Datecs Mp-5000 User manual

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Users manual

CONTENTS

I. INTRODUCTION..............................................................................................5

II. ECR CONSTRUCTION.................................................................................7

1. ECR Outlook..............................................................................................7

2. Displays......................................................................................................8

3. Keyboard....................................................................................................8

4. Printer.........................................................................................................8

5. Memory......................................................................................................8

III. INSTALLATION...........................................................................................9

1. Unpacking..................................................................................................9

2. Switching the ECR ON/OFF.....................................................................9

3. Loading paper roll......................................................................................9

IV. OPERATION MODES.................................................................................11

V. PROGRAMMING MODE (PGM1 and PGM2)......................................12

1. Mode selection........................................................................................12

2. Keyboard functions in programming mode............................................13

3. Memory programming mode ( PGM 1).................................................17

4. Special parameters programming mode ( PGM 2, PGM 3)...................29

VI. REGISTRATION MODE ( REG )..............................................................31

1. Enter registration mode............................................................................31

2. Key functions in registration mode........................................................31

3. Registration mode in sales application...................................................34

4. Registration in restaurant mode.............................................................37

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Electronic Cash Register DATECS MP-5000

VII.ECR REPORTING MODE ( X 1, X 2, X 3 ).............................................41

VIII.REPORT/CLEAR MODE ( Z 1, Z 2, Z 3 )..............................................45

1. Report/ Clear Mode (Z 1)......................................................................45

2. Operator clear (Z 2)................................................................................46

3. Quick edit PLU prices (Z 3)............................................................47

4. Report/Clear Turnover and VAT for period (Z,G1 and Z,G2)...............48

IX. APPENDIX 1..............................................................................................50

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Users manual

I. INTRODUCTION

DATECS MP-5000 (Latvian version) is a programmable cash register.

Its functions are flexible and address a variety of needs in sales, supermarkets,

pharmacies, and restaurants. It has complete report-making capabilities. In the

following pages, you will find information on installation, programming, proper

use and maintenance.

FEATURES

Types of work organisation:

Check-out;

One cash register and several operators;

One operator serving several departments;

Waiter services (In restaurant mode).

PLUs and PLU Departments:

Up to 2400 PLUs( with two paper rolls 35+20mm) 1000 PLUs (with

electronic journal);

One-touch access to the first 4 PLUs or PLU Departments;

PLU Code range 0 to 9999 (up to 999 999 999 with PC Connection);

Incorporate barcode in standalone and PC connection mode)

Up to 22 character name, 8-digit Price, 8 available Tax Groups

( A and B VAT Groups are available by default ) ;

Inventory quantity 0-99999.999(100,000 units);

Up to 9 stands, and up to 99 Item Groups.

Operators:

Up to 30 operator names and passwords;

8 operators can work simultaneously.

Register mode:

Combined types of payment for a single bill: Cash, Card;

Up to 6 programmable text lines on receipt;

Permit or reject the usage of (%+) and (%-) keys;

Require operator to enter cash received before totalling.

Restaurant mode:

Serve up to 200 tables with 9 different customers each;

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Electronic Cash Register DATECS MP-5000

Print multiple copies per order for up to 9 PLU supply areas.

Operation modes:

REG (Registration)

X Report

Z Report and Zero

PGM ( Programming)

Memory:

Stores information for at least 90 days after switching off the ECR;

128kByte CMOS RAM.

Printer:

thermal printer

32 characters per line

Display:

10-digit numeric LCD with several icons.

Consumables:

Standart mode:

thermal paper rolls - 35mm (for customer) + 20mm (for tax inspector)

Electronic Journal mode:

thermal paper roll - 58mm

CONSTRUCTION

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Users manual

I. ECR CONSTRUCTION

1. ECR Outlook

The outlook of the cash register is shown on fig. 1. In the following

pages you will find detailed information on the basic parts of the ECR.

1 - Upper cover

2 - Printer Cover

3 - Operators Display

4 - Keyboard

5 - Customers Display (Option)

6 - Power supply

7 - Interfaces, printer

8 - Bottom cover

In order to enter registration mode a password is needed. The password can

be 8-digits long. It is entered through the Numeric Key Block of the keyboard.

By using of the keys C, ñ, and Numeric Keys 1, 2, 3, 4, 5, 0, . , you can

enter the other modes.

4

2

3

6

5

7

DATECS ÌÐ-5000

1

8

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Electronic Cash Register DATECS MP-5000

2. Display

Datecs MP-5000 has one 10-digit numeric LCD display with several

icons.

3. Keyboard

The keyboard consists of 29 keys. Key functions are different in each

mode, but in general: Numerical Keys access modes and enter numbers and

numerical data, such as passwords and prices. Selection keys access the first 4

PLUs or PLU Departments. In order not to mix them with the Numerical Keys

further in the text we will identify them as G1-G4.

VD

MC

ñ

8

5

2

6

3G3

-

9

G2

´

0

STL

G1

÷

CRD

M+

PLU

-M

%+%-

PRC

MR

7

4

1

.

Qty G4

+

T

O

=T

A

L

PLC C < > ON

4. Printer

The Electronic Cash Register DATECS MP-5000 uses a thermal printer

PLM. For securing proper work of the printer it is recommended to use only

consumables (thermal paper rolls ) which meet the following requirements:

- thermal paper rolls ( customer and tax inspector ) must be 35mm and

20mm respectively wide and with a diameter up to 40mm.

5. Memory

The memory chip installed in the MP-5000 saves current data, including

programmed PLU parameters(code, name, price, quantity). It also includes

turnover accumulated since the last ECR Report and Clear.

An internal battery supports the memory and ensures protection of

information for over 90 days if power is cut off. Each time the cash register is

turned on, internal control numbers confirm the accuracy of the data. If for

some reason ( such as placing the ECR in extreme physical conditions) the

internal balance is upset, an error message will signal to the operator at the

beginning of use, and data will be reset to the default settings of the ECR. In

this case the cash register must be programmed again.

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Users manual

II. INSTALLATION

1. Unpacking

Open the carton box and take out the ECR. In the carton you will find

Users Manual.

2. Switching the ECR ON/OFF

The ECR DATECS MP-5000 uses battery NiMH. For its charge an

adapter 12V/0.5A is used. The ECR is turned on by pressing Key ON . The

ECR is in mode OFF. The display shows: "OFF". In this mode the foolowing

functional keys can be used: ñ, . , 0, 9.

ñ- by pressing this key the paper is fed in the printer. This fu nction

is the same in all modes.

. - by pressing this key the real time clock is displayed.

0- in OFF mode after pressing this key the ECR is switched off.

9- for connection with PC. Display must show OFF-ln.

3. Loading Paper Rolls

Before you start

Required: Two thermal paper rolls, width 35mm + 20mm, diameter up

to 40 mm. The cash register will not work if the paper roll is not inserted properly.

Hint: Always check the paper supply before beginning work. If paper

runs out or is low, insert new rolls.

To remove a paper roll: tear it on the supply side, and press ñkey

to forward the paper trough the printing mechanism. NEVER pull the paper

through the printing mechanism when the thermal head is closed.

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Electronic Cash Register DATECS MP-5000

123456789012345

12345678901234

1. Lift off the printer cover

2. Place new roll in roll bed, with the paper coming toward you from

underneath.

Display shows:

PF · if paper is not inserted or is inserted

incorrectly.

OFF · if paper is inserted correctly

3. Lead the paper end in the printing mechanism until it stops.

4. Press ñto advance the paper about 20 cm from the top of the

printer.

5. For the journal roll insert the end into the take-up spool.

6. Insert the printer cover.

7. Press ñseveral more times to tighten the paper.

8. Press Cto remove the PF from the display.

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Users manual

IV. OPERATION MODES

DATECS MP-5000 has the following modes of operation, which correspond

to the pressing of the keys:

·C, ñ, 1- mode REG (Registration);

·C, ñ, 2- mode X (Report);

·C, ñ, 3- mode Z (Report & Clear);

·C, ñ, 4- mode PRG (Programming);

·C, ñ, 5- calculator mode (option);

·C, ñ, . - Clock mode

·C, ñ, 0- ECR charging is OFF.

The ECR modes:

·C, ñ, 1, password -Normal Register Operation (operators

password)

·C, ñ, 2, password, 1-ECR Report ( password of operators

25 to 30 )

·C, ñ, 3, password, 1-ECR Report and Clear (password of

operators 27 to 30)

·C, ñ, 3, password, 2-Operator Report and Clear (password

of operators 27 to 30)

·C, ñ, 3, password, 3-Edit prices; Add to inventory quantity

(password of operators 27 to 30)

·C, ñ, 4, password, 1-ECR Special parameters Programming

(password of operators 29 to 30)

·C, ñ, 0- ECR is OFF

·C, ñ, 8- Test Mode

·C, ñ, . - Clock Mode

Logging out of any of these modes is after pressing the keys C, ñ

Later in the text you will find a detailed description of all modes as well

as some examples how to program the parameters of MP-5000.

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Electronic Cash Register DATECS MP-5000

1234567890123456789012345678901212

123456789012345678901234567890121

123456789012345678901234567890121234567890

V. PROGRAMMING MODE (PGM1 and PGM2)

1. Mode selection

·Programming the memory of the ECR - To select this mode press

the following keys:

C, ñ, 4, 3, 0,

T

O

=T

A

L.

Now all the specifications which can be programmed into the cash register,

including parameters such as shop organisation, operators, PLU codes and prices,

PC communication etc. can be entered.

NOTE: Programming mode can be selected only after the ECR is reported

and cleared (part VII)

All parameters, which can be programmed in the Programming mode are

organised in Tables. Every Table consists of several lines, lines consist of fields

and fields can be Numeric or Alphanumeric. Every field has two basic parts:

ADDRESS and CONTENTS. On the display this is shown in the following

way:

FIELD ADDRESS

1. 1. 1. 4.

Table No. Line No. Field No. Number of Symbols

in the field

FIELD CONTENT

Numeric Alphanumeric

1. XXX 1 - 8

Field No. Programming data Field No. Symbol of Number

register of Symbols

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Users manual

The Symbol Register is displayed as follows :

_ : the fist page of Lithuanian Alphabet

=:the second page of Lithuanian Alphabet

º: the third page of Lithuanian Alphabet

_. : the fist page of Cyrillic Alphabet

=. : the second page of Cyrillic Alphabet

: the third page of Cyrillic Alphabet

¦ : digits

¦ ¦ : punctuations symbols.

2. Keyboard Function In Programming mode

Numeric keys

Use these keys to program values for numeric fields.

C: clears incorrect entries. Key . is blocked and cannot be used.

In fields where only the values of 0 and 1 are permitted, the remaining keys are

blocked too.

Function keys

Qty : go to next table.After the table with the maximum number

follows the table with the least number.

%- : go to the next line

%+ : go to the previous line

PRC

MR : go to the next field

VD

MC : go to the previous field

STL : read field parameters

CRD

M+ : print field contents

º.

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Electronic Cash Register DATECS MP-5000

T

O

=T

A

L: save new entry in the field

PLC : Used in table 7 only as Confirm key combination - press PLC

and 0to confirm data entry into clock/calendar.

Direct access to line N. For this:

1. Press PLC key.

2. With the numeric keys select the necessary line No.

3. Once again press PLC .

PLU

-M : Select the first page of the Lithuanian/Cyrillic alphabet

G1

÷: Select symbol register for inputting digits while

programming alphanumeric field.

G2

´: Select the second page of the Lithuanian/Cyrillic alphabet

G3

-: Select the third page of the Lithuanian/Cyrillic alphabet

G4

+: Select the page with punctuation symbols

Information Keys

The numeric fields are programmed by the numeric keys. In this case

Ckey is used for deleting the entered data.

Alphanumeric fields are programmed with the help of the information

keys, on which all characters from the Lithuanian and Cyrillic alphabets are

placed, including the punctuation characters.

The layout of the information keys depends on the selected symbol register:

- Lithuanian - first, second and third page

- Cyrillic - first, second and third page

- Numbers and punctuation characters.

On the following pages you will find the layout of the keyboard with the

meaning of the different information keys. Ckey is used to enter a space.

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Users manual

1234567

123456

12345678

1234567

123456

1234567

123456

1234567

_ _

1234567

12345678

1234567

12345678

1234567

123456

1234567

123456

1234567

123456

1234567

12345678

1234567

bold

The first page of the first The second page of the first

Alphabet ( _ ) Alphabet( = )

7 -A 8 -D 9 -G 7 -B 8 -E 9 -H

4 -J 5 -M 6 -P 4 -K 5 -N 6 -Q

1 -S 2 -V 3 -Y 1 -T 2 -W 3 -Z

0 -Ç. -È0 -Î. -

The third page of the first Alphabet ( ºº

ºº

º)

7 -C 8 - F 9 - I

4 - L 5 - O 6 - R

1 - U 2 - X 3 - Â

0 - Û. - Þ

Digits ( ) Punctuations Symbols ( )

7 - 7 8 - 8 9 - 9 7 - , 8 - . 9 - -

4 - 4 5 - 5 6 - 6 4 -  5 - * 6 - =

1 - 1 2 - 2 3 - 3 1 - ! 2 - : 3 - /

0 - 0 . - . 0 - ¹ . -

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Electronic Cash Register DATECS MP-5000

1234567

12345678

1234567

123456

1234567

123456

1234567

12345678

1234567

123456

1234567

123456

1234567

The first page of Second Alphabet ( _. )

7 - Ì8 - Ò9

4 - Á 5 - Æ 6 - É

1 - Ó 2 - × 3 - Ú

0 - Þ .

The second page of Second Alphabet ( =.)

7 - Í8 9

4 - Ã 5 - Ç 6 - Ë

1 - Ô 2 - Ø 3 - Û

0 - ß .

The third page of Second Alphabet ( º.º.

º.º.

º.)

7 - Ï8 9

4 - Ä 5 - È 6 - Ï

1 - Ö 2 - Ù 3 - Ü

0 - Ý

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Users manual

12345678901234567890123456789

12345678901234567890123456789012

12345678901234567890123456789

3. Memory Programming Mode (PGM1)

The parameters which are programmed in this mode and their meaning

are systematised in Tables (Main Flags) NN. 1-7.

Table 1 : PLU and PLU Departments

Table 2 : Shop Organisation

Table 3 : Operators

Table 4 : Parameters of keys +% and -%

Table 5 : Receipt format and copies, PLU and name range

Table 6 : Text on receipt

Table 7 : Clock/Calendar

Table No. 1  PLU and PLU Departments - Programming

1. Press the keys: C, ñ, 3, 3, 0,

T

O

=T

A

L, display must

show:

3 3

Otherwise the display will show :

1 - 2 - 3 3

To report and clear the ECR:

a) press numeric key 1then 0

b) MP-5000 will print all reports and then the display will show:

C - 0

c) enter 0key for confirmation of clear operation. The printer will

print a message indicating that the ECR is cleared.

2. Press the keys: C, ñ, 4, 3, 0,

T

O

=T

A

L.

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Electronic Cash Register DATECS MP-5000

123456789012345678901234567890121

1234567890123456789012345678901212

1234567890123456789012345678

The display will show:

1 - 2 4

3. Press numeric key 1. Display shows:

1. 1. 4

Line No. Field No. Number of Symbols

in the field

4. In this way we have reached the 1-st field of the first line of Table

No1. (PLU) and can enter maximum 4 characters.

Table No. 1 consists of 2400 (1700 when electronic journal is used) lines,

i.e. every line matches one Item. The line consists o f 11 fields, i.e. there are 11

parameters for every article.

5. For example, if we have to input Item Bread, Price - U$ 1, belonging

to TAX Group 2, Item Group 3, selling at Department 1 and without barcode.

Key Qty - we switch from one table to another;

With the help of Keys -% and +% - we switch from one line

to another;

Keys VD

MC and PRC

MR - we switch from one field

to another.

6. Press key 1 to enter that it is PLU 1.

Press key PRC

MR to move to the second field (Name). The display will

show:

1. 2. 22

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Users manual

Table No.1. PLUs and PLU Departments

Contains 2400/1000 lines: Each line has 11 fields

Field No Parameter Range Notes

1 PLU Code 0 - 9999 Default 1to 8: 1 - 8 Default: 9to 2400: 0

2 Name up to 22 Default 1 to 8: Dept 1 - Dept 8

Symbols Default 9 -2400/1000: Space

3 Price up to 8 digits During programming ignore

decimal point

Default: 0.00

4 Sold 0 - 99999.999 Ignore decimal point

Quantity up to 8 digits Default: 0.000

5 Department 1 - 9 Department Number 1 -8 Default:

1-8: 1-8, Default: 9-2400/1000:9;

If 0 is programmed, department

number is entered at time of sale

6 Item Group 1 - 99 Program Item Group Number

Default: 1 If 0, Item Group is

entered at time of sale

7 TAX Group 1 - 8 Program TAX Group 1-8

Default: 1 If 0, TAX Group is

entered at time of sale

8 Flag: PLU 0 or 1 0 - PLU: Requires programmed

or PLU price

Type 1 - PLU Type: Enter price at time

of sale Default: # 1 - 8 : 1

Default #9 - 2400/1000 : 0

9 Not in use

10 5 most up to 5 digits Default: 100 000

significant or 0 0: when barcode is 8 digit

barcode digits barcode

11 8 less significant 8 digits Default: 0

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Electronic Cash Register DATECS MP-5000

1234567890123456789012345678

7. For programming the name of the article we use the information keys

along with PLU

-M (first page of first/second Alphabet). Double clicking on this

key selects the first page from the second Alphabet. When symbol bold next

symbol is pressed before a character it makes the character double width. The

display will show you the current symbol register as follows:

_ : the fist page of Lithuanian Alphabet;

=:the second page of Lithuanian Alphabet;

º: the third page of Lithuanian Alphabet;

_. : the fist page of Cyrillic Alphabet;

=. : the second page of Cyrillic Alphabet;

º. : the third page of Cyrillic Alphabet;

¦: digits ;

¦¦ : punctuation symbols.

B-G2

´, 72. - 21

R-G3

-, 62. - 20

E-G2

´, 82. - 19

A-PLU

-M , 72. - 18

D-82. - 17

8. If the name is correct press Total

A

to confirm the entry.

9. Now press key CRD

+M to verify on the printer the name which has

been entered.

10. Press key PRC

MR to move to the third field PRICE.

11. With the numeric keys enter the price. Then with Total

A

confirm the

entry and print the entered price by pressing key CRD

+M .

12. Press key PRC

MR to move to the 4th field Inventory Quantity. The

display will show:

1. 4. 8

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Users manual

12345678901234567890123456789012123

123456789012345678901234567890121

1234567890123456789012345678901212

13. Press key PRC

MR , PRC

MR to move to field  Department.

14. Display will show:

1. 5. 1

15. Press the numeric key 1to enter the Department number.

Press key Total

A

and CRD

+M to save in memory and print on the printer.

16. Press key PRC

MR to move to the 6-th field ITEM GROUP.

The display will show:

1. 6. 2

17. As in our example bread is in Item Group 3 press key 3. Then

press Total

A

and CRD

+M .

18. Press key PRC

MR to move to the 7-th field TAX GROUP.

The display will show:

1. 7. 1

19. As in our example bread is in TAX Group 2, press numeric key 2

. Then press Total

A

and CRD

+M .

20. Press Key PRC

MR to move to the 8-th field PLU or PLU Type.

The display will show:

1. 8. 1

As we are programming a PLU and not a PLU Type, press key

0.

21. If the article has barcode, program it in fields 10 and 11.

Now we have programmed all the parameters for the first item. In

the same manner are programmed all the remaining items. Before start

programming check each items TAX Group, Item Group, Department and

Price.

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Electronic Cash Register DATECS MP-5000

Table No. 2. Shop Organisation

Contains 1 line: it has 9 fields

Field No Parameter Range Notes

1. Cash Register # 1-99 Default:1

2. Type of shop 0 ECR at exit or serves 1 Department

organisation 1 ECR serves more than 1Department

2 Restaurant mode

3 Scales mode (working with

DATECS electronic scales)

3. Flag: When does 0 When Total =0, Default

drawer open? 1 At every Total

4. Flag: Amt. 0 input of cash received

tendered must be not obligatory

entered before 1 input of cash received; obligatory

TOTAL Default: 0

5. Flag: When 0 ECR calculates change in

Payment - CARD,1 cash

1 ECR does not calculate change.

6. Power Save 0 standard power supply Battery

Mode 1 Battery mode (Power Saving Mode)

7. Flag: 0 PLU Quantity is cleared in every

Sold Z,1 report

Quantity 1 PLU Quantity is accumulated and

can be cleared for a period by

pressing G4 in Z-mode

8. Level of 1 In-Line mode

communication

between PC and 2 In-line and On-Line mode

ECR

3 In-Line mode and sales are

initiated by PC in REG Mode

In In-Line mode ECR can

be programmed and reported

by PC only (like Fiscal Printer)

9. Speed of 1 1 200 BPS

communication 2 2 400 BPS

channel between 3 4 800 BPS

PC and ECR 4 9 600 BPS

(Baud Rate)

Datecs MP-5000 User manual

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