Konica Minolta BIZHUB C250 Instruction Manual

C250
Facsimile operations

bizhub C250 (Phase3) Contents-1
Table of contents
1Introduction
Acknowledgement ......................................................................... 1-3
Copyright ....................................................................................... 1-3
1.1 Special notice to user....................................................................... 1-4
For Canada .................................................................................... 1-4
For U.S.A........................................................................................ 1-4
For New Zealand............................................................................ 1-6
For Europe ..................................................................................... 1-7
1.2 Getting started (fax).......................................................................... 1-8
Sending .......................................................................................... 1-8
1.3 Features of the fax.......................................................................... 1-10
Imprint the total number of pages on the fax............................... 1-10
Send a fax at a specified time...................................................... 1-10
To be sent each time a page is read (Quick memory TX) ............ 1-11
Sending faxes to a foreign country .............................................. 1-11
Frame erasure mode.................................................................... 1-12
Send a fax in original size select mode........................................ 1-13
Setting and sending document pages of mixed sizes
in a single operation..................................................................... 1-14
Specify the binding style of a two-sided document .................... 1-15
Sending a fax when it receives a polling command
from the recipient ......................................................................... 1-15
Sending a fax with ECM disabled................................................ 1-16
Polling specified document.......................................................... 1-16
Sending a fax with the Super G3 mode disabled ........................ 1-17
Relay fax ...................................................................................... 1-17
Use a confidential box ................................................................. 1-18
Sending a fax protected with a password ................................... 1-18
To be sent with the density in the background color adjusted.... 1-19
To be sent with the edge of the character made clear ................ 1-19
An e-mail is sent from the fax screen .......................................... 1-20
To be saved in the box................................................................. 1-20
1.4 Explanation of manual conventions.............................................. 1-21
Safety advices.............................................................................. 1-21
Sequence of action ...................................................................... 1-21
Tips .............................................................................................. 1-22
Special text markings................................................................... 1-22

Contents-2 bizhub C250 (Phase3)
1.5 Descriptions and symbols for documents and paper.................. 1-23
“Width” and “Length” ................................................................... 1-23
Paper orientation .......................................................................... 1-23
1.6 User manuals ................................................................................... 1-24
User manual – Copy operations ................................................... 1-24
User manual – Network scanner operations................................. 1-24
User manual – Box operations...................................................... 1-24
User manual – Enlarge display operations ................................... 1-24
User manual – FK-502 Facsimile operations (this manual)........... 1-24
User manual – Network fax operations......................................... 1-24
User manual – Print operations .................................................... 1-25
2 Before use
2.1 Restriction matter.............................................................................. 2-3
2.2 Control panel ..................................................................................... 2-4
2.3 First-use settings............................................................................... 2-7
Must-set items ................................................................................ 2-7
Header information ......................................................................... 2-7
Telephone line settings ................................................................... 2-7
2.4 Useful functions................................................................................. 2-8
Address book.................................................................................. 2-8
Program ........................................................................................ 2-12
2.5 Fax screen........................................................................................ 2-15
2.6 User authentication and account track......................................... 2-17
When the user authentication has been set ................................. 2-17
When the account track has been set .......................................... 2-17
2.7 Fax reception using the box ........................................................... 2-18
Type of boxes ............................................................................... 2-19
Operations of the PC-FAX RX feature .......................................... 2-22
2.8 Using an additional line for both sending and receiving ............. 2-24
Using a line for both sending and receiving ................................. 2-25
Using a line only for receiving....................................................... 2-26
Using a line only for sending......................................................... 2-27

bizhub C250 (Phase3) Contents-3
3 Transmission
3.1 Simple fax transmission................................................................... 3-3
3.2 Placing the original on the machine ............................................... 3-7
Using the ADF ................................................................................ 3-7
Placing originals on the platen glass ............................................. 3-8
Sending multiple originals from the platen glass ........................... 3-9
Transmitting originals by using both the ADF and
the platen glass............................................................................ 3-10
3.3 Setting transmission conditions.................................................... 3-12
Original image type ...................................................................... 3-13
Density ......................................................................................... 3-14
Simplex/Duplex............................................................................ 3-15
Resolution .................................................................................... 3-16
Confirming settings and communication results ......................... 3-17
Registering the address book from the mode check screen....... 3-20
3.4 Selecting one destination .............................................................. 3-22
Selecting one destination............................................................. 3-22
Keypad......................................................................................... 3-22
Program ....................................................................................... 3-23
Address book............................................................................... 3-24
Direct input................................................................................... 3-27
Selecting multiple destinations .................................................... 3-29
To confirm/delete a destination ................................................... 3-30
Recently dialed............................................................................. 3-31
3.5 Scanning.......................................................................................... 3-32
When original size cannot be detected........................................ 3-32
When memory capacity is exceeded........................................... 3-32
Automatic rotation of original document ..................................... 3-32
3.6 When unable to send...................................................................... 3-33
Redialing ...................................................................................... 3-33
Auto redial function...................................................................... 3-33
Redial check screen..................................................................... 3-34
Manual redial function.................................................................. 3-34
Re-TX user box ............................................................................ 3-35
3.7 Reserving transmission ................................................................. 3-37
3.8 Manual transmission ...................................................................... 3-38
3.9 Canceling transmission ................................................................. 3-39
Canceling communication in progress ........................................ 3-39
Canceling reserved jobs .............................................................. 3-39

Contents-4 bizhub C250 (Phase3)
3.10 Confirm the job list.......................................................................... 3-41
Confirming reserved documents .................................................. 3-41
3.11 Confirming communication results ............................................... 3-42
3.12 Memory transmissions and quick memory TX ............................. 3-45
Memory transmission ................................................................... 3-45
Quick memory transmission ......................................................... 3-45
To perform a quick memory transmission .................................... 3-45
3.13 Number of originals......................................................................... 3-47
3.14 Timer transmission.......................................................................... 3-50
3.15 International communication ......................................................... 3-53
Overseas TX.................................................................................. 3-53
3.16 Sender information.......................................................................... 3-56
Set to inside body text.................................................................. 3-56
Set to outside body text ............................................................... 3-56
Set to OFF..................................................................................... 3-57
To name ........................................................................................ 3-57
To name is set to ON .................................................................... 3-58
To name is set to OFF .................................................................. 3-58
4 Reception
4.1 Reception mode ................................................................................ 4-3
Auto reception (fax only mode)....................................................... 4-3
Manual reception (telephone only mode) ....................................... 4-3
4.2 Auto reception (fax only mode) ........................................................ 4-4
4.3 Manual reception (telephone only mode)........................................ 4-5
4.4 Unable to receive............................................................................... 4-6
4.5 Memory substitute reception ........................................................... 4-7
Transferring the jobs after memory substitute reception................ 4-7
4.6 Reception recording.......................................................................... 4-9
Recording after reducing at the minimum reduction rate............... 4-9
Recording after reducing to fit in paper........................................ 4-10
Recording at full scale .................................................................. 4-16
Recording method at the reception.............................................. 4-17
4.7 Reception information .................................................................... 4-19
Set to inside body text.................................................................. 4-19
Set to outside body text ............................................................... 4-19
Set to OFF..................................................................................... 4-19

bizhub C250 (Phase3) Contents-5
5 Troubleshooting
5.1 Cannot send messages.................................................................... 5-3
5.2 Cannot receive messages ............................................................... 5-4
5.3 Error message displayed ................................................................. 5-6
5.4 Call for service .................................................................................. 5-7
Procedure when call for service screen appears........................... 5-7
6 Specifications
7 Transmission applications
7.1 Opening the scan setting screen and comm. setting screen....... 7-3
7.2 Application functions overview ....................................................... 7-5
7.3 Mixed original.................................................................................... 7-8
7.4 Bind position ................................................................................... 7-10
7.5 Frame erase transmission ............................................................. 7-13
7.6 Background adjustment ................................................................ 7-16
7.7 Sharpness........................................................................................ 7-19
7.8 Scan size ......................................................................................... 7-22
7.9 Header setting................................................................................. 7-25
7.10 Specify the file type ........................................................................ 7-28
7.11 Password transmission.................................................................. 7-31
7.12 Confidential communication (F-code TX)..................................... 7-34
7.13 Relay transmission request (F-code TX) ...................................... 7-37
7.14 ECM OFF ......................................................................................... 7-40
7.15 V.34 OFF .......................................................................................... 7-43
7.16 Fax transmission from public user box/personal user box ........ 7-45
7.17 Check the destination before sending.......................................... 7-48
7.18 Sending after the check of destination ........................................ 7-50
7.19 Specifying the line for sending (Line selection) ........................... 7-51

Contents-6 bizhub C250 (Phase3)
8 Useful functions for reception
8.1 Utilize a document received as confidential reception ................. 8-3
Printing the document received in a confidential user box ............ 8-4
Deleting documents from a confidential user box.......................... 8-5
8.2 Memory reception ............................................................................. 8-6
Printing a document held in memory.............................................. 8-6
Deleting a document held in memory ............................................. 8-8
8.3 Reception information ...................................................................... 8-9
When [Duplex Print (RX)] is set to [ON]........................................... 8-9
9 Polling
9.1 Polled transmission........................................................................... 9-3
Printing a document in the polling TX user box.............................. 9-6
9.2 Polling reception................................................................................ 9-7
9.3 Bulletin.............................................................................................. 9-10
Write a document to the bulletin board ........................................ 9-10
Receive by polling a document written to the bulletin
board of a destination (fax) ........................................................... 9-13
Printing a document in the bulletin board user box...................... 9-15
10 Registering/Settings
10.1 Displaying the fax registration screen........................................... 10-3
10.2 Registering the address book ........................................................ 10-5
Registering the fax number for the address book ........................ 10-6
Registering the e-mail for the address book ................................ 10-9
Registering the box for the address book .................................. 10-12
Changing the contents of the address book .............................. 10-15
Deleting the address book.......................................................... 10-17
10.3 Registering the group ................................................................... 10-19
Changing the group .................................................................... 10-23
Deleting the group ...................................................................... 10-24
10.4 Registering the program............................................................... 10-25
Registering the program ............................................................. 10-26
Deleting the program .................................................................. 10-30
10.5 Registering the subject and text of the e-mail ........................... 10-32
Registering the subject of the e-mail .......................................... 10-32
Changing the subject of the e-mail............................................. 10-35
Deleting the subject of the e-mail ............................................... 10-37
Setting the default of the subject of the e-mail........................... 10-39
Registering the text of the e-mail................................................ 10-41

bizhub C250 (Phase3) Contents-7
Changing the text of the e-mail.................................................. 10-43
Deleting the text of the e-mail.................................................... 10-45
Setting the default of the text of the e-mail ............................... 10-47
10.6 Setting up confidential reception (F-code RX) user boxes....... 10-49
Registering the confidential RX user box................................... 10-49
Scheme of the confidential communication .............................. 10-52
10.7 Setting the bulletin board ............................................................ 10-53
Registering the bulletin board user box ..................................... 10-53
Password (access password) .................................................... 10-56
Scheme of transmission/reception by polling with
bulletin board ............................................................................. 10-56
10.8 Setting the relay user box ............................................................ 10-57
Registering the relay user box ................................................... 10-57
Scheme of relayed transmission to multiple stations ................ 10-60
10.9 Setting the memory RX user box ................................................ 10-61
11 Utility mode
11.1 Utility mode screen......................................................................... 11-3
Entering user setting .................................................................... 11-3
Exiting from user setting .............................................................. 11-3
Entering administrator setting...................................................... 11-4
Exiting from administrator setting................................................ 11-5
11.2 Fax utility mode list......................................................................... 11-6
Fax Basic Screen Default Setting ................................................ 11-6
Fax Active Screen ........................................................................ 11-6
Initial Setting ................................................................................ 11-7
Entering Power Save Mode (Fax)................................................. 11-7
Print/Fax Output Settings ............................................................ 11-7
Restrict Fax Broadcasting............................................................ 11-7
Header Information ...................................................................... 11-8
Header/Footer Position................................................................ 11-8
Telephone Line Settings .............................................................. 11-9
TX/RX Setting............................................................................. 11-10
Function Setting......................................................................... 11-11
PBX CN Set................................................................................ 11-12
Report Settings ......................................................................... 11-13
Job Settings List ........................................................................ 11-13
Multi Lines Setting ..................................................................... 11-14
Restrict Fax TX........................................................................... 11-15

Contents-8 bizhub C250 (Phase3)
11.3 Fax basic screen default setting .................................................. 11-16
11.4 Fax active screen........................................................................... 11-19
11.5 Initial setting................................................................................... 11-22
11.6 Entering power save mode (fax) .................................................. 11-24
11.7 Print/Fax output settings .............................................................. 11-27
11.8 Restrict fax broadcasting ............................................................. 11-29
11.9 Header information ....................................................................... 11-31
11.10 Header/Footer position................................................................. 11-34
11.11 Telephone line settings................................................................. 11-37
11.12 TX/RX setting ................................................................................. 11-40
11.13 Function setting............................................................................. 11-43
Function ON/OFF setting............................................................ 11-43
Turning ON/OFF transmission/reception functions .................... 11-44
Memory RX ................................................................................. 11-46
Setting up Memory RX................................................................ 11-47
Closed Network RX..................................................................... 11-49
Setting up closed network area reception.................................. 11-50
Forward TX setting...................................................................... 11-52
Setting up fax transfer (Forward TX setting) ............................... 11-52
Incomplete TX hold..................................................................... 11-55
Setting up incomplete TX hold ................................................... 11-55
PC-Fax RX setting ...................................................................... 11-58
TSI user box setting.................................................................... 11-62
Allocate received originals for each fax sender .......................... 11-64
11.14 PBX (Private Branch Exchange) CN set ...................................... 11-68
PBX (Private Branch Exchange) connection mode options........ 11-68
11.15 Report settings .............................................................................. 11-70
11.16 Set the multi lines setting ............................................................. 11-74
Telephone line setting................................................................. 11-74
Function setting .......................................................................... 11-77
Multi lines setting ........................................................................ 11-79
Sender fax no.............................................................................. 11-81
11.17 Restrict fax TX ............................................................................... 11-83
Setting up restrict fax TX ............................................................ 11-83