HP LaserJet MFP Analog Fax Accessory 300 Installation and maintenance instructions

Fax
Fax
Fax
Fax
HP LaserJet MFP
Analog Fax Accessory 300

English
HP LaserJet MFP
Analog Fax Accessory 300
Fax Guide

Copyright Information
© 2004 Copyright
Hewlett-Packard Development
Company, L.P.
Reproduction, adaptation or
translation without prior written
permission is prohibited, except
as allowed under the copyright
laws.
The information herein is
subject to change without
notice.
The only warranties for HP
products and services are set
forth in the express warranty
statements accompanying such
products and services. Nothing
herein should be construed as
constituting an additional
warranty. HP shall not be liable
for technical or editorial errors or
omissions contained herein.
Partnumber:Q3701-90903
Edition 1, 9/2004
Safety Information
WARNING!
Potential Shock Hazard
Always follow basic safety
precautions when using this
product to reduce risk of injury
from fire or electric shock.
1Read and understand all
instructions in this manual.
2Observe all warnings and
instructions marked on the
product.
3Do not touch the contacts
on the end of the
telephone cord or any of
the sockets on the fax
accessory product.
Replace damaged cords
immediately.
4The phone cord is
electrified and can cause a
shock. When servicing the
product, be sure to
disconnect the phone cord
from the wall connector.
5Never install telephone
wiring during a lightning
storm.
6Unplug this product from
wall outlets and telephone
jacks before cleaning.
7Do not install or use this
product near water or
when you are wet.
8Install the product securely
on a stable surface.
9Install the product in a
protected location where
no one can step on or trip
over the telephone line and
the telephone line will not
be damaged.
10 Refer all servicing
questions to qualified
personnel.
Information regarding FCC
Class A, Parts 15 and 68
requirements and other
regulatory requirements can be
found in Appendix A of this
manual.
Trademark Credits
All products mentioned herein
may be trademarks of their
respective companies.
Local country/region laws may
prohibit the use of this product
outside of the countries/regions
specified. It is strictly forbidden
bylaw in most countries/regions
to connect nonapproved
telecommunications equipment
(fax machines) to public
telephone networks.

ENWW iii
Contents
1 Setting up
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Parts included with the fax accessory. . . . . . . . . . . . . . . . . . . . . . . . . . 2
Installing the fax accessory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Installing/replacing the fax accessory in the
HP LaserJet 9040/9050mfp . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installing/replacing the fax accessory in the
HP LaserJet 4345mfp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Verifying fax operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Making required fax settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Accessing fax settings menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
To set or verify the date and time . . . . . . . . . . . . . . . . . . . . . . . . 12
To set the location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
To set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2 Faxing
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Fax feature screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Fax Feature screen for the
HP LaserJet 9040/9050mfp/9500mfp. . . . . . . . . . . . . . . . . . 16
Fax Feature screen for the HP LaserJet 4345mfp . . . . . . . . . . . 17
Status message bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Sending faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
To send a fax - enter number(s) manually. . . . . . . . . . . . . . . . . . 18
To send a fax using speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . 20
To send a fax using one touch speed dial
for the HP LaserJet 4345mfp. . . . . . . . . . . . . . . . . . . . . . . . 22
Sending a fax using phone book numbers . . . . . . . . . . . . . . . . . 23
Canceling a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
To cancel the current fax transmission . . . . . . . . . . . . . . . . . . . . 26
To cancel all pending faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Changing notification settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Creating and deleting speed dial lists . . . . . . . . . . . . . . . . . . . . . . . . 27
To create a speed dial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
To delete a speed dial list for the
HP LaserJet 9040/9050mfp and 9500mfp . . . . . . . . . . . . . . 28
To delete a speed dial list for the HP LaserJet 4345mfp. . . . . . . 29
To delete a single number from a speed dial list
for the HP LaserJet 4345mfp. . . . . . . . . . . . . . . . . . . . . . . . 29

iv ENWW
Assigning speed dial lists to one touch keys
for the HP LaserJet 4345mfp . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
To assign a speed dial to a one touch key
for the HP LaserJet 4345mfp. . . . . . . . . . . . . . . . . . . . . . . . 30
To clear or reassign speed dial lists
to one touch keys for the HP LaserJet 4345mfp . . . . . . . . . 30
Changing the sharpness setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Changing the background setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Changing the light/dark setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
3 Configuration
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Remote fax configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Web browser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
HP Web Jetadmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
HP MFP Digital Sending Software Configuration Utility . . . . . . . 35
Setting the modem volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting the ringer volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting error correction mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting JBIG compression mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Setting outgoing fax resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Setting the overlay header (outgoing faxes) . . . . . . . . . . . . . . . . . . . 38
Setting dialing mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Setting redial rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
To set redial-on-busy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
To set redial-on-no-answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
To set redial interval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Setting dial tone detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Setting a dialing prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Setting billing codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Setting rings-to-answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Stamp received faxes (incoming faxes) . . . . . . . . . . . . . . . . . . . . . . . 42
Setting Fit-to-page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Setting paper tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Setting the destination bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Blocking incoming faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
To create a blocked-fax list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
To remove numbers from the blocked-fax list. . . . . . . . . . . . . . . 44
To clear all numbers from the blocked-fax list. . . . . . . . . . . . . . . 45
4 Faxing (advanced)
Secure settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Changing your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Setting fax forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

ENWW v
English
Scheduling fax printing (memory lock) . . . . . . . . . . . . . . . . . . . . . . . . 49
To enable/disable schedule printing of faxes . . . . . . . . . . . . . . . 49
To create a schedule printing of faxes schedule. . . . . . . . . . . . . 50
Initiate polling receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
5 Fax Logs
Printing the fax call report (include thumbnail) . . . . . . . . . . . . . . . . . . 53
To schedule fax call report printing . . . . . . . . . . . . . . . . . . . . . . . 54
Printing the fax activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Printing the billing code report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Clearing the fax activity log and billing code report . . . . . . . . . . . . . . 56
Printing the blocked fax list report . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Printing the speed dial list report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
6 Troubleshooting
Is your fax set up correctly? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
What type of phone line are you using? . . . . . . . . . . . . . . . . . . . 58
Are you using a phone-line splitter? . . . . . . . . . . . . . . . . . . . . . . 58
Are you using a surge-protection device?. . . . . . . . . . . . . . . . . . 58
Are you using a phone company voice-messaging
service or an answering machine?. . . . . . . . . . . . . . . . . . . . 58
Checking fax accessory status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
LED operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Fax feature is not operating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
General fax problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Receiving fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Sending fax problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Error codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Service settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Firmware upgrades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
World wide web. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Appendix A Specifications and regulatory information
Fax accessory product specifications. . . . . . . . . . . . . . . . . . . . . . . . . 70
Replacement parts and accessories . . . . . . . . . . . . . . . . . . . . . . . . . 70
US Federal Communications Commission. . . . . . . . . . . . . . . . . . . . . 71
FCC Part 15 Compliance Statement. . . . . . . . . . . . . . . . . . . . . . 71
FCC Part 68 Telecom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Telephone Consumer Protection Act (US) . . . . . . . . . . . . . . . . . 73
Canadian Department of Communications. . . . . . . . . . . . . . . . . . . . . 73
Canadian Limitations Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

vi ENWW
Other regulatory information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Regulatory information for EU countries/regions. . . . . . . . . . . . . 74
New Zealand Telecom Warning Notice. . . . . . . . . . . . . . . . . . . . 74
South African Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
TAIWAN BSMI Class A Warning. . . . . . . . . . . . . . . . . . . . . . . . . 76
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Hewlett-Packard limited warranty statement . . . . . . . . . . . . . . . . . . . 78
Environmental Product Stewardship Program . . . . . . . . . . . . . . . . . . 79
Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Index

ENWW Introduction 1
English
1Setting up
Introduction
The HP LaserJet MFP Analog Fax Accessory 300 enables the
HP multifunction product (MFP) to function as a standalone analog
fax machine.
This guide describes the fax functions of this product and can help
you complete the following tasks:
●Install/replace the fax accessory in the MFP
●Perform initial setup configuration
●Send faxes
●Configure fax settings
●Setting advanced fax features
●Access fax logs and reports
●Troubleshoot problems
In addition, this guide provides information on product specifications
and regulatory information.
Note Inadditiontotheanalogfaxfeature,theMFP alsosupportsLANfaxing.
LAN faxing is managed by the HP MFP Digital Sending Software
Configuration Utility which is a separate product and is not covered in
this document. For information about LAN faxing, see the HP MFP
Digital Sending Software User Guide or the HP MFP Digital Sending
Software Support Guide. If both the analog fax accessory and the LAN
fax are installed, only one fax can be enabled at a time.
You should save this guide so that you can refer back to instructions
on specific fax features.

2Chapter 1 Setting up ENWW
Note If the MFP did not come with the fax accessory installed, you need to
install it as described in this chapter. If the MFP came with the fax
accessory installed, you need to connect the phone cord and perform
the initial fax configuration, also described in this chapter.
Parts included with the fax accessory
The following components are included with the fax accessory:
●Fax guide (this document)
●Fax accessory hardware card
●Phone cord(s) (cords vary depending on the country/region.)
Figure 1-1 HP LaserJet MFP Analog Fax Accessory 300 contents
Installing the fax accessory
This section describes installing the hardware fax accessory card into
the MFP. Procedures are provided for:
●HP LaserJet 9040/9050mfp
●HP LaserJet 4345mfp
Select the procedure for your MFP.
The HP LaserJet MFP Analog Fax Accessory 300 is also supported
in the HP LaserJet 9500mfp, however, the fax accessory is
pre-installed in the HP LaserJet 9500mfp. For information about
installing or replacing the fax accessory in the HP LaserJet 9500mfp,
refer to the HP LaserJet 9500mfp User Guide.

ENWW Installing the fax accessory 3
English
Installing/replacing the fax accessory in the
HP LaserJet 9040/9050mfp
This procedure provides information on how to install or replace the
fax card in the HP LaserJet 9040/9050mfp.
Note If you purchased the MFP with the fax accessory installed, you do not
need to perform this hardware installation, however, you will need to
connect the phone cord as described in steps 10 and 11 of this
procedure and you will also need to make the required configuration
settings, see “Making required fax settings” on page 11.
The fax accessory card is installed on the MFP formatter board which
must be removed to install the fax card. To install or to replace an
existing fax card, complete the following steps.
1Unpack the fax card from the box. Do not remove the fax card
from its antistatic pouch.
2Set the MFP’s power switch to off and disconnect the AC power
cord.
3Locate the formatter board. The formatter board is attached to a
sheet-metal plate (1) located on the left side of the MFP towards
the back, see Figure 1-2.
Figure 1-2 HP LaserJet 9040/9050mfp formatter location

4Chapter 1 Setting up ENWW
4Disconnect all the cables (2) from the formatter (1), see Figure
1-3. Remember where the cables are removed from to ensure
that you reinstall them in the same locations.
The formatter board contains parts that are sensitive to electrostatic
discharge (ESD). When handling the formatter board, use static
protection, such as a grounding wrist strap connected to the metal
frame of the MFP or hold the metal frame with your hand. Also, avoid
touching the components on the board.
5Loosen two captive thumb-screws (3) at the top and bottom of the
formatter plate, see Figure 1-3, and pull the formatter plate and
board (1) out of the MFP. Set the formatter board on a flat,
non-conductive surface.
Figure 1-3 HP LaserJet 9040/9050mfp formatter removal
The fax card contains parts that are sensitive to electrostatic
discharge (ESD). When removing the fax card from its antistatic
pouch and while installing it, use static protection such as a grounding
wrist strap connected a grounded metal component such as the metal
frame of the MFP, or touch the grounded metal frame with your hand.
Also, avoid touching the components on the board.
Note If you are replacing an existing fax card, remove the card that is to be
replaced from the formatter.
CAUTION While handling the fax card, do not press on the yellow component on
the card because this could damage it and result in a fax malfunction.

ENWW Installing the fax accessory 5
English
6Remove the fax accessory from its antistatic pouch.
7Insert the fax card connector (1) into the formatter fax connector
(2), see Figure 1-4. The connector on the formatter board is
labeled “FAX ACCESSORY.” When inserting the card into the
connector, the ends of the card should slide into the two board
guides (3) and “snap” into place when it is fully seated in the
connector.
Verify that the accessory is securely seated. The phone
connector on the fax card should be aligned with the opening in
the back of the formatter cage.
Figure 1-4 Installing the fax card on the HP LaserJet 9040/9050mfp
formatter board

6Chapter 1 Setting up ENWW
8Install the formatter back into the MFP, see Figure 1-5.
Figure 1-5 Reinstalling the formatter into the HP LaserJet 9040/9050mfp
9Reconnect any cables (4) removed from the formatter in step 4,
see Figure 1-6.
Note When connecting the fax card to a phone line, ensure that the phone
linebeing usedisa dedicatedlinethat is notusedbyanyother devices.
This line should be an analog line because the fax will not function
correctly if connected to some digital PBX systems. If you are unsure
of what type of line you have, contact your telecom provider. Also, HP
recommends using the phone cord that comes with the fax accessory
to ensure the accessory functions correctly.
WARNING! The phone wall jack is electrified and you might receive an electric
shock if you touch the wall jack. When installing the phone cable, do
not touch the wall phone jack or, if you connect the phone cable into
the wall phone jack first, do not touch the wires on the phone cable
connector at other end.
10 Connect the phone cord connector (1) into the FAX connector (2)
on the formatter plate, see Figure 1-6. Push the connector in until
it “clicks.”
Note The LAN connector and the phone cord connector are similar. Ensure
that you connect the LAN cable plug (3) into the LAN connector and
the phone cord connector (1) into the FAX connector (2). Note that the
LAN connector is wider than the phone connector.

ENWW Installing the fax accessory 7
English
Figure 1-6 Making cabling connections to the formatter for the HP LaserJet
9040/9050mfp
11 Connect the other end of the phone cord into the phone jack on
the wall. Push the connector in until it “clicks.”
12 Plug in the MFP AC power cord and set the power switch to on.
This completes the installation of the fax card. Next, you need to
verify that the fax has been installed correctly and is operating, see,
“Verifying fax operation” on page 11.
Installing/replacing the fax accessory in the
HP LaserJet 4345mfp
This procedure provides information on how to install the fax card in
the HP LaserJet 4345mfp.
The fax card is installed on the MFP formatter board, which is
accessed by removing a MFP side panel. To install the fax card,
complete the following steps.
1Unpack the fax card from the box, but do not remove it from its
antistatic pouch.
2Set the MFP’s power switch to off and disconnect the AC power
cord.
3Locate the formatter board (1) on the back of the printer, see
Figure 1-7.
LAN Cable (if used)
Phone cord

8Chapter 1 Setting up ENWW
4To access the formatter board, locate the removable cover (2) on
the side of the MFP, see Figure 1-7.
5Remove the side cover by placing your fingers in the cover’s
indented area (2) and pulling, to slide it back and remove it from
the printer.
Note You do not need to remove any cables from the formatter for this
procedure.
Figure 1-7 MFP formatter cover - HP LaserJet 4345mfp (rear view)
6Open the formatter cage door (1) by pulling out on the door tab
(2) and swing (3) the door open, see Figure 1-8.
Figure 1-8 Formatter cage door - HP LaserJet 4345mfp
Rear view

ENWW Installing the fax accessory 9
English
The fax card contains parts that are sensitive to electrostatic
discharge (ESD). When removing the fax accessory from its antistatic
pouch and while installing it, use static protection, such as a
grounding wrist strap connected to a grounded metal frame of the
MFP or touch the metal frame of the MFP with your hand while
installing the fax card.
Note If you are replacing an existing fax card, remove the card that is to be
replaced from the formatter.
CAUTION While handling the fax card, do not press on the yellow component on
the card because this could damage it and cause a fax malfunction.
7Remove the fax card from its antistatic pouch.
8Insert the fax card connector (1) into the formatter fax connector
(2), see Figure 1-9. The connector (2) on the formatter board is
labeled “FAX ACCESSORY.” The ends of the card should slide
into the two guides (3) and the card should “snap” into place
when it is fully seated.
Verify that the accessory is securely seated. The phone
connector (4) on the fax card should be aligned with the opening
(5) in the back of the formatter cage, see Figure 1-9.
Figure 1-9 Installing the fax card on the formatter - HP LaserJet 4345mfp

10 Chapter 1 Setting up ENWW
9Close the formatter cage door and replace the MFP formatter
cover.
Note When connecting the fax accessory to a phone line, ensure that the
phone line being used for the fax accessory is a dedicated line that is
not used by any other devices. This line should be an analog line,
because the fax will not function correctly if connected to some digital
PBX systems. If you are unsure of what type of line you have, contact
your telecom provider. Also, HP recommends using the phone cord
that comes with the fax accessory to ensure that the accessory
functions correctly.
WARNING! The phone wall jack is electrified and you might receive an electric
shock if you touch the connector wires. When installing the phone
cable, do not touch the wall phone jack or, if you connect the phone
cable into the wall phone jack first, do not touch the wires on the
phone cable connector at other end.
10 Connect one phone cord connector (1) into the FAX connector
(2), see Figure 1-10. Push it in until it “clicks.”
Figure 1-10 Making cabling connections - HP LaserJet 4345mfp
11 Connect the other end of the phone cord into the phone jack on
the wall. Push the connector in until it “clicks.”
12 Plug the MFP AC power cord in and set the power switch to on.
This completes the installation of the fax card. Next, you need to
verify that the fax has been installed correctly and is operating, see,
“Verifying fax operation” on page 11.
LAN Cable (if used)
Phone cord

ENWW Verifying fax operation 11
English
Verifying fax operation
When the fax accessory is installed and operating correctly, the fax
icon displays on the MFP control panel, see Figure 1-11. If the fax
accessory has just been installed but has not been configured, the
fax icon is grayed-out with Not Configured written across it. If this
occurs, the fax accessory needs to be configured, see “Making
required fax settings” on page 11.
Making required fax settings
Once the fax accessory is installed, you must make certain settings
before you can use the accessory. If these settings are not made, the
fax icon is displayed, grayed-out with Not Configured written across
it. These settings include:
●Date and time
●Location (country/region)
●Fax header (phone number and company name)
This information is used in the fax header, which is printed on all
outgoing faxes.
Note The fax accessory, when first installed, may read some of these
settings from the MFP, thus, a value may already be set. You should
check the values to verify that they are set and correct.
Note In the U.S. and many other countries/regions, setting the date, time,
location, phone number, and company name is a legal requirement for
fax.

12 Chapter 1 Setting up ENWW
Accessing fax settings menu
The required fax settings are set using the fax settings menu. The fax
menu is accessed from the MFP control panel Menu button, see
Figure 1-11, “MFP control panel.”
Note If the fax menu settings do not appear in the menu listing, LAN fax may
be enabled. When LAN fax is enabled, the analog fax accessory is
disabledandthefaxmenudoes not display.Onlyone faxfeature,either
LAN fax or analog fax, can be enabled at a time. The fax icon displays
for either fax feature. If you wish to use analog fax when LAN fax is
enabled, use the HP MFP Digital Sending Software Configuration
Utility to disable LAN fax.
Figure 1-11 MFP control panel
For detailed information on the operation of the MFP control panel,
see the MFP user guide.
To set or verify the date and time
The date and time setting for the fax accessory is the same value as
the MFP date and time setting. If this is the first time you are powering
up the MFP, you will prompted for this information.
To verify or change the date and time settings, complete the following
steps.
1On the control panel, press the Menu button to display the main
menu.
2Touch FAX to display the fax menu.
3Touch FAX SETUP REQUIRED to display the required settings
menu.
4Touch DATE/TIME to display the settings.
5Select the date format and then enter the date.
Touch-screen area
Menu button
Fax
Fax icon
Start button