Canon MultiPass C80 Safety guide

CanonMultiPASS™C80
CanonMultiPASS™C70
MultiPASS™Suite
Version 3.10
Software User's Guide

ii Preface
Copyright
© 1999 by Canon, Inc. All rights reserved.
This manual may not be reproduced in any form, in whole or part,
without the prior written consent of Canon, Inc.
Trademark Acknowledgements
Adobe PageMaker®and Adobe Photoshop®are registered trademarks,
and Adobe Photo Deluxe™ is a trademark, of Adobe Systems
Corporation.
Canon and BJ are registered trademarks, and MultiPASS, Bubble Jet, and
ScanGear are trademarks of Canon, Inc.
Exchange®, Outlook®, and Outlook Express®, are registered trademarks of
Microsoft Corporation.
Microsoft®and Windows®are registered trademarks of Microsoft
Corporation.
Netscape Mail™ is a trademark and Netscape Messenger®is a registered
trademark of Netscape Communications Corporation.
Pentium®is a registered trademark of Intel Corporation.
PhotoFinish™ is a trademark of Zsoft Corporation.
TextBridge®is a registered trademark of ScanSoft, Inc.
All other trademarks identified herein are the property of their respective
owners.

Contents iii
Contents
Chapter 1 Introduction ....................................................................................................1-1
Desktop Manager Features: an Overview ...................................................1-2
Desktop Manager Software Package ...........................................................1-3
System Requirements .....................................................................................1-5
About This Guide ...........................................................................................1-5
Conventions Used in This Guide ..........................................................1-6
Other User Assistance ....................................................................................1-6
Chapter 2 Installing the Desktop Manager Software................................................2-1
Installing the Software ...................................................................................2-2
Preparing for the Installation .................................................................2-3
Installing the Software ............................................................................2-4
Overwriting the MultiPASS Printer Options .......................................2-6
Setting the Default Printer .............................................................................2-7
Sharing the Printer Installation .....................................................................2-8
Setting Up Your MultiPASS Printer for Sharing..................................2-8
Installing the Printer Driver on a Client System ...............................2-10
Chapter 3 Printing with the MultiPASS Printer.........................................................3-1
Printing a Document ......................................................................................3-2
Printing Envelopes ..................................................................................3-2
Working with Print Options (Windows 95/98) ..........................................3-5
Changing the Printer Settings: a Summary .........................................3-5
Choosing a Print Mode ...........................................................................3-6
Changing the Print Mode Settings ........................................................3-9
Editing a Custom Print Mode ..............................................................3-15
Deleting a Custom Print Mode ............................................................3-16
Saving a Custom Print Mode as a File ................................................3-17
Setting Paper Options ...........................................................................3-18
Setting Other Print Features .................................................................3-21
Creating or Changing a Stamp ............................................................3-24
Setting Default Printer Options ...........................................................3-30
Displaying Printer Driver Information...............................................3-31

iv Contents
Working with Print Options (Windows NT) .............................................3-31
Changing the Printer Settings: a Summary .......................................3-31
Choosing a Print Mode .........................................................................3-32
Changing the Print Mode Settings ......................................................3-34
Editing a Custom Print Mode ..............................................................3-40
Deleting a Custom Print Mode ............................................................3-41
Saving a Custom Print Mode as a File ................................................3-42
Setting Paper Options ...........................................................................3-43
Setting Default Printing Options .........................................................3-47
Displaying Printer Driver Information...............................................3-49
Chapter 4 Using the DesktopManager.........................................................................4-1
Desktop Manager: an Overview ....................................................................4-2
Features of the Desktop Manager Window ...........................................4-3
Understanding Desktop Manager Folders ............................................4-6
System-Defined Folders ...........................................................................4-6
User-Defined Folders ...............................................................................4-8
Viewing Documents in the Desktop Manager ......................................4-8
Chapter 5 PC Faxing .........................................................................................................5-1
Faxing with Your Computer...........................................................................5-2
Sending a Fax from Your Computer (PC Faxing) .................................5-2
Specifying a Fax Recipient ......................................................................5-5
Defining Send Fax Options .....................................................................5-7
Processing the Fax....................................................................................5-9
Creating a Fax Memo ............................................................................. 5-11
Receiving a Fax...................................................................................... 5-12
Using the Fax Log ................................................................................. 5-14
Working with Jobs in the Send Fax Manager ..................................... 5-15
Setting Up the Address Book ...................................................................... 5-20
Working withAddress Book Entries................................................... 5-21
Printing the Address Book ................................................................... 5-26
Importing the Address Book ................................................................ 5-27
Exporting the Address Book ................................................................ 5-29
Designing a Fax Cover Page........................................................................ 5-31
Using the Cover Page Designer ........................................................... 5-32
Creating a New Cover Page ................................................................. 5-34
Making Image Adjustments ................................................................. 5-48
AddingAnnotations to Your Cover Page ........................................... 5-61
Opening and Modifying a Fax Cover Page ........................................ 5-63
Reverting to the Last Saved Version .................................................... 5-64

Contents v
Printing a Cover Page ........................................................................... 5-64
Renaming a Cover Page........................................................................ 5-64
Deleting a Cover Page ........................................................................... 5-66
Faxing with Your Email Application ......................................................... 5-66
Setting Up MultiPASS Fax in Your Email Application ..................... 5-67
Sending an Email Message as a Fax ................................................... 5-67
Receiving a Fax...................................................................................... 5-68
Chapter 6 Scanning ..........................................................................................................6-1
Scanning Overview .........................................................................................6-2
Features of the ScanGear Window .........................................................6-2
Scanning with the Desktop Manager............................................................6-4
Scanning from a Windows Application .......................................................6-5
Setting the Preview Scan Options..................................................................6-6
Setting the Scan Mode..............................................................................6-6
Setting the Scan Resolution.....................................................................6-8
Setting Preferences ................................................................................ 6-10
Setting Paper Size .................................................................................. 6-12
Setting Black and White Options ........................................................ 6-14
Adjusting the Preview Image for Final Scan ............................................. 6-15
Clearing the Preview Area ................................................................... 6-15
Adjusting the Preview Image View ..................................................... 6-15
Adjusting the Selection Size ................................................................. 6-16
Moving an Image ................................................................................... 6-17
Reversing the Image Tone..................................................................... 6-17
Mirroring an Image ............................................................................... 6-18
Rotating an Image ................................................................................. 6-18
Scaling the Image Output Size ............................................................. 6-18
Adjusting the Preview Image Tone ............................................................. 6-19
Features of the Tone Tab ....................................................................... 6-19
Correcting the Image Tone Automatically .......................................... 6-20
Adjusting Contrast and Brightness .................................................... 6-21
Changing Gamma Curve Values ......................................................... 6-22
Adjusting Histogram Tone Levels ....................................................... 6-24
Using Tone Curves ................................................................................ 6-26
Adjusting Contrast/Brightness for Black and White Scan Mode ... 6-27
Increasing the Speed of the Scan Process ........................................... 6-29
Scanning with the MultiPASS Toolbar ...................................................... 6-29
Changing the Options for the Scan Buttons on the Toolbar ............. 6-32
Changing Toolbar Settings ................................................................... 6-36
Performing Other Toolbar Tasks .......................................................... 6-39

vi Contents
Chapter 7 Working with Documentsin theDesktop Manager .................................7-1
Managing Your Documents in the Desktop Manager .................................7-3
Selecting Documents in the Desktop Manager .....................................7-3
Printing a Document in the Desktop Manager .....................................7-4
Creating a Folder ......................................................................................7-4
Moving a Document.................................................................................7-5
Copying a Document ...............................................................................7-6
Renaming a Document or Folder............................................................7-6
Deleting a Document or Folder ...............................................................7-7
Restoring a Deleted Folder or Document...............................................7-8
Emptying the Trash Folder ......................................................................7-9
Importing a Document .............................................................................7-9
Exporting a Document.......................................................................... 7-10
Attaching a Document to Electronic Mail (Email) ..............................7-11
Manipulating a Document in Document View .................................. 7-12
Arranging Documents in Document View ......................................... 7-12
Scrolling Through a Multi-page Document ....................................... 7-13
Removing a Page from a Document .................................................... 7-13
Splitting a Document ............................................................................ 7-14
Merging a Document ............................................................................ 7-14
Indexing and Searching for Documents ............................................. 7-15
Setting Up the Search Index ................................................................. 7-16
Assigning Index Criteria to Documents ............................................. 7-21
Searching Your Documents .................................................................. 7-25
Redisplaying the Result of Your Last Search ..................................... 7-30
Modifying a Document ................................................................................ 7-30
Features of the MultiPASS Viewer Window ....................................... 7-32
Adjusting the Document Image ........................................................... 7-35
Making Image Adjustments ................................................................. 7-40
Adding Annotations to Your Document ............................................ 7-53
Revising Your Annotations.................................................................. 7-60
Reverting to the Last Saved Version .................................................... 7-62
Printing the Document ......................................................................... 7-62
Adjusting the MultiPASS Viewer Default Options ............................ 7-64
Chapter 8 MultiPASS PrinterSetup andOther Utilitiesinthe
Desktop Manager ..........................................................................................8-1
Setting Up Fax Options in the Desktop Manager.......................................8-2
Setting Up Fax Preferences .....................................................................8-3
Setting Up Send Fax Options .................................................................8-4

Contents vii
Setting Up Advanced Send Fax Options ...............................................8-6
Setting Up Receive Fax Options .............................................................8-9
Setting Up Advanced Receive Fax Options ........................................ 8-11
Setting Up Speed Dial Assignments ................................................... 8-15
Setting Up System Options.......................................................................... 8-17
Using the Launcher...................................................................................... 8-19
Making a Phone Call from the Desktop Manager .................................... 8-23
Using the MultiPASS Status Monitor ......................................................... 8-24
Using the Minimised Status Monitor.................................................. 8-25
Using the Status Monitor Window...................................................... 8-26
Status Messages .................................................................................... 8-27
Disconnecting the MultiPASS Printer ........................................................ 8-28
Restarting the MultiPASS Connection ................................................ 8-29
Removing the Desktop Manager ................................................................ 8-29
Reinstalling the Desktop Manager...................................................... 8-31
Chapter 9 Frequently AskedQuestions ........................................................................9-1
MultiPASS Printer Cannot Be Initialised. .....................................................9-2
MultiPASS Service Cannot Be Restarted (Windows NT only). ..................9-2
FaxesAre Not Being Sent Correctly. ..............................................................9-3
FaxesAre Not Being Received Correctly. ......................................................9-4
ImagesAre Not Scanning Properly. ..............................................................9-6
Documents Are Not Being Copied. ...............................................................9-6
DocumentsAre Not Printing Correctly. ........................................................9-7
Paper Is Not Loading Correctly......................................................................9-9
The Print Quality Is Not Satisfactory.......................................................... 9-10
Appendix A Fax/Phone Characters ...................................................................................A-1
Appendix B SharingYourPrinter Cross-PlatforminWindowsNT............................. B-1
Preparing to Share Your Printer Cross-Platform ......................................... B-1
Setting Up the MultiPASS Printer for Sharing ............................................ B-2
Glossary ......................................................................................................................... G-1
Index ........................................................................................................................... I-1

Chapter 1 Introduction 1-1
Introduction
Chapter 1
Introduction
Welcome and congratulations on your purchase of the Canon MultiPASS
C80/70 and its accompanying MultiPASS Desktop Manager for Windows
software (hereafter referred to as the MultiPASS printer and Desktop
Manager, respectively).
With your MultiPASS printer, the Desktop Manager software package
enables you to perform a variety of tasks, meeting all your printing,
faxing, and scanning needs.
❑Desktop Manager Features: an Overview ............................................1-2
❑Desktop Manager Software Package .....................................................1-3
❑System Requirements ..............................................................................1-5
❑About This Guide .....................................................................................1-5
zConventions Used in This Guide ...................................................1-6
❑Other User Assistance..............................................................................1-6

1-2 Introduction Chapter 1
Desktop Manager Features: an Overview
This section reviews some of the features of the Desktop Manager. For
detailed information and instructions, refer to later chapters in this guide.
❏❏
❏❏
❏Print a Document
The MultiPASS printer can be configured as the Windows default
printer, allowing you to print a document in any Windows
application.
You can also define and customise print options that affect the output
of your printed documents.
❏❏
❏❏
❏Fax a Document
You can fax a black and white document from your computer, from
within a Windows application, or from the Desktop Manager. You
can attach a fax cover page and even schedule the transmission time
that the fax should be sent. Predefined fax cover pages are available
for you to use, or you can design your own.
For associates to whom you repeatedly send faxes or email, you can
set up an Address Book, containing predefined fax and email
information for each recipient (such as the fax number or email
address). When you send a fax or an email message from your
computer, the recipient information is then readily available in the
Address Book.
You can also receive colour and black and white faxes from your
business and personal contacts directly into your PC.
❏❏
❏❏
❏Scan an Image
The TWAIN-compliant scan driver enables you to use the MultiPASS
printer to scan black and white, and colour documents, photographs,
and other images directly into the Desktop Manager or into another
Windows application.
❏❏
❏❏
❏Import or Export a Document
You can import, export, store, and manage documents and images in
a variety of formats directly in the Desktop Manager, such as .BMP
and .TIF.

Chapter 1 Introduction 1-3
Introduction
❏❏
❏❏
❏Manipulateor Annotate aDocument
You can manipulate or annotate any document placed in the Desktop
Manager — which occurs by sending or receiving a fax, scanning an
image, or importing a file. You manipulate a document by scrolling
through and viewing its contents; removing a page; splitting or
merging it with another document; editing it by cropping, rotating or
flipping; adjusting the document brightness, contrast, size, or image
type; or by printing the document. You annotate a document by
adding a text annotation, graphic or text stamp, sticky note,
highlighting, or by creating a simple drawn graphic.
❏❏
❏❏
❏Set MultiPASS Printer Options
Options that affect certain operations of your MultiPASS printer can
be set manually on the MultiPASS printer itself or in the Desktop
Manager. These options include parameters that affect sending and
receiving faxes, and the assignment of speed dial numbers. Option
settings defined in the Desktop Manager override any corresponding
option setting you previously set up on the MultiPASS printer.
Desktop Manager Software Package
The Desktop Manager software package includes drivers and a set of
utility programs which are automatically installed on your system when
you install the software package. The drivers allow the MultiPASS
printer to communicate with the software on your computer.
The following drivers and application programs are installed:
❏❏
❏❏
❏MultiPASS Desktop Manager for Windows
The MultiPASS Desktop Manager for Windows coordinates sending
faxes directly from your computer (PC faxes), receiving faxes into
your computer, and scanning images. The Desktop Manager enables
you to store and manage the resulting documents.
❏❏
❏❏
❏MultiPASS Printer Driver
The MultiPASS printer driver enables you to use the MultiPASS
printer as the default printer in any Windows application that
supports printing.

1-4 Introduction Chapter 1
❏❏
❏❏
❏MultiPASS FaxDriver
The MultiPASS fax driver enables you to send a PC fax from any
Windows application that allows faxing.
❏❏
❏❏
❏Scan Driver (ScanGear for MultiPASS)
The scan driver enables you to scan an image into the Desktop
Manager or most Windows applications that support TWAIN-
compliant scanning.
❏❏
❏❏
❏MultiPASS Service (Windows NT only)
The MultiPASS Service (MPService) enables and controls all the
communication between your computer and the MultiPASS printer.
MPService must be running for jobs to be processed with the
Desktop Manager and the MultiPASS printer (such as receiving faxes
in the Desktop Manager, scheduling faxes, scanning, and printing).
MPService starts automatically when you start your computer, even
if you have not yet logged into Windows. If you log off Windows and
leave the computer on, MPService continues to run, to receive and
send any faxes to and from the Desktop Manager.
❏❏
❏❏
❏MultiPASS Status Monitor
The MultiPASS Status Monitor controls and tracks the activity
occurring through the bi-directional parallel port to which the
MultiPASS printer is connected. The Status Monitor must be running
to enable the MultiPASS system to function successfully. The Status
Monitor displays status messages about the current activity with
your MultiPASS system. With the installation of the software, the
Status Monitor is set up to automatically start when you start
Windows.
❏❏
❏❏
❏Send Fax Manager
The Send Fax Manager displays an ordered queue of fax jobs and
their status.
❏❏
❏❏
❏MultiPASS Toolbar
The MultiPASS Toolbar enables you to scan an image from the
Windows desktop without opening an imaging application (such as
Photoshop) or the Desktop Manager. The scanned image is delivered
directly to a destination, such as a fax or to the desired application
(such as your email application or a graphic application).

Chapter 1 Introduction 1-5
Introduction
System Requirements
To successfully install and operate the Desktop Manager with the
MultiPASS printer, your system must meet the following minimum
requirements:
❏An IBM or compatible computer with a Pentium 90 processor or
higher
❏Microsoft Windows 95, Windows 98, or Windows NT 4.0
❏For Microsoft Windows NT 4.0, Service Pack 3 or later
❏32 megabytes (MB) of RAM. 64 MB of RAM is recommended.
❏60 MB of available hard disk space. 150 MB of available hard disk
space is recommended.
❏CD-ROM drive, or access to one over a network connection
❏256-colour SVGA monitor or greater
❏A shielded, bi-directional, IEEE-1284-compatible parallel cable 6.6 feet
(2 meters) in length or shorter. For help in purchasing the correct
cable, consult your dealer or retailer.
About This Guide
This guide assumes you have a basic understanding of Windows. This
includes how to start your system and navigate within the Windows
environment. You should be familiar with common Windows terms such
as window, dialog box, button, icon, menu, application, select, open,
close, click, double-click, drag, and list box.
For assistance in familiarising yourself with Windows, refer to your
Microsoft Windows user documentation.

1-6 Introduction Chapter 1
Conventions Used in This Guide
The following types of formatting identify specific types of information
provided in this guide.
Italicised text Used to stress the importance of a word
or phrase, or to refer to the title of
another guide. For example:
You cannot access the dialog box ....
—or—
...the Microsoft Windows User’s Guide....
Text in quotation marks Used to refer to the title of a section
within the guide. For example:
...the “Installing the Software” section....
Click, double-click Use of the word click or double-click
provides instructions for selecting or
choosing a command or option,
generally with a mouse.
Monospaced text Used for commands you might type
when installing the software, or system
messages that may display on your
screen. For example:
A:\SETUP
Other User Assistance
In addition to this guide, the following information and instructions on
using the MultiPASS printer and Desktop Manager software are
available.

Chapter 1 Introduction 1-7
Introduction
❏❏
❏❏
❏MultiPASS DesktopManager OnlineHelp
The online help includes context-sensitive help about a window or
dialog box and step-by-step instructions for performing Desktop
Manager tasks.
❏❏
❏❏
❏Canon MultiPASS User’s Guide
This guide offers detailed information on how to set up and operate
your MultiPASS printer. It includes initial setup procedures, fax
operations, daily maintenance, and troubleshooting.
❏❏
❏❏
❏Quick Start Guide
This guide summarises the steps for setting up your MultiPASS
system.

Chapter 2 Installing the Desktop Manager Software 2-1
Installing the
Desktop Manager
Software
Chapter 2
Installing the Desktop Manager
Software
This chapter provides information and instructions for installing the
Desktop Manager software and setting the default printer.
❑Installing the Software .............................................................................2-2
zPreparing for the Installation ..........................................................2-3
zInstalling the Software .....................................................................2-4
zOverwriting the MultiPASS Printer Options ................................2-6
❑Setting the Default Printer ......................................................................2-7
❑Sharing the Printer Installation ..............................................................2-8
zSetting Up Your MultiPASS Printer for Sharing...........................2-8
zInstalling the Printer Driver on a Client System ........................2-10

2-2 Installing the Desktop Manager Software Chapter 2
Installing the Software
Your MultiPASS software comes with a Master Installer that makes
installing the MultiPASS software fast and easy. The Master Installer
starts up and loads the software in this order:
❏MultiPASS Desktop Manager (including the printer and fax drivers)
❏MultiPASS ODBC (Open DataBase Connectivity) Interface
❏ScanGear for MultiPASS.
By default, the Desktop Manager software is installed on your C: drive in
a folder named MultiPASS (C:\Program Files\Canon\MultiPASS\),
unless you specify another drive or folder during installation. The
installation process also changes some of your system files to allow all
the Desktop Manager components to work properly.
During installation, you are prompted to enter certain fax setup
information. This information can later be changed in the Desktop
Manager, as described in a later chapter.
nThe fax setup information you enter during installation adjusts
corresponding settings in your MultiPASS printer. Therefore, any fax
information you may have manually set on the MultiPASS printer is
replaced by the information you enter when installing the Desktop
Manager.
During installation, the MultiPASS Status Monitor is set to automatically
start each time you start Windows.
When installation is complete, the Master Installer determines whether or
not your computer needs to be restarted.
nIf you are using Windows NT, you may have formatted the partitions on
your hard drive with NTFS (New Technology File System). In this case,
you can operate the MultiPASS Desktop Manager only if you log in as the
Administrator or with Administrator privileges.

Chapter 2 Installing the Desktop Manager Software 2-3
Installing the
Desktop Manager
Software
Preparing for the Installation
Before you begin installing the software, take some time to prepare your
system and fax setup information required for installation.
❏Connect the MultiPASS printer to the parallel port on your computer.
The MultiPASS printer must be connected to your computer to install
the Desktop Manager software.
The selected parallel port must be a dedicated port. The MultiPASS
printer does not operate with a redirected or virtual parallel port.
❏Prepare the following fax setup information, which is entered during
installation:
zYour preferred mode for receiving faxes with the MultiPASS
printer: automatically switching between a telephone and fax
call; automatically receiving fax calls only; requiring you to
manually receive fax calls; or handling incoming calls with an
answering machine connected directly to the MultiPASS printer.
zFax Heading/Unit Name
The name you want to appear in the fax header (usually your
name or company name), which appears in the top margin of
each page of a fax transmission.
zFax Number
The number for the fax line connected to your MultiPASS printer.
This information is printed in the fax header, displaying in the
top margin of each page of a fax transmission.
zCompany Name (for Cover Page)
Name of your company. Once entered, this information is
available to print on a fax cover page.
zOutside Dialling Prefix
If applicable, the number for accessing an outside line through
your office phone system (usually 9).

2-4 Installing the Desktop Manager Software Chapter 2
zFax Receive Mode
The method by which you want the MultiPASS printer to handle
incoming faxes when your PC is on: upload the fax directly to the
Desktop Manager or print the fax from the MultiPASS printer.
❏Start Windows. If any Windows applications are open, close the
applications. With the applications closed, you ensure that the
Desktop Manager software installs properly.
nIf you are attempting to reinstall the Desktop Manager software, you
must first remove the current installation. For instructions on removing
the software, refer to Chapter 8, “MultiPASS Printer Setup and Other
Utilities in the Desktop Manager.”
Installing the Software
Once you have prepared your system and the required fax information,
you are ready to install the Desktop Manager software.
nIf you are using Windows NT, you must log on as Administrator or have
Administrator privileges before installing the Desktop Manager software.
If you do not have Administrator privileges for Windows NT, ask your
system administrator to install the MultiPASS Desktop Manager software
on your PC.
To install the Desktop Manager software:
1. Insert the installation disk into your disk drive.

Chapter 2 Installing the Desktop Manager Software 2-5
Installing the
Desktop Manager
Software
2. The Desktop Manager software will be supplied on either a single
language CD, or a multilingual CD. If you have a single language CD
the following dialog will be displayed:
If you have a multilingual CD the following dialog will be displayed:

2-6 Installing the Desktop Manager Software Chapter 2
3. If installation does not start automatically:
zOn the Windows taskbar, click Start, and then click Run.
zIf you received your software on a multilingual CD, in the Run
dialog box, type the following command and click OK (where D:
is your disk drive).
D:\SETUP.EXE
zIf you received your software on a single language CD, in the
Run dialog box, type the following command and click OK
(where D: is your disk drive).
D:\SETUP\SETUP.EXE
4. Follow the on-screen instructions to complete the installation
process.
During installation, follow these guidelines:
zClick Next to move from one dialog box to the next.
zMake sure you click Next or OK on the current dialog box.
zBe sure to wait for Windows to complete each setup step. If you
hear the computer working, wait until it is done.
For information about allowing the Desktop Manager software to
overwrite the MultiPASS printer setup options, refer to the “Overwriting
the MultiPASS Printer Options” section.
Overwriting the MultiPASS Printer Options
If you set options on the operation panel of your MultiPASS printer (such
as a phone line type), they are overwritten by the Desktop Manager
software under the following conditions:
❏When the installation of the Desktop Manager software is completed