Canon CLC5151 User manual

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference. ENGLISH
Sending and Facsimile Guide

CLC5151/CLC4040
iR C4580i/iR C4080i
Sending and Facsimile
Guide
0
Frontmatter

The manuals for this machine are divided as follows. Please refer to them for detailed information.
The manuals supplied with optional equipment are included in the list below. Depending on the system
configuration and product purchased, some manuals may not be needed.
Manuals for the Machine
Guides with this symbol are printed manuals. Guides with this symbol are included on the accompanying CD-ROM.
CD-ROM
•Quick Reference for Basic Operations
For Basic Operations ➞Basic Features
For Additional Functions ➞To Suit Your Needs
Easy Operation Guide
CD-ROM
•Learn how to Use Your Machine
The Tutorial CD is a teaching aid, designed to help you learn the various functions of the
machine.
Tutorial CD
CD-ROM
•Basic Information User's Guide
•Basic Operations
•Troubleshooting Reference Guide
•Copying and Mail Box Instructions Copying and Mail Box Guide
CD-ROM
•Sending and Fax Instructions Sending and Facsimile Guide
(This Document)
CD-ROM
•Setting Up the Network Connection and Installing
the CD-ROM Software Network Quick Start Guide
•Remote User Interface Instructions Remote UI Guide
CD-ROM
•Network Connectivity and Setup Instructions Network Guide
CD-ROM
•Color Network ScanGear Installation and
Instructions Color Network ScanGear
User's Guide
CD-ROM
•PS/PCL/UFR II Printer Instructions PS/PCL/UFR II Printer Guide
CD-ROM
•PCL Printer Driver Installation and Instructions PCL Driver Guide
CD-ROM
CD-ROM
CD-ROM

•PS Printer Driver Installation and Instructions PS Driver Guide
CD-ROM
•UFR II Printer Driver Installation and Instructions UFR II Driver Guide
CD-ROM
•Mac OS X PS Printer Driver Installation and
Instructions Mac PS Driver Guide
CD-ROM
•Mac OS X UFR II Printer Driver Installation and
Instructions Mac UFR II Driver Guide
CD-ROM
•Fax Driver Installation and Instructions Fax Driver Guide
CD-ROM
•Installing MEAP Applications and Using the Login
Service MEAP SMS Administrator
Guide
CD-ROM
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.

Chapter 1 Introduction to Sending and Fax Functions
Chapter 2 Basic Sending Methods
Chapter 3 Basic Scanning Features
Chapter 4 Special Scanning Features
Chapter 5 Sending Documents
Chapter 6 Receiving Documents
Chapter 7 Special Fax Functions
Chapter 8 Checking/Changing the Send/Receive Status
Chapter 9 Customizing Communications Settings
Chapter 10 Storing/Editing Address Book Settings
Chapter 11 System Manager Settings
Chapter 12 Printing Communication Reports
Chapter 13 Troubleshooting
Chapter 14 Appendix
Includes the report samples, specifications, and index.
How This Manual Is Organized
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.

v
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
How To Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Symbols Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Keys Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Displays Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii
Abbreviations Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xv
R & TTE Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Super G3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi
Copyright. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xvii
Chapter 1 Introduction to Sending and Fax Functions
What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Overview of the CLC5151/CLC4040/iR C4580i/iR C4080i. . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Setting the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Selecting the Type of Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Registering Your Machine's Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Registering Sender Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Registering the Unit's Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Flow of Sending Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22
Sending Fax Documents Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-34
Cancelling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38
Using the Touch Panel Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-38
Using the Stop Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39
Using the System Monitor Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39
E-mail, I-Fax, Sending to a File Server, or Storing in a User Inbox . . . . . . . . . . . . 1-39
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41
Chapter 2 Basic Sending Methods
Specifying Destinations Using the New Address Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Specifying a Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Specifying an E-Mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Specifying an I-Fax Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Specifying a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
Using the Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
Using the Browse Key (Windows (SMB)) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Using the Browse Key (NetWare (IPX)) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21
Using the Host Search Key (Windows (SMB)) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24
Specifying a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Sending Documents to Yourself . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27
Specifying Registered Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

vi
Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30
Using the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Using a Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32
Setting Cc and Bcc Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38
Checking/Changing a Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-40
Erasing a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42
Registering New Destinations Using the Register Key. . . . . . . . . . . . . . . . . . . . . . . . . 2-43
Chapter 3 Basic Scanning Features
Selecting a Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
2-Sided Original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Different Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Document Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Specifying the Document Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Registering the Specified Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Scan Exposure and Original Type Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Manual Exposure Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15
Original Type Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
Automatic Exposure Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
Changing the Zoom Ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Preset Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Zoom by Percentage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22
Auto Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23
Changing Colour Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Chapter 4 Special Scanning Features
What are Special Features?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
2-Page Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4
Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Original Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
Book Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Binding Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10
Job Build . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Adjusting the Contrast (Sharpness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Image Quality Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Remove Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Prevent Bleeding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
User Preset Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Storing Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Naming a User Preset Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
Erasing Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22
Chapter 5 Sending Documents
Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
Sending a Job to a File Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

vii
Sending a Job to a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15
Delaying a Send Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17
Job Done Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19
Previewing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
Stamping Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Setting the File Format to Send a Document in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25
Setting the File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26
Sending a Traced and Smoothed PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29
Sending a Compact PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32
Sending a Searchable PDF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34
Encrypting PDF Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35
Adding a Digital Signature to a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40
Adding a Device Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-41
Adding a User Signature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-43
Job Recall. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45
Chapter 6 Receiving Documents
Receiving Print, Fax, and I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Processing Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5
Setting the Memory Lock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Erasing Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Available Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Chapter 7 Special Fax Functions
Sending with a Subaddress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Special Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Calling from an Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Entering International Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7
Fax Information Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9
Chapter 8 Checking/Changing the Send/Receive Status
Checking/Changing the Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Changing the Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5
Resending a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7
Printing the Send Job Status/Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8
Checking/Changing the Status of Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10
Checking Fax Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10
Printing the Fax Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Checking/Changing the Status of Receive and Forwarded Jobs . . . . . . . . . . . . . . . . . 8-13
Checking Receive Job Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13
Printing the Receive Job Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14
Checking the Arrival of a Receive Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15
Checking the Status of Jobs That Have Been Forwarded. . . . . . . . . . . . . . . . . . . . . . . 8-16
Chapter 9 Customizing Communications Settings
What are Additional Functions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

viii
Communications Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5
Automatic Document Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9
Data Compression Ratio for Colour Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10
Handling Documents That Fail to Be Forwarded. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11
Number of Retry Attempts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12
Standard Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13
Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15
Registering a Favorites Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15
Naming a Favorites Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16
Erasing a Favorites Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17
PDF Compression Priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-19
PDF (OCR) Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-21
Confirming the Device Signature Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-23
Checking a User Signature Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-24
Initial Send Screen Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-25
Printing the TX Terminal ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-26
Dividing Data Into Chunks When Sending With WebDAV . . . . . . . . . . . . . . . . . . . . . . 9-30
Gamma Value for YCbCr Send Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-31
Initializing TX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-32
2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-33
Paper Drawer Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-34
Reducing a Received Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-36
Printing Footer Information on a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . 9-38
2 On 1 Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-39
Gamma Value for YCbCr Received Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-40
Adjusting the Alarm and Monitor Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-41
ECM Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-42
Pause Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-43
Auto Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-44
Checking the Dial Tone before Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-46
ECM Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-47
Chapter 10 Storing/Editing Address Book Settings
Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
About the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3
Storing New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5
Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
E-Mail Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10
I-Fax Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13
File Server Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-20
Group Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-23
Addresses Obtained via a Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-27
Editing Address Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-35
Erasing Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-38
Naming an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-39
Storing/Editing One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-40
Erasing One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-45

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Chapter 11 System Manager Settings
System Settings Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
Communications Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5
E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5
Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-9
Memory RX Inbox Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-11
Setting the Memory RX Inbox Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-11
Storing Received Fax Documents in Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-12
Storing Received I-Fax Documents in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 11-13
Memory Lock Start Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-13
Memory Lock End Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15
Restricting Send Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-18
Address Book Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-18
Access Number Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-19
Restricting New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-20
Setting Whether to Allow Sending Using the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . 11-21
Setting to Confirm Entered Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-22
Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent . . . . . . . . . 11-22
Allowing the Sending of PDF Documents With Expired Certificates. . . . . . . . . . . . . . 11-24
Setting to Always Add a Device Signature to PDF Documents. . . . . . . . . . . . . . . . . . 11-25
Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-26
Storing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-27
When Forwarding Destinations Do Not Match the Forwarding Conditions . . . . . . . . . 11-40
Checking/Changing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-47
Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-48
Erasing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-49
Printing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-49
LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-50
Registering an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-50
Changing an LDAP Server Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-55
Deleting an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-56
Registering/Editing LDAP Search Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-57
Printing LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-58
Chapter 12 Printing Communication Reports
Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2
Specifying Report Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4
Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4
Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-6
Fax TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8
Fax Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9
Fax RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10
Confidential Fax Inbox RX Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11
Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12
Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12
User's Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
Printing the User's Data List for send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
Printing the User's Data List for fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
Chapter 13 Troubleshooting
When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2

x
Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2
Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-6
Other Situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8
Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-10
Self-Diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-10
List of Error Codes without Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-15
Questions & Answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-38
Chapter 14 Appendix
Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2
Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2
Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-4
Fax TX Report/Fax Error TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-5
Multiple Communication Result Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-7
Fax RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-8
Confidential Fax Inbox Reception Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-10
Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-12
Fax Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-14
Forwarding Conditions List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-16
Registered LDAP Server List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-17
Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-18
User's Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-20
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-22
Color Universal Send Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-22
Super G3 FAX Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-24
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-25

xi
Thank you for purchasing the Canon CLC5151/CLC4040/iR C4580i/iR C4080i. Please read this
manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to
make the most of its many functions. After reading this manual, store it in a safe place for future
reference.
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions, handling
precautions, and instructions that should be observed for safety.
WARNING
.
Indicates a warning concerning operations that may lead to death or injury to
persons if not performed correctly. To use the machine safely, always pay
attention to these warnings.
CAUTION
.
Indicates a caution concerning operations that may lead to injury to persons,
or damage to property if not performed correctly. To use the machine safely,
always pay attention to these cautions.
IMPORTANT
.
Indicates operational requirements and restrictions. Be sure to read these items
carefully to operate the machine correctly, and avoid damage to the machine.
NOTE
.
Indicates a clarification of an operation, or contains additional explanations for a
procedure. Reading these notes is highly recommended.
Preface
How To Use This Manual

xii
Keys Used in This Manual
The following symbols and key names are a few examples of how keys to be pressed are
expressed in this manual:
Hereafter, the following name substitutions take place:
Displays Used in This Manual
Screen shots of the touch panel display used in this manual are those taken when the
CLC5151 has the Color Universal Send Kit activated, and the following optional equipment
attached to it: the Super G3 FAX Board, Color Image Reader-F1, Saddle Finisher-W2,
Puncher Unit-AG1, and Cassette Feeding Unit-Z1.
Note that functions that cannot be used depending on the model or options, are not displayed
on the touch panel display.
The keys which you should press are marked with a , as shown below.
When multiple keys can be pressed on the touch panel display, all keys are marked.
Select the keys which suit your needs.
•Touch Panel Display Keys: [Key Name]
Examples: [Cancel]
[Done]
•Control Panel Keys: Key Icon
Examples:
•Transmission/Sending: TX
•Reception/Receiving: RX
Press this key for operation.
Press [Address Book].

xiii
Illustrations Used in This Manual
Illustrations used in this manual are those displayed when the CLC5151 has the following
optional equipment attached to it: the Color Image Reader-F1, Saddle Finisher-W2, Puncher
Unit-AG1, and Cassette Feeding Unit-Z1.

xiv
Abbreviations Used in This Manual
In this manual, product names and model names are abbreviated as follows:
Microsoft®Windows®98 operating system: Windows 98
Microsoft®Windows®Millennium Edition operating system: Windows Me
Microsoft®Windows®2000 operating system: Windows 2000
Microsoft®Windows®XP operating system: Windows XP
Microsoft®Windows ServerTM 2003 operating system: Windows Server 2003
Microsoft®Windows®operating system: Windows
Novell NetWare®:NetWare

xv
R & TTE Directive
Super G3
Legal Notices
This equipment (F148000/F148100/F148200) conforms with the essential requirements of
EC Directive 1999/5/EC and is usable in EU.
We declare that this product conforms with the EMC requirements of EC Directive 1999/5/
EC at nominal mains input 230 V, 50 Hz although the rated input of the product is 220 V-
240 V, 50/60 Hz.
Use of shielded cable is necessary to comply with the technical requirements of EMC
Directive.
If you move to another EU country and are experiencing trouble please call the Canon Help
Desk.
(For Europe Only)
Canon Inc./Canon Europa N. V.
Super G3 is a phrase used to describe the new generation of fax machines that use
ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow
transmission times of approximately 3 seconds* per page which results in reduced
telephone line charges.
* Approximately 3 seconds per page fax transmission time based on CCITT/ITU-T
No.1 Chart, (JBIG, Standard Mode) at 33.6 Kbps modem speed. The Public Switched
Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or slower,
depending on telephone line conditions.

xvi
Trademarks
Canon, the Canon logo, CLC, iR, MEAP, and NetSpot are registered trademarks, and the MEAP
logo, iW, and NetSpot Accountant are trademarks of Canon Inc. in the United States and may
also be trademarks or registered trademarks in other countries.
Adobe, Adobe Acrobat, and Adobe IIlustrator are trademarks of Adobe Systems Incorporated.
Macintosh, Mac OS, and Quick Time are trademarks of Apple Computer, Inc.
Linux is a registered trademark of Linus Torvalds.
Active Directory, Microsoft, and Windows are registered trademarks of Microsoft Corporation in
the United States and other countries.
Windows Server is a trademark of Microsoft Corporation in the United States and other
countries.
NetWare®and Novell are registered trademarks of Novell, Inc.
NDS is a trademark of Novell, Inc.
UNIX is a registered trademark of The Open Group in the United States and other countries.
Red Hat is a trademark of Red Hat, Inc. in the United States and other countries.
Solaris and Sun are trademarks of Sun Microsystems in the United States and other countries.
Other product and company names herein may be the trademarks of their respective owners.
Copyright
Copyright 2006 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying and recording, or by any information storage
or retrieval system without the prior written permission of Canon Inc.

xvii
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL,
EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT
LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC.
SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES
OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.

xviii