Lexmark X940E Installation and maintenance instructions

Fax guide
The fax function lets you scan items and fax them to one or more recipients. Sending a fax from the printer can be
accomplished by typing the fax number, using a shortcut number, or using the address book.
Note: To place a one-second dialing pause within a fax number, touch .
The dial pause appears as a comma in the Fax to: box. Use this feature if you need to dial an outside line first.
Sending a fax using the control panel
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or keypad.
To add recipients, touch Next Number, and then type the recipient's telephone number or shortcut number, or
search the address book.
Note: To place a dial pause within a fax number, press . The dial pause appears as a comma in the Fax to: box.
Use this feature if you need to dial an outside line first.
5Touch Fax It.
For more information, see the User's Guide on the Software and Documentation CD.
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in
the Manage Destinations link located under the Configuration tab on the Embedded Web Server. A shortcut number
(1–99999) can contain a single recipient or multiple recipients. By creating a group fax destination with a shortcut
number, you can quickly and easily fax broadcast information to an entire group.
For information on creating shortcuts, see the section in this chapter on creating shortcuts.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3Press #, and then type the shortcut number.
Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
Fax guide
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3On the home screen, touch Fax.
4Touch Search Address Book.
5Using the virtual keyboard, type the name or part of the name of the person whose fax number you want to find.
(Do not attempt to search for multiple names at the same time.)
6Touch Search.
7Touch the name to add it to the Fax to: list.
8Repeat steps 4 through 7 to enter additional addresses.
9Touch Fax It.
Understanding fax options
Original Size
This option opens a screen where you can choose the size of the documents you are going to fax.
•Touch a paper size button to select that size as the Original Size setting. The fax screen appears with your new
setting displayed.
•When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes
(letter- and legal-size pages).
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scan.
•Text—Emphasizes sharp, black, high-resolution text against a clean, white background
•Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
•Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both sides).
This lets the scanner know what needs to be scanned for inclusion in the fax.
Resolution
This options increases how closely the scanner examines the document you want to fax. If you are faxing a photo, a
drawing with fine lines, or a document with very small text, increase the Resolution setting. This will increase the amount
of time required for the scan and will increase the quality of the fax output.
•Standard—Suitable for most documents
•Fine—Recommended for documents with small print
•Super fine—Recommended for original documents with fine detail
•Ultra fine—Recommended for documents with pictures or photos
Darkness
This option adjusts how light or dark your faxes will turn out in relation to the original document.
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Advanced Options
Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job,
Transmission Log, Scan Preview, Edge Erase, and Advanced Duplex settings.
•Delayed Send—Lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send, enter
the time and date you would like to send your fax, and then touch Done. This setting can be especially useful in
sending information to fax lines that are not readily available during certain hours, or when transmission times are
cheaper.
Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the
printer is turned on.
•Advanced Imaging—Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror
Image before you fax the document
•Custom Job (Job Build)—Combines multiple scanning jobs into a single job
•Transmission Log—Prints the transmission log or transmission error log
•Scan Preview—Displays the image before it is included in the fax. When the first page is scanned, the scanning
is paused, and a preview image appears.
•Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the area selected, leaving nothing printed on that portion of the paper.
•Advanced Duplex—Controls how many sides and what orientation an original document has, and whether original
documents are bound along the long edge or the short edge.
Scanning to an FTP address using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch FTP.
4Touch Search Address Book.
5Type the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: field.
7Touch Send It.
Fax guide
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