Franklin Rolodex Touch File RT-8211 User manual

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RT-8211/
RT-8213
Touch FILE/
Touch FILE
Pro
User’s Guide
www.franklin.com

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ware product and documentation found in this package and
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Notice
The manufacturer strongly recommends that
separate, permanent written records be kept of
all important data. Data may be lost or altered
in virtually any electronic memory product
under certain circumstances. Therefore, the
manufacturer assumes no responsibility for
data lost or otherwise rendered unusable
whether as a result of improper use, repairs,
defects, battery replacement, use after the
specified battery life has expired, or any other
cause.
The manufacturer assumes no responsibility,
directly or indirectly, for financial losses or
claims from third parties resulting from the use
of this product and any of its functions, such as
stolen credit card numbers, the loss or alter-
ation of stored data, etc.
The information provided in this manual is sub-
ject to change without notice.
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Cautions
• Do not carry the device in the back pock-
et of your slacks or trousers.
• Do not drop the device or apply exces-
sive force to it.
• Do not subject the device to extreme
temperatures.
• Clean only with a soft, dry cloth.
• Since this product is not waterproof, do
not use it or store it where fluids can
splash onto it. Raindrops, water spray,
juice, coffee, steam, perspiration, etc. will
also cause the device to malfunction.
Getting Started
The first time you use this device, you should
perform a system reset. Warning! Pressing
the reset button with more than light pressure
may permanently disable your device.
Warning! A system reset erases any user-
entered information and clears all settings.
1.Turn the device over and carefully pull
the battery insulation tab to remove it.
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2.Press to turn the device off.
3.Use a paper clip to gently press the
reset button on the back of the device.
RESET? Y/N appears on the screen.
4.Tap Yto reset the device.
✓Automatic Shut off
When no key has been tapped for approxi-
mately one minute, the device automatically
turns off the power to save battery life.
Press to resume.
✓Backlight
The backlight function is available in the
Touch FILE Pro (RT-8213) only.
When the device is on, press and hold to
turn the backlight on. The backlight shuts off
automatically after 20 seconds to save bat-
tery power.
✓Available Memory
Each time you tap SAVE to save a record, the
available memory flashes so that you know
the memory used in your device at all times.
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Key Guide
Program Keys
Goes to the Contacts directory.
Goes to the Calendar.
Goes to the Schedule directory.
Goes to the Calculator.
Goes to the To Do List.
Goes to the Extra Content (RT-8211
only).
Function Keys
Turns the device on and off.
NEW Starts a new record.
DEL Deletes a record or disables a setting.
ABC
ABC
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SPACE Types a space.
EDIT Edits selected data.
INS Enables the insertion of one character at
the cursor.
SAVE Saves the current record.
MENU Accesses the System menu.
SYM Cycles through the available symbols.
/ Moves the cursor right or left. If tapped
and held, scrolls.
/ Moves the cursor up or down.
Scrolls through records in viewing mode
when turned up/down. Makes a selection
in a menu when pushed in.
You can enter symbols by first tapping SYM
and then the symbol you want. Tap SYM
again to re-display the numbers.
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(DIAL)

Using the Menus
Tap MENU to see the Main menu: SYSTEM
SETUP, BASIC PROGRAMS and EXTRA
PROGRAMS.
• Each of the menus has sub menus.
• marks the menu item ready for selec-
tion. Push the dial in to select it.
• Tap / or turn the dial up/down to
move up/down a menu.
• Tap SAVE to save a setting or data in a
program. You return to the menu in
which the program is listed.
• Tap MENU to return to the Main menu.
Changing System Settings
There are six items on the SYSTEM SETUP
menu: KEYTONE ON/OFF, DISPLAY
ADJUST, TIME FORMAT, DATE FORMAT,
FILE LOCK#, LANGUAGE.
•DISPLAY ADJUST enables you to adjust
screen contrast.
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•FILE LOCK#, enables you to lock your
file.
• You can change the language of the
screen prompts and menus. There are
five languages to choose from: ENG-
LISH?, ESPAÑOL? (Spanish),
FRANÇAIS? (French), DEUTSCH?
(German) and ITALIANO? (Italian).
• The default settings are: keytone on, 12-
hour clock, MM/DD/YYYY, English.
• You can change either a single setting or
multiple settings at a time.
• Tap SAVE to save your settings. You
return to the System Setup menu.
• Tap MENU to return to the Main menu
without saving your changes.
Setting the Keytone
1.Select KEYTONE ON/OFF on the SYS-
TEM SETUP menu.
2.Tap Nto turn the keytone off.
Tap Yto leave the keytone on.
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Changing Screen Contrast
1.Select DISPLAY ADJUST on the SYS-
TEM SETUP menu.
2.Tap to increase the contrast.
Tap to decrease the contrast.
Setting the Time Format
1.Select TIME FORMAT on the SYSTEM
SETUP menu.
2.Tap or turn the dial down once to
move to 24 HR Y/N.
3.Tap Yto change the date format to 24-
hour.
Setting the Date Format
1.Select DATE FORMAT on the SYSTEM
SETUP menu.
2.Tap or turn the dial down to move
to DD/MM/YYYY.
The current setting is displayed on the
screen.
3.Tap Yto change the date format to
DD/MM/YYYY.
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Setting, Changing and Deleting a
File Lock
A File Lock is a four-digit number you can
use to lock individual records. It is not a
password that you must enter each time you
turn the device on. Note: When synchroniz-
ing records, you must delete your File Lock if
you want your locked files to be synchro-
nized.
Warning! Please write down your File Lock
number and keep it in a safe location.
The File Lock you enter to lock your records
must match the File lock you enter in the
System Setup.
To Set a File Lock
1.Select FILE LOCK # on the SYSTEM
SETUP menu.
You see: ENTER #, CHANGE #, DELETE
#.
2.Tap Yto select ENTER #.
3.Enter a four-digit File Lock and tap SAVE.
You are prompted to confirm your lock.
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4.Enter the four digits exactly as you did
the first time and tap SAVE to save your
File Lock.
To Change the File Lock
1.Select FILE LOCK # and then select
CHANGE #.
2.Tap Yto change your existing File Lock.
You are prompted to enter your existing
File Lock.
3.Enter your current four-digit lock and tap
Y.
You must now enter your new File Lock
and tap SAVE to save it.
Tap MENU to return to the main System
Setup menu without changing the File
Lock.
To Delete a File Lock
1.Select FILE LOCK # and then select
DELETE #.
2.Tap Yto delete your existing File Lock.
You are prompted to enter your existing
File Lock.
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3.Enter your current four-digit lock and tap
SAVE.
Your File Lock is deleted and you return
to the System Setup menu.
Selecting a Language
1.Select LANGUAGE on the SYSTEM
SETUP menu.
2.Tap or turn the dial down to move
to the language you want.
3.Tap Yto select the new language as the
system language.
Using Basic Programs
There are nine Basic Programs: HOME
TIME, WORLD TIME, DAILY ALARM, PC
SYNC, CONTACT FILE, CALENDAR,
SCHEDULE, TO DO LIST, CALCULATOR.
You can access some of these programs via
the program keys. Please see “Key Guide”
for more information.
Note: For information on Contact File,
Schedule and To Do List, please refer to
“Using Organizer Programs”.
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Setting Home Time
You can set the Home City, Date and Time.
The default Home City is New York.
1.Select HOME TIME on the BASIC PRO-
GRAMS menu.
2.Tap / to scroll through the available
cities. When you see the one you want,
tap SAVE to save it as your Home City.
3.Tap EDIT.
To enter a city name, type a three-letter
name.
4.Tap or turn the dial down once to go to
the Date field and twice to go the Time
field.
5.Enter the current date and the current
time.
Tap Aor Pfor a.m. or p.m., if necessary.
The day is updated automatically.
6.Tap and then tap Yto activate Daylight
Savings Time.
7.Tap SAVE to save your settings.
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Viewing World Time
You can set the date and time only in
HOME TIME. You can view the time in dif-
ferent cities in WORLD TIME.
1.Select WORLD TIME on the BASIC
PROGRAMS menu.
2.Tap / to scroll through the available
cities and view the day/date/time informa-
tion.
The list of available cities appears below.
CITY ABBREVIATION CITY ABBREVIATION
ADELAIDE ADL KARACHI KHI
AMSTERDAM AMS LISBON LIS
ANCHORAGE ANC LONDON LON
AUCKLAND AKL LOS ANGELES LAX
AZORES ISLANDS AZO MID ATLANTIC MAT
BANGKOK BKK MIDWAY ISLANDS MID
BARCELONA BCN MOSCOW MOW
BEIJING BEI NEW YORK NYC
BERLIN BER NOUMEA NOU
CAIRO CAI PARIS PAR
CARACAS CCS RIO DE JANEIRO RIO
CHICAGO CHI RIYADH RUH
DELHI DEL ROME ROM
DENVER DEN SINGAPORE SIN
DHAKA DAC SYDNEY SYD
DUBAI DXB TEHRAN THR
FERNANDO DE NOAH FER TOKYO TYO
GUAM GUM TONGA TNG
HELSINKI HEL TORONTO YYZ
HONG KONG HKG WELLINGTON WLG
HONOLULU HNL YANGON RGN
KABUL KBL
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Setting the Daily Alarm
You can set a daily alarm, change it, and
turn it on and off.
1.Select DAILY ALARM on the BASIC
PROGRAMS menu.
is next to TIME.
2.Enter a time for the alarm.
Tap Aor Pfor a.m. or p.m., if necessary.
3.Tap or turn the dial down once to
move to TURN ON.
4.Tap Yto turn the alarm on.
Tap Nto leave the alarm off.
5.Tap SAVE to save your settings.
The STATUS field changes to indicate
your settings.
Changing the Daily Alarm
1.Select DAILY ALARM and tap EDIT.
2.Enter a new time for the alarm.
3.Tap Yin the TURN ON field to turn it on.
Note: To turn the alarm off, tap Nin the
TURN ON field.
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4.Tap SAVE to save your changes.
✓Shutting Off the Alarm
When the alarm sounds, it will beep for 30
seconds. Tap any key to shut off the alarm.
If no key is tapped, the device will automati-
cally shut off after 60 seconds.
Using the Calendar
1.Tap until you see CALENDAR or
select it on the BASIC PROGRAMS
menu.
The calendar appears for the current
month and the current day blinks.
Note: This depends on your date set-
tings in the System Setup menu.
Tap / to get to the same day in the
next/previous week.
Tap / to get to the next/previous day
in the same week.
Turn the dial up/down to go to the previ-
ous/next month.
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When there is a scheduled appointment,
a dot appears next to the date of the
appointment.
2.Use the arrow keys to move the flashing
cursor to the date with the scheduled
appointment and press in the dial or tap
to select it.
You can now view, edit or delete your
schedule record.
If there is more than one event sched-
uled for the same day, the records will be
sorted in order of their time sequence.
Using PC Sync
For information on the Rolodex®Electronics
Desktop Manager, please refer to the
README file on the CD and the online help
in the program.
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Using the Calculator
1.Tap or select it on the BASIC PRO-
GRAMS menu.
2.Type a number.
You can type up to 10 digits.
3.Tap +, —, x, or ÷to add, subtract, multi-
ply, or divide, respectively.
4.Type another number.
5.Tap =to do the calculation.
Or tap %to calculate the percentage.
6.Tap CE to clear the calculator.
To recall the previous steps, turn the dial
up or use .
You can store a number in memory, recall it
or clear the memory at any time. To add the
number on the screen to the number stored
in memory, tap M+. To subtract the number
on the screen from the number stored in
memory, tap M—. To retrieve the number
from memory, tap MR. To clear the memory,
tap MC.
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Using Organizer Programs
The organizer programs include Contact
File, Schedule, To Do List, Internet Manager
and Expense Manager. Note: CONTACT
FILE, SCHEDULE, and TO DO LIST appear
on the BASIC PROGRAMS menu. INTER-
NET MGR and EXPENSE MGR appear on
the EXTRA PROGRAMS menu.
• The number and names of the fields dif-
fer by program. The maximum number of
characters allowed differs by field.
•to the left of the screen indicates the
active line.
• Arrows to the right of the screen indicate
which arrow keys you can tap to move
around the screen.
✓Event Alerts
The schedule reminder alarm sounds for 30
seconds. Tap any key to shut off the alarm.
If the device is on, the alarm sounds and the
event you are being reminded of interrupts
any other function you may be performing.
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