Document ................................................................................................... 2-1
Scanning with [Start] on the Machine ........................................................ 2-3
Setting the Scanning Function for [Start]................................................... 2-4
Setting up an application which has been registered to
MF Toolbox ......................................................................................... 2-4
Setting up other applications which have not been registered to
MF Toolbox ......................................................................................... 2-5
Scanning with the MF Toolbox .................................................................. 2-7
MF Toolbox Settings.................................................................................. 2-9
Scanner Settings................................................................................. 2-9
Save Scanned Image to.................................................................... 2-11
External Program (Mail Program)...................................................... 2-13
Confirmation of the Scanned Image and Exif Settings
(Confirm the Scanned Image) ........................................................... 2-13
Scanning an Image from an Application.................................................. 2-15
Creating One PDF File from Two or More Pages.................................... 2-16

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Scanning a Large Document ................................................................... 2-18
Setting Preferences and Scanning with ScanGear MF ........................... 2-20
Switching between Simple Mode and Advanced Mode .................... 2-20
Using Simple Mode ........................................................................... 2-20
Using Advanced Mode ...................................................................... 2-23
Specifying the Parameters of a Scan................................................ 2-24
Advanced Mode Settings .................................................................. 2-26
Determining Resolution..................................................................... 2-41
Scanning with the WIA Driver.................................................................. 2-42
Scanning from the [Scanner and Camera Wizard] Dialog Box
(Windows XP Only) ........................................................................... 2-42
Scanning from the [Windows FAX & Scan] Dialog Box
(Windows Vista Only)........................................................................ 2-45
Scanning from Windows Photo Gallery (Windows Vista Only) ......... 2-47
Scanning from an Application (Windows XP/Vista Only) .................. 2-48

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3Troubleshooting............................................................................................................. 3-1
Scanning Problems ................................................................................... 3-2
Installing and Uninstalling Problems.......................................................... 3-7
4 Appendix......................................................................................................................... 4-1
Scanner Specifications .............................................................................. 4-2
Glossary .................................................................................................... 4-3
Index.......................................................................................................... 4-9

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How to Use This Guide
■Using the Top Page
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Table of Contents
Index How to Use This Guide
TOP
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Scanner Driver Guide
Introduction
Scanning a
Document
Troubleshooting
Appendix
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
Series
Displays the previous or next page.
Returns to the last page opened.
Returns to the top page.
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

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Troubleshooting
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■Using the Chapter Topic List
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Troubleshooting
Appendix
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1-1
Table of Contents
Index
1 Introduction
Where to Find Help.................................................................................. 1-2
System Requirements............................................................................. 1-3
Checking Installation............................................................................... 1-4
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Table of contents for the chapter.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

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The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses a distinctive notation to identify buttons:
– Menu items you select and the buttons you press on the screen appear in square brackets: [Preferences].

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1-1
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1 Introduction
Where to Find Help.................................................................................. 1-2
System Requirements............................................................................. 1-3
Checking Installation............................................................................... 1-4

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Where to Find Help
When you encounter a problem during installation of the
driver software or while operating your machine, consult
the following:
In This Manual
See Chapter 3, “Troubleshooting.”
In the Basic Operation Guide*
See Chapter 11, “Troubleshooting.”
*Not available depending on the country of purchase
In the Reference Guide
See Chapter 10, “Troubleshooting.”
Readme.txt File
The hints, limitations, and restrictions you need to be aware of
when using the ScanGear and MF Toolbox are included in the
Readme.txt file provided with these programs.

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System Requirements
General
– IBM or IBM-compatible PC
– PC equipped with a USB port and the USB class driver
installed
Microsoft Windows 2000 Professional
CPU: Intel®Pentium®133 MHz or higher (USB 1.1),
Intel®Pentium®II or higher (USB 2.0)
Memory: 128 MB or more
Microsoft Windows XP
CPU: Intel®Pentium®/Celeron®300 MHz or higher (USB 1.1),
Intel®Pentium®II or higher (USB 2.0)
Memory: 128 MB or more
Microsoft Windows Vista
CPU: Intel®Pentium®800 MHz or faster
Memory: 512 MB or more
NOTE
The USB 2.0 Hi Speed connection requires a PC equipped with a CPU
higher than Intel®Pentium®ll, more than 128 MB of RAM, and with
Windows Vista, Windows XP service pack released later than SP1 or
Windows 2000 SP4 installed. If your PC meets all of these
requirements and is preinstalled with USB 2.0 Host Controller, the USB
2.0 connection will be guaranteed.

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Checking Installation
Check if the driver is installed successfully.
1. Open the [Scanners and Cameras] folder
(Windows 2000: the [Scanners and Cameras
Properties] dialog box).
Click [start] on the Windows task bar →select [Control Panel] →
[Printers and other Hardware] →[Scanners and Cameras].
(Windows Vista: [start] →[Control Panel] →[Hardware and
Sound] →[Scanners and Cameras]. Windows 2000: [Start] →
[Settings] →[Control Panel] →double-click [Scanners and
Cameras].)
Make sure the corresponding scanner driver icon is displayed.
NOTE
If the driver has not been installed on your computer, see
“Software Settings with Computer” in the Starter Guide and
install it.
2. If the [Canon MF Toolbox 4.9] icon is
displayed on the Windows desktop,
installation of the MF Toolbox 4.9 has been
successful.

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2 Scanning a Document
Scanning with [Start] on the Machine ................................................... 2-3
Setting the Scanning Function for [Start] ............................................. 2-4
Setting up an application which has been
registered to MF Toolbox ........................................ 2-4
Setting up other applications which have not been
registered to MF Toolbox ........................................ 2-5
Scanning with the MF Toolbox ............................................................... 2-7
MF Toolbox Settings................................................................................ 2-9
Scanner Settings .................................................... 2-9
Save Scanned Image to ....................................... 2-11
External Program (Mail Program)......................... 2-13
Confirmation of the Scanned Image and Exif
Settings (Confirm the Scanned Image) ................ 2-13

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Scanning an Image from an Application ............................................. 2-15
Creating One PDF File from Two or More Pages ................................ 2-16
Scanning a Large Document ................................................................ 2-18
Setting Preferences and Scanning with ScanGear MF ...................... 2-20
Switching between Simple Mode and Advanced
Mode ................................................................. 2-20
Using Simple Mode .............................................. 2-20
Using Advanced Mode ......................................... 2-23
Specifying the Parameters of a Scan ................... 2-24
Advanced Mode Settings...................................... 2-26
Determining Resolution ........................................ 2-41
Scanning with the WIA Driver .............................................................. 2-42
Scanning from the [Scanner and Camera Wizard]
Dialog Box (Windows XP Only) ............................ 2-42
Scanning from the [Windows FAX & Scan] Dialog
Box (Windows Vista Only) .................................... 2-45
Scanning from Windows Photo Gallery
(Windows Vista Only) ........................................... 2-47
Scanning from an Application
(Windows XP/Vista Only) ..................................... 2-48

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Scanning with [Start] on the Machine
You can scan documents and transmit the scanned data to
your computer using the operation panel of the machine.
NOTE
Your machine must be connected via USB and the USB scanner driver
must be loaded to scan. This machine does not support network
scanning.
1. Set documents.
2. Press [SCAN] on the machine.
3.Press [Start] on the machine.
If you are asked to select a program to launch, select “MF
Toolbox Ver4.9.” The scanned document will be processed
according to your settings.
When scanning is completed, a folder with the scanning date will
be created in the [My Pictures] folder in the [My Documents]
folder, and your document will be saved in this folder.(In VISTA,
the folder will be created in the [Pictures] folder.)

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Setting the Scanning Function for [Start]
When you scan for the first time using [Start] on the
machine, scanning will start in the same way as when you
click [Save] in the MF Toolbox. By following procedure
below you can change the set for scanning function on
each of MF Toolbox or other applications when you press
[start].
■Setting up an application which has
been registered to MF Toolbox
1. On the Windows desktop, double-click the
[Canon MF Toolbox 4.9] icon to open the MF
Toolbox.
You can also open the MF Toolbox by clicking [start] on the
Windows task bar →[(All) Programs] →[Canon] →[MF Toolbox
4.9] →[Toolbox 4.9].
2. Drag the mark over the button you want to
select.
The mark will be displayed above the button you select.

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Also you can set it up in the following way.
In the MF Toolbox, click [Settings] to open the [Settings] dialog
box. From the drop-down list, select the scanning function you
want to link [Start] to, then click [OK].
■Setting up other applications which
have not been registered to MF Toolbox
1. Open the [Scanners and Cameras] folder
(Windows 2000: the [Scanners and Cameras
Properties] dialog box).
Click [start] on the Windows task bar →select [Control Panel] →
[Printers and other Hardware] →[Scanners and Cameras].
(Windows Vista: [start] →[Control Panel] →[Hardware and
Sound] →[Scanners and Cameras]. Windows 2000: [Start] →
[Settings] →[Control Panel] →double-click [Scanners and
Cameras].)
2. Click the corresponding scanner driver icon.
3.Select [Properties] from the [File] menu.
(Windows 2000/Vista: Click [Properties].)

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4. Specify an action for [Start].
On Windows XP/Vista:
Select the [Events] tab →select the option corresponding to your
machine from [Select an event] →select the operation for [Start
this program] in [Actions] →click [OK].
On Windows 2000:
Select the [Events] tab →select the option corresponding to your
machine from [Scanner events] →select the operation for [Start]
in [Send to this application] →click [OK].
NOTE
If the settings you specified in the scanner property dialog box do not
work immediately, disconnect and reconnect the USB cable, or restart
your computer.