Dymo Label v.8 User manual

User Guide
DYMO LabelTM v.8

Copyright
© 2010 Sanford, L.P. All rights reserved. Revised 12/13/2010.
No part of this document or the software may be reproduced or transmitted in any form or
by any means or translated into another language without the prior written consent of
Sanford, L.P.
Trademarks
DYMO, DYMO Label, and LabelWriter are registered trademarks of Sanford, L.P.
QuickBooks is a registered trademark and service mark of Intuit Inc. in the United States
and other countries.
All other trademarks are the property of their respective holders.

Contents
Introduction 1
What's New in DYMO Label v.8.3 1
What's In This User Guide 1
What Version 7 Users Need to Know 3
Upgrading to DYMO Label v.8 (Windows) 3
Upgrading to DYMO Label v.8 (Mac) 3
Label Files 3
Address Book 3
Label and Tape Editors 4
Choosing a Label 4
Design Toolbar 4
Choosing a Printer 4
LabelWriter Twin Turbo Users 5
Intelligent Mail® Barcode 5
Supported Label Printers 5
Helping to Improve DYMO Products (Windows Only) 7
Tour DYMO Label v.8 9
Labels Tab 9
Insert Tab 10
Label Objects 11
Clip Art 11
Address Book Tab 12
Edit Area 12
Edit Area - LabelWriter Label 13
Edit Area - Tape Label 13
Print Area 13
Zooming the Workspace (Windows) 14
Zooming the Workspace (Mac) 15
Getting Started 17
Adding My Return Address 17
Adding My Logo 17
Finding Your Label Type 18
Choosing a Layout 19
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Printing Your First Label 19
Correcting an Address 19
Printing from the Desktop (Windows) 19
Using the QuickPrint Widget (Mac) 20
For Sheet Label Users 21
How To... 23
Add Style to Your Labels 23
Print Multiple Labels Quickly with Smart Paste 23
Print Quickly from Anywhere (Windows) 24
Print Quickly from Anywhere (Mac) 24
Print a Large Mailing List Continuously 25
Create a Multi-Line CD Label 25
Create a Two-Sided Label 26
Add Your Own Logo 26
Frequently Asked Questions 27
Moving Your Files to Another Computer 27
Changing the Postal Barcode Position 27
Sharing Label Files 28
Removing the Sample Address Book 28
Finding Your Version 7 Labels (Windows Only) 28
Viewing the Status of Your Label Maker 29
Printing Labels 31
Printing a Single Label 31
Printing from the Address Book 31
Printing from the Desktop (Windows) 32
Using the QuickPrint Widget (Mac) 32
Printing Directly from Other Programs 32
Printing Directly from Microsoft Word 33
Printing Multiple Labels 33
Printing Multiple Copies 34
Printing Multiple Addresses 34
Printing Multiple Labels Quickly with Smart Paste 34
Importing and Printing Data (Windows Only) 35
About Smart Paste 35
Printing Multiple Labels Quickly with Smart Paste 36
Printing from a Spreadsheet Using Smart Paste 36
Printing from a Text File Using Smart Paste 37
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Printing from a Word Processor Using Smart Paste 38
Choosing a Printer 39
Printing to a LabelWriter Twin Turbo Printer 40
Using Both Label Rolls 40
Adjusting the Print Quality 41
Changing the Tape Label Alignment 41
Printing Cut Marks Between Labels 42
Setting the Default Copies to Print 42
Designing a Layout 43
Creating a New Layout 43
Modifying a Sample Layout 44
Saving a Layout 44
Adding Design Objects 44
Adding an Address Object 45
Adding a Text Object 47
Adding a Circular Text Object 50
Adding an Image Object 53
Adding a Shape Object 54
Adding a Barcode Object 55
Adding a Counter Object 56
Adding a Date and Time Object 57
Using Clip Art 58
Adding Clip Art to Your Label 59
Adding an Image to the Clip Art Library 59
Deleting an Image from the Clip Art Library 59
Adding a Screen Grab to Your Label 60
Changing the Font 60
Inserting a Symbol 60
Aligning Text 61
Creating Vertical Text 61
Aligning Objects 61
Rotating Objects 62
Resizing Objects 62
Adding a Border to an Image 62
Adding a Border to a Tape Label 62
Adding Shading to Objects 63
Creating a Variable Text Object 63
Using the Address Book 65
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Creating a New Address Book 65
Adding an Address 66
Adding an Address from a Label 66
Correcting an Address Book Entry 66
Correcting Multiple Addresses 67
Editing an Address 67
Deleting an Address 67
Using Outlook Contacts 67
Using the Mac Address Book 68
Switching Address Books 69
Searching the Address Book 69
Filtering the Address Book 69
Exporting an Address Book 70
Importing Data to an Address Book 70
Editing Address Book Keywords (Windows Only) 72
Printing Labels from Other Programs 73
Using the Word Add-In (Windows) 73
Using the Word Add-In (Mac) 74
Using the Outlook Add-In (Windows Only) 74
Using the Mac Address Book Add-In (Mac Only) 75
Using the Excel Add-In (Windows) 76
Using the Excel Add-In (Mac) 76
Using the ACT! Add-In (Windows Only) 77
About the DYMO Label Add-In for QuickBooks (Windows Only) 78
Enabling the DYMO Label Add-In 78
Printing a Single Label from QuickBooks 78
Selecting Multiple Labels to Print 79
Printing Multiple Labels from QuickBooks 80
Printing Labels for Letters 80
Printing Directly from Other Applications 81
Customizing DYMO Label 83
Adding My Return Address 83
Adding My Logo 83
Changing the Language (Windows Only) 84
Changing the Units of Measure 84
Hiding the Rulers 84
Changing the Default Font 85
Choosing the Startup Label 85
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Setting the Default Folders 85
Setting Other Options 86
Suppressing the File Save Prompt 86
Suppressing the Check Label Size Warning 86
Setting the Paste Button to Automatically Print 87
Customizing Address Fixer 87
Removing Punctuation with Address Fixer 87
Setting the Capitalization Preferences 87
About Labels 89
Label Rolls 89
Label Cassettes 89
About Label Rolls 89
About Label Cassettes 90
Finding Your Label Type 90
Buying Labels 91
About Custom Labels 91
About Network Printing 93
Sharing a Printer (Windows) 93
Adding a Network Printer (Windows) 94
Sharing a Printer (Mac) 94
Adding a Network Printer (Mac) 94
Using a LabelWriter Print Server 95
Using a Third-Party Print Server 95
Firmware Versions That Support Print Servers 96
Updating the Software 97
Developer and SDK Information 99
Contacting DYMO 101
Internet Support 101
Contact Information 101
Glossary 103
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Introduction
DYMO Label v.8 has been completely redesigned to make it easier than ever to design and
print labels.
Review the following topics to learn about what's new and what's changed in DYMO Label
v.8.
What's New in DYMO Label v.8
What Version 7 Users Need to Know
Tour DYMO Label Software
What's New in DYMO Label v.8.3
DYMO Label v.8.3 now makes it even easier for you to design and print labels. In addition
to all the features you are familiar with, the following new features are now available:
nAdd your own custom clip art to the Clip Art library.
nQuickly import data and print labels using the updated Import Data and Print feature
(formerly Merge Print from Database). (Windows Only)
nCapture an area of the screen to insert on your label using Screen Grab.
nQuickly print labels directly from your Mac Address Book using the Mac Address
Book Add-In.
nView and print your Outlook or Mac Address Book contacts from the Address Book
tab.
In addition:
nThe Designer tab is now the Insert tab.
nThe LabelWriter Printer User Guide can be accessed from the Help menu.
nDYMO Label v.8.3 now has support for the LabelManager 420P and LabelManager
PnP label makers.
What's In This User Guide
This User Guide contains the same information as the Help included with DYMO Label
v.8. In this User Guide you will find the following chapters:
1
Chapter 1

Introduction
Tour DYMO
Label v.8
Gives an overview of the DYMO Label v.8 software
main work areas.
Getting
Started
Contains topics to help new users start printing labels
right away.
How To
Gives you some ideas about how you can do more
with your labels and get the most out of DYMO Label
software.
Frequently
Asked
Questions
Contains answers to commonly asked questions.
Printing
Labels
Describes all the options for quickly printing labels
from within DYMO Label v.8, from the desktop, and
from other applications.
Designing a
Layout
Describes how to create or modify label layouts to
create your own custom label designs.
Using the
Address Book
Describes how to use the DYMO Address Book and
how to print labels from your Outlook Contacts or
Mac Address Book.
Printing
Labels from
Other
Programs
Describes how to print labels using DYMOAdd-Ins
for Microsoft Office applications, Mac Address Book,
ACT!, and QuickBooks.
Customizing
DYMO Label
Describes various options for customizing the software
so you can use the software the way you want.
About Labels Describes thermal printing and the different types of
labels available for DYMO label printers.
About
Network
Printing
Contains information about printing to label printers
over a network.
Updating the
Software
Describes how to obtain software updates as they
become available.
2

What Version 7 Users Need
to Know
If you are used to working in DYMO Label software Version 7.8 and earlier, this chapter
offers some important information you need to know when working in DYMO Label v.8.
Upgrading to DYMO Label v.8 (Windows)
The first time you start DYMO Label v.8, the DYMO Label First Run wizard guides you
through the following procedures:
nImporting your settings from an earlier version of the software
Many of your previous settings can be imported; including your default font, default
return address, and your startup label settings. In addition, all of the LabelWriter label
files in your default label file folder are automatically converted to the new label format
and copied into the new default Labels folder. Also, all of your Address Books are
automatically converted to the new Address Book format and copied into the new
default Address Books folder.
nChoosing to participate in the DYMO Product Improvement Program
nRegistering your DYMO label printer
Upgrading to DYMO Label v.8 (Mac)
Many of your previous settings are imported when you install DYMO Label v.8. Some of
the settings that are imported from earlier versions of the software include: your default font,
default label file folder, default return address, and your startup label settings.
Label Files
Label Files that you create are now stored in the following default folder:
Windows: ...\Libraries\Documents\DYMO Label\Labels
Mac: Documents/DYMO Label Software/Labels
You can open all of your Version 7 LabelWriter label files with DYMO Label v.8.
However, DYMO Label v.8 cannot open tape labels created in earlier versions of the
software.
Address Book
Address Books are now stored in the following folder:
3
Chapter 2

What Version 7 Users Need to Know
Windows: ...\Libraries\Documents\DYMO Label\Address Books
Mac: Documents/DYMO Label Software/Address Books
You can open all your Version 7 Address Books with DYMO Label v.8.
Label and Tape Editors
The Label and Tape editors from Version 7 are combined into one editor in DYMO Label
v.8. You now design tape labels in the same manner and using the same label objects as
die-cut paper labels.
Choosing a Label
The Label Files list in Version 7 has been replaced with the Labels tab in DYMO Label v.8.
On this tab, you can visually choose the label type you want to use by shape and size. You
can also choose from several different layouts for each label. You can find your most
recently printed labels by clicking Recently Printed Labels at the bottom of the tab.
Design Toolbar
The design objects that were located on the Design toolbar are now located on the Insert
tab. Double-click or drag an object to place the object on the current label. In addition, you
can now choose from a wide selection of clip art to add to your labels.
Choosing a Printer
All the label printers that are installed on your computer are now accessed from the print
area of the main window. Simply click the printer shown and the full list appears.
4

LabelWriter Twin Turbo Users
LabelWriter Twin Turbo Users
The Left and Right label rolls show up in the printer list as separate printers. The label roll
that you will print to is indicated by a green arrow and is bordered in blue . For example:
Twin Turbo with
Left Roll selected
Intelligent Mail®Barcode
The Intelligent Mail barcode is now used by the USPS instead of the POSTNET barcode to
represent the ZIP Code on your labels.
Supported Label Printers
Most LabelWriter 300 series printers and all of the LabelWriter 400 and 450 series label
printers are supported. In addition, the new LabelWriter 4XL four-inch wide label printer
and the LabelManager 420P and LabelManager PnP label makers are now supported. See
the Read Me file for a complete list of supported printers.
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Helping to Improve DYMO
Products (Windows Only)
You can help improve DYMO Label software by allowing DYMO to collect anonymous
information on how you use the product. The information collected will not be used to
personally identify you and you can stop participating at any time. For more information
about the DYMO Product Improvement Program, visit the DYMO Product Improvement
Program Web site.
To participate in the DYMO Product Improvement Program
1. Choose Preferences from the Edit menu.
2. Select the General tab.
3. Select the Help improve DYMO products check box.
4. Click OK to close the Preferences dialog box and apply your changes.
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Chapter 3

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Tour DYMO Label v.8
DYMO Label software includes the following features:
nToolbars - quickly access frequently used features.
nEdit Area - format your label and see a WYSIWYG preview of how your label will
print.
nLabels tab - choose your label type and layout, or choose a previously created label.
nInsert tab - quickly insert a variety of design objects onto your label.
nAddress Book tab - manage your Address Book and easily insert entries onto your
label.
nDYMO Online - quickly access the DYMO Label Web site for tips, how-tos, FAQs,
and special offers.
Labels Tab
The Labels tab displays all of the available label types and the most recently saved and
printed labels. You can choose a saved or recently printed label to print or edit, or you can
choose a new label type and layout to begin creating a new label.
The label types displayed are based on the type of label printer you have installed. If
your label printer only prints LabelWriter labels, then only LabelWriter labels are
displayed. If your label printer only prints D1 labels (for example, a LabelManager
420P or LabelManager PnP), then only Tape labels are displayed. If you have more than
9
Chapter 4

Tour DYMO Label v.8
one type of label printer installed or if you have a LabelWriter Duo printer installed,
both LabelWriter labels and Tape labels are displayed.
The Labels tab consists of the following:
nLabel Types
Label Types displays a preview of all the
available label types. You can visually
choose your label type and then a label
layout to begin creating a new label. You
can filter the label types by category, such
as Address, Shipping, and so on.
The label types displayed are based on
the Location preference setting.
nSaved Labels
Saved Labels displays all your recently
saved labels, ready for you to use again.
nRecently Printed Labels
Recently Printed Labels displays the last
24 labels printed. Each time you print a
label, that label is remembered under
Recently Printed Labels. You can view
your recently printed labels and choose
one to print or edit.
Insert Tab
You create your own label design by adding objects to a new or existing label layout.
Each piece of information on a label is a separate object. For example, the logo is an Image
object, the return address is a fixed Text object, a horizontal line is a shape object, and so
on.
10

Insert Tab
You can add the following types of
design objects to your label from the
Insert tab:
Label Objects
nAddress
nText
nCounter
nDate and Time
nBarcode
nShape, such as lines, rectangles,
circles, and so on
nImage from your own collection
nCircular Text
Clip Art
DYMO Label software includes a
variety of useful clip art images that
you can quickly add to personalize
your labels.
Images in the Clip Art library are
organized into different categories,
making it quick and easy to find the
clip art image that you want to use.
You can also customize the Clip Art
library by adding or deleting images.
11

Tour DYMO Label v.8
Address Book Tab
The Address Book tab displays a list of all the contacts in the current Address Book.
DYMO Label software includes a sample address book for you to use as you learn how to
work with the Address Book. You can add, delete, or edit entries in this sample Address
Book. Or, you can create a new Address Book that contains only your contacts and with a
name you prefer.
Alternatively, if you already have all your contacts saved in Outlook or the Mac Address
Book, you can choose to display those contacts on the Address Book tab. You can also
import addresses saved in a spreadsheet or text file to a new or existing DYMOAddress
Book.
From the Address Book tab, you can do
the following:
nQuickly add an address to a label
nSelect multiple addresses to print
nAdd, delete, and edit addresses in a
DYMO address book
nCorrect addresses and add the ZIP+4
code with Address Fixer (For US
addresses only)
nSwitch to a different Address Book
nView and print your Outlook or Mac
Address Book contacts
nSearch for one or more addresses
nFilter the Address Book to view only
the addresses you want to see
To select or clear the check boxes for
all addresses, choose Select All or
Select None from the Address Book
right-click menu.
Edit Area
The Edit area is the main workspace for creating labels. A WYSIWYG (what you see is
what you get) preview of your label is displayed in the Edit area. As you add design objects
to your label or change the formatting, you can immediately see how your label will print.
The Edit area includes the following features:
nA toolbar for quickly formatting your label text
nQuick access to label layouts
12