ICON TOTALPASS User manual

PLEASE READ THIS FIRST
TOTALPASS
SMALL BUSINESS PREMIUM •BIOMETRIC
QUICK START GUIDE
Version: 020115

Please confirm the contents of your system. If any item is missing,
contact our support line for a replacement: 1-800-847-2232.
Mounting
Bracket
15’Ethernet
Cable 15’USB
Cable Power
Supply
TotalPass Biometric Time Clock
2 Screws 2 Keys
1UNPACK THE BOX
The comprehensive User Guide is available for download at:
www.icontime.com/totalpassuserguide.com

2MOUNT ON THE WALL
A.
B.
C.
E.
F.
D.
Mount the time clock between
48 and 54 inches from the floor,
to enable the clock to capture
images for your shortest and
tallest employees.
Use the 2 Wall Mount screws to
mount the bracket to the wall.
Insert the Key, turn it clockwise a
quarter of a turn.
Push the time clock onto the
mounting bracket so that the
tabs fit into the 3 matching
slots on the back of the clock.
Slide the clock downward
until the tabs click into place.
Use the key to lock the clock
to the mounting bracket.
Remove the key.

3
A. Plug the Power Supply into the Power Supply port located on the bottom
of the clock.
B. Plug the Power Supply into the wall outlet.
C. The display will state Set Date.
D. Press or on the time clock to select the current month. Press Enter.
E. Follow the same procedure to advance through each step, setting the date
and time. If a mistake is made, press Clear to go back.
F. Once complete, the time clock will display Date and Time Set.
^
^
. . . .
3SET THE DATE AND TIME
A. Biometric Time Clock
B. Wall Outlet

A. Plug the Power Supply into the Power Supply port located on the bottom
of the clock.
B. Plug the Power Supply into the wall outlet.
C. The display will state Set Date.
D. Press or on the time clock to select the current month. Press Enter.
E. Follow the same procedure to advance through each step, setting the date
and time. If a mistake is made, press Clear to go back.
F. Once complete, the time clock will display Date and Time Set.
The TotalPass Small Business Premium Biometric time clock includes two
standard connection options. Choose your preferred connection method
below, follow the corresponding instructions later in the guide.
System Requirements
• Compatible with Windows PC,
Mac, Smart-phone, or any
other device using a web
browser
• Available network port on
router, DSL modem, or wall
mount
System Requirements
• Windows PC (XP or above)
• Either an available USB port
or Ethernet port on the PC
4CHOOSE YOUR CONNECTION OPTION
For Network Connection
instructions, go to panel 5
For Direct to PC Connection
instructions, go to Panel 6
Network Connection
Recommended Method Connect Direct to PC
Using USB or Ethernet
Benefits
• Easiest setup procedure
• Access to full system features
including, multi-user access
and employee web punch
entry
• Faster reports
• Option to connect remotely
over the Internet
Benefits
• Offers a connection option
if network connection is not
available
PLEASE CHOOSE
ONE CONNECTION OPTION
BEFORE MOVING FORWARD

A. Plug the Ethernet cable into the Ethernet port located on the bottom
of your clock.
B. Connect the other end of the Ethernet cable into an available port on
your router, switch or wall jack.
C. Disconnect the Power Supply from the time clock and reconnect it
again to power cycle the time clock.
D. Check to see that the green and amber Ethernet link lights turn on where
the Ethernet cable plugs into the clock. This verifies that your time clock is
connected to your network. If the lights do not turn on, check
the cable connections.
Tip: Network connection is not required at all times. Network connection is
required for accessing the time clock application and running reports.
5CONNECT VIA NETWORK
Connecting Your Time Clock To The Network
. . . .

B. Enter the default
security code – 00 00 00
E. Open Web
browser, enter the
clocks IP Address
5CONNECT VIA NETWORK - continued
Find the clock’s IP address
A. Press Padlock Key
SECURITY CODE?
CODE# 00 00 00
A. Press the key on the time clock, to enter Supervisor Mode,
where additional administrator options are found.
B. Enter the default
B. Enter default security code – 00 00 00.
C. On the clock, press to scroll through and find the View IP Address option.
Press ENTER
D. Write down the clock’s assigned IP address below, for later reference.
E. Open your computer’s Web browser and enter the clocks IP Address in the
address bar, press ENTER.
F. Go to Panel 7.
^
IPAddress:

To connect to your time clock using USB, download the USB Connection
Guide at: www.connectusb.icontime.com
Connect your clock to the PC using USB
6CONNECT DIRECT TO PC - USB
. . . .

A. Enter the default login information, click Submit.
• Default User Name: admin
• Default Password: admin
Submit
B. Set Your Password – type the default Administrator password admin.
Submit
• Enter the Current Password
• Enter your New Password
• Confirm your New Password
C. For instructions on adding your employees and completing setup click
the Help menu from the navigation bar.
| Home | Lists | Reports | Print | Files | Settings | Logout | Help |
7LOG INTO YOUR TIME CLOCK

8SET UP PAY PERIOD, ADD EMPLOYEES
Step 1 - Set up your Pay Period
Go to the Settings menu, click on
Preferences.
Under the Pay tab, select the applicable
Pay Period type. Complete the rest of the
settings accordingly.
Step 2 - Add Employees
To access the Employee List go to Lists,
clock on Employees.
The Employee List is used for
maintaining employees in the time clock
including, adding, editing and
terminating employees.
Each employee is assigned a default
4-digit PIN. This PIN is used to enroll their finger for biometric entry
and to assist in punching on the time clock
Step 3 - Give Employees Their PIN
Make sure that each employee knows their PIN. Post the Fingerprint
Enrollment Guide and Clocking In and Out Guide by the time
clock. Have the employees follow the instructions listed to enroll their
fingerprint and begin clocking In and Out at the time clock.

Web Punch Entry:
• Allows designated employees to punch
using a browser.
• Licenses can be reused and reassigned
to other employees, as desired.
• Add additional employee Web Punch Entry
Licenses or a one-time license fee. 15 Web
Punch Entry licenses are included free, with
on maximum of 50 licenses available
per system.
9AVAILABLE UPGRADES
Benefit Tracking: Benefit tracking and accruals, sick, vacation and personal
time. Set revision zones for IN/OUT punches up to 32 departments.
Employee Capacity: Need to add more employees? Purchase a software
code to instantly unlock more employees in your time and attendance
system. The system-wide maximum employee capacity is 500.
Proximity Badges:
Add proximity badge entry to replace employee PIN entry.
• IP Restriction and GPS location tracking makes it an ideal solution to track
remote and mobile employees.
• Network connection is required, additional network setup required for remote
employee access.

Technical Support You Can Count On
Annual Support Contracts allow you to
optimize the convenience, productivity
and peace-of-mind of your time and
attendance system.
With an annual support contract you have
unlimited access to highly trained Technical
Support Specialists on our toll-free support line.
Web Punch Entry:
• Allows designated employees to punch
using a browser.
• Licenses can be reused and reassigned
to other employees, as desired.
• Add additional employee Web Punch Entry
Licenses or a one-time license fee. 15 Web
Punch Entry licenses are included free, with
on maximum of 50 licenses available
per system.
• Time Clock Insurance that covers both hardware and software issues
• Unlimited telephone and email support
• Remote Login Assistance to fix any issues that may arise
• If anything were to happen to your clock, like getting zapped by
lightning, we will replace it, along with all purchased upgrades, and
ship overnight.
Gold Support includes:
• Unlimited telephone and email support
• Remote Login Assistance to fix any issues that may arise as well as
preform annual maintenance
Call 1-800-847-2232, option 1
10 TECHNICAL SUPPORT CONTRACTS
Platinum Support, the most popular option for new customers, includes: