Epson WorkForce 840 User manual

WorkForce 840 Series
Quick Guide
Basic Copying, Printing, Scanning, and Faxing
Maintenance
Network Setup
Solving Problems
®

2 Contents
Contents
Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using the Touch Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Placing Originals for Copying, Scanning, or Faxing . . . . . . . 11
Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Inserting the Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Printing Photos From the LCD Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Printing From Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 21
Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Sending a Fax From the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Contents 3
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . 26
Quick Scanning With the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . 26
Scanning With Epson Scan Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Scanning With Mac OS X 10.6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Checking Ink Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Wireless Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Wired (Ethernet) Network Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Where to Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

4 Using the Control Panel
Using the Control Panel
The control panel is adjustable. Press the release bar underneath to raise or lower it
as shown.
Using the Touch Screen
The touch screen makes it easy to use all the features of your product. To save
energy, the screen goes dark after several minutes of inactivity. Touch the screen to
wake it up.
Caution:
Press the touch screen gently with the tip of your finger; don’t press too hard or use
sharp objects.
Note:
To turn off the “beep” heard when you press a button on the screen, or to reduce its
volume, press Setup, select Printer Setup, select Sound, and adjust one of the
settings. If you turn off the sound, the dialing sound made when you transmit a fax is
also turned off.

Using the Touch Screen 5
The touch screen displays only the buttons that are available for the task you are
working on.
You may see the following icons on the screen:
Button Description
Display multiple photos at the same time, or crop the current photo (when
a memory card is inserted).
Return to the Home screen.
Turn Auto Answer on or off. The light indicates that Auto Answer is on.
yCancel current operation and return to previous screen.
xDisplay a menu for special settings. The touch screen retains the settings
from the last time it was used.
l or r Access more options or view more photos.
+ Select a photo to print, or increase the number of copies.
– Decrease the number of copies.
CCancel printing or clear settings for the mode you’re using (Copy, Fax, etc.)
xStart printing, copying, faxing, or scanning.
Icon Meaning
The product is connected to a wired network.
The product is connected to a wireless network.
ADF A document is loaded in the automatic document feeder.

6 Loading Paper
Loading Paper
The product includes two paper cassettes.
■Cassette 1 holds a variety of paper types and sizes for photos and documents,
from 4 × 6-inch (10 × 15 cm) to legal-size (8.5 × 14 inches or 216 × 356 mm).
For details on special paper available from Epson, see page 9.
■Cassette 2 holds letter-, A4-, or legal-size plain paper (up to 250 sheets) or
Epson Bright White paper (up to 200 sheets).
For instructions on loading envelopes and legal-size paper, see your online
User’s Guide.
1. To load paper, pull out either paper cassette. For cassette 2, remove the clear
plastic cover before loading paper.
Cassette 1
Cassette 2

Loading Paper 7
2. Slide the edge guides outward.
3. Position the guide shown below for the size of paper you’re using.
4. Load the paper against the edge guide with the glossy or printable side face
down. (Load letterhead or pre-printed paper with the top edge at the back of
the paper cassette.)
Note:
Make sure the paper is loaded against the edge guide and not sticking out from the
end of the cassette.
LT R
Letter- or A4-size
4 × 6-inch
(10 × 15 cm)
in cassette 1 only
4 × 6-inch
(10 × 15 cm)
in cassette 1 only
Letter- or A4-size

8 Loading Paper
Fan the paper and align its edges before loading. Do not use transparencies or
paper with binder holes
For automatic two-sided printing, use plain paper or Epson Bright White Paper.
You can load up to 250 sheets of plain paper or 20 sheets of photo paper in
cassette 1. See your online User’s Guide for details.
5. Slide the edge guides against the paper, but not too tight. Make sure the paper
is under the tabs on the edge guides.
6. Gently insert the paper cassette all the way into the printer. Then extend the
output tray as shown.
Note:
Keep the cassettes flat as you insert them. The paper may slide forward slightly as you
insert the cassette. This is normal. Do not remove or insert the cassettes while printing
or copying.
4 × 6-inch
(10 × 15 cm)
in cassette 1 only
Letter- or A4-size

Using Special Papers 9
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
SM
at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
Epson Premium Presentation
Paper Matte
Borderless 8 × 10 inches
(203 × 254 mm)
S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
Epson Premium Presentation
Paper Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
Epson Brochure & Flyer Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
Epson Ultra Premium Photo
Paper Glossy
Borderless 4 × 6 inches
(102 × 152 mm)
S042181
S042174
60
100
Borderless 5 × 7 inches
(127 × 178 mm)
S041945 20
Borderless 8 × 10 inches
(203 × 254 mm)
S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
Epson Premium Photo Paper
Semi-gloss
Borderless 4 × 6 inches
(102 × 152 mm)
S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20

10 Using Special Papers
Epson Premium Photo Paper
Glossy
Borderless 4 × 6 inches
(102 × 152 mm)
S041808
S041727
40
100
Borderless 5 × 7 inches
(127 × 178 mm)
S041464 20
Borderless 8 × 10 inches
(203 × 254 mm)
S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
Epson Photo Paper Glossy Borderless 4 × 6 inches
(102 × 152 mm)
S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
Epson Photo Quality Self-
adhesive Sheets
A4 (8.3 × 11.7 inches
[210 × 297 mm])
S041106 10
Epson Iron-on Cool Peel Transfer
paper
Letter (8.5 × 11 inches
[216 × 279 mm])
S041153 10
Paper name Size
Part
number
Sheet
count