Kyocera KM-2540 User manual

Printing System (Y)
Operation Guide
Set-up Edition

About this Operation Guide
The Setup Edition of this Operation Guide is meant to be read when using this machine as a
local printer or a network printer by installing a printer board. This Operation Guide explains how
to set up this machine.
As the required set-up in order to use the printer as a scanner may differ depending upon the
environment in use in the connected computer, please read those sections related to your
specific computer environment and perform the appropriate set-up procedures explained there.
The Functions Edition of the Operation Guide explains how to perform printing, method of
various settings, and method of operating from a computer.
Using the Operation Guide (On-Line Manual)
The Operation Guide (On-Line Manual) is included in the supplied CD-ROM as a PDF (Portable
Document Format) file. To read the On-Line Manual, Adobe Reader is needed.
All rights reserved. No part of this material may be reproduced or transmitted in any form or by
any means, electronic or mechanical, including photocopying, recording or by any information
storage and retrieval system, without permission in writing from the Publisher.
Legal Restriction On Copying
• It may be prohibited to copy copyrighted material without permission of the copyright owner.
• It is prohibited under any circumstances to copy domestic or foreign currencies.
• Copying other items may be prohibited.

i
Contents
1 Preparations .............................................................................................................1
Names of parts ................................................................................................................................. 1
Main body ................................................................................................................................... 1
Operation panel .......................................................................................................................... 2
2 Set-up .......................................................................................................................3
Accessories ...................................................................................................................................... 3
Items to be prepared by user ............................................................................................................ 3
Connecting the printer cable ............................................................................................................. 3
Connecting the network cable .......................................................................................................... 3
Setting the network (TCP/IP) ............................................................................................................ 5
Installing the Printer Driver ............................................................................................................... 9
Installing the Software in Windows XP ....................................................................................... 9
Installing the Software in Windows Vista .................................................................................. 13
Installing the Optional Printer Driver Components .................................................................... 15
Uninstalling the Printer Driver ................................................................................................... 16
3 Canceling printing .................................................................................................17

ii
Getting connected
For local connection of this machine (direct connection between a computer and the printer
through a USB cable)
For network connection of this machine (connection of the printer through a network)
<Example connection>
1Page 3
Connect the computer and the printer
through a USB cable.
2Install the printer driver in the computer. Page 9
1Page 3
Connect a network cable (100Base-TX,
10Base-T or the like) to the printer.
2Page 5
Perform the network (TCP/IP) setting on
the printer.
3Page 9
Install the printer driver in the computer.

1
1Preparations
Names of parts
Main body
1 Memory card (CompactFlash) slot — Insert an optional memory card (CompactFlash) here.
You can write optional fonts, macros, and forms into the memory card. For details, refer to The
Functions Edition of the Operation Guide.
2 USB interface connector — USB interface based on USB2.0. Use a USB cable to connect to
a USB port of a computer.
3 Network interface connector — Use a 10Base-T/100Base-TX network cable to connect to a
network.
4 Main power switch — When using this machine, turn on the main power switch. When
connecting a printer cable or the like, turn off this switch.
5 Operation panel — When performing setting on this machine, use the operation panel.
5
1
3
2
4

Preparations
2
Operation panel
1Printkey (indicator) — Press this key to light up when selecting the printer mode.
2Status indicator — Lights up or blinks to show the status of this machine.
Lighting green: This machine keeps print data.
Blinking green: This machine is processing print data.
Lighting orange: An error has occurred.
3Touch panel — Displays the status of the printer and various keys for operation.
4Numeric keys — Use these keys when you want to enter a desired value for one of the various
settings.
Touch panel in the printer mode
5[Printer Menu] — Press this key to perform printer initial setting.
6[Cancel] — Press this key to cancel printing or to cancel error display.
7[GO] — Select this key to continue printing or to perform form feed. Also, use this key to switch
between on-line and off-line.
3
2
4
1
Printer
Menu Cancel
Ready to print.
GO
5 6 7

3
2Set-up
Accessories
• CD-ROM: 1 pcs.
• Operation Guide (this document)
Items to be prepared by user
• For USB connection of the printer: USB2.0 compatible cable (based on High-Speed USB,
shorter than 5.0 m)
• For network connection of the printer: Network cable (10Base-T or 100Base-TX)
Note When using a USB, 10Base-T or 100Base-TX cable, prepare a shielded cable.
Connecting the printer cable
When using this machine as a local printer, use a USB cable as a printer cable to connect this
machine to a computer.
1Connect the printer cable to the USB interface
connector located on the rear right of this machine.
2Connect the other side of the printer cable to the USB interface of the computer.
Connecting the network cable
When using this machine as a network printer, use a network cable (10Base-T or 100Base-TX) to
connect this machine to a network.
1Turn the main power switch located on the rear right of
this machine OFF ( ).

Set-up
4
2Connect the network cable to the network interface
connector located on the rear right of this machine.
3Connect the other side of the network cable to the hub (concentrator).
4Turn the main power switch of this machine ON ( | ).
5Perform the network setting.
For details, refer to Setting the network (TCP/IP) on page 5.

Set-up
5
Setting the network (TCP/IP)
When using this machine as a network printer, you must set the IP address of this machine.
Notes • The IP address that should be registered here will differ depending upon your environment.
Check with your network administrator BEFORE performing this setting.
• If you are using a DHCP or BOOTP server to automatically configure the IP address, you will
not need to change the IP address because DHCP or BOOTP server configuration is already
enabled as the factory default setting.
• To cancel the setting, press the Stop/Clear key.
1Press the Print key. The machine enters the printer
mode.
2Press [Printer Menu].
3Press [Interface].
4Press [Network].
Printer
Menu Cancel
Ready to print.
Printer menu
Print Sta-
tus Page
Interface
Emulation
Page Set
Print
Paper Others
RAMDISK
Mode
Select item.
Font
Quality
Handling
Interface
NetWare
Network
Change #
Setting Item Value
On
TCP/IP On
AppleTalk On
Network Status Page Off
USB
Printer menu

Set-up
6
5Press [S] or [T] to select TCP/IP and
press [Change #].
6Press [On] located under TCP/IP.
7Press [S] or [T] to select DHCP and
press [Change #].
8Press [Off] and press [Close].
9Press [S] or [T] to select BOOTP and
press [Change #].
10 Press [Off] and press [Close].
Interface
NetWare
Network
Change #
Setting Item Value
On
TCP/IP On
AppleTalk On
Network Status Page Off
USB
Printer menu
TCP/IP
Off
On
DHCP Off
BOOTP Off
IP Address 0. 0. 0. 0
Subnet Mask 0. 0. 0. 0
Gateway 0. 0. 0. 0
TCP/IP
Back
Setting Item Value
Printer menu - Interface - Network
Change #
Close
DHCP Off
BOOTP Off
IP Address 0. 0. 0. 0
Subnet Mask 0. 0. 0. 0
Gateway 0. 0. 0. 0
Back
Setting Item Value
Interface - Network
DHCP Setting
Off
On
Back
Printer menu - Interface - Network - TCP/IP
Change #
Close
DHCP Off
BOOTP Off
IP Address 0. 0. 0. 0
Subnet Mask 0. 0. 0. 0
Gateway 0. 0. 0. 0
Back
Setting Item Value
Interface - Network
BOOTP Setting
Off
On
Back
Printer menu - Interface - Network - TCP/IP

Set-up
7
11 Press [S] or [T] to select IP Address
and press [Change #].
12 Use the numeric keys to enter the
address.Enter the 3-digit address in the
highlighted area and press the [#]key.
Fix the entered address three digits at a
time by pressing the [#]key.
13 Enter the next 3-digit address and press
the [#]key.
To modify the entered address, press
the [#]key to select the 3-digit address
to be modified and use the numeric keys
to enter the address again.
14 Use the same procedure to enter the
remaining address and then press
[Close]. The display returns to the
TCP/IP screen.
If you press [Back], the entered address
is cleared and the previous address is
set again.
15 Press [S] or [T] to select Subnet Mask
and press [Change #].
16 Set the address using the same
procedure as IP address setting from
steps 12 to 14.
Change #
Close
DHCP Off
BOOTP Off
IP Address 0. 0. 0. 0
Subnet Mask 0. 0. 0. 0
Gateway 0. 0. 0. 0
Back
Setting Item Value
I
nterface - Network
IP Address
192 (with #key)
Back
Printer menu - Interface - Network - TCP/IP
000
Confirm per 3 lines pressing # key.
IP Address
192 (with #key)
Back
Printer menu - Interface - Network - TCP/IP
168 00
Confirm per 3 lines pressing # key.
Close
192 (with #key)
Back
Interface - Network - TCP/IP
168 110 204
e
s pressing # key.
Change #
Close
DHCP Off
BOOTP Off
IP Address 192. 168. 110. 204
Subnet Mask 0. 0. 0. 0
Gateway 0. 0. 0. 0
Back
Setting Item Value
Interface - Network
Subnet Mask
0(with #key)
Back
Printer menu - Interface - Network - TCP/IP
000
Confirm per 3 lines pressing # key.

Set-up
8
17 Press [S] or [T] to select Gateway and
press [Change #].
18 Set the address using the same
procedure as IP address setting from
steps 12 to 14.
19 When all the setting is complete, press
[Close].
Change #
Close
DHCP Off
BOOTP Off
IP Address 192. 168. 110. 204
Subnet Mask 255. 255. 248. 0
Gateway 0. 0. 0. 0
Back
Setting Item Value
Interface - Network
Gateway
0(with #key)
Back
Printer menu - Interface - Network - TCP/IP
000
Confirm per 3 lines pressing # key.
Change #
Close
DHCP Off
BOOTP Off
IP Address 192. 168. 110. 204
Subnet Mask 255. 255. 248. 0
Gateway 192. 168. 112. 254
Back
Setting Item Value
Interface - Network

Set-up
9
Installing the Printer Driver
Install the printer driver on the computer to which this device is connected. If you are connecting the
device to a USB interface or network interface, install the driver from the enclosed Product Library
CD-ROM.
The example used here describes the procedure for installing the printer driver in Windows XP and
Windows Vista, but the same procedure can be used with other versions of the Windows operating
system.
Notes • To install the printer driver, you must log on with administrator privileges.
• Plug and Play is disabled on this device when in Sleep Mode. Wake the device from Sleep
Mode before continuing. (Refer to the Operation Guide for your machine.)
Installation Procedure
There are 2 ways to install the printer driver:
•Express Mode: If the printer is connected via USB or a network and is turned on, the installer
detects the printer. Select Express Mode to perform a standard installation.
Items installed in Express Mode: KX printer driver and fonts
•Custom Mode: This option allows you to select items to be installed as required and to specify
the port.
In Express Mode, simply follow the screen prompts to install the software. The description given
here explains how to use Custom Mode.
Installing the Software in Windows XP
This section explains how to install the printer driver in Custom Mode in Windows XP.
1Refer to Connecting the printer cable on page 3 or
Connecting the network cable on page 3to connect
this device to the computer. After connecting, switch
the main power switch to on ( | position) and switch on
the computer.
If a Plug and Play window like that shown at right
appears, click the Cancel button.
2Insert the included Product Library CD-ROM into the CD-ROM drive.
3A usage agreement is displayed. Click the Accept
button to accept the agreement terms. The main menu
window then appears.
If the screen is not displayed even after loading the
CD-ROM, open the CD-ROM drive letter and
double-click on the setup.exe file shown in the
window.

Set-up
10
4Click on Install Software.
5Click the Next button.
6Select Custom Mode and Driver. To install the utility
software together with the printer driver, select Utilities
also.
Click the Next button.
Note To use Express Mode, select Express Mode and click the Next button. Then continue with the
installation by following the screen prompts.
From this point on, the procedure differs depending on the connection method used. Use the correct
procedure for your connection type.
• USB Connection
• Network Connection (Page 11)
USB Connection
7Select Universal serial bus (USB) and click the Next
button.
8Select this device and click the Next button.

Set-up
11
9A list of installable options is displayed. Select KX
DRIVER. To install the utility software also, select the
options as required.
Click the Next button.
Note If a screen for selecting a USB port is displayed, set the port following the screen prompts and click
the Next button.
10 Check the installation settings and then click the Install button.
Printer driver installation begins.
If the USB cable is not connected correctly, the window
shown on the right appears. When you reconnect the
cable correctly, this window closes and installation
continues.
When installation ends, a window appears to notify you that the installation was completed
successfully. Click the Finish button. If you tick the Print a test page option, a test page is printed
after you click the Finish button.
The CD-ROM main menu reappears.
This completes the printer driver installation procedure.
Network Connection
7Select Network connection and click the Next button.

Set-up
12
8Select Standard TCP/IP Port and click the Next
button.
9Select this device and click the Next button.
10 A list of installable options is displayed. Select KX
DRIVER. To install the utility software also, select the
options as required.
Click the Next button.
11 Check settings such as Printing system name and then click the Next button.
12 Select Discover printing system or Host name or IP
address.
If you selected Discover printing system, click the
Next button to proceed to the next step.
If you selected Host name or IP address, enter the
host name or IP address for this device and then click
the Next button to proceed to step 14.
13 The installer searches for connected printers. Select
this device and click the Next button.
To use the host name of this device as the port name,
tick the Use host name for port name checkbox.
14 Check the installation settings and then click the Install button.
Printer driver installation begins.
When installation ends, a window appears to notify you that the installation was completed
successfully. Click the Finish button. If you tick the Device Settings checkbox, the printer’s
Properties window appears after you click the Finish button. If you tick the Print a test page
option, a test page is printed after you click the Finish button.

Set-up
13
The CD-ROM main menu reappears.
This completes the printer driver installation procedure.
Installing the Software in Windows Vista
This section explains how to install the printer driver in Custom Mode in Windows Vista.
1Refer to Connecting the printer cable on page 3 or
Connecting the network cable on page 3to connect
this device to the computer. After connecting, switch
the main power switch to on ( | position) and switch on
the computer.
If a Plug and Play window like that shown at right
appears, click the Cancel button.
2Insert the included Product Library CD-ROM into the
CD-ROM drive. If the AutoPlay window appears, click
Run setup.exe.
If a warning message regarding the programs on the
CD-ROM is displayed, click Allow.
3A usage agreement is displayed. Click the Accept
button to accept the agreement terms. The main menu
window then appears.
If the screen is not displayed even after loading the
CD-ROM, open the CD-ROM drive letter and
double-click on the setup.exe file shown in the
window.
4Click on Install Software.

Set-up
14
5Click on Custom Mode.
Note To use Express Mode, select Express Mode. Then continue with the installation by following the
screen prompts.
6Select KX DRIVER in the Driver tab. To install the
utility software together with the printer driver, click the
Utility tab and select the required utilities.
Note You can also install just the utilities by selecting Utilities in step 5.
Click the Next button.
From this point on, the procedure differs depending on the connection method used. Use the correct
procedure for your connection type.
• USB Connection
• Network Connection (Page 15)
USB Connection
7The installer searches for connected printers. Select
this device and click the Next button.
8Check the installation settings and then click the Install button.
Printer driver installation begins.
When installation ends, a window appears to notify you that the installation was completed
successfully. Click the Finish button. If you tick the Print a test page option, a test page is printed
after you click the Finish button.
The CD-ROM main menu reappears.
This completes the printer driver installation procedure.

Set-up
15
Network Connection
7The installer searches for connected printers. Select
this device and click the Next button.
To use the host name of this device as the port name,
tick the Use host name for port name checkbox.
8Check settings such as Printing system name and then click the Next button.
9Check the installation settings and then click the Install button.
Printer driver installation begins.
When installation ends, a window appears to notify you that the installation was completed
successfully. Click the Finish button. If you tick the Print a test page option, a test page is printed
after you click the Finish button.
The CD-ROM main menu reappears.
This completes the printer driver installation procedure.
Installing the Optional Printer Driver Components
When necessary, you can expand the range of printer driver functions by installing the optional
printer components.
1Insert the included Product Library CD-ROM into the
CD-ROM drive.
(Windows Vista only)
• If the AutoPlay window appears, click Run
setup.exe.
• If a warning message regarding the programs on
the CD-ROM is displayed, click Allow.
2A usage agreement is displayed. Click the Accept
button to accept the agreement terms. The main menu
window then appears.
If the screen is not displayed even after loading the
CD-ROM, open the CD-ROM drive letter and
double-click on the setup.exe file shown in the
window.

Set-up
16
3Click on Advanced Tools.
4Click on Optional Printer Components.
Then install the required printer components by
following the screen prompts.
Uninstalling the Printer Driver
1In the start menu, select All Programs JKyocera JKM-2540, 3040 JKyocera Uninstaller.
2Tick the KX DRIVER checkbox and click the Uninstall
button.
The printer driver is removed.
3Click the Next button.
If a system restart message appears, restart the computer by following the screen prompts.