Canon imageRUNNER ADVANCE 500i User guide

Using the Control Panel/
Placing Originals
Customizing
the Main Menu
Registering
Frequently Used Setting
Combinations
Checking the Job Status/
Machine Status
Copying Documents
Sending Faxes
Sending Scanned Data
Registering
New Addresses
Storing Data
in USB Memory
Using Data Stored
in USB Memory
Digitizing Documents
Finishing Documents
Printing
from a Computer
Printing with the Multi-
Purpose Tray
Operating the Machine
from a Computer
Quick
Operation
Guide
This guide describes the basic operations of each function and introduces sev-
eral of the machine's most useful functions. To learn more about the functions
described in this guide, see the e-Manual. After you nish reading this guide,
store it in a safe place for future reference.

2
The machine is operated and congured in the control panel. By learning more about the various names and
functions available on the machine, you can use the machine more eciently.
Using the Control Panel
Brightness Adjustment Dial
Use this dial to adjust the brightness of the touch
panel display.
Volume Settings Key
Press this key to adjust the volume of the alarm
when sending or receiving a fax.
Counter Check Key
Press this key to display the total number of copies
and prints output with the machine.
Settings/Registration Key
Press this key to configure the machine's settings and to
register items on the machine.
Energy Saver Key
You can set the machine to enter sleep mode when you do
not use the machine for a while. When you want to use the
machine again, press this key to cancel the sleep mode.
Indicator Lights
These lights indicate the
status of the machine.
They flash when a job is
being processed or an
error has occurred, are lit
when the machine's main
power is On, and are dark
when the machine's main
power is Off.
Edit Pen
The pen used to operate the control
panel is stored here.
Main Menu
Press this button to display the
Main Menu.
Quick Menu
Press this button to display the
Quick Menu buttons that you have
registered to perform frequently
used setting combinations.
Shortcut
Press these buttons to switch the display to
another function without returning to the
Main Menu.
Status Monitor/Cancel
You can use this key to confirm the job
status, such as print, send, and receive jobs.
You can also use this key to pause or cancel
a print job.
Touch Panel Display
By using the touch panel, you can select
functions such as copy and print, and configure
the settings of the machine.
If the desired function is not displayed, try
pressing [Show All].

3
There are two ways to place originals on the machine. You can either place them on the platen glass,
or use the feeder. When you want to copy/scan multiple documents at once, place the originals in the
feeder. When copying/scanning originals that cannot be placed in the feeder (books, a single page of a
stapled document, etc.), place the original directly on the platen glass.
Placing Originals
Platen Glass
Feeder
Numeric Keys
Use these keys when entering numeric values, such as when entering fax
numbers or the number of copies.
Start Key
Press this key to start copying or scanning.
Stop Key
Press this key to stop a copy/scan job currently in
progress.
Reset Key
Press this key to restore the standard settings of
the machine.
ID (Log In/Out) Key
Press this key to log in/out when using the login
service.
Clear Key
Press this key to clear entered values or
characters.
1
1
2
2
3
With the side of the original you want to scan face
down, align the top edge of your original with the
back edge of the platen glass (by the arrow in the
top left corner).
Place the originals in the feeder
with the side that you want to
scan face up.

4
3
Customizing the Main Menu
Changing the Background
of the Main Menu Screen
You can select from five types of
backgrounds.
1
A
B
C
Changing the Function Key Layout
You can set to display/hide each function key, and place frequently used
function keys in easy to access positions. You can also change the number of
keys displayed on a single screen.
A
Enables you to select the number of buttons and the layout.
B
Enables you to select the order to display the function keys.
C
Enables you to place a blank space on the Main Menu screen.
2
Registering a Function Key Shortcut
Button
Since shortcut buttons are always displayed on the
left side of the touch panel display even when the
function is switched, you can switch the function
without returning to the Main Menu screen.
To delete a shortcut button
that has been set, select
[Unassigned] on the setting
screen.
Selecting a Function
1
2
3
4

5
The rst screen displayed after logging in to the machine is called the Main Menu screen. It includes buttons
that lead to the various functions (function keys). The Main Menu screen can be freely customized by
changing the number, layout, and background of the function keys and displaying a button for switching the
language, etc.
Other Main Menu Settings
C
Displaying all the function keys
If the function you want to use is not displayed on the
Main Menu screen, press [Show All]. The hidden function
keys are displayed.
A
Switching the Language
If you need to frequently switch
the language, you can place a
shortcut button for switching
the language on the top of the
screen.
Press This Button at First
Displaying a shortcut to Settings/
Registration
You can place a shortcut button for an item that can be
set from (Settings/Registration), such as automatic
density correction or paper drawer settings. This enables
a setting to be quickly displayed without selecting it
from (Settings/Registration).
B
4
A
B
C

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Registering Frequently Used Setting Combinations
How to Register Settings Set in a Function Screen as a Quick Menu Button
Various Quick Menu Functions
Specify the settings that you want to register →press
→ [Register to Quick Menu].
*When in the E-mail Send screen.
Confirm the settings →press [Next] →select the
operation that will be performed when you press
the registered button →press [Next].
1 2
Quick Menu Button
By registering a combination of settings as a Quick Menu button, you can perform
a series of settings with only one-touch. You can also add a send destination to
the setting combination, thus helping prevent mistakes when sending.
Name of the Button
Send the scanned image in Compact
PDF format via e-mail.
Comment for the Button
Press This Button at First
Scan two-sided original.

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You can register combinations of frequently used settings as a single item in the Quick Menu. By adding the
login function to the combination, you can register dierent Quick Menu Buttons for each user, customizing
the Quick Menu for each user's needs.
Select the button to register
→press [Next].
Enter the Quick Menu button name, and a
comment if necessary →press [OK].
3 4
Personal/Shared Button
When logging in through Single Sign On-H, you can register a Personal button. Settings registered under the Shared
button are available to all users. You can add your individual setting combinations under the Personal button, and
settings you want to share with coworkers under the Shared button.
Press This Button at First
Customizing the Quick Menu Screen
You can customize how a button's number, size, order, and background appear in
the Quick Menu screen, just like with the Main Menu screen.

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Checking the Job Status/Machine Status
The Log screen displays a list of jobs that have been executed.
Job Status Screen
The Job Status screen displays a list of jobs that
are currently being executed.
To cancel a job or change the job priority, select a job and
press a button under the job (log) list.
Details
■
Displays detailed information for the selected job. A three
digit number starting with a "#" indicates the status when
an error has occurred.
Cancel
■
Cancels the selected job.
Interrupt/Priority (for Copy/Print Jobs)
■
Changes the priority of copy and print jobs.
Print List (for Send Jobs)
■
Press [Print List] when you have trouble sending faxes, etc. The
transmission status up until the current time is printed.
Specify as Send Dest. (for Send Log)
■
Enables you to reuse a destination. If you select a destination in
the send history and press [Specify as Send Dest.], you can send
fax and scan data to that destination.
Operations that can be performed on jobs being executed or the job history
Press This Button at First
To switch between the Job
Status screen and the Log
screen, press the tab at the
top of this screen. You can also
switch the job type, such as
copy jobs and send/received
jobs.
Log Screen
C
h
a
n
g
e

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You can check the status of jobs being executed or a log of jobs that have been executed from the Status
Monitor/Cancel screen. On this screen, you can change the priority of jobs and set a destination from the past
send history. You can also check the status of consumables.
Register Destination (for Send Log)
■
If you select a destination in the send history and press [Register
Destination], you can register that destination to the address
book.
Check I-Fax RX (for Receive Jobs/Log)
■
Enables you to check whether any new I-faxes have been
received.
Operations that can be performed on jobs being executed or the job history
Job Status
The status of jobs being executed or the job history can be checked with the following icons.
Job Types
Checking the status of
consumables
Press [Consumables] to display the status of
consumables such as paper and toner.
A
B
C
A
Remaining amount of toner
OK: 100% to 11%
Low: 10% to 1%
Empty: 0%
B
Amount of waste toner
OK: 0% to 79%
Near Full: 80% to 99%
Full: 100%
C
Remaining amount of staples
OK: 100% to 26%
Low: 25% to 1%
Empty: 0%
Executing Paused/Need Paper
Waiting Secure Print
Interrupt/Priority
Printing
Encrypted Secure Print
Sent
Error Before Output
Cancelling After Output
Copy Job Send Job
Print Job Received Job
Send Job Network Job
Fax Job Memory Media Job
I-Fax Job Report Print Job

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Copying Documents
How to Copy Documents
Various Copy Functions
1 2
Caution Regarding Original
Orientation
When setting page numbers
or margins, take care with the
orientation of the original.
Select the button for an icon
displayed on the touch panel
display in accordance with the
actual orientation of the original you
have placed.
When using functions where the orientation of the original is important,
buttons for selecting the orientation are displayed on the setting screen.
Enlarging or Reducing
You can copy from one paper size to another, such
as from A4 to A5 (preset zoom), or change the
zoom ratio manually by entering an enlargement/
reduction ratio. You can press [1:1] to cancel the set
zoom ratio.
Option Screen Functions
The Option screen contains convenient copy functions,
like copying double-sided originals, such as driver's
licenses or ID cards, to a single sheet of paper, etc. Other
convenient Option screen functions are described in
"Finishing Documents," on p. 24.
P.3
Specify the copy
functions as
necessary.

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This section describes the Copy function. Understand the basic ow of operations and the various
information displayed on the Copy Basic Features screen to eciently and conveniently make copies. The
various copy functions such as two-sided copying and ID card copying can be set from the Copy Basic
Features screen.
3 4
Enter the number of
copies to make, using
the numeric keys.
Select the paper drawer
that contains the paper
you want to copy on.
*Paper Drawer 1 is selected by
default.
Selecting the Optimal Paper for Copying
When changing the paper, select a paper drawer or the multi-purpose tray.
Information for the paper loaded in the paper drawers and the multi-purpose
tray is indicated with an icon on the Copy Basic Features screen and the Select
Paper screen.
Press [Options] →[Copy
ID Card].
Paper drawer number
Paper size
Paper type and orientation
Remaining paper
Conrming the Copy Settings
If you have specified multiple copy settings,
check them before executing the copy.
You can also change the settings from the
displayed screen.

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Sending Faxes
How to Send Faxes
Various Fax Functions
1 2
You can specify the destination from the Address Book or a
one-touch button.
It is convenient to register destinations in the Address Book. By registering frequently
used destinations in one-touch buttons, you can eliminate the need to search for them
in the Address Book.
For information on registering destinations to the Address Book/one-touch buttons, see
"Registering New Addresses," on p. 16.
Original Type
■
Select [Text] for originals that
have been printed out and are
comprised mainly of text. Select
[Photo] for photo or hand drawn
originals.
Adjusting the Volume of the
Incoming Fax Tone
You can adjust the volume of the incoming fax tone using the
button on the side of the control panel.
Address Book: You can register up to
1,600 destinations.
One-touch buttons: You can register
up to 200 destinations.
P.3

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The basic steps for sending a fax are to place an original and specify a destination fax number. If you feel it is
troublesome to enter a fax number, register it in the Address Book or a one-touch button. You can also adjust
the density and resolution to send faxes that can easily be read by the recipient.
3 4
Density
■
You can perform adjustment with
<Background Density> to send clear faxes
when the text printed on the reverse side
of originals using thin paper is visible.
Sending Faxes According to the Original Type
With originals that are comprised only of text or originals that contain photos,
you can send clear and highly faithful faxes by setting the various functions
such as resolution, density, and the original type according to the features of the
original.
Enter the fax number using the numeric keys.
*You can also specify the destination from the Address Book or a
one-touch button.
Resolution
■
If you raise the resolution, the size of the
data sent for the fax is higher, but the fax
will be more faithful to the original.
For example, you can send originals that
contain only text with a low resolution
and originals that contain photos, etc.
with a high resolution.

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Sending Scanned Data
How to Send Scanned Data via E-Mail
Various Send Settings
Enter the e-mail address →
press [OK].
*You can also specify the
destination from the Address Book
or a one-touch button.
1 2
Sending Data to a Server
In addition to sending data as an e-mail attachment, you can create a shared folder
on a network to perform centralized management of scanned data on a server.
You can send to file servers that support various protocols including SMB, FTP, and
WebDAV.
To send to a file server, it is necessary to
set a server name (host name), folder path,
user name, and password on the machine
according to the settings of the server.
Sending to a Personal Folder
By registering a shared folder on a network
as a personal folder, you can send scan data
to that folder. This function can be used
when performing user authentication with
a login service such as SSO-H.
Sending Data According to the
Original Type
You can send high-quality data by specifying
the settings such as original type and resolution
according to the features of the original.
P.3
See the previous page for details.

title : Meeting
to : [email protected]
15
You can scan originals and send the data as e-mail attachments. You can also send the data to a shared folder
on a network. When scanning originals, you can select a le format such as PDF or JPEG. See the previous
page for information on setting the suitable scan settings for an original.
3 4
Specifying Settings According to the Original
to Scan.
Selecting the File Format
That Suits Your Needs
When converting an original to scanned data, you can select
the following file formats: JPEG, TIFF, PDF, XPS, OOXML. For more
information on file formats, see "Digitizing Documents," on p. 22.
Entering the Subject and Message
A title and message can be set for the data to send, in the same way as with
regular e-mail. You can also add a file name to allow the content of the file to be
identified without opening it.

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How to Register New E-Mail Addresses in the Address Book
How to Register One-Touch Buttons
Registering New Addresses
You can also nd the Address Book on the
Fax screen.
The Address Book/one-touch
buttons are available on the Fax
Basic Features screen as well.
The procedure for registering fax
numbers is the same as with the
Scan and Send function.
1
1 2
2

17
How to Register New E-Mail Addresses in the Address Book
How to Register One-Touch Buttons
Select the type of destination to register.
By registering destinations in the Address Book or a one-touch button, you can reduce the time it takes to
enter in destinations. You can register not only e-mail addresses and fax numbers, but also le servers and
groups of addresses. You can register up to 1,600 addresses in the Address Book, and 200 in one-touch
buttons.
Destination Type
Select the type of destination you would like
to register.
The information that is required differs
depending on the type of destination you are
registering.
Check the information required for each type
of destination.
E-Mail
■
E-mail address
Fax
■
Fax number, subaddress, and password
I-Fax
■
I-fax address, mode and conditions if required by the destination
File
■
File destination's file path, protocol, host name
4
3
3
4
Select the one-
touch button
you would like to
register to →press
[Register/Edit].

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How to Store Scanned Data
Various Scan Settings
Storing Data in USB Memory
1 2
Insert a USB Flash
Drive into the
machine's USB port
→place the original.
When the Buttons Are Not Displayed
If [Network] and [Memory Media] are not displayed as in the screenshot below, perform
the following steps. (These settings can only be performed by the administrator.)
1. Press (Settings/Registration)
→ [Preferences] → [Display Settings]
→ [Store Location Display Settings].
2. Set <Network> and <Memory Media> to 'On'→
press [OK].
3. Restart the machine.
Scanning the Original Clearly
Selecting the type of original enables you to easily specify optimal
settings for your original type.
Photo
■
Select this option when
scanning originals that
contain only images,
such as pictures and
illustrations.
Text
■
Select this option
when scanning
originals that
contain only text,
such as a text-only
printout.
Text/Photo
■
Select this option when
scanning originals that
contain both images and
text, such as an illustrated
news article.

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You can store scanned data in memory media. Memory media can be connected to the machine through
the USB port on the side of the machine to the right of the control panel. When scanning data, by setting the
original type, le format, and le name, you can save data in an easy to use format.
43
Select the USB as the data
destination →press [Scan]
→configure the settings
for scanning → press the
Start key.
Setting the File Name
You can use up to 24 characters for the file
name. If you do not specify the file name,
the current date and time are automatically
assigned as the file name.
Selecting the File Format That Suits Your Need
When converting an original to scanned data, you can select the following file
formats: JPEG, TIFF, PDF, XPS, OOXML. For more information on file formats,
see "Digitizing Documents," on p. 22.
Removing the Memory Media
When removing memory media from the machine, make sure you first press
and follow the instructions displayed on the screen. If you do not follow the proper
procedure, the scanned data may be damaged or may not be stored in memory
media.

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Press [Access Stored Files]
→ [Memory Media].
How to Access Stored Data
Various Print Settings
Using Data Stored in USB Memory
1 2
Adjusting the Print Data to Fit the
Paper Size
If the image is too big or too small for the paper size it will
be printed on, this feature adjusts the image size to fit.
To use this feature, select the paper size with [Select Paper].
If the paper size selection is set to 'Auto' the image will not
be adjusted to fit on the paper.
Print Settings
Finishing
■
You can set sorting and stapling when
printing. These features are useful
when printing PDF files containing
multiple pages.
2-Sided Printing
■
You can set the machine to print
multiple-page data on both sides of
the paper.
Select Paper
■
You can select paper appropriate to
the print data size from the paper
drawer or multi-purpose tray.