HP mfp digital sending software v. 4 User manual

use
hp mfp digital sending
software v.
4

hp mfp digital sending
software v.
use
4

Copyright information
© 2004 Copyright
Hewlett-Packard Development Company, L.P.
Reproduction, adaptation or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject
to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statementsaccompanyingsuchproductsand
services. Nothing herein should be construed
as constituting an additional warranty. HP
shall not be liable for technical or editorial
errors or omissions contained herein.
A user of the Hewlett-Packard software
product associated with this guide is granted
a license to: a) print hard copies of this guide
for PERSONAL, INTERNAL, or COMPANY
use subject to the restriction not to sell, re-
sell or otherwise distribute the hard copies;
and b) place an electronic copy of this guide
on a network server provided access to the
electronic copy is limited to PERSONAL,
INTERNAL users of the Hewlett-Packard
software product associated with this guide.
Edition 3, 12/2007
NOTICE TO U.S. GOVERNMENT
USERS: RESTRICTED RIGHTS
COMMERCIAL COMPUTER SOFTWARE:
“Use, duplication, or disclosure by the
Government is subject to restrictions as set
forth in subparagraph (c) (1) (ii) of the Rights
in Technical Data Clause at DFARS 52.227-
7013.”
Material scanned by this product may be
protected by governmental laws and other
regulations, such as copyright laws. The
customer is solely responsible for complying
with all such laws and regulations.
Trademark credits
Adobe®and Acrobat®are trademarks of
Adobe Systems Incorporated.
Microsoft®, Windows®, and Windows NT®
are U.S. registered trademarks of Microsoft
Corporation.
Pentium®is a U.S. registered trademark of
Intel Corporation.
All other products mentioned herein might be
trademarks of their respective companies.

ENWW Contents iii
Contents
Introduction to digital sending
About this guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
About digital sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Control panel methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Steps for sending
Using the Digital Sending Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
More information
Types of documents created . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Describe original settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Solving digital sending problems
MFP online Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Possible problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

iv ENWW

ENWW About this guide 1
Introduction to digital sending
About this guide
This guide is your reference for using the HP MFP Digital Sending Software v. (DSS v.
which expands digital sending capabilities for an HP Multifunction Peripheral (MFP).
See the user guide that came with your MFP for instructions about the following tasks:
●Using the control panel, scanner glass, and automatic document feeder (ADF)
●Loading print media
●Resolving mechanical problems (such as jams) and other problems that are not related to
digital sending
4
4

2Introduction to digital sending ENWW
About digital sending
Digital sending is a single process that you can use to scan a hard-copy document at an MFP
and send it directly to several types of destinations.
●E-mail
Send the document as an attachment to one or more Internet e-mail addresses. Recipients
can print, store, and forward the documents that they receive in this way. They can also open
the documents in various programs and edit them to meet their specific needs.
●Fax
Send the document to one or more fax machines. Recipients receive these documents just
like any other fax.
●Folder
Send the document to one or more shared network folders. Users can select from a list of
pre-defined folders or, if authenticated, can specify a destination from the control panel.
●Secondary e-mail
The DSS administrator sets the name of the control panel key on the MFP. This feature is
identical to the e-mail function, and uses the same fields and address books.
●Workflow
Workflows give MFP users the ability to send additional information along with the scanned
document to a specified network location.
The MFP can scan both black-and-white and color originals. You can place originals either on the
glass or in the ADF. The glass accommodates various sizes and types of media, depending on
the capabilities of the particular MFP that you are using.

ENWW Control panel methods 3
Control panel methods
Different MFP models have different methods for working at the control panel—either a keypad
or a touch screen.
Similarities in both methods
Keypad method Unique characteristics:
●A keypad for typing information, similar to
a standard computer keyboard
●arrow buttons for navigating through
elements on the display
●button for selecting elements and
opening menus
Example:
●HP LaserJet 4100mfp
Touch-screen method Unique characteristics:
●A touch-screen display that you can
touch to select the options that you want
and to navigate through elements on the
display
●A touch-screen keyboard that appears as
needed for typing alphabetic characters
Example:
●HP LaserJet 9000mfp series
Example:
●HP LaserJet 9500mfp series
●START, STOP, and RESET buttons for controlling operation
●Ready, Data, and Attention lights for showing status
●Numeric keypad for typing numbers

4Steps for sending ENWW
Steps for sending
Using the Digital Sending Software
1Place the document on the glass or in the ADF.
2Select the type of destination:
E-mail
Fax
Folder
Secondary e-mail
Workflow
Note The secondary e-mail name on the conrol panel can be changed by the Administrator.
3If prompted, type your user name and password.
For more information, see:
“Authentication” on page 6.
4Type the information that is needed for sending to the specific file destination.
5Optional. Use Settings to change the default settings for the scanned document that you are
creating (for example, change the type of file format that you want).
For more information, see:
“Scan settings” on page 8.
6Optional. Use Describe Original to change the default settings (for example, document
size) for the document that you are sending. If you are sending a double-sided document,
you must describe the original as a two-sided document.
For more information, see:
“Describe original settings” on page 7.
7Press START to begin sending.
8When you are finished, remove the document from the glass or ADF.
E-mail Complete the From:, To:, CC:, BCC:, Subject:, and Message: fields. Your user
name or e-mail address might appear in the From: field. If so, you will not beable
to change it.
Fax Complete the Fax Numbers: field.
Folder Select a folder destination from the list, or type a folder path if you are an
authenticated user.
Secondary
e-mail Complete the From:, To:, CC:, BCC:, Subject:, and Message: fields. Your user
name or e-mail address might appear in the From: field. If so, you cannot change
it.
Workflow Select a workflow destination.
Type the requested information for the document.