Konica Minolta Minoltafax 1100 User manual

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User Manual
Minoltafax 1100

I
Table of Contents
1 Introduction
1.1 We want you to be a satisfied customer.....................................1-1
1.2 Guide through the manual ...........................................................1-3
Where can I find what in this manual?............................................1-3
Short description of autography and symbols.................................1-4
1.3 Safe operation of your fax machine............................................1-5
Instructions for personal and operational safety .............................1-5
Approval symbol..............................................................................1-7
2 Unpacking, installation, setup
2.1 Unpacking the fax machine..........................................................2-1
Machine layout................................................................................2-2
Control panel of Minoltafax 1100 ....................................................2-3
2.2 Installing the fax machine............................................................2-5
Ambient requirements.....................................................................2-5
Location...........................................................................................2-5
Space requirement..........................................................................2-6
Storage of consumables .................................................................2-6
2.3 Setting up the fax machine ..........................................................2-7
Connecting the fax machine............................................................2-7
Installing the ink cartridge...............................................................2-8
Re-aligning the printer...................................................................2-10
Inserting paper..............................................................................2-11
Setting the ringer volume..............................................................2-13
Setting the monitoring volume.......................................................2-13
3 Individual fax machine settings
3.1 Please observe!.............................................................................3-1
List of letters, symbols and digits....................................................3-1
Entering letters and digits................................................................3-2
Correcting an entered character .....................................................3-3
Setting dialling pauses....................................................................3-3
Cancelling a procedure...................................................................3-4
Setting the dialling method (MFV/IWV)...........................................3-4
3.2 Setting sender identification data ...............................................3-5
3.3 Setting the date and time .............................................................3-7

II
3.4 Setting the one-touch keys..........................................................3-8
Storing a number under a one-touch key.......................................3-9
Altering one-touch key allocation..................................................3-10
Deleting the allocation of a one-touch key....................................3-11
Printing a list of allocated one-touch keys....................................3-12
3.5 Setting up the directory ............................................................. 3-13
Entering numbers into the directory..............................................3-14
Altering a directory number ..........................................................3-15
Deleting a directory number .........................................................3-16
Scrolling through the directory......................................................3-16
Calling statistics of directory number............................................3-17
Directory entry search ..................................................................3-17
Printing list of directory entry........................................................3-18
Transferring a directory entry to a one-touch key.........................3-19
3.6 Switching activity report on/off.................................................3-20
Switching on the activity report.....................................................3-20
Switching off the activity report.....................................................3-21
Manually started print-out of activity report...................................3-21
4 Sending documents by fax
4.1 Please observe the following!.....................................................4-1
Characteristics of documents to be transmitted .............................4-1
Interrupting a procedure.................................................................4-2
4.2 Inserting a document ................................................................... 4-3
4.3 Setting the resolution and contrast............................................ 4-4
Setting the resolution for present transmission ..............................4-4
Permanently setting the transmission resolution............................4-5
Setting the contrast.........................................................................4-6
4.4 Sending a document ....................................................................4-7
Dialling the number via the numerical keys....................................4-7
Dialling a number via redial............................................................4-8
Dialling a number via a one-touch key ...........................................4-9
Dialling a number via the directory...............................................4-10
Dialling and number and monitoring a call ...................................4-11
Setting page count function..........................................................4-12
4.5 Delayed document transmission..............................................4-13
Setting delayed document transmission.......................................4-13
Altering transmission delay time...................................................4-14
Deleting transmission delay time..................................................4-15
Automatic print-out of delayed transmission report......................4-16

III
4.6 Sending a document overseas..................................................4-17
Reducing the fax transmission speed...........................................4-17
4.7 Activating redial function...........................................................4-18
Setting the quantity of redial attempts...........................................4-18
Starting manual redial function......................................................4-19
5 Receiving faxes
5.1 Receiving faxes automatically.....................................................5-1
5.2 Receiving faxes manually ............................................................5-2
5.3 Combination with an answering machine ..................................5-3
5.4 Receiving selected faxes..............................................................5-4
5.5 Memory reception during printer problem .................................5-5
........................................................................................................5-5
Power cut while data is stored ........................................................5-5
Data overflow with half-tone fax transmission.................................5-5
5.6 Calling a fax transmission (Polling)............................................5-6
5.7 Receiving a fax with size reduction.............................................5-7
5.8 Fax machine with external telephone .........................................5-8
6 Copying a document
6.1 Making a single copy....................................................................6-1
6.2 Copying a document with size reduction...................................6-2
7 Using the telephone
7.1 Making a phone call......................................................................7-1
7.2 Receiving a telephone call...........................................................7-2
7.3 Dialling a number..........................................................................7-3
Dialling a number via the numerical keys........................................7-3
Dialling a number via the redial function.........................................7-3
Dialling a number via a one-touch function.....................................7-3
Dialling a number via the directory..................................................7-4
Searching for a number in the directory..........................................7-4
7.4 Putting a call on hold....................................................................7-5
7.5 Operator call..................................................................................7-6
Making an "operator call" immediately after sending a fax .............7-6
Making an "operator call" immediately after receiving a fax............7-6

IV
8 Setting specific features
8.1 Using software switches..............................................................8-1
Setting the software switches.........................................................8-1
Printing list of software switches.....................................................8-2
List of software switches.................................................................8-3
8.2 Switching on power save mode..................................................8-5
9 Trouble-shooting
9.1 General problems......................................................................... 9-1
9.2 Problems when sending a fax.....................................................9-2
9.3 Problems when receiving a fax...................................................9-2
9.4 Problems with telephone handset.............................................. 9-3
9.5 Problems with connected telephone apparatus........................ 9-3
9.6 Problems with print-out quality...................................................9-3
9.7 Rectifying problems..................................................................... 9-4
Removing a jammed document......................................................9-4
Removing a paper jam ...................................................................9-5
Renewing the ink cartridge.............................................................9-6
Re-aligning the printer....................................................................9-8
Cleaning the printer head nozzles..................................................9-9
9.8 Error codes in the printed reports............................................9-10
10 Annex
10.1 Features....................................................................................... 10-1
10.2 Caring for the machine ..............................................................10-2
Cleaning the housing....................................................................10-2
Cleaning document transport rollers 1 and 2................................10-2
10.3 Technical data.............................................................................10-4
Minoltafax 1100............................................................................10-4
Optional accessory.......................................................................10-5
10.4 CE emblem (conformity declaration)........................................ 10-6
10.5 Index ............................................................................................ 10-7

Introduction 1
Rev. 1.1.1/07.06.99 MF 1100 1-1
1 Introduction
1.1 We want you to be a satisfied customer
Thank you for purchasing a Minolta fax machine.
This fax machine is approved for use in public telephone networks and is
compatible to other fax machines of transmission standard 3.
This manual will enable you to achieve maximum results of your
Minoltafax 1100 because it contains detailed information to the following
subjects:
lSafe operation of your fax machine.
lSetting up your fax machine.
lSending and receiving faxes.
lCopying documents.
lTrouble-shooting.
Please read this manual thoroughly before starting up your fax machine,
and always keep it readily available.
More detailed information can be obtained from:
lYour technical support partner.
lOur Internet website http://www.minolta.uk
This website contains the answers to numerous problems.
Always have the serial number and delivery date of your fax machine
readily available so that we can offer you fast and sound advice in the
event of an enquiry or problem.
. . . because we want you to be a satisfied customer.

1Introduction
1-2 MF 1100 Rev. 1.1.1/07.06.99
This documentation must not be reproduced, transferred, copytyped,
stored in an archive or translated without the explicit prior permission in
writing by Minolta Co. Ltd.
The manufacturer reserves the right to modify this manual.

Introduction 1
Rev. 1.1.1/07.06.99 MF 1100 1-3
1.2 Guide through the manual
Where can I find what in this manual?
If you don’t know which chapter to consult to find the right information, the
following table will assist you.
Please use the index at the end of this manual to quickly find precise
information covering a certain topic.
No. Chapter designation Chapter description
Contents This is where you will find a list of the chapters and
sub-chapters contained in this manual.
1 Introduction This is where you will find general information
concerning your personal safety and that of your
machine, as well as instructions how to use this
manual.
2 Unpacking, installation,
setup This is where you will become familiar with all features of your Minoltafax 1100, such as:
l Machine layout.
l Installing the fax machine.
l Setting up the fax machine.
3 Individual fax machine setup This is where you will learn how to:
l Program letters and figures.
l Set your station identification.
l Set the the date and time.
l Program the one-touch keys.
4 Sending a fax This is where you will learn various methods of
sending a fax.
5 Receiving a fax This is where you will learn various methods of
receiving a fax.
6 Copying a document This is where you will learn how to use your fax
machine as a photocopier.
7 Making phone calls This is where you will learn how to use the telephone
unit.
8 Specific machine settings This is where you will learn how to "tailor" the settings
of your Minoltafax 1100 to suit your own special
requirements.
9 Trouble-shooting This is where you will learn how to identify and rectify
simple problems.
10 Annex This is where you will find useful information, such as:
l Technical data
l Index

1Introduction
1-4 MF 1100 Rev. 1.1.1/07.06.99
Short description of autography and symbols
Various autography and symbols are used in this manual to express
various situations. The examples below will enable you to identify the
various situations and handle them accordingly.
CAUTION
This is a warning!
A warning makes you aware of a hazard that can cause death, personal
injury or damage to the machine due to incorrect operation.
Í The arrow indicates certain behaviour to prevent a dangerous
situation.
[SET] Key on keypad with the designation “Set“
ERROR Message in display showing the text "Error"
Í Single operation step
(further steps not necessary)
1Step 1 of a procedure
2Step 2 of a procedure, etc.
?This is where you receive help.
Í Carrying out the described
operation will achieve the
required results.
A useful tip
Text with this appearance will offer you tips and tricks to make you
more familiar with your fax machine.
This is what has to be done

Introduction 1
Rev. 1.1.1/07.06.99 MF 1100 1-5
1.3 Safe operation of your fax machine
Instructions for personal and operational safety
Personal injury, electrical shocks or even fires can result from incorrect
operation. Before unpacking your fax machine, please read the following
safetyprecautionstoensureyourpersonalsafetyandalsotheoperational
safety of your fax machine.
CAUTION
Adhere to the following instructions!
Í Connect the machine only to an earthed 220-240V/50-60Hz mains
socket which complies to VDE standards.
Í Do not connect the machine to a mains multiple adapter socket.
Í Ensure that the plug is fully inserted in the mains socket and is easily
visible and accessible.
Í Do not pull on the electrical cable to disconnect the plug from the
mains socket.
Í Do not connect the machine to a telephone line during a thunderstorm.
Í Do not use the fax machine / handset near explosive gases.
Í Do not pull the plug out of the mains socket if your hands are wet. Risk
of electrical shock!
Í Only move the machine after pulling the plug out the main socket.
Í Do not place heavy objects on the mains cable, and do not pull, pinch
or nip it.
Í Pull the plug out the mains socket if the cable is damaged. Inform your
local service centre.
Í Only use electrical extension cables that are designed for the power
rating of the machine.
Í Do not carry out any other operations than those described in this
operating manual.
Í Do not place heavy objects on the machine.
Í Do not open any covers on the machine while it is transmitting or
printing.

1Introduction
1-6 MF 1100 Rev. 1.1.1/07.06.99
Í Do not interrupt the power supply while the machine is transmitting or
printing.
Í Do not place magnetic objects near the machine.
Í Do not use inflammable aerosols, liquids or gases near the machine.
Í Do not remove any safety devices, and do not alter the machine’s
design. The machine is equipped with high-voltage components!
Í Do not insert paper clips / tacks or small metal objects in any opening
of the machine. If this should neverthelesshappen, pull the plug out of
the mains socket immediately and inform your local service centre.
Í Never place drinking cups, bottles or other vessels containing liquids
on the machine. If liquid should nevertheless enter the machine, pull
the plug out of the mains socket immediately and inform your local
service centre.
Í If your machine becomes extremely warm, generates smoke or an
unusual odour, or makes an unusual noise, pull the plug out of the
mains socket immediately and inform your local service centre.
Í Ensure that the paper outlet is always unobstructed in order to avoid
paper jams and possible subsequent damage to the printer head.
Í Always contact your local service centre in the event of a problem.

Introduction 1
Rev. 1.1.1/07.06.99 MF 1100 1-7
Approval symbol
The Minoltafax 1100 fulfils the fax
requirements according to CTR 21 and
DTS.
The machine bears the EMV symbol as
proofthatitcompliesto requirementsof
EN 50081-1 and EN 50082-1.
Machines equipped with the "GS"
emblem have design approval
according to national and international
standards.
The noise level at the place of work is 75 dB (A) or less according
to ISO 777.
Machines with CE approval (CTR 21 approval)
These machines fulfil the valid European requirements of the Council
Decision 98/482/EC for individual connections to public telephone
networks (PSTN)
As there are certain differences in the networks of the individual member
states, problems can still occur with main connections (PSTN) despite
fulfilment of all requirements. If you should encounter any difficulties,
please contact your local service centre.

1Introduction
1-8 MF 1100 Rev. 1.1.1/07.06.99

Unpacking, installation, setup 2
Rev. 1.1.1/07.06.99 MF 1100 2-1
2 Unpacking, installation, setup
2.1 Unpacking the fax machine
CAUTION
Plastic packaging is hazardous for small children!
Í Please keep the packaging out of reach of small children.
1Remove the fax machine and its accessories from the carton.
2Remove the individual packaging.
3Remove the transport retainer bands.
Fax machine
Telephone handset
Telephone cable
Ink cartridge
Paper support
Instruction manual

2Unpacking, installation, setup
2-2 MF 1100 Rev. 1.1.1/07.06.99
Machine layout
Paper support
Document support
Document guide
Control panel
Document output
Paper output
Monitoring volume
Ringer volume
Document release lever
Document transport roller 1
Document transport roller 2
Document sensor

Unpacking, installation, setup 2
Rev. 1.1.1/07.06.99 MF 1100 2-3
Control panel of Minoltafax 1100
1234 5 678
9
Item Designation Function
1NUMERIC KEYPAD To enter figures or letters
2MENU To scroll through the various menus
3SET To confirm data / selections in the menus
4MEMORY Will blink when data is stored in the page memory
5DISPLAY Shows various information:
l Standard display: Date and time
l Specific input requirements
l Status message
6PRINTER RESET To re-align the printer
7AUTO/TAD/MAN To switch between:
l Automatic fax reception
l Answering machine
l Manual fax reception
8RESOLUTION To select the transmission resolution:
l Standard
l Fine
l Extra-fine
l Half-tone
9ONE-TOUCH To directly dial numbers stored under the one-touch
keys 0 to 9.

2Unpacking, installation, setup
2-4 MF 1100 Rev. 1.1.1/07.06.99
910
11
12
13
14151617
Item Designation Function
9DIRECTORY To scroll through the directory
10 SEARCH To search for a specific directory number
11 START To start a function:
l Transmit
l Receive
12 COPY To start:
l A copy function
l A list print-out
13 STOP To interrupt a function and eject a document
14 REDIAL/P To re-dial the number last dialled, and to insert a pause
between two digits of a number
15 HOLD To temporarily place a call on hold
16 RTo call an outside line within a PBX system
17 MONITORING To acoustically monitor a call / connection

Unpacking, installation, setup 2
Rev. 1.1.1/07.06.99 MF 1100 2-5
2.2 Installing the fax machine
Ambient requirements
Optimum ambient requirements for the printer are:
lTemperatures between 5°C and 35°C
(Fluctuations max. 10°C per hour)
lHumidity between 15% and 85%
(Fluctuations max. 20% per hour).
Location
The installation location must fulfil the following requirements:
lDry and dust-free.
lLevel and vibration-free surface.
lAway from easily inflammable objects, such as curtains.
lFree of objects that could block the ventilation slots in the
machine housing.
lEasily accessible mains socket.
lAway from explosive gases.
The machine must be protected from the following:
lSplashing liquids.
lOrganic gases, such as ammoniac
lDirect sunlight.
lExcessive temperature fluctuations.
lDischarged air from heaters and air-conditioning units.
CAUTION
Condensation during temperature fluctuations!
Temperature fluctuations can cause the development of condensation
inside the machine.
Í If condensation has developed, switch on the machine at least 15
minutes before it is to be used.

2Unpacking, installation, setup
2-6 MF 1100 Rev. 1.1.1/07.06.99
Space requirement
Ensure that the machine has sufficient space so that it can function
correctly and be easily accessible.
The machine dimensions are:
lHeight: 264mm
lWidth: 360mm
lDepth: 300mm.
Does the fax machine have enough space?
Ensure that there is sufficient space in front of the fax machine,
otherwise the ejected document or paper could become jammed.
Storage of consumables
Store the consumables
lIn their closed original packaging
lProtected from direct sunlight or heat.
lIn a cool, dry and dust-free place.
lOur of the reach of small children.
A small box is located inside the Minoltafax 1100 in which a spare
ink cartridge can be stored.

Unpacking, installation, setup 2
Rev. 1.1.1/07.06.99 MF 1100 2-7
2.3 Setting up the fax machine
Connecting the fax machine
1Slide the plastic noses on the paper
support in the available slots.
2Connect the handset to the
available connection.
3Connect the fax machine to the
telephone connection. Insert the
electrical plug in the mains socket.
Connection
for handset