Dictaphone Walkabout express voicedata drive User manual

EXTERNAL VOICEDATA DRIVE FOR YOUR PC NETWORK

User Guide

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s In The Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Walkabout Express Voicedata M Card Reader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Walkabout Express File Transfer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

PC Setup Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Selecting a Parallel Port Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Checking the Windows Multimedia Software . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installing the Voicedata M Card Reader. . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installing the Walkabout Express Software . . . . . . . . . . . . . . . . . . . . . . . 6

Installing the Voicedata M Card Reader Software . . . . . . . . . . . . . . . . . 11

Walkabout Copy Program Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Starting the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Walkabout Copy Program Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

M Card Reader Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Inserting an M Card into the Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Viewing M Card Reader Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Walkabout Copy Program . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Copying M Card Voice Files to Your PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Troubleshooting the Copy Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Digital Miniature Card Reader Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using the MiniCard Binary Utility to Upgrade Walkabout Express Software. . . . . . 23

Using the MiniCard Polling Control Application. . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Using the Minicard Uninstall Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Contents

Overview

Congratulations on your purchase of the Walkabout™ Express Voicedata™

M Card Reader and File Transfer software from Dictaphone! After you insert

an M card with voice files created by a Walkabout Express digital portable

into the M (Miniature) Card Reader, you may use the File Transfer software

to copy the files to your PC. The File Transfer software also includes

a number of utility programs, or Digital Miniature Card Reader tools.

What’s In The Box

Check to make sure you received all of the following items with this manual

in the Voicedata M Card Reader shipping box:

• Voicedata M Card Reader with parallel port cable

• AC Power Adapter

• Walkabout Express File Transfer Software CD

Walkabout Express Voicedata M Card Reader

After you set up your PC and the Voicedata M Card Reader, you can easily

insert an M card into the top of the reader. All the voice files stored on the

card (except for Incomplete files) may be downloaded to your PC through

the parallel port cable/connection.

Walkabout Express File Transfer Software

This software basically consists of utility programs and the Walkabout Copy

program, which copies voice files from the M Card Reader to your PC. The

utility programs or "Digital Miniature Card Reader tools" allow you to

upgrade the software on your Walkabout Express digital portable, and set the

polling interval for the M Card Reader.

Features

Key benefits provided by the Voicedata M Card Reader and File Transfer

software, include:

• All the Priority Complete (PCM) and Complete (COM) voice files on

each M card are downloaded to your PC.

• An optional feature can purge the voice files from your PC after a specific

number of days.

• The Minicard Binary Utility program allows you to upgrade the

application software on your Walkabout Express digital portable.

• You may use another utility program to set the polling interval used by

your PC to check if an M card is in the M Card Reader.

System Requirements

Before you begin the setup steps, make sure your PC meets the following

minimum system requirements to support Voicedata M Card Reader and File

Transfer operations.

✐Note: To avoid compatibility problems with the Voicedata M Card Reader,

you should not have a removable disk drive device (e.g., an Iomega Zip®

Drive) attached to your PC.

Hardware:

• Multimedia Pentium PC running at 166 MHz or higher required,

Pentium II processor or higher recommended.

• 32 MB of RAM required, 64 MB recommended.

• 40 MB of available hard disk space minimum. 200 MB or higher

recommended for temporary storage of voice files.

• CD-ROM drive.

• VGA monitor adapter or higher.

• Dedicated Parallel Port configured for EPP mode recommended, Standard

or Compatible mode required (for Voicedata Drive).

• Microsoft™ Mouse or compatible pointing device.

• Network Adapter card or modem (to upload files onto a network device).

Software:

• Microsoft™ Windows™ 95, 98, or Windows NT 4.0 Workstation Service

Pack 4 or higher.

• Windows Multimedia component installed.

Overview

PC Setup Instructions

You should also make sure your PC is configured to operate with the

Voicedata M Card Reader.

Selecting a Parallel Port Setting

The Voicedata M Card Reader must be the only device connected to the

LPT1 parallel port on your PC to transfer voice files to the PC. For optimum

file transfer performance, select the EPP mode for the parallel port setting.

To change the parallel port setting, you must access your PC’s BIOS (Basic

Input/Output System). You can normally access BIOS Setup screens during

your PC’s startup procedure by pressing the F1, F2, or Delete key. Check

your PC owner’s manual for instructions describing how to access these

screens. You may also check the PC manufacturer’s web site if you need

further assistance.

Checking the Windows Multimedia Software

Check to make sure Windows Multimedia software is installed on your PC

as follows:

1Click Start on the Windows taskbar, and select Settings and Control Panel.

2Double-click on the Add/Remove Programs icon.

3Click the Windows Setup tab (if you have Windows NT, the tab will read

Windows NT Setup).

4Check to make sure the Multimedia box is checked (indicating that

Windows Multimedia software is installed on your PC).

5If the Multimedia box is not checked, check this box and click OK to

install the software (you may be prompted to insert the Windows CD).

Installing the Voicedata M Card Reader

Set up the M Card Reader to work with your PC as follows:

1Shut down your PC.

2If you are using a local printer attached directly to your PC and the PC

only has one parallel port (LPT1), shut down the printer and disconnect it

from the parallel port.

3If you are using a local printer and your PC has two parallel ports, the

printer cable must be connected to the LPT2 port.

4Connect the Voicedata M Card Reader cable to the LPT1 parallel port on

your PC, as shown.

✐Note: The M Card Reader should be the only device connected to the

LPT1 port. Use the LPT2 port for all other devices.

Installing the Voicedata M Card Reader

Voicedata M Card Reader Cable Connections

LPT1 Port

Voicedata M Card

Reader Cable

AC Power

Adapter

Voicedata M Card Reader

5Connect the electrical plug on the AC power adapter to an outlet

or power strip.

6Connect the other end of the AC power adapter to the rear of the M card

reader, as shown.

Installing the Voicedata M Card Reader

7Locate the R/W switch at the rear of the M card reader, and move this

switch to the ON position as illustrated below.

8The green, on-line indicator on the M card reader should light.

9Start up your PC.

Congratulations! You have successfully installed the Voicedata M Card

Reader hardware.

AC Power

Adapter

R/W Switch

Voicedata M Card Reader – Rear View

Installing the Walkabout Express Software

This section describes how to install the Walkabout Express File Transfer

software on your PC.

1Insert the Walkabout Express File Transfer Software CD into the CD-

ROM drive on your PC.

2If Windows Multimedia software is not installed on your PC, the

following warning message will appear. Click OK and refer to Checking

the Windows Multimedia Software to install this software before you

attempt to install the Walkabout Express File Transfer software again.

Installing the Walkabout Express Software

Multimedia Software Warning Message

3If you already installed a previous version of the File Transfer software,

the following message will appear. Click Yes to continue.

Previous Software Installed Message

Installing the Walkabout Express Software

4The Walkabout Express Installation program will start up automatically

and display the following screen:

Initial Walkabout Express Installation Screen

✐Note: If the installation program does not start up, click Start on the

Windows taskbar, and select Run. Click Browse in the Run dialog box,

Open the Setup.exe file on the CD, and click OK to run the file.

5The following screen should appear immediately. Click the Next button to

continue the installation process.

Walkabout Express Welcome Screen

6When the following screen appears, click Yes to accept the License

Agreement and continue the installation process.

Installing the Walkabout Express Software

Software License Agreement Screen

7On this screen, click Next to accept the default destination folder for the

Walkabout Express software, or click Browse to find another folder and

then click Next. Dictaphone recommends that you accept the default

destination folder.

Walkabout Destination Location Screen

Installing the Walkabout Express Software

8As the installation process copies the software files to your PC, it will

display a progress meter on the main installation screen, until all the

appropriate files are copied.

Sample Walkabout File Copy Progress Meter

9These option boxes determine if you want: 1) a desktop icon for the

software application, and/or 2) files to be deleted on each M card after a

transfer. Click Next to continue.

Software Options Screen

10 Type the number of days in the dialog box to specify how many days

should pass before the voice files copied to your PC are purged and click

Next, or click Next immediately to accept the default waiting period of 14

days.

Installing the Walkabout Express Software

Enter a File Purge Waiting Period

11 If you have installation problems, click the Yes box to view the Read Me

file. Otherwise, click Finish to continue with the installation process

described in the next section.

Walkabout Express Setup Complete Screen

Installing the Voicedata M Card Reader Software

This section describes how to install the driver software for the Voicedata M

Card Reader (i.e., the software required for the PC to recognize the M Card

Reader hardware).

1After the Walkabout Express installation process is completed, as

described in the previous section, the following dialog box appears.

Click Yes to install the driver software.

SelectYes to Install the Driver Software

2The Voicedata M Card Reader Installation program should start up

automatically and display the following screen:

Initial M Card Reader Installation Screen

3The following screen should appear immediately. Click the Next button to

continue the installation process.

Installing the Voicedata M Card Reader Software

Driver Software Welcome Screen

4Click Next to accept the default destination folder for the M card reader

driver software, or click Browse to find another directory and then click

Next. Dictaphone recommends that you accept the default destination

folder.

Driver Software Destination Screen

Installing the Voicedata M Card Reader Software

5As software files are copied to your PC, a progress meter is displayed,

until all the appropriate files are copied.

Sample File Copy Progress Meter

6Click Finish to restart your PC. During restart, New Hardware Found

message boxes will appear as Windows detects and installs the driver

software files. This message will also appear the first time an M card is

inserted into the reader.

✐Note: Make sure the hardware is installed and the green On-Line

Indicator is on before rebooting the PC.

Final Software Installation Step

Walkabout Copy Program Overview

After you define the source drive and click a Start File Copy button, the

Walkabout Copy program automatically downloads to your PC each

Complete (COMP) and Priority Complete (PCM) voice file from an M

card inserted into the M Card Reader.

✐Note: In addition to the copy program, the Walkabout Express File

Transfer software includes a number of utility tools described in Digital

Miniature Card Reader Tools.

Starting the Software

Double-click the Walkabout Express Download icon to start

the Walkabout Copy program, or perform these steps:

1Click Start on the Windows taskbar.

2Select Programs from the Start menu.

3Select Walkabout Express Programs.

4To start the Copy program, select DpCopy Application.

Walkabout Copy Program Overview

Walkabout Copy Program Screen

When you start the Walkabout Copy program, the main program screen is

displayed as shown below. All of the following components are provided on

this screen:

1Start File Copy – This button starts a file copy operation.

2Copy Message Area – Displays information messages about the current

copy operation.

3File Configuration Tab – Click this tab to display (as shown below) the

Source Drive identifying the M Card Reader and the source directory

containing the voice files that should be copied to your PC.

4Diagnostics Tab – Click this tab to view the Name of the current log file

and the Path to this file, which will collect diagnostics data during the

next copy operation.

5About Tab – Click here to display information about the current version

of the Walkabout Copy program installed on your PC.

6Status Line – Displays the date and time, and a counter listing the

number of Files Copied during the current copy operation.

Walkabout Copy Program Screen

M Card Reader Overview

The M Card Reader is designed to read M (Miniature) cards containing voice

files created by the Walkabout Express portable.

Inserting an M Card into the Reader

1Pull the top cover toward the rear of the reader as shown below to access

the M card receptacle inside the reader.

M Card Reader Overview

Inserting an M Card into the Reader

2Hold the M card face up and insert the lower front edge of the card on an

angle under the front edge in the receptacle. The green tab in the

receptacle fits into the circuit connector bracket on the rear of the card.

Push down on the card until it snaps into the black holding tab at the back

of the receptacle.

M Card – Front View M Card – Rear View

✐Note: To remove an M card, push the holding tab at the back of the M

Card Reader receptacle toward the rear of the reader.

M Card

Top Cover

Lower Front Edge Circuit Connector Bracket

M Card Reader Overview

Viewing M Card Reader Files

If you have a Windows 95 or 98 operating system, the drive letter for the M

Card Reader usually only appears (for example, in a My Computer window)

when an M card is in the reader.

✐Note: If you have a Windows NT operating system, the drive letter for the

M Card Reader will always appear in the My Computer or Explorer

window.

You can identify the drive letter representing the M Card Reader on a

Windows 95 or 98 system, and view the M Card voice files as follows:

1Double-click the My Computer icon to view the following window. Note

that the drive letter identifying the M Card Reader does not appear in this

sample window.

Sample My Computer Window

2Make sure the M Card Reader is correctly installed and powered up as

described in Installing the M Card Reader.

3Watch the My Computer window as you insert an M card into the reader.

4The M Card Reader should appear as Removable Disk [E:] (or another

drive designation).

M Card Reader Overview

M Card Reader Identified as Drive E:

✐Note: Make sure the same drive letter assigned to the M Card Reader is

not assigned to a network drive. If this is the case, you must reassign a

different letter to the network drive.

5Double-click the drive letter identifying the M Card Reader to view a list

of the voice files stored on the M card.

Warning: Do NOT use either the My Computer window or the Explorer

program to format M cards. Also, do not use the Digital Miniature Card

Reader Tools (specifically the MiniCard Format utility) to format an

M card.

Make sure you format all M cards using your Walkabout Express portable.

Remember that your computer’s formatting utility is not compatible with the

M card format.

Table of contents

Dictaphone Walkabout EXPRESS Voicedata Drive User manual

Popular Card Reader manuals by other brands