Konica Minolta bizhub C200 User manual

Network Scan/Fax/Network Fax Operations

bizhub C200 Contents-1
Contents
1 Introduction
1.1 About this manual ........................................................................................................................... 1-4
1.1.1 Contents............................................................................................................................................ 1-4
1.1.2 Functions covered in this manual ..................................................................................................... 1-5
Network Scan functions .................................................................................................................... 1-5
G3 fax function.................................................................................................................................. 1-5
Network Fax function ........................................................................................................................ 1-5
1.1.3 Representation of product name ...................................................................................................... 1-5
1.1.4 Screen images................................................................................................................................... 1-5
1.1.5 Explanation of manual conventions .................................................................................................. 1-5
Safety advices ................................................................................................................................... 1-5
Sequence of action ........................................................................................................................... 1-6
Tips.................................................................................................................................................... 1-6
Special text markings........................................................................................................................ 1-6
1.2 User manuals................................................................................................................................... 1-7
1.2.1 Printed manual .................................................................................................................................. 1-7
Quick Guide – Copy/Print/Fax/Scan Operations .............................................................................. 1-7
1.2.2 Software DVD manuals ..................................................................................................................... 1-7
User manual – Copy Operations ....................................................................................................... 1-7
User manual – Print Operations ........................................................................................................ 1-7
User manual – Network Scan/Fax/Network Fax Operations (this manual) ....................................... 1-7
User manual – Fax Driver Operations ............................................................................................... 1-7
User manual – Network Administrator .............................................................................................. 1-7
2 Before using Network Scan/Fax/Network Fax functions
2.1 Information....................................................................................................................................... 2-3
2.1.1 Transmission functions ..................................................................................................................... 2-3
Function type..................................................................................................................................... 2-3
Precautions for using fax function (G3)............................................................................................. 2-3
Precautions for using network fax..................................................................................................... 2-3
Precautions for using Internet fax ..................................................................................................... 2-4
Precautions for using IP Address Fax............................................................................................... 2-4
Precautions for network scanning/network faxing............................................................................ 2-4
2.1.2 Account track .................................................................................................................................... 2-5
Account track .................................................................................................................................... 2-5
2.2 Overview........................................................................................................................................... 2-6
2.2.1 Available Network Scan functions..................................................................................................... 2-6
Scan to E-Mail................................................................................................................................... 2-6
2.2.2 Available Fax functions ..................................................................................................................... 2-6
G3 Fax transmission/reception ......................................................................................................... 2-6
Polling................................................................................................................................................ 2-7
2.2.3 Available Network Fax functions....................................................................................................... 2-7
Internet Fax ....................................................................................................................................... 2-7
IP Address Fax .................................................................................................................................. 2-8
IP Relay distribution .......................................................................................................................... 2-8

Contents-2 bizhub C200
3 Control panel/touch panel
3.1 Control panel.................................................................................................................................... 3-3
3.2 Touch panel...................................................................................................................................... 3-5
3.2.1 Screen layout..................................................................................................................................... 3-5
Icons on the touch panel ................................................................................................................... 3-6
3.2.2 Job List display and operations......................................................................................................... 3-7
Job List .............................................................................................................................................. 3-7
Type................................................................................................................................................... 3-7
Doc. ................................................................................................................................................... 3-8
Doc. - Bulletin .................................................................................................................................... 3-9
Doc. - RX Document........................................................................................................................ 3-10
Doc. - RX Document - RX user box................................................................................................. 3-11
Doc. - Secure Print .......................................................................................................................... 3-12
3.3 Checking/programming the settings........................................................................................... 3-13
3.3.1 Checking the settings ...................................................................................................................... 3-13
Mode Check-Destination................................................................................................................. 3-13
Mode Check-Quality........................................................................................................................ 3-13
Mode Check-Menu.......................................................................................................................... 3-13
3.3.2 Saving the current settings as the default settings ......................................................................... 3-14
3.3.3 Storing the current settings ............................................................................................................. 3-15
Storing a program............................................................................................................................ 3-15
Changing a program........................................................................................................................ 3-16
Changing/deleting the program name............................................................................................. 3-16
4 Registration of basic information
4.1 To begin operation .......................................................................................................................... 4-3
4.1.1 Required environment and equipment .............................................................................................. 4-3
4.1.2 Network connection and settings...................................................................................................... 4-3
Network connection .......................................................................................................................... 4-3
Network settings................................................................................................................................ 4-4
Specifying the E-Mail address of the machine.................................................................................. 4-4
4.1.3 Connecting a modular cable ............................................................................................................. 4-4
4.2 Address Registration....................................................................................................................... 4-5
4.2.1 One-Touch......................................................................................................................................... 4-5
4.2.2 Program destinations ........................................................................................................................ 4-5
4.3 Optional settings.............................................................................................................................. 4-6
Setting display contents .................................................................................................................... 4-6
Relay transmission settings............................................................................................................... 4-6
5 Transmitting data
5.1 Operation flow.................................................................................................................................. 5-3
5.1.1 Scan/Network fax .............................................................................................................................. 5-3
5.1.2 Fax (G3)/Broadcasting....................................................................................................................... 5-6
5.1.3 Recalling a program........................................................................................................................... 5-9
5.2 Menu tree in Fax/Scan mode........................................................................................................ 5-11
One-Touch tab................................................................................................................................. 5-11
Search tab ....................................................................................................................................... 5-11
Dial tab............................................................................................................................................. 5-12
On-Hook .......................................................................................................................................... 5-12
Chain Dial ........................................................................................................................................ 5-12
Quality tab ....................................................................................................................................... 5-13
Fax Menu tab................................................................................................................................... 5-14
5.3 Initial screen for fax/scan operations .......................................................................................... 5-15
5.3.1 Screen layout................................................................................................................................... 5-15
5.3.2 One-Touch....................................................................................................................................... 5-16
One-Touch - Index List.................................................................................................................... 5-16
One-touch number .......................................................................................................................... 5-17

bizhub C200 Contents-3
5.3.3 Search ............................................................................................................................................. 5-18
5.3.4 Dial .................................................................................................................................................. 5-18
Fax................................................................................................................................................... 5-18
Network Fax .................................................................................................................................... 5-18
PC.................................................................................................................................................... 5-19
5.3.5 Dial - Fax ......................................................................................................................................... 5-19
Checking the recipient before sending ........................................................................................... 5-20
Overseas ......................................................................................................................................... 5-20
F-Code ............................................................................................................................................ 5-21
5.3.6 Dial - Internet Fax............................................................................................................................ 5-21
Scanning Mode ............................................................................................................................... 5-22
5.3.7 Dial - IP Addr. Fax ........................................................................................................................... 5-23
5.3.8 Dial - IP Relay.................................................................................................................................. 5-23
Relay Dest. ...................................................................................................................................... 5-24
5.3.9 Dial - E-Mail..................................................................................................................................... 5-24
5.3.10 On-Hook (G3) .................................................................................................................................. 5-25
5.3.11 Chain Dial (G3/I-FAX/IP/E-Mail/Relay) ............................................................................................ 5-25
5.4 Quality settings.............................................................................................................................. 5-26
5.4.1 Quality (G3/I-FAX/IP/E-Mail/Relay).................................................................................................. 5-26
Quality ............................................................................................................................................. 5-26
Text.................................................................................................................................................. 5-26
Text/Photo....................................................................................................................................... 5-26
Photo............................................................................................................................................... 5-27
Map ................................................................................................................................................. 5-27
Dot Matrix........................................................................................................................................ 5-27
Resolution ....................................................................................................................................... 5-27
5.4.2 Density (G3/I-FAX/IP/E-Mail/Relay)................................................................................................. 5-27
5.4.3 Reduction/Area (G3)........................................................................................................................ 5-28
Reduction/Area - Zoom................................................................................................................... 5-28
Reduction/Area - Scan Range ........................................................................................................ 5-29
5.4.4 Color (E-Mail)................................................................................................................................... 5-30
Full Color ......................................................................................................................................... 5-30
Gray Scale....................................................................................................................................... 5-30
Black................................................................................................................................................ 5-30
5.4.5 File Type.......................................................................................................................................... 5-31
File Type (E-Mail)............................................................................................................................. 5-31
Scan Setting.................................................................................................................................... 5-31
5.4.6 Background Adjustment (G3/I-FAX/IP/E-Mail/Relay)...................................................................... 5-31
5.5 Fax Menu........................................................................................................................................ 5-32
5.5.1 Set 1 - Sender (G3/IP/I-FAX/Relay)................................................................................................. 5-32
TSI Selection ................................................................................................................................... 5-32
5.5.2 Set 1 - TX Report (G3/IP/I-FAX/E-Mail/Relay)................................................................................. 5-33
5.5.3 Set 1 - 2in1 (G3/IP/I-FAX/Relay/E-Mail) .......................................................................................... 5-33
5.5.4 Set 1 - 2-Sided TX (G3/IP/I-FAX/Relay/E-Mail) ............................................................................... 5-34
5.5.5 Set 1 - Rotation TX (G3/I-FAX/Relay).............................................................................................. 5-34
5.5.6 Set 2 - Priority TX (G3/IP/I-FAX/Relay/E-Mail) ................................................................................ 5-34
5.5.7 Set 2 - Timer TX (G3/Relay/E-Mail) ................................................................................................. 5-35
5.5.8 Set 2 - Stamp (G3/IP/I-FAX/Relay/E-Mail) ...................................................................................... 5-35
5.5.9 Fax - Quick Scan TX (G3)................................................................................................................ 5-36
5.5.10 Fax - Password TX (G3) .................................................................................................................. 5-36
5.5.11 Fax - Remote Copy (G3) ................................................................................................................. 5-37
5.5.12 Network - Subject Selection (E-Mail/I-FAX) .................................................................................... 5-37
5.5.13 Network - Reply (E-Mail/I-FAX) ....................................................................................................... 5-38
5.5.14 Network - File Name (E-Mail/I-FAX) ................................................................................................ 5-38
5.5.15 Application - Bulletin Setting (G3) ................................................................................................... 5-38
Registering a document on a bulletin board ................................................................................... 5-38
Bulletin Setting - Quality.................................................................................................................. 5-38
Bulletin Setting - Density................................................................................................................. 5-38
Bulletin Setting - Reduction/Area.................................................................................................... 5-38

Contents-4 bizhub C200
Bulletin Setting - Settings of transmission ...................................................................................... 5-39
Bulletin Setting - Background Adjustment ...................................................................................... 5-39
Registering a document on a bulletin board from another fax machine ......................................... 5-39
5.5.16 Application - Polling TX (G3)............................................................................................................ 5-40
Registering a document for polling transmission ............................................................................ 5-40
Polling TX - Quality .......................................................................................................................... 5-40
Polling TX - Density ......................................................................................................................... 5-40
Polling TX - Reduction/Area ............................................................................................................ 5-40
Polling TX - Settings of transmission............................................................................................... 5-40
Polling TX - Background Adjustment .............................................................................................. 5-41
5.5.17 Application - Retrieve (G3)............................................................................................................... 5-41
When specifying with one-touch dial buttons ................................................................................. 5-42
When directly typed in ..................................................................................................................... 5-42
5.5.18 Application - Polling RX (G3) ........................................................................................................... 5-43
5.6 Redialing......................................................................................................................................... 5-44
5.6.1 Redial............................................................................................................................................... 5-44
5.6.2 Manual redialing .............................................................................................................................. 5-44
6 Receiving data (G3/IP/I-FAX)
6.1 Receiving (G3) .................................................................................................................................. 6-3
6.1.1 Auto RX (fax priority).......................................................................................................................... 6-3
6.2 Receiving (I-FAX) ............................................................................................................................. 6-4
6.2.1 Automatic retrieval............................................................................................................................. 6-4
6.2.2 Manual retrieval ................................................................................................................................. 6-4
6.2.3 Activity Report ................................................................................................................................... 6-5
6.2.4 RX Doc. Header Print ........................................................................................................................ 6-6
6.3 Receiving (IP) ................................................................................................................................... 6-7
6.4 Memory reception ........................................................................................................................... 6-7
6.4.1 About memory reception ................................................................................................................... 6-7
6.4.2 Forwarding memory reception jobs (G3) ........................................................................................... 6-7
6.5 Printing received faxes.................................................................................................................... 6-8
6.5.1 Printing with no reduction specified .................................................................................................. 6-8
Original loading orientation................................................................................................................ 6-8
Transmission methods ...................................................................................................................... 6-8
6.5.2 Printing reduced to fit the paper........................................................................................................ 6-9
6.5.3 Receiving long documents ................................................................................................................ 6-9
6.6 RTI ................................................................................................................................................... 6-10
7 Useful functions (G3/IP/I-FAX)
7.1 Memory RX (GS3/IP/I-FAX) ............................................................................................................. 7-3
7.2 Confidential communication (G3)................................................................................................... 7-4
Settings necessary for confidential reception ................................................................................... 7-4
Performing confidential reception ..................................................................................................... 7-4
Performing confidential transmission ................................................................................................ 7-4
7.3 Polling TX/RX (G3) ........................................................................................................................... 7-5
7.3.1 Polling TX........................................................................................................................................... 7-5
7.3.2 Polling RX .......................................................................................................................................... 7-5
7.4 Bulletin (G3) ...................................................................................................................................... 7-6
7.5 Sending/receiving data using extension lines (G3) ...................................................................... 7-7
7.6 Forwarding Fax (G3) ........................................................................................................................ 7-8

bizhub C200 Contents-5
8 Explanation of reports/lists
8.1 Types of reports/lists ...................................................................................................................... 8-3
8.2 Print List menu tree......................................................................................................................... 8-4
8.3 Common lists................................................................................................................................... 8-4
8.3.1 TX Report .......................................................................................................................................... 8-4
Sample .............................................................................................................................................. 8-5
8.3.2 RX Report.......................................................................................................................................... 8-6
Sample .............................................................................................................................................. 8-7
8.3.3 Bulletin List........................................................................................................................................ 8-8
Sample .............................................................................................................................................. 8-8
8.3.4 One-Touch List.................................................................................................................................. 8-9
To print it out ..................................................................................................................................... 8-9
Output example................................................................................................................................. 8-9
8.3.5 Program List.................................................................................................................................... 8-10
Output example............................................................................................................................... 8-10
8.4 Reports/lists common to G3/IP/I-FAX......................................................................................... 8-11
8.4.1 Activity Report................................................................................................................................. 8-11
8.4.2 TX Report ........................................................................................................................................ 8-11
8.4.3 Broadcast Report ............................................................................................................................ 8-12
8.4.4 Setting List ...................................................................................................................................... 8-13
To print it out ................................................................................................................................... 8-13
Output example............................................................................................................................... 8-13
8.5 Reports output in G3 Fax operations .......................................................................................... 8-14
8.5.1 Memory Clear Report...................................................................................................................... 8-14
9 User Settings / User Management / One-Touch/Box Reg.
9.1 Menu tree in User Settings / User Management / One-Touch/Box Reg.................................... 9-3
9.1.1 User Settings..................................................................................................................................... 9-3
9.1.2 User Management............................................................................................................................. 9-4
9.1.3 One-Touch/Box Reg. ........................................................................................................................ 9-5
9.2 User Settings ................................................................................................................................... 9-6
9.2.1 Displaying the User Settings screen ................................................................................................. 9-6
9.2.2 System Settings - Language Selection ............................................................................................. 9-6
9.2.3 Display Settings - Default Screen ..................................................................................................... 9-6
9.2.4 Display Settings - Default Fax Screen............................................................................................... 9-7
9.2.5 Default Settings - Fax/Scan - Default Scan/Fax Settings ................................................................. 9-8
9.2.6 Default Settings - Fax/Scan - IP Relay Dest. Selection .................................................................... 9-8
9.2.7 Default Settings - Fax/Scan - File Type ............................................................................................ 9-9
Full Color ........................................................................................................................................... 9-9
Gray Scale......................................................................................................................................... 9-9
Black................................................................................................................................................ 9-10
9.3 User Management......................................................................................................................... 9-11
9.3.1 Displaying the User Management screen ....................................................................................... 9-11
9.3.2 Line Monitor Sound......................................................................................................................... 9-11
9.3.3 POP3 RX ......................................................................................................................................... 9-12
9.3.4 Memory RX ON/OFF ....................................................................................................................... 9-12
9.4 One-Touch/Box Reg. - One-Touch.............................................................................................. 9-14
9.4.1 Flow for registering one-touch destinations.................................................................................... 9-14
9.4.2 Sub Address (I-FAX/G3/IP/Relay/E-Mail)........................................................................................ 9-16
9.4.3 One-Touch Copy............................................................................................................................. 9-17
9.4.4 Changing/deleting one-touch destinations ..................................................................................... 9-17
9.4.5 Specifying fax settings .................................................................................................................... 9-18
Fax number ..................................................................................................................................... 9-18
Speed .............................................................................................................................................. 9-18
Overseas ......................................................................................................................................... 9-18
F-Code ............................................................................................................................................ 9-19

Contents-6 bizhub C200
9.4.6 Specifying Internet fax settings ....................................................................................................... 9-20
E-Mail Address ................................................................................................................................ 9-20
Scanning Mode................................................................................................................................ 9-20
9.4.7 Specifying IP address fax settings .................................................................................................. 9-21
IP Address ....................................................................................................................................... 9-21
Host Name....................................................................................................................................... 9-21
Port .................................................................................................................................................. 9-21
9.4.8 Specifying IP relay settings ............................................................................................................. 9-22
Fax number...................................................................................................................................... 9-22
Relay Dest........................................................................................................................................ 9-22
9.4.9 Specifying E-Mail settings ............................................................................................................... 9-23
E-Mail Address ................................................................................................................................ 9-23
9.5 One-Touch/Box Reg. - Index........................................................................................................ 9-24
9.6 One-Touch/Box Reg. - Domain Name ......................................................................................... 9-25
9.7 One-Touch/Box Reg. - Bulletin .................................................................................................... 9-26
Flow for registering bulletin boards ................................................................................................. 9-26
Title .................................................................................................................................................. 9-27
F-Code............................................................................................................................................. 9-27
F-Code Password............................................................................................................................ 9-27
Remote Input Check........................................................................................................................ 9-27
Remote Output Check..................................................................................................................... 9-28
10 Administrator Management settings
10.1 Initial settings................................................................................................................................. 10-3
10.1.1 G3 Fax ............................................................................................................................................. 10-3
Self-ID.............................................................................................................................................. 10-3
RX Functions ................................................................................................................................... 10-3
10.1.2 Internet Fax...................................................................................................................................... 10-3
Self-ID.............................................................................................................................................. 10-3
Network Settings ............................................................................................................................. 10-3
10.1.3 IP Address Fax ................................................................................................................................ 10-3
Self-ID.............................................................................................................................................. 10-3
Network Settings ............................................................................................................................. 10-3
10.1.4 IP Relay............................................................................................................................................ 10-3
Self-ID.............................................................................................................................................. 10-3
IP Relay Dest. Selection .................................................................................................................. 10-3
Network Settings ............................................................................................................................. 10-3
10.1.5 E-Mail............................................................................................................................................... 10-4
Network Settings ............................................................................................................................. 10-4
10.2 Administrator Management menu tree........................................................................................ 10-5
10.2.1 System Settings............................................................................................................................... 10-5
10.2.2 Administrator Settings ..................................................................................................................... 10-5
10.2.3 Document Management .................................................................................................................. 10-6
10.2.4 Fax Settings..................................................................................................................................... 10-6
10.2.5 TX Settings ...................................................................................................................................... 10-6
10.2.6 RX Settings ...................................................................................................................................... 10-7
10.2.7 Report Settings................................................................................................................................ 10-7
10.3 System Settings (G3/I-FAX/IP/Relay/E-Mail) .............................................................................. 10-8
10.3.1 Displaying the Administrator Management screen.......................................................................... 10-8
10.3.2 System Settings - Language(I/O)..................................................................................................... 10-8
10.3.3 System Settings - Output Settings - Print/Fax Output Setting - Fax/E-Mail................................... 10-8
10.3.4 System Settings - Output Settings - Output Tray Setting............................................................... 10-9
10.4 Administrator Settings ................................................................................................................ 10-10
10.4.1 Administrator Settings - Activity Report E-Mail TX........................................................................ 10-10
10.5 Document Management.............................................................................................................. 10-11
10.5.1 Document Management - TX Forwarding - Com. Mode (G3/IP/I-FAX/Relay/E-Mail) ................... 10-11
10.5.2 About Document Management ..................................................................................................... 10-12
Document type .............................................................................................................................. 10-12

bizhub C200 Contents-7
10.5.3 Document Management - RX Document - All Other Docs. (G3/IP/I-FAX/Relay/E-Mail)............... 10-13
Password....................................................................................................................................... 10-13
RX Doc. Settings ........................................................................................................................... 10-13
Forwarding Dest............................................................................................................................ 10-14
10.5.4 Document Management - RX Document - Network (IP/I-FAX)..................................................... 10-14
Password....................................................................................................................................... 10-14
RX Doc. Settings ........................................................................................................................... 10-15
Forwording Dest............................................................................................................................ 10-15
10.5.5 Document Management - RX Document - G3-1/G3-2 (G3)......................................................... 10-16
Password....................................................................................................................................... 10-16
RX Doc. Settings ........................................................................................................................... 10-16
Forwarding Dest............................................................................................................................ 10-16
10.5.6 Document Management - RX Document - user box (G3) ............................................................. 10-17
User Box Name ............................................................................................................................. 10-17
Type............................................................................................................................................... 10-17
Number.......................................................................................................................................... 10-18
Password....................................................................................................................................... 10-18
RX Doc. Settings ........................................................................................................................... 10-18
Forwarding Dest............................................................................................................................ 10-19
Remote Input Check ..................................................................................................................... 10-19
10.6 Fax Settings ................................................................................................................................. 10-20
10.6.1 Fax Settings - Self-ID (G3/Relay) .................................................................................................. 10-20
10.6.2 Fax Settings - RX Functions (G3).................................................................................................. 10-20
Reception Mode............................................................................................................................ 10-20
Number of RX Call Rings............................................................................................................... 10-21
10.6.3 Fax Settings - Password Communication (G3)............................................................................. 10-21
10.6.4 Fax Settings - Self-Telephone # Information (G3/Relay)............................................................... 10-22
Self-Telephone # ........................................................................................................................... 10-22
PBX Connect. Mode...................................................................................................................... 10-23
Dialing Method .............................................................................................................................. 10-23
10.7 TX Settings................................................................................................................................... 10-24
10.7.1 TX Settings - TSI Registration (G3/Relay) ..................................................................................... 10-24
10.8 RX Settings .................................................................................................................................. 10-25
10.8.1 Memory RX Timer Setting (G3)...................................................................................................... 10-25
Memory RX Time........................................................................................................................... 10-25
Memory Lock Password ............................................................................................................... 10-26
10.8.2 Delete User Box (G3/IP/I-FAX/Relay/E-Mail)................................................................................. 10-26
10.9 Report Settings............................................................................................................................ 10-27
10.9.1 TX Report (G3/IP/I-FAX/Relay/E-mail)........................................................................................... 10-27
10.9.2 Activity Report (G3/IP/I-FAX/Relay/E-mail) ................................................................................... 10-27
11 Fax/Scan function troubleshooting
11.1 Cannot send data .......................................................................................................................... 11-3
11.1.1 G3 Fax............................................................................................................................................. 11-3
11.1.2 Internet fax/IP address fax/network fax/scan transmission (E-Mail)............................................... 11-3
11.2 Cannot receive data ...................................................................................................................... 11-4
11.2.1 G3 Fax............................................................................................................................................. 11-4
11.2.2 Internet fax/IP address fax .............................................................................................................. 11-5
11.3 Displaying an error message ....................................................................................................... 11-6
11.3.1 G3 Fax............................................................................................................................................. 11-6
11.4 Error code lists .............................................................................................................................. 11-7
11.4.1 E-mail transmission/Internet fax transmission ................................................................................ 11-7
11.4.2 Internet fax reception ...................................................................................................................... 11-7
11.4.3 IP address fax transmission ............................................................................................................ 11-8
11.4.4 IP relay transmission ....................................................................................................................... 11-8
11.4.5 Internet fax Full mode communication............................................................................................ 11-8
11.5 When the message "Inform the service representative of the error code." appears
(Service Call) .................................................................................................................................. 11-9

Contents-8 bizhub C200
12 Appendix
12.1 Specifications................................................................................................................................. 12-3
12.1.1 Internet faxing specifications........................................................................................................... 12-3
12.1.2 IP address faxing specifications...................................................................................................... 12-3
12.1.3 E-mail transmission specifications .................................................................................................. 12-3
12.1.4 Received document forwarding specifications ............................................................................... 12-3
12.1.5 IP relay specifications...................................................................................................................... 12-3
12.1.6 Faxing specifications ....................................................................................................................... 12-4
12.2 Entering text................................................................................................................................... 12-5
12.2.1 Typing text ....................................................................................................................................... 12-5
13 Index

1Introduction

bizhub C200 1-3
Introduction 1
1 Introduction
Thank you for purchasing this machine.
This user manual describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the network scan/fax/network fax operations of bizhub C200. In order to allow
functionality of this product fully and to use it effectively, please read this user manual as necessary.
In order to operate the machine safely and properly, be sure to read the Quick Guide – Copy/Print/Fax/Scan
Operations.
For descriptions on trademarks and copyrights, refer to the accompanying Quick Guide –
Copy/Print/Fax/Scan Operations.
Illustrations shown in the user manual may differ from actual machine.

1Introduction
1-4 bizhub C200
1.1 About this manual
This document is a user manual on the network scan, fax and network fax operations of bizhub C200.
The following describes the contents of this manual and representation of the product name.
This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
1.1.1 Contents
This manual consists of the following chapters:
Chapter "1 Introduction"
Chapter "2 Before using Network Scan/Fax/Network Fax functions"
This chapter describes topics to be kept in mind before using the fax/scan functions of the machine.
Chapter "3 Control panel/touch panel"
This chapter describes the function of keys on the control panel and usage of the touch panel.
Chapter "4 Registration of basic information"
This chapter describes the registration procedure required before using the fax/scan functions of the
machine.
Chapter "5 Transmitting data"
This chapter describes the flow of operations for sending network-scanned data, G3 faxes, and network
faxes, as well as available setting items. Flow charts are used to explain key operations. Refer to the flow
chart for flow of each operation. It also introduces the menu tree of items that can be specified to use the
fax/scan function. Clicking the link of the menu tree displays the page that describes the setting screen.
Chapter "6 Receiving data (G3/IP/I-FAX)"
This chapter provides an overview of G3 fax and network fax reception.
Chapter "7 Useful functions (G3/IP/I-FAX)"
This chapter describes useful G3 fax and network fax functions.
Chapter "8 Explanation of reports/lists"
This chapter introduces reports automatically printed when the fax/scan functions are used as well as lists
that can be printed in the Utility mode.
Chapter "9 User Settings / User Management / One-Touch/Box Reg."
This chapter describes the procedures for specifying settings for the User Settings, User Management and
One-Touch/Box Registration parameters in Utility mode for the Fax/Scan mode functions. Clicking the link
described at the beginning of the chapter displays the page that describes the Utility mode.
Chapter "10 Administrator Management settings"
This chapter describes the procedures for specifying settings for the Administrator Management parameters
in Utility mode for the Fax/Scan mode functions. With the Administrator Management parameters, the
machine's ID can also be specified. Clicking the link described at the beginning of the chapter displays the
page that describes the Utility mode.
Chapter "11 Fax/Scan function troubleshooting"
This chapter covers action for handling error messages and transmission failure.
Chapter "12 Appendix"
This chapter provides a glossary as well as instructions for entering text.
Chapter "13 Index"
This chapter describes the specifications of the machine and the characters which can be entered on the
control panel.

bizhub C200 1-5
Introduction 1
1.1.2 Functions covered in this manual
Network Scan functions
This function transmits image data scanned on the machine via a network. The following transmission
methods are available for the Network scan functions.
-Scan to E-Mail
G3 fax function
This function transmits image data scanned on the machine via a telephone line.
Network Fax function
This function transmits image data scanned on the machine via a network. Like the G3 fax function, data
transmission/reception is performed mostly between compatible devices. Similar functionality can be used
with less communication cost by communicating via a network connection. The following transmission
methods are available for the Network Fax functions.
-Internet Fax
-IP Address Fax
-IP Relay
1.1.3 Representation of product name
In this manual, an abbreviation for the applicable transmission method appears after a function name used
as a headline.
1.1.4 Screen images
This manual generally shows screens that appear when the optional fax kit is installed.
1.1.5 Explanation of manual conventions
The marks and text formats used in this manual are described below.
Safety advices
6 DANGER
Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact
of electrical power.
%Observe all dangers in order to prevent injuries.
Product name Representation
bizhub C200 This machine, C200
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
Combination of OS Windows 2000/XP
Transmission method Abbreviation
G3 fax G3
Internet Fax I-FAX
IP Address Fax IP
IP Relay Relay
Scan to E-Mail E-Mail
When the G3 fax, IP address fax, and Internet fax functions are cited in com-
bination
G3/IP/I-FAX

1Introduction
1-6 bizhub C200
7 WARNING
Failure to observe instructions highlighted in this manner may result in serious injuries or property
damage.
%Observe all warnings in order to prevent injuries and to ensure safe use of the machine.
7 CAUTION
Failure to observe instructions highlighted in this manner may result in slight injuries or property
damage.
%Observe all cautions in order to prevent injuries and to ensure safe use of the machine.
Sequence of action
1The number 1 as formatted here indicates the first step of a
sequence of actions.
2Subsequent numbers as formatted here indicate subsequent
steps of a sequence of actions.
?Text formatted in this style provides additional assistance.
%Text formatted in this style describes the action that will
ensure the desired results are achieved.
Tips
2
Note
Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.
2
Reminder
Text highlighted in this manner contains information that should be reminded.
!
Detail
Text highlighted in this manner contains references for more detailed information.
Special text markings
[Stop] key
The names of keys on the control panel are written as shown above.
MACHINE SETTING
Display texts are written as shown above.
2
Note
The machine illustrations shown in this manual can vary and depend on the machine configuration.
An illustration inserted
here shows which operations
must be performed.

bizhub C200 1-7
Introduction 1
1.2 User manuals
This machine is provided with printed manual and PDF manuals on the software DVD.
1.2.1 Printed manual
Quick Guide – Copy/Print/Fax/Scan Operations
This Quick Guide contains operating procedures and descriptions of the most frequently used functions,
allowing the machine to immediately be used.
In addition, this Quick Guide contains notes and precautions that should be followed for safe use of the
machine as well as descriptions on trademarks and copyrights..
Be sure to read this manual before using the machine.
1.2.2 Software DVD manuals
User manual – Copy Operations
This user manual contains descriptions of Copy mode operations and machine maintenance.
Refer to this user manual for details on paper and originals, copy procedures using convenient Application
functions, replacing consumables and troubleshooting operations such as clearing paper misfeeds.
User manual – Print Operations
This user manual contains details on the printing functions that can be specified with the standard built-in
printer controller.
Refer to this user manual for details on operating procedures for using the printer functions.
User manual – Network Scan/Fax/Network Fax Operations (this manual)
This user manual contains details on the network scan, G3 fax, and network fax operations.
Refer to this user manual for procedures on using network scanning by e-mail, G3 fax, Internet fax, IP address
fax and IP relay operations.
In order to use the fax, IP address fax and IP relay functions, the optional fax kit must be purchased
separately.
User manual – Fax Driver Operations
This user manual contains details of the fax driver functions that can be used to send a fax directly from a
computer.
Refer to this user manual for operating procedures on using the PC-FAX functions.
In order to use the fax functions, the optional fax kit must be purchased separately.
User manual – Network Administrator
This user manual contains details on specifying settings for connecting and using this machine with a
network, on changing software switch settings, and on using Assistant tool for bizhub C200.
Refer to this user manual for descriptions of the network settings, software switch settings and Assistant tool
for bizhub C200.

1Introduction
1-8 bizhub C200

2Before using Network
Scan/Fax/Network Fax
functions