MACROMEDIA BREEZE-FOR MEETING PARTICIPANTS User manual

Breeze Live User Guide
for Meeting Participants

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Acknowledgments
Director: Erick Vera
Project Management: Stephanie Gowin
Writing: Gina Craig, Leigh Valentine
Editing: Shawn Jackson
Production and Editing Management: Patrice O’Neill
Production: Adam Barnett
First Edition: March 2004
Macromedia, Inc.
600 Townsend St.
San Francisco, CA 94103

3
CONTENTS
INTRODUCTION: Overview of Breeze Live . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
CHAPTER 1: Attending a Breeze Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Entering a meeting room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Inside a Breeze meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Leaving a meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
CHAPTER 2: The Participants List Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Participant name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Participant type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Participant status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
CHAPTER 3: Using the Chat Pod. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Sending text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Receiving a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
CHAPTER 4: Using the Whiteboard Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Requesting to join a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Drawing on a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
CHAPTER 5: The Camera and Voice Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Broadcasting audio and video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Controlling audio and video broadcasts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Microphone and Camera settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
CHAPTER 6: Using the File Sharing Pod. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Downloading a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

4 Contents

5
INTRODUCTION
Overview of Breeze Live
Macromedia Breeze is a rich web communication system that eliminates the time and cost of
travel and unnecessary meetings. It enables organizations to easily share important information
over the Internet by connecting people to people, and people to information.
Macromedia Breeze includes a set of components that provide an integrated solution for your
communication, collaboration, and training needs. Breeze can be deployed with either some or all
of these components together:
Breeze Presentation Personalize presentations with your own voice-over and easily deliver them
to standard web browsers through the ubiquitous Flash Player.
Breeze Training Rapidly create content and build complete online training systems including
integrated surveys, tracking, analysis, and course management.
Breeze Live Meet and collaborate instantly with colleagues over the Internet.
The underlying Breeze platform provides a flexible central library, administration tools, and more.
Breeze offers flexibility in deployment: a Hosted Service for enabling web communications with
zero setup time, and a Licensed Server for deploying within corporate firewalls for complete
control and security.
Intended audience
This document provides information for Breeze meeting participants who are not presenters. For
information on creating and managing Breeze meetings, see the Using the Breeze Manager guide.
For information on being a presenter, see Using Breeze Live (for Presenters).
System requirements
To take part in a Breeze meeting, you need the following:
•An Internet connection
•One of the supported operating systems listed on www.macromedia.com/go/breeze_sysreqs
•One of the supported browsers listed on www.macromedia.com/go/breeze_sysreqs
•Macromedia Flash Player 6.0.65 or later as a browser plug-in
Note: Macromedia Flash Player is standard in most browsers. You can find out what version of the
Flash Player you have at the Test Macromedia Web Players page at www.macromedia.com/
software/flash/about/

6 Introduction: Overview of Breeze Live
•(Optional) A sound card and speakers to hear audio broadcasts from other meeting
participants
•(Optional) A microphone to broadcast audio to other meeting participants
•(Optional) A web camera to broadcast video to other meeting participants
Breeze documentation
The documentation for Breeze Live consists of four guides:
Using the Breeze Plug-In for PowerPoint This guide is for Breeze users who are publishing
Breeze presentations from PowerPoint. You can access this guide from within PowerPoint by
selecting Breeze > Help.
Using the Breeze Publish Wizard This guide is also for Breeze users who are publishing Breeze
presentations from PowerPoint. You can access this guide from a help link within the Breeze
Publish Wizard web application.
Using the Breeze Manager This guide is for Breeze users who have permission to manage or
administer users, content, courses, or meetings. You can access this guide from a help link within
the Breeze Manager web application.
Breeze Live User Guide This guide is for participants and presenters in a Breeze meeting.
There are two versions: Breeze Live User Guide for Meeting Presenters and Breeze Live User Guide
for Meeting Participants. You can access this guide from within a Breeze meeting by selecting
Meeting > Help.
Note: If you purchase just the Breeze Live module of the Breeze Presentation platform, only the
Breeze Live User Guide applies to you.
Additional Macromedia resources
More information is available at the Breeze Product Center and Breeze Support Center websites.
Breeze Product Center The Breeze Product Center is updated regularly with the latest
information on Breeze, including FAQs, white papers, testimonials, and tips. Check the website
often for the latest news on Breeze at www.macromedia.com/software/breeze.
Breeze Support Center The Breeze Support Center contains the latest support information,
including tech notes, Breeze presentation tutorials, and support program details. Check the
website often for the latest Breeze support information at www.macromedia.com/support/breeze.

7
CHAPTER 1
Attending a Breeze Meeting
This chapter tells you how to enter a Breeze meeting room to attend a meeting and it describes
the online features of a meeting room.
Entering a meeting room
To participate in a Breeze meeting, you need to enter (log in to) its meeting room.
To enter a Breeze meeting room:
1Make sure that you have the URL to the meeting room.
Typically, the person who set up the meeting will send you the URL in an e-mail invitation.
2In your browser, go to the meeting room’s URL.
This displays a login window with options for logging in as either a Breeze user, with a user
name and password, or as a guest.
3Log in to the meeting.
If you do not have a Breeze user name and password, log in as a guest. If the meeting’s
organizer has designated the meeting as public, your guest login is automatically accepted. If
the meeting’s organizer has designated the meeting as private, your guest login generates the
following message:
This is a private meeting. Your request to enter has been sent to the presenter. Please wait for a
response.
The meeting’s Breeze presenter receives your request to enter and has the option of admitting
you or refusing admission.
When you log in successfully, if the meeting has started, your browser immediately displays the
meeting room. If the meeting has not started, you receive a text message such as the following:
The meeting room is currently closed. You will be admitted when the presenter starts the
meeting.
During the login procedure, a bandwidth test will be performed. The Login button will be
momentarily disabled while the test runs.

8 Chapter 1: Attending a Breeze Meeting
Inside a Breeze meeting room
A meeting room is made up of two main areas: a title bar at the top and a stage below it. The
stage displays content related to the meeting. It consists of display areas (pods) for showing various
types of content, such as slides, video, whiteboards, shared files, polls, and messages to
participants and presenters.
There are three types of meeting room participants: presenters, preparing presenters, and
participants who are not presenters.
Presenters can change the setup, content, and layout of the meeting room, share their screen
(make anything displayed on the presenter’s computer screen appear on the meeting-room stage
of all participants and presenters), and promote other participants to be presenters.
Preparing presenters can create or modify a meeting room layout that is not displayed until it is
activated by a presenter. Preparing presenters can do this while a meeting is in progress.
Participants can view a meeting and send text messages. During a meeting, if granted permission
by a presenter, participants can also broadcast audio or video content. In this guide, “participant”
usually means “participant who is not a presenter.” In some cases, however, “participant” is used
more generally to include presenters. The context determines which usage is in effect.
For more information on participant types, see “Participant type” on page 15.
Meeting room title bar
The meeting room title bar is located at the top of the meeting room window. Every participant
has a personalized version of the meeting room title bar.
From left to right, the title bar contains:
Meeting room status
Meeting room name
Meeting menu button
Participant type icon
Participant name

Inside a Breeze meeting room 9
Meeting room status An oval indicating the connection status of the meeting room. A green
oval means that the room is online. A yellow oval indicates network congestion. A red oval means
that you have been disconnected due to network problems and Breeze Live is in the process of
trying to re-establish your meeting connection. Clicking the connection indicator when it is green
or yellow displays information about your connection (for example, its current data-transmission
rate). Clicking the indicator when it is red initiates an attempt to go back online. This is useful if
you have been disconnected and want to reconnect immediately.
Meeting room name The name assigned to the meeting room by the room’s creator.
Meeting menu button A menu with options for specifying the type of connection you have to
the Internet, for switching between full-screen and a resizable views of the meeting room, for
adjusting your microphone or camera, and for accessing help and troubleshooting.
Participant type icon An icon indicating the user type (participant, presenter, or preparing
presenter).
Participant name A participant’s or presenter’s name—either the Breeze user name or, if a
participant is a guest, the participant’s guest name.
Using the Meeting menu
When you click the Meeting button, it displays the Meeting menu. From the meeting menu you
can set the type and speed of your Internet connection, and you can switch between a full-screen
view of the meeting room and a resizable view of the meeting room.
To set the type and speed of your Internet connection:
1Click the Meeting button at the top of the meeting window.
2From the pop-up menu, select My Connection Speed.
This displays the following connection types:
■Modem
■DSL
■LAN
3Select the type of connection that your computer is using.
To switch from a resizable view of the meeting room to a full-screen view:
1Click the Meeting button.
2From the pop-up menu, select Full Screen.
To switch from a full-screen view of the meeting room to a resizable view:
1Click the Meeting button.
The pop-up menu shows Full Screen with a check mark in front of it.
2Select Full Screen.
Clicking and dragging a layout tab allows you to re-order the layouts. This enables the layout
navigation bar to be used like a meeting agenda (for example, left to right, one layout for each
phase of the meeting), allowing you to easily customize the meeting to suit your needs.

10 Chapter 1: Attending a Breeze Meeting
Stage
The meeting room stage consists of separate pods for displaying different types of content, such as
slides, video, or the duplication (screen sharing) of whatever appears on the computer screen of a
presenter. The pods that make up the stage are visible to everyone attending a meeting.
Meeting room pods
A meeting room usually contains a number of display panels, called pods, each with its own
function. There are several types of pods. When presenters set up a meeting room, they determine
the number and types of pods that participants see. The following types of pods are available:
•Participants List
•Chat
•Note
•Whiteboard
•Camera and Voice
•Content
•Screen Sharing
•File Sharing
•Polling
•Web Links
To create custom pods, see the Developing Pods for Breeze document.