Konica Minolta bizhub 223 User manual

User’s Guide [Print Operations]

bizhub 423/363/283/223 Contents-1
Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-2
1.1.1 User's guides ..................................................................................................................................... 1-2
1.1.2 User's Guide ...................................................................................................................................... 1-3
1.2 Conventions used in this manual .................................................................................................. 1-4
1.2.1 Symbols used in this manual ............................................................................................................. 1-4
To use this machine safely................................................................................................................. 1-4
Procedural instruction........................................................................................................................ 1-4
Key symbols....................................................................................................................................... 1-5
1.2.2 Original and paper indications ........................................................................................................... 1-5
Original and paper sizes .................................................................................................................... 1-5
Original and paper indications ........................................................................................................... 1-5
2 Overview
2.1 Printer controller ............................................................................................................................. 2-2
2.1.1 Roles of the printer controller ............................................................................................................ 2-2
2.1.2 Flow of printing .................................................................................................................................. 2-3
2.1.3 Control panel...................................................................................................................................... 2-4
2.2 Operating environment................................................................................................................... 2-6
2.2.1 Connectable computers and operating system................................................................................. 2-6
Windows ............................................................................................................................................ 2-6
Macintosh .......................................................................................................................................... 2-6
2.2.2 Interfaces used for connection .......................................................................................................... 2-7
Ethernet.............................................................................................................................................. 2-7
USB interface..................................................................................................................................... 2-7
Connection diagram........................................................................................................................... 2-7
2.3 Setup procedure ............................................................................................................................. 2-8
2.3.1 For network connection ..................................................................................................................... 2-8
2.3.2 For local connection .......................................................................................................................... 2-9
2.4 Contents of CD-ROM.................................................................................................................... 2-10
3 Precautions for Installation
3.1 Introduction ..................................................................................................................................... 3-2
3.2 Printer drivers compatible with respective operating systems.................................................. 3-3
3.3 Connection methods selectable in each operating system........................................................ 3-5
3.3.1 Windows Vista/Server 2008/7............................................................................................................ 3-5
3.3.2 Windows 2000/XP/Server 2003 ......................................................................................................... 3-6
3.3.3 Mac OS X 10.2/10.3/10.4/10.5/10.6 .................................................................................................. 3-7
3.3.4 Mac OS 9.2 ........................................................................................................................................ 3-7
3.3.5 NetWare ............................................................................................................................................. 3-7
4 Easy Installation Using the Installer (Windows)
4.1 Installer ............................................................................................................................................ 4-2
4.1.1 Operating environment of the installer............................................................................................... 4-2
4.2 Easy installation procedure using the installer ............................................................................ 4-3
4.2.1 Settings of this machine .................................................................................................................... 4-3
TCP/IP settings for the machine ........................................................................................................ 4-3
RAW port number/IPP setting for the machine ................................................................................. 4-3
4.2.2 Installing the printer driver ................................................................................................................. 4-3

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5 Manual Installation Using the Add Printer Wizard
5.1 Windows Vista/Server 2008/7 ........................................................................................................ 5-2
5.1.1 For network connection (LPR/Port 9100/SMB) ................................................................................. 5-2
Settings for the machine.................................................................................................................... 5-2
Installing the printer driver by searching for the printer using the Add Printer Wizard. ..................... 5-2
Installing the printer driver by creating a printer port......................................................................... 5-5
5.1.2 For network connection (IPP/IPPS) ................................................................................................... 5-8
Settings for the machine.................................................................................................................... 5-8
Installing the printer driver using the Add Printer Wizard .................................................................. 5-8
5.1.3 For network connection (Web service print) .................................................................................... 5-10
Settings for the machine.................................................................................................................. 5-10
Making the printer driver known from the Network window............................................................ 5-10
Installing the printer driver by specifying the IP address using the Add Printer Wizard.................. 5-11
5.1.4 For local connection ........................................................................................................................ 5-13
Making the installed printer driver known to the computer ............................................................. 5-13
Installing the printer driver when connecting the machine .............................................................. 5-13
Updating the driver after connecting this machine.......................................................................... 5-14
5.2 Windows XP/Server 2003 ............................................................................................................. 5-16
5.2.1 For network connection (LPR/Port9100) ......................................................................................... 5-16
Settings for the machine.................................................................................................................. 5-16
Installing the printer driver using the Add Printer Wizard ................................................................ 5-16
5.2.2 For network connection (SMB) ........................................................................................................ 5-19
Settings for the machine.................................................................................................................. 5-19
Installing the printer driver by specifying the printer using the Add Printer Wizard......................... 5-19
5.2.3 For network connection (IPP/IPPS) ................................................................................................. 5-21
Settings for the machine.................................................................................................................. 5-21
Installing the printer driver using the Add Printer Wizard ................................................................ 5-21
5.2.4 For local connection ........................................................................................................................ 5-22
5.3 Windows 2000 ............................................................................................................................... 5-24
5.3.1 For network connection (LPR/Port9100) ......................................................................................... 5-24
Settings for the machine.................................................................................................................. 5-24
Installing the printer driver using the Add Printer Wizard ................................................................ 5-24
5.3.2 For network connection (SMB) ........................................................................................................ 5-26
Settings for the machine.................................................................................................................. 5-26
Installing the printer driver using the Add Printer Wizard ................................................................ 5-26
5.3.3 For network connection (IPP/IPPS) ................................................................................................. 5-27
Settings for the machine.................................................................................................................. 5-27
Installing the printer driver using the Add Printer Wizard ................................................................ 5-27
5.3.4 For local connection ........................................................................................................................ 5-28
6 Installation on Macintosh Computers
6.1 Mac OS X 10.2/10.3/10.4/10.5/10.6................................................................................................ 6-2
6.1.1 Installing the printer driver ................................................................................................................. 6-2
6.1.2 Selecting and connecting a printer (OS X 10.4/10.5/10.6) ................................................................ 6-3
Configuring the Bonjour settings ....................................................................................................... 6-3
Configuring the AppleTalk settings.................................................................................................... 6-5
Configuring the LPR settings ............................................................................................................. 6-7
Configuring the IPP settings .............................................................................................................. 6-9
6.1.3 Selecting and connecting a printer (OS X 10.2/10.3)....................................................................... 6-11
Configuring the Rendezvous settings .............................................................................................. 6-11
Configuring the AppleTalk settings.................................................................................................. 6-12
Configuring the LPR settings ........................................................................................................... 6-14
Configuring the IPP settings ............................................................................................................ 6-15
6.2 Mac OS 9.2..................................................................................................................................... 6-17
6.2.1 Installing the printer driver ............................................................................................................... 6-17
6.2.2 Selecting and connecting a printer .................................................................................................. 6-17
Configuring the AppleTalk settings.................................................................................................. 6-17
Configuring the LPR settings ........................................................................................................... 6-18

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7 Installation when Using NetWare
7.1 NetWare ........................................................................................................................................... 7-2
7.1.1 Network Settings ............................................................................................................................... 7-2
7.1.2 Configuring the Windows client ......................................................................................................... 7-2
8 Uninstalling the Printer Driver
8.1 Windows .......................................................................................................................................... 8-2
8.1.1 Uninstallation by the installer ............................................................................................................. 8-2
8.1.2 Uninstalling the printer driver using the uninstallation program ........................................................ 8-3
8.1.3 Manual uninstallation ......................................................................................................................... 8-3
8.2 Macintosh ........................................................................................................................................ 8-5
8.2.1 For Mac OS X..................................................................................................................................... 8-5
8.2.2 For Mac OS 9.2.................................................................................................................................. 8-5
9 Print function of PCL/PS/XPS drivers for Windows
9.1 Print operations............................................................................................................................... 9-2
9.2 Default settings of the printer driver ............................................................................................. 9-4
9.2.1 Displaying the Properties window ..................................................................................................... 9-4
9.2.2 [Configure] tab ................................................................................................................................... 9-4
9.2.3 [Settings] tab...................................................................................................................................... 9-6
9.2.4 Registering the default settings ......................................................................................................... 9-7
9.3 Common Setting ............................................................................................................................. 9-8
9.4 Parameter details.......................................................................................................................... 9-10
9.4.1 My Tab ............................................................................................................................................. 9-10
Edit [My Tab] .................................................................................................................................... 9-11
9.4.2 [Basic] tab ........................................................................................................................................ 9-12
9.4.3 [Layout] tab ...................................................................................................................................... 9-14
9.4.4 [Finish] tab........................................................................................................................................ 9-15
9.4.5 [Cover Mode] tab ............................................................................................................................. 9-16
9.4.6 [Stamp/Composition] tab................................................................................................................. 9-17
Editing watermark ............................................................................................................................ 9-19
Editing overlay.................................................................................................................................. 9-20
Editing the copy security ................................................................................................................. 9-22
Editing date/time and page number ................................................................................................ 9-23
9.4.7 [Quality] tab...................................................................................................................................... 9-24
9.4.8 [Other] tab ........................................................................................................................................ 9-26
10 Print Functions of Mac OS X
10.1 Print operations............................................................................................................................. 10-2
10.2 Default settings of the printer driver ........................................................................................... 10-4
10.2.1 Option settings................................................................................................................................. 10-4
10.2.2 Registering the default settings ....................................................................................................... 10-5
10.3 Common Setting ........................................................................................................................... 10-6
10.4 Adding a custom size ................................................................................................................... 10-8
10.5 Parameter details.......................................................................................................................... 10-9
10.5.1 [Page Attributes] .............................................................................................................................. 10-9
10.5.2 [Copies & Pages]............................................................................................................................ 10-10
10.5.3 [Output Method]............................................................................................................................. 10-10
Checking the [Output Method] detail settings ............................................................................... 10-12
10.5.4 [Layout / Finish].............................................................................................................................. 10-14
10.5.5 [Paper Tray / Output Tray] ............................................................................................................. 10-16
10.5.6 [Cover Mode / Transparency Interleave]........................................................................................ 10-17
10.5.7 [Per Page Setting] .......................................................................................................................... 10-18
Editing Per Page Setting................................................................................................................ 10-19

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10.5.8 [Stamp / Composition] ................................................................................................................... 10-19
Editing the copy security ............................................................................................................... 10-20
Editing Date/Time .......................................................................................................................... 10-22
Editing Page Number..................................................................................................................... 10-22
Editing Header/Footer.................................................................................................................... 10-23
10.5.9 [Quality] .......................................................................................................................................... 10-23
11 Print Functions of Mac OS 9.2
11.1 Print operations............................................................................................................................. 11-2
11.2 Default settings of the printer driver ........................................................................................... 11-3
11.2.1 Option settings................................................................................................................................. 11-3
11.2.2 Registering the default settings ....................................................................................................... 11-4
11.3 Parameter details.......................................................................................................................... 11-5
11.3.1 Page Attributes ................................................................................................................................ 11-5
11.3.2 Specifying the custom page sizes ................................................................................................... 11-5
11.3.3 General............................................................................................................................................. 11-6
11.3.4 [Layout] (Combination) ..................................................................................................................... 11-6
11.3.5 Printer specific options (Finishing Option 1 to 5) ............................................................................. 11-7
12 Function Details
12.1 Proof Print...................................................................................................................................... 12-2
12.1.1 Setting the printer driver .................................................................................................................. 12-2
For Windows .................................................................................................................................... 12-2
For Mac OS X................................................................................................................................... 12-3
12.1.2 Recalling a job from the control panel ............................................................................................. 12-3
12.2 Secure Print ................................................................................................................................... 12-5
12.2.1 Setting the printer driver .................................................................................................................. 12-5
For Windows .................................................................................................................................... 12-5
For Mac OS X................................................................................................................................... 12-6
12.2.2 Recalling a job from the control panel ............................................................................................. 12-7
When the [Confidential Document Access Method] is set to [Mode 1] ........................................... 12-8
When the [Confidential Document Access Method] is set to [Mode 2] ........................................... 12-9
12.3 Save in User Box ......................................................................................................................... 12-12
12.3.1 Setting the printer driver ................................................................................................................ 12-12
For Windows .................................................................................................................................. 12-12
For Mac OS X................................................................................................................................. 12-13
12.3.2 Recalling a job from the control panel ........................................................................................... 12-14
12.4 Printing a document on the machine for which user authentication is specified ................ 12-16
For Windows .................................................................................................................................. 12-16
For Mac OS X................................................................................................................................. 12-18
12.5 Printing a document on the machine for which Account Track function is enabled ........... 12-19
12.5.1 Setting the printer driver ................................................................................................................ 12-19
For Windows .................................................................................................................................. 12-19
For Mac OS X................................................................................................................................. 12-20
12.6 ID & Print...................................................................................................................................... 12-22
12.6.1 Setting the printer driver ................................................................................................................ 12-22
For Windows .................................................................................................................................. 12-22
For Mac OS X................................................................................................................................. 12-24
12.6.2 Recalling a job from the control panel ........................................................................................... 12-25
Entering the user information and printing..................................................................................... 12-25
Printing a document by specifying it from the [ID & Print User Box] ............................................. 12-26
Logging in using the authentication unit ........................................................................................ 12-28
12.7 Printing from a cellular phone or PDA ..................................................................................... 12-29
12.7.1 Operating environment .................................................................................................................. 12-29
12.7.2 Printing a document....................................................................................................................... 12-29
12.8 Specifying the encryption passphrase by the user.................................................................. 12-32
12.8.1 Settings for the machine................................................................................................................ 12-32

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12.8.2 Setting the printer driver ................................................................................................................ 12-33
For Windows .................................................................................................................................. 12-33
For Mac OS X................................................................................................................................. 12-34
13 Settings on the Control Panel
13.1 Basic operations of User Settings............................................................................................... 13-2
13.1.1 Displaying the User Settings screen................................................................................................ 13-2
13.2 User settings ................................................................................................................................. 13-4
13.2.1 PDL Setting...................................................................................................................................... 13-4
13.2.2 Number of Copies............................................................................................................................ 13-5
13.2.3 Original Direction ............................................................................................................................. 13-6
13.2.4 Spool Print Jobs in HDD before RIP ................................................................................................ 13-7
13.2.5 A4/A3<->LTR/LGR Auto Switch ...................................................................................................... 13-8
13.2.6 Banner Sheet Setting....................................................................................................................... 13-9
13.2.7 Binding Direction Adjustment ........................................................................................................ 13-10
13.2.8 Line Width Adjustment................................................................................................................... 13-11
13.2.9 Gray Background Text Correction ................................................................................................. 13-12
13.2.10 Paper Tray...................................................................................................................................... 13-13
13.2.11 Paper Size...................................................................................................................................... 13-14
13.2.12 2-Sided Print .................................................................................................................................. 13-15
13.2.13 Binding Position............................................................................................................................. 13-16
13.2.14 Staple............................................................................................................................................. 13-17
13.2.15 Punch............................................................................................................................................. 13-18
13.2.16 Banner Sheet Paper Tray............................................................................................................... 13-19
13.2.17 Font Settings.................................................................................................................................. 13-20
13.2.18 Symbol Set..................................................................................................................................... 13-21
13.2.19 Font Size ........................................................................................................................................ 13-22
13.2.20 Line/Page ....................................................................................................................................... 13-23
13.2.21 CR/LF Mapping.............................................................................................................................. 13-24
13.2.22 Print PS Errors ............................................................................................................................... 13-25
13.2.23 Verify XPS Digital Signature........................................................................................................... 13-26
13.2.24 Print Reports .................................................................................................................................. 13-27
13.2.25 TIFF Image Paper Setting .............................................................................................................. 13-28
13.2.26 Link File Error Notification.............................................................................................................. 13-30
13.2.27 Use Proxy Server ........................................................................................................................... 13-31
13.2.28 Print................................................................................................................................................ 13-32
13.2.29 Half-Fold Unit................................................................................................................................. 13-34
13.3 Basic operations in Administrator Settings.............................................................................. 13-35
13.3.1 Displaying the Administrator Settings screen................................................................................ 13-35
13.4 Administrator Settings................................................................................................................ 13-37
13.4.1 Print/Fax Output Setting ................................................................................................................ 13-37
13.4.2 Output Tray Settings...................................................................................................................... 13-38
13.4.3 Delete Secure Print Documents..................................................................................................... 13-39
13.4.4 Auto Delete Secure Document ...................................................................................................... 13-40
13.4.5 ID & Print Delete Time.................................................................................................................... 13-41
13.4.6 ID & Print Delete after Print Setting................................................................................................ 13-42
13.4.7 Skip Job Operation Settings.......................................................................................................... 13-43
13.4.8 ID & Print Settings.......................................................................................................................... 13-44
13.4.9 ID & Print Operation Settings......................................................................................................... 13-45
13.4.10 Default Operation Selection........................................................................................................... 13-46
13.4.11 Print without Authentication........................................................................................................... 13-47
13.4.12 I/F timeout setting .......................................................................................................................... 13-48
13.4.13 Print XPS Errors ............................................................................................................................. 13-49
13.4.14 PSWC Direct Print.......................................................................................................................... 13-50
13.4.15 Assign Account to Acquire Device Info ......................................................................................... 13-50

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13.4.16 Configuring Authentication under OpenAPI Settings .................................................................... 13-52
13.4.17 Configuring the cellular phone or PDA settings............................................................................. 13-52
13.4.18 Print Data Capture ......................................................................................................................... 13-53
13.4.19 Secure Print Only ........................................................................................................................... 13-54
13.4.20 Driver Password Encryption Setting .............................................................................................. 13-55
14 PageScope Web Connection
14.1 Using PageScope Web Connection ............................................................................................ 14-2
14.1.1 Operating environment .................................................................................................................... 14-2
14.1.2 Accessing PageScope Web Connection ......................................................................................... 14-2
14.1.3 Web browser cache ......................................................................................................................... 14-3
For Internet Explorer ........................................................................................................................ 14-3
For Netscape Navigator ................................................................................................................... 14-3
For Mozilla Firefox............................................................................................................................ 14-3
14.1.4 Online help function ......................................................................................................................... 14-3
14.2 Login and Logout .......................................................................................................................... 14-4
14.2.1 Login and logout flows..................................................................................................................... 14-4
When user authentication or account track is not enabled ............................................................. 14-4
When User Authentication or Account Track is enabled ................................................................. 14-5
14.2.2 Logout.............................................................................................................................................. 14-6
14.2.3 Login ................................................................................................................................................ 14-7
Login options ................................................................................................................................... 14-7
Logging in as a public user .............................................................................................................. 14-8
Logging in as a registered user........................................................................................................ 14-8
Logging in to the administrator mode.............................................................................................. 14-9
Display mode in administrator mode ............................................................................................. 14-10
Logging in as the User Box Administrator ..................................................................................... 14-11
14.3 Structure of pages ...................................................................................................................... 14-13
14.4 Overview of the user mode ........................................................................................................ 14-15
14.4.1 Information..................................................................................................................................... 14-15
14.4.2 Job ................................................................................................................................................. 14-16
14.4.3 User Box ........................................................................................................................................ 14-16
14.4.4 Direct print ..................................................................................................................................... 14-17
14.4.5 Address Registration...................................................................................................................... 14-18
14.4.6 Customize ...................................................................................................................................... 14-18
14.5 Administrator mode overview.................................................................................................... 14-19
14.5.1 Maintenance .................................................................................................................................. 14-19
14.5.2 System Settings ............................................................................................................................. 14-20
14.5.3 Security .......................................................................................................................................... 14-21
14.5.4 User authentication/Account track ................................................................................................ 14-22
14.5.5 Network.......................................................................................................................................... 14-23
14.5.6 User Box ........................................................................................................................................ 14-24
14.5.7 Printer Setting ................................................................................................................................ 14-25
14.5.8 Address Registration...................................................................................................................... 14-26
14.5.9 Fax Settings ................................................................................................................................... 14-26
14.5.10 Setting for each purpose ............................................................................................................... 14-27
15 Troubleshooting
15.1 Cannot print................................................................................................................................... 15-2
15.2 Cannot configure the settings/Cannot print according to the settings................................... 15-4
15.2.1 The printer driver settings have no effect ........................................................................................ 15-4
15.2.2 Others .............................................................................................................................................. 15-5
15.2.3 Error message.................................................................................................................................. 15-5

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16 Appendix
16.1 Product specifications.................................................................................................................. 16-2
16.2 Printing reports ............................................................................................................................. 16-6
16.2.1 Configuration page .......................................................................................................................... 16-6
16.2.2 PCL font list ..................................................................................................................................... 16-7
16.2.3 PS font list........................................................................................................................................ 16-8
16.2.4 GDI demo page................................................................................................................................ 16-9
16.3 PPD driver (For Linux and applications) ................................................................................... 16-10
16.3.1 PPD driver types ............................................................................................................................ 16-10
16.3.2 PPD driver for Linux....................................................................................................................... 16-10
Registering the PPD driver for Linux.............................................................................................. 16-10
Configuring the PPD driver for Linux ............................................................................................. 16-10
Registering the PPD driver for OpenOffice .................................................................................... 16-10
Printing with OpenOffice................................................................................................................ 16-11
16.3.3 PPD driver for applications ............................................................................................................ 16-11
How to print ................................................................................................................................... 16-11
16.4 If the bit number differs between the server operating system and
client operating system .............................................................................................................. 16-12
16.4.1 Installing an additional driver ......................................................................................................... 16-12
16.5 Glossary ....................................................................................................................................... 16-13
17 Index
17.1 Index by item ................................................................................................................................. 17-2
17.2 Index by button.............................................................................................................................. 17-5

1Introduction

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1.1 Welcome 1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product
and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
Printed manual Overview
[Quick Guide Copy/Print/Fax/Scan/Box Opera-
tions]
This manual describes operating procedures and the
functions that are most frequently used in order to en-
able you to begin using this machine immediately.
This manual contains notes and precautions that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this manual before using this
machine.
User's guide CD manuals Overview
[User's Guide Copy Operations] This manual describes details on copy mode opera-
tions and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
[User's Guide Enlarge Display Operations] This manual describes details on operating proce-
dures of the enlarge display mode.
• Copy function
• Scanning function
• G3 fax function
• Network fax function
[User's Guide Print Operations] This manual describes details on printer functions.
• Printer function
• Setting the printer driver
[User's Guide Box Operations] This manual describes details on User Box functions.
• Saving data in user boxes
• Retrieving data from user boxes
• Transferring and printing data from user boxes
[User's Guide Network Scan/Fax/Network Fax
Operations]
This manual describes details on transmitting
scanned data.
• E-mail TX, FTP TX, SMB TX, Save in User Box,
WebDAV TX, Web Services
• G3 fax
• IP Address Fax, Internet Fax
[User's Guide Fax Driver Operations] This manual describes details on the fax driver func-
tion that transmits faxes directly from a computer.
•PC-FAX
[User's Guide Network Administrator] This manual describes details on setting methods for
each function using the network connection.
• Network settings
• Settings using PageScope Web Connection

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1.1 Welcome 1
1.1.2 User's Guide
This User's Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, maintenance procedures,
simple troubleshooting operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your maintenance and troubleshooting operations to the areas ex-
plained in this manual.
Should you experience any problems, please contact our service representative.
[User's Guide Advanced Function Operations] This manual describes details on functions that be-
come available by registering the optional license kit
and by connecting to an application.
• Web browser function
• Image panel
• PDF Processing Function
• Searchable PDF
• My panel and My address functions
[Trademarks/Copyrights] This manual describes details on trademarks and
copyrights.
• Trademarks and copyrights
User's guide CD manuals Overview

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1.2 Conventions used in this manual 1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents.
Follow the instructions to avoid property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are pre-
requisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a pro-
cedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
This symbol indicates a desired page.
The operation
procedures are
described using
illustrations.

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1.2 Conventions used in this manual 1
d Reference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
Key names on the touch panel and computer screen, or manual names are indicated by these brackets.
Bold text
Key names, part names, product names and option names on the control panel are indicated in bold text.
1.2.2 Original and paper indications
Original and paper sizes
The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Original and paper indications
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

2Overview

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2.1 Printer controller 2
2 Overview
This chapter describes the overview and connection environment of the printer controller that provides the
printer function.
2.1 Printer controller
The printer controller is a device that enables the printing and network printing functions on this machine.
2.1.1 Roles of the printer controller
Incorporating the printer controller enables this machine to function as a printing system, allowing printing
using applications on the computer connected to this machine. When using this machine as a network print-
er, you can print using applications on the computer.
1. This machine
2. Printer controller
3. Printing system
The printer controller provides the following functions.
-Printing data sent from a printer driver on a computer
-Support of network protocols including TCP/IP (IPv4/IPv6), IPX/SPX, and AppleTalk
-Printing via a network using Web service (Windows Vista/Server 2008/7), SMB (Windows), LPR or IPP
printing
-Configuring settings for this machine and the printer controller from a client computer via the network
(using a Web browser)
-Control of the number of pages to be printed (the User Authentication and Account Track functions)
-Fax operations using a computer (PC-FAX transmission)
d Reference
To use the fax function, the optional Fax Kit is required. For details on the PC-FAX transmission, refer to [Us-
er's Guide Fax Driver Operations].
2
1
3

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2.1 Printer controller 2
2.1.2 Flow of printing
The following outlines the flow of operations for using this printing system as a printer.
Print data sent from an application is received by the printer driver.
The data is sent to the machine via the USB interface for USB connection or via Ethernet (TCP/IP, IPX/SPX,
AppleTalk) for network connection. Then the data is passed from the machine to the printer controller. The
printer controller rasterizes images (expands output target characters and images to bitmap data). This data
is printed from this machine.
While this machine is operating as a printer, originals can be scanned using the copy function or network scan
function. To use the copy function of this machine, press the Copy key on the control panel.
When a print job is received during copying, the data is stored in the memory of this machine. When the cop-
ying is completed, the print job is automatically printed.
Computer
Application
When using USB
connection
Printer driver
USB
Application
Printer driver
Ethernet
(TCP/IP, IPX/SPX)
When using network
connection
This machine
Printer controller
PCL processing (Rasterization)
Print

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2.1 Printer controller 2
2.1.3 Control panel
The printer driver settings are mainly configured on the computer. However, printing the font list and config-
uring the printer controller settings and default print settings are available using the control panel of this ma-
chine.
The following describes the important keys used for the printer function.
No. Name Description
1Touch Panel Various screens and messages are displayed.
Configure various settings by directly pressing the touch
panel.
2Utility/Counter Press this key to display the [Utility] screen and the Meter
Count screen.
3Reset Press this key to reset all settings (except programmed set-
tings) entered using the control panel or touch panel.
4Proof Copy Press this key to perform proof printing when a proof print job
is stored.
5Start Press this key to start the operation of the selected function.
When this machine is ready to begin the operation, the indi-
cator on the Start key lights up in blue. If the indicator on the
Start key lights up in orange, the operation cannot begin.
6Data Indicator Flashes in blue while a print job or fax is being received.
Lights up in blue when a print job or fax is queued to be print-
ed or while it is being printed.
7C(clear) Press this key to erase a value entered using the keypad or
characters entered from the keyboard on the screen.
8Keypad Press to enter numbers. Use the keypad to enter the admin-
istrator password or other setting values.
1
2
3
8746 5
10
11
12
9

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2.1 Printer controller 2
Reference
-The default print settings can be changed in the [Utility] mode.
-You can use this machine as a printer in either of User Box, Fax/Scan, and Copy modes.
d Reference
For details on proof printing, refer to page 12-2.
9Access If user authentication and account track is enabled, press this
key after entering the user name and password (for user au-
thentication) or the account name and password (for account
track) in order to use this machine.
10 User Box Press this key to enter User Box mode. While the machine is
in User Box mode, the indicator on the User Box key lights
up in green. For details, refer to the [User's Guide Box Oper-
ations].
11 Fax/Scan Press this key to enter Fax/Scan mode. While the machine is
in Fax/Scan mode, the indicator on the Fax/Scan key lights
up in green. For details, refer to the [User's Guide Network
Scan/Fax/Network Fax Operations].
12 Copy Press this key to enter Copy mode (The machine is in Copy
mode in default). While the machine is in Copy mode, the in-
dicator on the Copy key lights up in green. For details, refer
to the [User's Guide Copy Operations].
No. Name Description

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2.2 Operating environment 2
2.2 Operating environment
This section describes the system requirements for using this printing system and the interfaces used for
connection.
2.2.1 Connectable computers and operating system
Make sure that the computer to be connected meets the following conditions.
Windows
Macintosh
Operating system The supported OS varies depending on the type of printer driver. For details, re-
fer to page 3-3.
CPU Any processor of the same or higher specifications as recommended for your
operating system
Memory Memory capacity as recommended for your operating system
Sufficient memory resource is required for your operating system and the appli-
cations to be used.
Drive CD-ROM drive
Operating system Mac OS 9.2/OS X (10.2.8, 10.3, 10.4, 10.5, 10.6)
CPU PowerPC, Intel Processor
(Intel Processor must be Mac OS X 10.4/10.5/10.6 only)
Memory Memory capacity as recommended for your operating system
Drive CD-ROM drive

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2.2 Operating environment 2
2.2.2 Interfaces used for connection
To connect this printing system to a computer, the following interfaces can be used.
Ethernet
Use this interface to use this printing system via a network connection.
It supports 1000Base-T, 100Base-TX, and 10Base-T standards. In addition, TCP/IP (LPD/LPR, IPP, SMB),
Web services, IPX/SPX (NetWare), AppleTalk (EtherTalk) protocols are supported.
USB interface
Use this interface to use this printing system via a USB connection. The USB interface can be connected to
a computer running Windows. A USB cable is required for connection. Use a type A (4 pin, male) or type B
(4 pin, male) USB cable. A USB cable measuring three meters or less is recommended.
Connection diagram
The printer cables are connected to each port on this machine.
Back side of the machine
1. Ethernet port (1000Base-T/100Base-TX/10Base-T)
2. USB port
2
1