Lexmark X792 User manual

Quick Reference
Copying
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) intothe
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the printer control panel, touch Copy It.
Copying using the ADF
1Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) intothe
ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3From the home screen, navigate to:
Copy > change the copy settings > Copy It
Copying using the scanner glass
1Place an original document facedown on the scanner glass in the
upper left corner.
2From the home screen, navigate to:
Copy > change the copy settings > Copy It
3If you have more pages to scan, then place the next document on
the scanner glass, and then touch Scan the Next Page.
4Touch Finish the Job to return to the home screen.
Canceling a copy job
Canceling a copy job while the
document is in the ADF
When the ADF begins processing a document, the scanning screen
appears. To cancel the copy job, touch Cancel Job on the touch
screen.
A “Canceling scan job” screen appears. The ADF clears all pages in the
ADF and cancels the job.
Canceling a copy job while copying
pages using the scanner glass
Touch Cancel Job on the touch screen.
A “Canceling scan job” screen appears. Once the job is canceled, the
copy screen appears.
Canceling a copy job while pages are
being printed
1From the home screen, touch Cancel Job, or press on the
keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs.
E-mailing
Getting ready to e-mail
Setting up the e-mail function
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings.
3Under Default Settings, click E-mail/FTP Settings.
4Click E-mail Settings > Setup E-mail Server.
5Fill in the fields with the appropriate information.
6Click Submit.
Configuring e-mail settings
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > E-mail/FTP Settings > E-mail Settings.
3Fill in the fields with the appropriate information.
4Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the
Embedded Web Server
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click ManageShortcuts> E-mailShortcut
Setup.
4Type a unique name for the recipient, and then enter the e-mail
address.
Note: If you are entering multiple addresses, then separate each
address with a comma (,).
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
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If you enter a number thatis already in use, then you are prompted
to select another number.
Creating an e-mail shortcut using the
touch screen
1From the home screen, navigate to:
E-mail > Recipient > type an e-mail address
To create a group of recipients, touch Next address, and then
type the next recipient’s e-mail address.
2Touch .
3Type a unique name for the shortcut, and then touch Done.
4Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and then
reenter the information.
Canceling an e-mail
•When using the ADF, touch Cancel Job while Scanning…
appears.
•When using the scanner glass, touch Cancel Job while
Scanning… appears or while Scan the Next Page /
Finish the Job appears.
Faxing
Sending a fax
Sending a fax using the touch screen
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) intothe
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search the
address book.
Note: To place a dial pause within a fax number, press . The
dial pause appears as a comma in the “Fax to” box. Use this feature
if you need to dial an outside line first.
5Touch Fax It.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without
leaving your desk. This gives you the flexibility of faxing documents
directly from software programs.
Note: In order to perform this function from your computer, you must
use the PostScript printer driver for your printer.
1From your software program, click File > Print.
2From the Print window, select your printer, and then click
Properties > Other Options > Fax > OK > OK.
3On the Fax screen, enter the name and number of the faxrecipient.
4Click Send.
Creating shortcuts
Creating a fax destination shortcut
using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the
printer control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. A shortcut
can be created to a single fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Settings > Manage Shortcuts > Fax Shortcut Setup.
Note: A password may be required. If you do not have an ID and
password, get one from your system support person.
3Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers for
the group.
Note: Separate each fax number in the group with a semicolon
(;).
4Assign a shortcut number.
If you enter a number thatis already in use, then youare prompted
to select another number.
5Click Add.
Creating a fax destination shortcut
using the touch screen
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
Fax > enter the fax number
To create a group of fax numbers, touch Next number, and then
enter the next fax number.
4Navigate to:
> enter a name for the shortcut > Done > OK > Fax It
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Scanning to an FTP address
Scanning to an FTP address
Scanning to an FTP address using the
touch screen
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) intothe
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the home screen, navigate to:
FTP > FTP > type the FTP address > Send It
Scanning to an FTP address using a
shortcut number
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) intothe
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Press , and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the
address book
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) intothe
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper
guides.
3From the home screen, navigate to:
FTP > FTP > > enter the name of recipient > Browse
shortcuts > name of recipient > Done
Scanning to a computer or
flash drive
Scanning to a computer
1Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
•View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
•Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2Click Scan Profile > Create.
3Select your scan settings, and then click Next.
4Select a location on your computer where you want to save the
scanned output file.
5Enter a scan name.
The scan name is the name that appears in the Scan Profile list on
the display.
6Click Submit.
7Review the instructions on the Scan Profile screen.
A shortcut number was automatically assigned when you clicked
Submit. You can use this shortcut number when you are ready to
scan your documents.
aLoad an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the
scanner glass.
bIf you are loading a document into the ADF, then adjust the
paper guides.
cPress , and then enter the shortcut number using the
keypad, or touch Held Jobs on the home screen, and then
touch Profiles.
dAfter entering the shortcut number, the scanner scans and
sends the document to the directory or program you
specified. If you touched Profiles on the home screen, then
locate your shortcut on the list.
8Return to the computer to view the file.
The output file is saved in the location or launched in the program
you specified.
Scanning to a flash drive
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3Insert the flash drive into the USB port on the front of the printer.
The USB Drive home screen appears.
4Select the destination folder, and then touch Scan to USB drive.
5Adjust the scan settings.
6Touch Scan It.
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