Konica Minolta BIZHUB C300 Instruction Manual

C300
Box operations

bizhub C300 x-1
Contents
1Introduction
1.1 Welcome ............................................................................................ 1-3
1.2 Energy Star® ..................................................................................... 1-4
What is an ENERGY STAR® product? .......................................... 1-4
1.3 Trademarks and registered trademarks ......................................... 1-5
License information ........................................................................ 1-5
OpenSSL statement ....................................................................... 1-6
1.4 About this manual ............................................................................. 1-9
Structure of the manual ................................................................. 1-9
Notation ........................................................................................ 1-10
1.5 Explanation of manual conventions .............................................. 1-11
Safety advices .............................................................................. 1-11
Sequence of action ...................................................................... 1-11
Tips .............................................................................................. 1-12
Special text markings ................................................................... 1-12
1.6 User manuals .................................................................................. 1-13
User manual [Copy Operations] ................................................... 1-13
User manual [Network Scanner Operations] ................................ 1-13
User manual [Box Operations] <this manual> ............................. 1-13
User manual [Enlarge Display Operations] .................................. 1-13
User manual [Facsimile Operations] ............................................ 1-13
User manual [Print Operations] .................................................... 1-13
2 Overview of the box functions
2.1 Box functions .................................................................................... 2-3
Types of boxes ............................................................................... 2-4
2.2 Available box functions .................................................................... 2-5
Saving documents ......................................................................... 2-5
Moving/copying box documents ................................................... 2-5
Changing a document name .......................................................... 2-5
Deleting a document ...................................................................... 2-5
Changing settings .......................................................................... 2-5
Printing a document ....................................................................... 2-5
Transmitting a document ............................................................... 2-6
Faxing a document ........................................................................ 2-6

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2.3 Specifying settings for using the box functions .............................2-7
Registering and specifying settings for boxes ................................2-7
3 Saving documents
3.1 Information on saving documents ...................................................3-3
User authentication .........................................................................3-3
Registering boxes ...........................................................................3-5
Naming documents .........................................................................3-6
3.2 Saving copies in boxes .....................................................................3-7
Settings that can be saved and changed .......................................3-7
Saving copy documents .................................................................3-8
3.3 Saving sent/received faxes in boxes .............................................3-11
When receiving faxes ....................................................................3-11
When sending faxes .....................................................................3-11
Using a box destination ................................................................3-12
To save data to a box destination ................................................3-13
To save data to the specified box ................................................3-16
3.4 Saving scans in boxes .....................................................................3-20
Using a box destination ................................................................3-20
To save data to a box destination ................................................3-21
To save data to the specified box ................................................3-23
4 Printing a document from a public user box/personal
user box
4.1 Displaying the box mode screen ......................................................4-3
Viewing documents saved in boxes ...............................................4-3
Searching for a box name ...............................................................4-5
4.2 Deleting document data ...................................................................4-6
To delete data .................................................................................4-6
4.3 Changing the document name .........................................................4-7
To change the document name ......................................................4-7
4.4 Moving document data .....................................................................4-8
To move a document ......................................................................4-8
4.5 Copying document data ..................................................................4-10
To copy a document .....................................................................4-10

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4.6 Printing document data ................................................................. 4-12
To print a document ..................................................................... 4-14
To change the number of copies ................................................. 4-15
To specify single-sided/double-sided printing ............................ 4-16
Specifying finishing settings ........................................................ 4-17
To specify the finishing settings ................................................... 4-18
Folding the paper in half and binding it (Fold & Staple settings) . 4-20
To specify the Fold & Staple setting ............................................ 4-21
Adding a binding margin .............................................................. 4-23
To specify the page margin settings ............................................ 4-24
Adding cover pages (“Cover Mode” function) ............................. 4-25
To specify the cover mode settings ............................................. 4-26
Printing the date/time (“Date/Time” function) .............................. 4-28
To specify the “Date/Time” function ............................................ 4-29
Printing page numbers (“Page #” function) .................................. 4-31
To specify the “Page #” function ................................................. 4-32
Printing distribution numbers (“Set Numbering” function) ........... 4-35
To specify the “Set Numbering” function .................................... 4-36
4.7 Printing a proof copy ...................................................................... 4-38
To print a proof copy ................................................................... 4-38
4.8 Combined printing .......................................................................... 4-40
To print a document ..................................................................... 4-42
To change the number of copies ................................................. 4-44
To specify single-sided/double-sided printing ............................ 4-45
Specifying finishing settings ........................................................ 4-46
To specify the finishing settings ................................................... 4-47
Folding the paper in half and binding it (Fold & Staple settings) . 4-49
To specify the Fold & Staple setting ............................................ 4-50
Printing the date/time (“Date/Time” function) .............................. 4-52
To specify the “Date/Time” function ............................................ 4-53
Adding a binding margin .............................................................. 4-55
To specify the page margin settings ............................................ 4-56
Printing distribution numbers (“Set Numbering” function) ........... 4-57
To specify the “Set Numbering” function .................................... 4-58
Printing page numbers (“Page #” function) .................................. 4-59
To specify the “Page #” function ................................................. 4-60

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5 Routing a document from a public user box/personal
user box
5.1 Editing document data ......................................................................5-3
5.2 Routing ...............................................................................................5-4
Routing types ..................................................................................5-4
Transmission methods ....................................................................5-5
Available settings ............................................................................5-5
To route data ..................................................................................5-6
5.3 Specifying destinations .....................................................................5-7
To specify a program as the destination ........................................5-7
To select a destination from a group ..............................................5-9
To select a destination from the address book ............................5-11
Searching for a destination ...........................................................5-13
To directly specify the e-mail destination .....................................5-15
Directly specifying an FTP destination ..........................................5-17
To directly specify an FTP destination ..........................................5-18
Directly specifying an SMB destination ........................................5-20
To directly specify an SMB destination ........................................5-21
5.4 Checking settings before routing ..................................................5-23
Checking the document information ............................................5-23
To check information ....................................................................5-24
Specifying the file format ..............................................................5-26
To specify the file format ..............................................................5-27
6 Faxing a document from a public user box/personal
user box
6.1 Editing document data ......................................................................6-3
6.2 Faxing .................................................................................................6-4
Methods for specifying the destination ..........................................6-4
Available settings ............................................................................6-4
To fax data ......................................................................................6-5
6.3 Specifying destinations .....................................................................6-6
To specify a program as the destination ........................................6-6
To select a destination from a group ..............................................6-8
To select a destination from the address book ............................6-10
Directly specifying a fax destination (Direct input) ........................6-12
6.4 Checking settings before faxing ....................................................6-14
Checking the document information ............................................6-14
To check information ....................................................................6-14
Specifying transmission settings ..................................................6-16

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7 Printing documents from the system user box
7.1 Bulletin board user box .................................................................... 7-3
To print a document ....................................................................... 7-3
To delete a document .................................................................... 7-6
7.2 Polling TX user box ........................................................................... 7-8
To print a document ....................................................................... 7-8
To delete a document .................................................................... 7-9
7.3 Memory RX user box ...................................................................... 7-10
To print a document ..................................................................... 7-10
To delete a document .................................................................. 7-11
To print a proof copy ................................................................... 7-12
7.4 Secure print user box ..................................................................... 7-13
To print a confidential document ................................................. 7-13
When “Secure Document Access Method” is set to “Mode 1” ... 7-13
When “Secure Document Access Method” is set to “Mode 2” ... 7-16
8 Routing a document from the system user box
8.1 Editing document data ..................................................................... 8-3
8.2 Routing .............................................................................................. 8-4
Routing types ................................................................................. 8-4
Transmission methods ................................................................... 8-4
Available settings ........................................................................... 8-5
To route data .................................................................................. 8-6
8.3 Specifying destinations .................................................................... 8-8
To specify a program as the destination ........................................ 8-8
To select a destination from a group ........................................... 8-10
To select a destination from the address book ........................... 8-12
Searching for a destination .......................................................... 8-14
To directly specify the e-mail destination .................................... 8-16
Directly specifying an FTP destination ......................................... 8-18
To directly specify an FTP destination ......................................... 8-19
Directly specifying an SMB destination ....................................... 8-21
To directly specify an SMB destination ....................................... 8-22
8.4 Checking settings before routing ................................................. 8-24
Checking the document information ............................................ 8-24
To check information ................................................................... 8-24
Changing the text ......................................................................... 8-26
To change the stamp elements .................................................... 8-27

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9 Control panel settings
9.1 Specifying settings from the control panel .....................................9-3
Utility mode parameters ..................................................................9-3
Box permissions .............................................................................9-3
Additional information .....................................................................9-4
9.2 Registering boxes ..............................................................................9-5
Registering public/personal user boxes .........................................9-6
To register a box .............................................................................9-7
Registering bulletin board user boxes ..........................................9-10
To register a box ...........................................................................9-11
Registering annotation user boxes ...............................................9-14
To create annotation user boxes ..................................................9-16
9.3 Displaying the administrator setting screen .................................9-19
To display the administrator setting screen ..................................9-19
9.4 Specifying user box settings ..........................................................9-21
To delete unused user boxes .......................................................9-21
To delete secure print documents ................................................9-22
To specify the “Auto Delete Secure Document” parameter .........9-23
9.5 Specifying box administrator settings ...........................................9-24
To specify the “User Box Admin. Setting” parameter ..................9-25
9.6 Specifying HDD setting parameters ..............................................9-27
To check the hard disk capacity ...................................................9-28
To overwrite temporary data .........................................................9-29
Overwriting all data .......................................................................9-33
To overwrite all data .....................................................................9-34
To specify the hard disk locking password ..................................9-36
To format the hard disk .................................................................9-38
To specify hard disk encryption ....................................................9-40
10 Specifying settings using PageScope Web Connection
10.1 Settings that can be specified using PageScope
Web Connection ..............................................................................10-3
User mode ....................................................................................10-3
Administrator mode ......................................................................10-4
10.2 Using PageScope Web Connection ...............................................10-5
System requirements ....................................................................10-5
Accessing PageScope Web Connection ......................................10-6
Structure of pages ........................................................................10-7
Web browser cache ......................................................................10-9
For Internet Explorer .....................................................................10-9
For Netscape Navigator ................................................................10-9

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10.3 Logging on and logging off .......................................................... 10-10
Logging off ................................................................................. 10-10
To log off .................................................................................... 10-10
Logging on to user mode (public user) ...................................... 10-12
Logging on to user mode (registered user/box administrator) .. 10-14
To log on as a registered user/box administrator ...................... 10-14
Logging on to administrator mode ............................................. 10-16
To log on to administrator mode ................................................ 10-16
10.4 Opening a box (User mode) ......................................................... 10-18
Opening boxes ........................................................................... 10-18
To open a box ............................................................................ 10-20
Checking box information and downloading documents .......... 10-21
Changing the box settings ......................................................... 10-23
Deleting a box ............................................................................ 10-25
10.5 Creating boxes (User mode) ........................................................ 10-26
To create a box .......................................................................... 10-30
10.6 Opening a box (Administrator mode) .......................................... 10-31
Opening boxes ........................................................................... 10-31
To open a box ............................................................................ 10-32
Changing the box settings ......................................................... 10-33
Deleting a box ............................................................................ 10-35
10.7 Creating boxes (Administrator mode) ........................................ 10-36
To create a box .......................................................................... 10-36
10.8 Specifying box administrator settings (Administrator mode) .. 10-37
11 Appendix
11.1 Error message list .......................................................................... 11-3
11.2 Entering text .................................................................................... 11-4
To type text .................................................................................. 11-6
List of available characters .......................................................... 11-6
11.3 Glossary ........................................................................................... 11-7
11.4 Index .............................................................................................. 11-11

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1Introduction

Introduction 1
bizhub C300 1-3
1 Introduction
1.1 Welcome
Thank you for choosing a Konica Minolta digital electrophotographic copier.
This User manual contains details on the operations required to use the Box
functions of bizhub C300 and the precautions on their use. Carefully read this
manual before using these functions.
If software (such as PageScope Job Spooler, HDDTWAIN or PageScope Box
Operator) other than that described in this User manual has been installed,
data saved in a box can be used from a computer on the network. Since the
operation differs for each software, refer to the manual for the corresponding
software for details.
After reading this User manual, store it in the designated holder.
In order to ensure that this machine is used correctly and safely, carefully
read the “Installation and Operation Precautions” in the User manual [Copy
Operations] before using the machine.

1Introduction
1-4 bizhub C300
1.2 Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets
the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR® product?
An ENERGY STAR®product has a special feature that allows it to automat-
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR®product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

Introduction 1
bizhub C300 1-5
1.3 Trademarks and registered trademarks
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,
INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Net-
scape Communications Corporation.
This machine and PageScope Box Operator are based in part on the work of
the Independent JPEG Group.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the Unit-
ed States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. RSA
BSAFE®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
License information
This product includes RSA BSAFE Crypto-
graphic software from RSA Security Inc.

1Introduction
1-6 bizhub C300
OpenSSL statement
OpenSSL license
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called “OpenSSL” nor
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following ac-
knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([e-mail]). This product includes software written by Tim Hud-
son ([e-mail]).

Introduction 1
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Original SSLeay License
Copyright © 1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt-
soft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the fol-
lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt-
soft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen-
tation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([email protected])”
The word ‘cryptographic’ can be left out if the rouines from the library be-
ing used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledge-
ment:
“This product includes software written by Tin Hudson (tjh@crypt-
soft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-
PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-
THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-
DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-
TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

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1-8 bizhub C300
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or de-
rivative of this code cannot be changed. i.e. this code cannot simply be cop-
ied and put under another distribution licence [including the GNU Public
Licence.]
All other product names mentioned are trademarks or registered trademarks
of their respective companies

Introduction 1
bizhub C300 1-9
1.4 About this manual
This user manual covers the bizhub C300 box functions.
This section introduces the structure of the manual and notations used for
product names, etc.
This manual is intended for users who understand the basic operations of
computers and the machine. For the operating procedures of Windows or
Macintosh operating system and application programs, refer to the respec-
tive manuals.
In addition, software, such as HDDTWAIN and PageScope Box Operator,
which are used with the Box functions of this machine, are also available. Us-
ers of these software should refer to the corresponding manuals on the User
Software CD-ROM.
Structure of the manual
This manual consists of the following chapters.
Chapter 1 Introduction
Chapter 2 Overview of the box functions
Chapter 3 Saving documents
Chapter 4 Printing a document from a public user box/personal user box
Chapter 5 Routing a document from a public user box/personal user box
Chapter 6 Faxing a document from a public user box/personal user box
Chapter 7 Printing documents from the system user box
Chapter 8 Routing a document from the system user box
Chapter 9 Control panel settings
Chapter 10 Specifying settings using PageScope Web Connection
Chapter 11 Appendix

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1-10 bizhub C300
Notation
Product name Notation in the manual
bizhub C300 This machine, C300
Microsoft Windows 98 Windows 98
Microsoft Windows Me Windows Me
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
When the operating systems above are written
together
Windows 98/Me
Windows NT 4.0/2000/XP
Windows 98/Me/NT 4.0/2000/XP