Kyocera FS-1128MFP Installation and operation manual

Network FAX Driver
Operation Guide

i
About this Operation Guide
This Operation Guide explains the settings for the Network FAX driver as
well as the procedures that are required in order to use the Network FAX
Transmission Function. It is recommended that you also read the
corresponding Operation Guide as well.
The items that can be configured will be different depending on the model.
IMPORTANT: The use of Adobe Reader implies agreement to the terms
of use as stipulated by Adobe Systems Incorporated.
Trademark Information
• Microsoft, Windows and Internet Explorer are registered trademarks of
Microsoft Corporation of the United States and other countries.
• Windows Server and Windows XP are trademarks of Microsoft
Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business
Machines Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems
Incorporated.
All other company and product names contained in this Operation Guide
are trademarks or registered trademarks of their respective companies.
The designations ™ and ® will not be used in this manual.
Operating Environment
The Network FAX Transmission Function is compatible for use under the
following operating environments:
• Hardware... IBM PC-AT compatible computer
• Interface... 10BASE-T or 100BASE-TX
• Operating system... Windows 2000 (Professional, Server, Advanced
Server), Windows XP, Windows Server 2003,
Windows Vista and Windows Server 2008,
Windows 7
ThescreenshotsusedinthisOperationGuidearecompiledfromWindows
Vista. The actual displays on your computer may differ depending upon
your particular operating system.

ii
Network FAX Transmission Function
The Network FAX Transmission Function enables you to send faxes
directly from your computer to receiving facsimiles.
By using the Network FAX driver, you can send directly to other facsimiles
– via the Fax Kit that is installed in this fax machine – fax documents that
you have prepared using the software applications on your computer. The
Network FAX driver must be installed in all computers that will be used to
send fax documents.
Outline of the Network FAX Transmission Function
1Documents are sent as image data from a network computer over
the LAN network to this fax machine.
2Documents are sent from this fax machine to another external fax
machine or Internet fax*.
* Excludes A4 size machines.

iii
Contents
About this Operation Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Trademark Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Operating Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Network FAX Transmission Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii
1 Installing the Corresponding Software
Installing the Network FAX Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
2 Sending a Fax
Main Transmission Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Basic Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Accessing the Printing Preferences Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
FAX Setting Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Default Settings Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Various Settings in the Transmit Settings Dialog Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Transmission Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20
3 Using Cover Pages
Cover Page Selection (Transmission Settings). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Cover Page Registration (Default Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Creating New Cover Page Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
4 Appendix
Error Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

iv

1-1
1 Installing the Corresponding Software
Installing the Network FAX Driver
1Turn on the power to the machine.
NOTE: If the machine setup has not been completed, first set up the
machine (connect cables, set up network, etc.). The machine must be
recognized when installing the driver. For information regarding machine
setup, refer to the Operation Guide for the machine.
2Insert the provided Product Library CD-ROM into the CD-ROM drive of the
computer in which to install the Network FAX Driver. If the AutoPlay
window appears, click Run setup.exe.
If a warning message regarding the programs on the CD-ROM is
displayed, click Allow.
3License Agreement screen will be displayed. To accept the agreement
conditions, click on the Accept button. The set-up screen will then be
displayed. The main menu window then appears.
NOTE: If the set-up screen does not appear after the CD-ROM is loaded,
double click on the CD-ROM drive icon to open the drive directory and
then double click on setup.exe.

Installing the Corresponding Software
1-2
4Click on Install Software.
5On the Installation Method page, select Custom Mode.
6The Discover Printing System page appears displaying Discover
selected. You can use this option, or the Custom select option.
With the Discover option, you can let the system find all the devices avail-
able for driver installation. If you use this option, proceed to step 7.
With the Custom select option, you can choose the printing system and
printer port to install. Select the Custom select and click on the Next but-
ton. Proceed to step 9.
If Discover does not find your machine, a message appears. Ensure that
your machine is properly connected by the correct cable and is turned on,
and then close the message box. Remove and reinsert the cable to your
computer and retrythe discovery. Contact your systemadministrator if the
system cannot find your machine.

Installingthe CorrespondingSoftware
1-3
7Select Use host name for port name to use a host name for the Stan-
dard TCP/IP port. If the installation wizard still displays the IP address,
contact your system administrator.
8Click on the Next button. Proceed to step 15. Click Information button if
you want to open a dialog box with details about IP Address, Host Name,
Printer Model (the machine’s product name), Contact, Location, and
Serial Number.
9On the Printing System page, Select the printing System (the machine’s
product name) and click on the Next button.

Installing the Corresponding Software
1-4
10 Select Standard TCP/IP Port and click on the Add Port... button.
If Standard TCP/IP Port has been already installed, proceed to step 14.
11 Click on the Next button.
12 Enter the IP address of the machine in the Printer Name or IP Address
field and click on the Next button.
13 Click on the Finish button.
14 Select the created port and click on the Next button.

Installingthe CorrespondingSoftware
1-5
15 On the Driver tab, check the box for FAX Driver. Click on the Next button.
16 On the FAX Settings page, you can assign a name to the machine. This
is the name that appears in Windows Printers and Faxes and in the
printer list in applications.
Click on the Next button.
17 On the Confirm Settings page, click Install if the settings are correct.
Click Back to correct the settings.
Follow the instructions in the installation wizard to continue the installation
procedure.
NOTE: If Windows Security and User Account Control are displayed,
no trouble should be found with operation after installing the driver and
software we have provided. Continue installation.

Installing the Corresponding Software
1-6
Uninstalling the Network FAX Driver
Perform the following procedure to delete the Network FAX Driver from
your computer.
1Click on the Start in the Task Bar and then select All Programs,Kyocera,
and Uninstall Kyocera Product Library to display the Uninstall Wizard.
2Place a check in the check box of the driver to be deleted and click on
Uninstall. The driver is deleted.
3Follow the instructions in the uninstallation wizard to continue the
procedure.
If a system restart message appears, restart the computer by following the
screen prompts.

2-1
2 Sending a Fax
This section contains explanations on how to send documents created on
a network computer directly from that computer to the other fax machine
by using the Network FAX Driver.
IMPORTANT: The Network FAX Driver must be installed on the computer
from which you want to send the documents. Refer to Installing the
Network FAX Driver on page 1-1 for the procedure to install the software.

Sending a Fax
2-2
Main Transmission Functions
(1) Delayed Fax Transmission <see page 2-9>
This function enables you to have documents transmitted at a designated
time. Delayed Fax Transmission can be carried out at any time within 24
hours from the time that is actually set in the fax itself.
(2) Subaddress-Based Communication <see page 2-17>
This is a communication method that enables you to transmit documents
using Subaddress-Based Communication. A sub-address and password
are set in the Subaddress-Based Communication to achieve highly
confidential communication. When making the transmission settings, the
sub-address and password of the other party (when these are set by the
other party) must be entered.
NOTE: For more information on Subaddress-Based communication,
refer to the Operation Guide for the Fax Kit.

SendingaFax
2-3
(3) Transmit and Print <see page 2-9>
This function enables you to print out the documents at the same time as
you send them by fax.
(4) Attaching a Cover Page <see page 2-10>
This function enables you to add a Cover Page to your transmission that
includes such TTI (Transmitting Terminal Information) data as your
company name, department name, your own name, your telephone or fax
number as well as any comments you want to send. You can easily create
Cover Pages using one of the several templates provided.

Sending a Fax
2-4
(5) Internet fax Transmission <see page 2-5>
*Excludes A4(Letter) size machines.
This machine supports Internet fax.
This machine can perform Internet fax transmission using the Network
FAX driver.
(6) User Login and Job Accounting <see page 2-10>
When the fax machine is set to User Login, the Login User Name and
Password must be registered in the Network FAX driver settings.
Transmission is only possible when the Login User Name and Password
match.
When the fax machine is set to Job Accounting, the Account ID must be
registered in the Network FAX driver settings. Transmission is only
possible when the Account ID matches.
Account ID: 5678
: 12345
Password: *****
Login
User Name
Account ID: 5678
: 12345
Password: *****
Login
User Name

SendingaFax
2-5
Basic Transmission
1Use an application on your computer to create the documents to be sent.
2Select Print from the File menu. The print dialog box for the application
that you are using will appear.
3Use the drop-down menu in the Name field to select the name of the
machine to be used as the Network FAX.
4Enter the page numbers, etc., to be faxed.
NOTE: Confirm that the number of copies is 1.
The following screen shot is just an example and the actual dialog box
displayed on your computer may differ depending to the application that
you are using.
5Click on the Properties button in order to access the Properties window.
6Specify all of the desired settings under the FAX Setting tab, such as the
original size, and then click on the OK button.
NOTE: Refer to FAX Setting Tab on page 2-8 for more detailed
information on the settings in the tab.

Sending a Fax
2-6
7The print dialog box for the application that you are using will be displayed
once again. Click on the OK button. The Transmit Settings dialog box will
appear.
NOTE: Refer to Various Settings in the Transmit Settings Dialog Box
on page 2-15 for more detailed information on the settings in the dialog
box.
8If you are using a cover page, refer to (3) Cover Page Settings on page 2-
17.
9For Internet fax transmission, refer to (6) Internet fax Setting on page 2-
19 to enter the subject and the message in E-mail message.
10 Select the transmission mode. (Excludes A4(Letter) size machines.)
For fax transmission, select FAX.
For Internet fax transmission, select Internet FAX.
11 Use the keyboard to enter the destination fax number or Internet fax
address. To use the Address Book to enter this information, refer to (1)
Selecting a Destination from the Address Book on page 2-15.
Fax Internet fax
• Maximum allowable number of
characters to be entered: 64
• Allowable characters: 0 to 9, #,
*, -, space (a hyphen or space
cannot be entered as the first
character.)
• Maximum allowable number of
characters to be entered: 128

SendingaFax
2-7
12 Click on the Add to Destination List button. The entered destination
information will be displayed under the Destination List area.
To send the same documents to more than one destination, repeat steps
7 and 10 as required. (Up to 500 destinations*can be registered.)
*Up to 100 destinations (A4(Letter) size machines.)
NOTE: To delete a destination fax number or Internet fax address from
the Destination List, select the number or address and then click on the
Delete button. To delete all of the currently registered destinations, click
on the Delete All button. To change any of the registered information
(Company, Department or Recipient) in the Destination List, select the
corresponding destination and click on the Edit... button.
13 Click on the Send button to initiate the fax transmission operation.
Accessing the Printing Preferences Dialog Box
Perform the following procedure to display the Printing Preferences
dialog box and perform Network FAX related settings.
1Click the Start button on the taskbar and then click Control Panel. Click
to open Printers in that order from the successive menus to access the
Printers dialog box.
2Right click the name of the machine to be used and then select Print
Preferences... from the drop-down menu. The Printing Preferences
dialog box will open.

Sending a Fax
2-8
FAX Setting Tab
Use this tab to specify certain transmission conditions, such as the size of
the original being sent. Refer to Accessing the Printing Preferences
Dialog Box on page 2-7 to open this tab.
1Original Size field
Select the size of the original being transmitted from the drop-
down list in this field.
Available settings: Letter, Legal, Ledger(11 × 17)*, Statement,
A3*, A4, A5, Folio, B4*and B5(JIS)
*Excludes A4(Letter) size machines.
2Orientation radio buttons
Be sure that the radio button for the desired orientation, either
Portrait or Landscape, is selected.
3Resolution field
Select the resolution quality of the original being transmitted from
the drop-down list in this field.
Available settings: 100 × 200dpi Normal, 200 × 200dpi Fine, 400
× 400dpi Ultra fine, 600 × 600dpi*
*Excludes A4(Letter) size machines.
4FAX TX Setting button
Click this button to change the default settings for fax
transmission. The Default Settings dialog box will be displayed.
NOTE: Refer to Default Settings Dialog Box on page 2-9 for more
detailed information on the settings in that dialog box.
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