Konica Minolta BIZHUB PRO 920 User manual

Security
User’s Guide
• Security Functions
• Enhanced Security Mode
• Protect and Delete Data After Use
• User Authentication in Enhanced Security Mode
• HDD Store Function in Enhanced Security Mode
• Administrator Security Functions

bizhub PRO 920
Security
User’s Guide
The Control Software version is as follows.
(This software consists of Image control program and Controller control pro-
gram.)
Image control program (Image Control l1) version: 10-0000 or later
Controller control program (IP Control P) version: 10-0000 or later
About the Firmware version display function:
The bizhub PRO 920 Control Software (Image control program / Controller
control program) version mentioned above can be confirmed by using the
service representative (CE) service mode firmware version display function.
When you display the firmware version, the Image control program and Con-
troller control program versions will be displayed as follows.
Image control program (Image Control l1) version:
2 digits + 4 zeros following the hyphen (Ex: 10-0000)
Controller control program (IP Control P) version:
2 digits + 4 zeros following the hyphen (Ex: 10-0000)
Please keep this in mind when checking the software version.

ACKNOWLEDGEMENTS:
-KONICA MINOLTA, KONICA MINOLTA Logo and the essentials of imag-
ing are registered trademarks or trademarks of KONICA MINOLTA
HOLDINGS, INC.
-bizhub PRO is a registered trademark or trademark of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc.
EXEMPTION
-No part of this manual may be used or duplicated without permission.
-Manufacturer and Sales Company will have no liability for any influences
caused by using the printing system and this User’s Guide.
-The information written in this User’s Guide is subject to change without
prior notice.

Composition of User’s Guide
This machine is provided with the following user’s guides as printed matters.
*bizhub PRO 920 User’s Guide - Copier
This guide describes an outline of the machine and copy operations.
Please refer to this guide for safety information, turning on/off the machine,
paper supply, dealing with machine trouble such as paper jam, and copy op-
eration available on the machine.
* bizhub PRO 920 User’s Guide - POD Administrator’s Reference
This guide provides you with detailed information about the machine man-
agement and how to customize the machine according to your daily use.
Please refer to this guide for a setup and management of the machine includ-
ing copy paper setting, tray setting, and a network setup.
* bizhub PRO 920 User’s Guide - Network Scanner
This guide describes the operation of the network scanner function equipped
for the machine as standard.
Please refer to this guide for full information on storing data (Scan to HDD,
Scan to E-Mail, Scan to FTP, Scan to SMB) or reading data.
* bizhub PRO 920 User’s Guide - Security <This book>
This guide describes the security functions.
Please refer to this guide for how to use the Enhanced Security mode, and
for detailed machine operation in Enhanced Security mode.
To operate safely, be sure to read “Section 1 Safety Information” in “bizhub
PRO 920 User’s Guide - Copier” before using the machine.

Contents
1 Security Functions ............................................................1
2 Enhanced Security Mode .................................................3
2.1 Description of Enhanced Security mode ............................................3
2.2 Data protected by Enhanced Security mode .....................................4
2.3 Display when Enhanced Security mode is ON ...................................5
3 Protect and Delete Data After Use ..................................7
4 User Authentication in Enhanced Security Mode ..........8
4.1 Description of user authentication .....................................................8
4.2 To register a new user .........................................................................9
4.3 To change a user data ........................................................................14
4.4 To delete a user ..................................................................................18
4.5 To change password by user ............................................................21
5 HDD Store Function in Enhanced Security Mode ........26
5.1 Store the data in a Box while Copying ..............................................26
5.2 Store scanned data in a Box ..............................................................30
5.3 Recall/Delete data in a Box ...............................................................35
5.4 Output data in the Secure Box ..........................................................40
6 Administrator Security Functions..................................44
6.1 Turn Enhanced Security mode ON/OFF ...........................................44
6.2 HDD lock password ............................................................................47
6.3 Print audit log ......................................................................................53
6.4 Analyze audit log ................................................................................57
6.5 Table of items saved in audit log ......................................................58
7 Index.................................................................................61

Security Functions 1
bizhub PRO 920 1
1 Security Functions
The bizhub PRO 920 device has two security modes.
Normal mode
Use this mode if the machine is used by a single person and there is a low
possibility of illicit access and operations. This is the default mode when
shipped from the factory. To use regular mode, please see the use’s guide
for each individual machine.
Enhanced Security mode
Use this mode if the machine is connected to a local area network, or to ex-
ternal networks through a telephone line or other means. An Administrator
manages the device according to this user’s guide, so that users can have a
safe operating environment.
Your administrator is the only one who can turn the Enhanced Security mode
ON and OFF, and make other changes, and your service representative will
designate an administrator.
To turn the Enhanced Security mode ON, the service representative should
set a CE authentication password and Administrator password for the de-
vice.
If IC-203 is not installed, you cannot set the Enhanced Security Mode to ON.
The Enhanced Security mode cannot be turned ON when the Machine NIC
is activated. Please contact your service representative when using the En-
hanced Security mode.
Enhanced Security mode is recommended to prevent data from being ac-
cessed or tampered with.
Environments in which Enhanced Security mode is recommended
-The device is connected to an local network, the Internet through a fire-
wall, or the external telephone line for maintenance.
-The device is monitored by a telephone line or a network.

1Security Functions
2 bizhub PRO 920
Creating a secure environment
For security, we recommend that supervisors and an administrator use En-
hanced Security mode and establish an environment as follows.
-Where to set up the device
Set up the device in a place where only designated personnel can oper-
ate it.
-User training
The administrator must provide training and information to users to main-
tain the security of the device. Users should keep passwords set up by
the administrator, and a password that they set up on their own in a se-
cure place.
The administrator is supposed to give the instructions for releas-
ing the authentication function to a user when creating a Box for
that user, therefore the user should perform to release the authen-
tication function when machine operation is completed.
-Qualifications to be an administrator
A supervisor must select a reliable person who has adequate knowledge,
technical ability, and experience as an administrator, to whom to dele-
gate administration of the device.
-Guarantee of service representative (CE)
A supervisor or an administrator can use Enhanced Security mode after
confirming that a service contract was signed with the service represent-
ative (CE).
Clearly state in the service contract that the service representative will not
engage in any fraudulent actions.
-Secure LAN
We recommend that you use an apparatus such as WEP code (802.11×)
to prevent tapping during communication when setting up a local area
network.