Konica Minolta bizhub C652 Series User manual

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bizhub C652/C552 SCAN JOBS SHOPS

Table of Contents
Registering Scan Subject Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Selecting a Pre-registered Subject Line when sending an Email . . . . . . . . . . . . . . . . . . 4
Changing the “From Address” when sending an Email . . . . . . . . . . . . . . . . . . . . . . . . . 7
Thumbnail Preview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Saving a PDF Encrypted Document/PDF Encryption Settings . . . . . . . . . . . . . . . . . . 14
Printing a PDF Encrypted Document from the User Box . . . . . . . . . . . . . . . . . . . . . . . 16
Annotation (Bates Stamping) User Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Limiting Access to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Group/Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Send and Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Scanning Z-Folded Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Scanning Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Scan-to-USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Scan-to-USB with User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
User Access Restrict/Allow Scan-to-USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Scan-to-WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

bizhub C652/C552 Scan Job Shops
1
Registering Scan Subject Lines
A Real Estate office employs many agents, each of which must communicate with their
clients on a daily basis in an efficient and productive manner. The ability to pre-register
default subject lines allows the realtor to store commonly used subject lines and retrieve
them in an instant.
Up to 10-Email subjects can be registered. Once registered, it is easily accessible
when sending and Email.
Press the Utility Counter key
Touch One-Touch/User
Box Registration
Touch Create One-Touch
Destination

bizhub C652/C552 Scan Job Shops
2
Touch Email Settings
Touch Email Subject
Touch New

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Touch Subject
Enter Subject, up to 64
characters can be entered
(type “Title Documents”)
Press OK twice
The Email subject
has been registered.
Press Close until you return to the main screen.

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4
Selecting a Pre-registered Subject Line
when sending an Email
Press Fax/Scan key
Load Original
Touch Address Book and
select Email destination(s).
Touch Communication
Settings

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5
Touch Email Settings
The Document, Subject,
From and Body fi e l d s
appear. The default
document name and
default subject line appear
in their respective fields.
Touch Subject to view
the subjects that have
been pre-registered
(“Title Documents” from
the previous job shop
will appear).

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Highlight the desired subject
(“Title Documents”) and
touch OK
The registered subject
selected in the previous step
will appear in the subject line
(and the selected subject will
appear in the subject line of
the received Email message).
Touch Close until you
return to the main screen
Press Start to send
the Email

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7
Changing the “From Address” when sending an Email
Press Fax/Scan key
Load Original
Touch Address Book and
select Email destination(s).
Touch Communication
Settings

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8
Touch Email Settings
The Document Name,
Subject, From and Body
fields appear. The default
document name and default
subject line appear in their
respective fields. If the
Administrator has entered
their email address, it will
also appear (as shown below).
Touch From and then
touch Direct Input

bizhub C652/C552 Scan Job Shops
9
Touch Clear on the keypad
to remove present address
Enter the From information
using the keypad.
Touch OK
Touch Close until you
return to main screen
Press Start to send
the Email.

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10
Thumbnail Preview
Thumbnail Preview allows you to view the first page of the stored document,
the name of the document and the number of document pages. This feature
enables the user to verify that they are accessing the correct document.
Press the User Box key
Touch the button for the desired User Box.
Notes: The Personal Tab only displays the User Boxes registered to the User
that is logged on when User Authentication is enabled.
The Group Tab only displays
the User Boxes registered
for the account associated
with the user when Account
Track is enabled.
Touch OK
A thumbnail
of the first page
is displayed
The number of
pages is displayed
The document
name is displayed
User Box

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Touch Use/File
Enter the Password
assigned to the User Box.
Touch OK

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The list of documents stored
in the User Box is displayed.
Note: The contents of
an Encrypted document
CANNOT be previewed.

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ENLARGING THE THUMBNAIL PREVIEW
Highlight the document
you want to preview.
Press Document Details.
Touch Preview.
Touch the Zoom buttons.
Other Enlargement views
include 2%, 4% and 8% Zoom.
To select a different area
to be enlarged, touch
the Scroll Bar Arrows
at the bottom of the image.
The left and right arrows
will move the image left
and right.
You can also move
the image up and down
by touching the Scroll
Bar Arrows to the right
of the image.
Touch Close when you
have completed previewing
the first page of the stored
document.

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14
Saving a PDF Encrypted Document/
PDF Encryption Settings
Load Original
Press Fax/Scan key
Touch Scan Settings
Touch File Type

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15
Touch Encryption
Encryption Level: Low Level High Level
Password Enter document changing permissions password
Document Permissions Enter password for recipient to open document
Detail Settings Select to allow or restrict document manipulation options
Touch OK 3 times ,back at Fax/Scan screen
Specify destination
Press Start
Start

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16
Printing a PDF Encrypted Document from the User Box
In order to print a document saved in the Encrypted User Box, the password
specified when the document was saved must be entered.
Press User Box Key
on the control panel
Touch System User Box
Touch Password Encrypted
PDF User Box
User Box

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Touch Use/File
A list of documents appears
Select the document
to be printed
Under Print Settings
touch Print
Type in password

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Press Start
Start