MACROMEDIA BREEZE-FOR MEETING PARTICIPANTS User manual

Breeze Live User Guide
for Meeting Participants

Trademarks
Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware,
Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Design In Motion, Director, Dream Templates,
Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Fontographer, FreeHand, Generator, HomeSite,
JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live
Effects, MacRecorder Logo and Design, Macromedia, Macromedia Action!, Macromedia Breeze, Macromedia Flash,
Macromedia M Logo and Design, Macromedia Spectra , Macromedia xRes Logo and Design, MacroModel, Made with
Macromedia, Made with Macromedia Logo and Design, MAGIC Logo and Design, Mediamaker, Movie Critic, Open Sesame! ,
Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be,
Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other
jurisdictions including internationally. Other product names, logos, designs, titles, words or phrases mentioned within this
publication may be trademarks, servicemarks, or tradenames of Macromedia, Inc. or other entities and may be registered in
certain jurisdictions including internationally.
This guide contains links to third-party Web sites that are not under the control of Macromedia, and Macromedia is not
responsible for the content on any linked site. If you access a third-party Web site mentioned in this guide, then you do so at your
own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia
endorses or accepts any responsibility for the content on those third-party sites.
Copyright Notice
Copyright © 2004 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced,
translated, or converted to any electronic or machine-readable form in whole or in part without prior written approval of
Macromedia, Inc.
Acknowledgments
Director: Erick Vera
Project Management: Stephanie Gowin
Writing: Gina Craig, Leigh Valentine
Editing: Shawn Jackson
Production and Editing Management: Patrice O’Neill
Production: Adam Barnett
First Edition: March 2004
Macromedia, Inc.
600 Townsend St.
San Francisco, CA 94103

3
CONTENTS
INTRODUCTION: Overview of Breeze Live . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
CHAPTER 1: Attending a Breeze Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Entering a meeting room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Inside a Breeze meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Leaving a meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
CHAPTER 2: The Participants List Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Participant name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Participant type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Participant status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
CHAPTER 3: Using the Chat Pod. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Sending text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Receiving a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
CHAPTER 4: Using the Whiteboard Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Requesting to join a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Drawing on a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
CHAPTER 5: The Camera and Voice Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Broadcasting audio and video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Controlling audio and video broadcasts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Microphone and Camera settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
CHAPTER 6: Using the File Sharing Pod. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Downloading a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

4 Contents

5
INTRODUCTION
Overview of Breeze Live
Macromedia Breeze is a rich web communication system that eliminates the time and cost of
travel and unnecessary meetings. It enables organizations to easily share important information
over the Internet by connecting people to people, and people to information.
Macromedia Breeze includes a set of components that provide an integrated solution for your
communication, collaboration, and training needs. Breeze can be deployed with either some or all
of these components together:
Breeze Presentation Personalize presentations with your own voice-over and easily deliver them
to standard web browsers through the ubiquitous Flash Player.
Breeze Training Rapidly create content and build complete online training systems including
integrated surveys, tracking, analysis, and course management.
Breeze Live Meet and collaborate instantly with colleagues over the Internet.
The underlying Breeze platform provides a flexible central library, administration tools, and more.
Breeze offers flexibility in deployment: a Hosted Service for enabling web communications with
zero setup time, and a Licensed Server for deploying within corporate firewalls for complete
control and security.
Intended audience
This document provides information for Breeze meeting participants who are not presenters. For
information on creating and managing Breeze meetings, see the Using the Breeze Manager guide.
For information on being a presenter, see Using Breeze Live (for Presenters).
System requirements
To take part in a Breeze meeting, you need the following:
•An Internet connection
•One of the supported operating systems listed on www.macromedia.com/go/breeze_sysreqs
•One of the supported browsers listed on www.macromedia.com/go/breeze_sysreqs
•Macromedia Flash Player 6.0.65 or later as a browser plug-in
Note: Macromedia Flash Player is standard in most browsers. You can find out what version of the
Flash Player you have at the Test Macromedia Web Players page at www.macromedia.com/
software/flash/about/

6 Introduction: Overview of Breeze Live
•(Optional) A sound card and speakers to hear audio broadcasts from other meeting
participants
•(Optional) A microphone to broadcast audio to other meeting participants
•(Optional) A web camera to broadcast video to other meeting participants
Breeze documentation
The documentation for Breeze Live consists of four guides:
Using the Breeze Plug-In for PowerPoint This guide is for Breeze users who are publishing
Breeze presentations from PowerPoint. You can access this guide from within PowerPoint by
selecting Breeze > Help.
Using the Breeze Publish Wizard This guide is also for Breeze users who are publishing Breeze
presentations from PowerPoint. You can access this guide from a help link within the Breeze
Publish Wizard web application.
Using the Breeze Manager This guide is for Breeze users who have permission to manage or
administer users, content, courses, or meetings. You can access this guide from a help link within
the Breeze Manager web application.
Breeze Live User Guide This guide is for participants and presenters in a Breeze meeting.
There are two versions: Breeze Live User Guide for Meeting Presenters and Breeze Live User Guide
for Meeting Participants. You can access this guide from within a Breeze meeting by selecting
Meeting > Help.
Note: If you purchase just the Breeze Live module of the Breeze Presentation platform, only the
Breeze Live User Guide applies to you.
Additional Macromedia resources
More information is available at the Breeze Product Center and Breeze Support Center websites.
Breeze Product Center The Breeze Product Center is updated regularly with the latest
information on Breeze, including FAQs, white papers, testimonials, and tips. Check the website
often for the latest news on Breeze at www.macromedia.com/software/breeze.
Breeze Support Center The Breeze Support Center contains the latest support information,
including tech notes, Breeze presentation tutorials, and support program details. Check the
website often for the latest Breeze support information at www.macromedia.com/support/breeze.

7
CHAPTER 1
Attending a Breeze Meeting
This chapter tells you how to enter a Breeze meeting room to attend a meeting and it describes
the online features of a meeting room.
Entering a meeting room
To participate in a Breeze meeting, you need to enter (log in to) its meeting room.
To enter a Breeze meeting room:
1Make sure that you have the URL to the meeting room.
Typically, the person who set up the meeting will send you the URL in an e-mail invitation.
2In your browser, go to the meeting room’s URL.
This displays a login window with options for logging in as either a Breeze user, with a user
name and password, or as a guest.
3Log in to the meeting.
If you do not have a Breeze user name and password, log in as a guest. If the meeting’s
organizer has designated the meeting as public, your guest login is automatically accepted. If
the meeting’s organizer has designated the meeting as private, your guest login generates the
following message:
This is a private meeting. Your request to enter has been sent to the presenter. Please wait for a
response.
The meeting’s Breeze presenter receives your request to enter and has the option of admitting
you or refusing admission.
When you log in successfully, if the meeting has started, your browser immediately displays the
meeting room. If the meeting has not started, you receive a text message such as the following:
The meeting room is currently closed. You will be admitted when the presenter starts the
meeting.
During the login procedure, a bandwidth test will be performed. The Login button will be
momentarily disabled while the test runs.

8 Chapter 1: Attending a Breeze Meeting
Inside a Breeze meeting room
A meeting room is made up of two main areas: a title bar at the top and a stage below it. The
stage displays content related to the meeting. It consists of display areas (pods) for showing various
types of content, such as slides, video, whiteboards, shared files, polls, and messages to
participants and presenters.
There are three types of meeting room participants: presenters, preparing presenters, and
participants who are not presenters.
Presenters can change the setup, content, and layout of the meeting room, share their screen
(make anything displayed on the presenter’s computer screen appear on the meeting-room stage
of all participants and presenters), and promote other participants to be presenters.
Preparing presenters can create or modify a meeting room layout that is not displayed until it is
activated by a presenter. Preparing presenters can do this while a meeting is in progress.
Participants can view a meeting and send text messages. During a meeting, if granted permission
by a presenter, participants can also broadcast audio or video content. In this guide, “participant”
usually means “participant who is not a presenter.” In some cases, however, “participant” is used
more generally to include presenters. The context determines which usage is in effect.
For more information on participant types, see “Participant type” on page 15.
Meeting room title bar
The meeting room title bar is located at the top of the meeting room window. Every participant
has a personalized version of the meeting room title bar.
From left to right, the title bar contains:
Meeting room status
Meeting room name
Meeting menu button
Participant type icon
Participant name

Inside a Breeze meeting room 9
Meeting room status An oval indicating the connection status of the meeting room. A green
oval means that the room is online. A yellow oval indicates network congestion. A red oval means
that you have been disconnected due to network problems and Breeze Live is in the process of
trying to re-establish your meeting connection. Clicking the connection indicator when it is green
or yellow displays information about your connection (for example, its current data-transmission
rate). Clicking the indicator when it is red initiates an attempt to go back online. This is useful if
you have been disconnected and want to reconnect immediately.
Meeting room name The name assigned to the meeting room by the room’s creator.
Meeting menu button A menu with options for specifying the type of connection you have to
the Internet, for switching between full-screen and a resizable views of the meeting room, for
adjusting your microphone or camera, and for accessing help and troubleshooting.
Participant type icon An icon indicating the user type (participant, presenter, or preparing
presenter).
Participant name A participant’s or presenter’s name—either the Breeze user name or, if a
participant is a guest, the participant’s guest name.
Using the Meeting menu
When you click the Meeting button, it displays the Meeting menu. From the meeting menu you
can set the type and speed of your Internet connection, and you can switch between a full-screen
view of the meeting room and a resizable view of the meeting room.
To set the type and speed of your Internet connection:
1Click the Meeting button at the top of the meeting window.
2From the pop-up menu, select My Connection Speed.
This displays the following connection types:
■Modem
■DSL
■LAN
3Select the type of connection that your computer is using.
To switch from a resizable view of the meeting room to a full-screen view:
1Click the Meeting button.
2From the pop-up menu, select Full Screen.
To switch from a full-screen view of the meeting room to a resizable view:
1Click the Meeting button.
The pop-up menu shows Full Screen with a check mark in front of it.
2Select Full Screen.
Clicking and dragging a layout tab allows you to re-order the layouts. This enables the layout
navigation bar to be used like a meeting agenda (for example, left to right, one layout for each
phase of the meeting), allowing you to easily customize the meeting to suit your needs.

10 Chapter 1: Attending a Breeze Meeting
Stage
The meeting room stage consists of separate pods for displaying different types of content, such as
slides, video, or the duplication (screen sharing) of whatever appears on the computer screen of a
presenter. The pods that make up the stage are visible to everyone attending a meeting.
Meeting room pods
A meeting room usually contains a number of display panels, called pods, each with its own
function. There are several types of pods. When presenters set up a meeting room, they determine
the number and types of pods that participants see. The following types of pods are available:
•Participants List
•Chat
•Note
•Whiteboard
•Camera and Voice
•Content
•Screen Sharing
•File Sharing
•Polling
•Web Links
To create custom pods, see the Developing Pods for Breeze document.

Inside a Breeze meeting room 11
About the Participants List pod
The Participants List pod displays the name and type of each participant and shows both your
current status and your approximate network bandwidth. The Participants List pod displays the
name, type, and status of each participant (including presenters). An icon identifies each
participant’s type—participant, presenter, or preparing presenter. An additional round icon to the
right of each meeting participant identifies the approximate network capacity that they are
experiencing. No color indicates an acceptable network connection. Orange indicates that the
user’s connection is less than the current room bandwidth, the user's network is experiencing high
latency, or the user's network connection is dropping 5% to 20% of packets. Red indicates that
the user's network latency is greater than 4 seconds, the room is on LAN and the user is
connected by a modem, or the user’s network connection is dropping over 20% of packets.
Each participant sets his or her own status by selecting it from a pop-up menu available from the
Participants List pod. The following are examples of the status selections available:
•I am fine
•I have a question
•Speak louder
•Speak softer
•Go faster
For more information, see Chapter 2, “The Participants List Pod,” on page 15.
About the Chat pod
The Chat pod allows you to send text messages to other meeting participants. If you include
URLs, the chat pod automatically creates live links, making link content easy to access. You can
broadcast a message to all meeting participants (including presenters), or you can restrict it to
presenters or to individual participants.

12 Chapter 1: Attending a Breeze Meeting
For more information, see Chapter 3, “Using the Chat Pod,” on page 17.
About the Note pod
The Note pod displays a text message to all meeting participants. Only presenters can enter or
change a message in the Note pod.
About the Whiteboard pod
The Whiteboard pod lets meeting attendees share text and other drawing annotations
collaboratively in real time. Presenters can create new Whiteboard pods, clear the whiteboards,
and grant participants access to draw on the whiteboard. A Whiteboard pod can also be placed on
top of a Content pod for easy access to the whiteboard.
For more information, see Chapter 4, “Using the Whiteboard Pod,” on page 19.
About the Camera and Voice pod
The Camera and Voice pod broadcasts live audio and video to meeting participants. Presenters
can always choose to broadcast audio or video (or both) to a meeting, and they can enable
meeting participants who are not presenters to broadcast audio or video.

Inside a Breeze meeting room 13
For more information, see Chapter 5, “The Camera and Voice Pod,” on page 21.
About the Content pod
The Content pod displays PowerPoint presentations, Breeze presentations, Flash SWF files,
images (JPEGs only), Flash videos (FLVs), or FlashPaper documents (those created by Contribute
2.0 and later) to meeting participants.
About the Screen Sharing pod
The Screen Sharing pod broadcasts a live display of your desktop or of an application that is open
on your desktop. The Screen Sharing pod also includes application sharing functionality, which,
when enabled, allows participants to control applications that are visible on their screen.

14 Chapter 1: Attending a Breeze Meeting
Note: Screen sharing is supported only on Windows and requires the Presenter Add-In for Breeze.
About the File Sharing pod
Participants can download files for shared use.
For more information, see .
Leaving a meeting room
To leave a meeting room:
•Click the Close button in the upper right corner of the meeting room window.
Note: If all the presenters leave a meeting room, it is still open to any remaining participants. If
you want access to the meeting room to end when you leave it, you need to stop the meeting. If
your meeting room view is set to full screen, the Close button is not visible. To access the Close
button, resize your meeting room.

15
CHAPTER 2
The Participants List Pod
The Participants List pod lists everyone who is logged in to a meeting, and gives the following
information about each participant:
•Participant name (see “Participant name” on page 15)
•Participant type (see “Participant type” on page 15)
•Participant status (see “Participant status” on page 16)
•Participant bandwidth (see “Participant bandwidth” on page 22)
Participant name
If a participant is logged in to a meeting as a guest, the participant’s name is the guest name
entered at login. Otherwise, the name listed is the participant’s full name as registered with the
Breeze Manager. If the Participants List pod is small, the full text of a name might not be visible.
Roll over each name to view the user’s full name.
Participant type
There are three types of meeting participants:
Participant Can view and participate in a meeting.
Presenter Can show slides and content, screen share, broadcast audio and video, change the
meeting setup, and customize the meeting space.
Preparing Presenter Can view and edit meeting room layouts without interfering with the
meeting. Any layout besides the one currently being used in the meeting by the presenter can be
edited by a preparing presenter.
Participant type is indicated by an icon to the left of a participant’s name, as follows:
Participant Type Icon
Participant

16 Chapter 2: The Participants List Pod
Participant status
By default, a participant’s status is “I am fine.” However, a participant can change their own
status. If a participant’s status is anything other than “fine,” the status is identified by an icon to
the right of the participant’s name. The following table lists the available statuses and their icons.
To change your status:
1Click the arrow in the bottom right corner of the Participants List pod.
This displays a pop-up menu with a list of the available statuses.
2Select the status you want displayed to presenters.
Presenter
Preparing Presenter
Participant Status Icon
I am fine none
I have a question
Speak louder
Speak softer
Go faster
Go slower
Thumbs up
Thumbs down
Participant Type Icon

17
CHAPTER 3
Using the Chat Pod
You use the Chat pod to send text messages to other meeting participants and to receive messages
from other participants.
Sending text messages
During a meeting, you can use the Chat pod to compose a text message and address it to a specific
participant or to all presenters at the meeting or to all presenters and all participants.
To send a text message:
1In the pop-up menu at the bottom of the Chat pod, select one of the following addressees:
■Everyone
■Presenters
■The name of a specific participant to whom you want to send a message
2Click the text box in the Chat pod.
An insertion point appears in the text box.
3Enter your message.
4Do one of the following:
■Click the Enter button next to the text field.
■Press Enter or Return on your keyboard.
Your name appears in the Chat pod, followed by the addressee you selected and your message.
Receiving a message
When you receive a chat message from a meeting participant, your Chat pod shows the sender’s
name and the message. If the message was addressed to everyone, the sender’s name is followed by
the message. If the message was sent only to you, the sender’s name is followed by “(privately).”

18 Chapter 3: Using the Chat Pod

19
CHAPTER 4
Using the Whiteboard Pod
There is a selection of line, text, drawing, and pointer tools in the Whiteboard pod. As a
meeting participant, you can request to draw on a whiteboard. For more information about
requesting to draw on a whiteboard, see “Requesting to join a whiteboard” on page 19. For more
information about drawing on a whiteboard, see “Drawing on a whiteboard” on page 19.
For more information about drawing on a whiteboard, see “Drawing on a whiteboard”
on page 19.
Requesting to join a whiteboard
As a meeting participant, you can request to join a whiteboard to add your input to the
presentation. If this option is available, a tool will be available.
To request to join a whiteboard:
1Click the Whiteboard Tools button in the lower right corner of the Whiteboard pod.
This displays a pop-up window with the message:
Waiting for approval to use Whiteboard.
2The selection of drawing and text tools will be displayed after your request is accepted.
Drawing on a whiteboard
After you create the whiteboard and process requests to join the whiteboard, you are ready to start
creating text and drawings for the whiteboard. As a meeting participant, you can draw on a
whiteboard after the meeting presenter accepts your request.
To draw on a whiteboard:
1Click the Whiteboard Tools button in the lower right corner of the Whiteboard pod.
2Select a text or drawing tool.
3Click in the whiteboard area to start writing or drawing.
Note: If you (as a participant) collapse the selection of drawing tools during a meeting, you must
re-request to draw on the whiteboard to view the selection again.
The following tools are available to create text and drawings on the whiteboard:

20 Chapter 4: Using the Whiteboard Pod
Selection Tool Selects a shape or area of the whiteboard. Click on a shape to select it. Click
and drag on the canvas to create a selection rectangle that selects all the shapes within the
rectangle. The selection rectangle will have eight control points to resize the shape or shapes
selected. Holding down Shift while dragging a corner control point will force resizing to
maintain the aspect ratio. Dragging selected shapes will move them. To add a shape to the
selection, press Shift-click on the shape.
Pencil Tool Creates an array of shapes connected by lines. Stroke color and stroke weight can
be customized by using the color picker and stroke weight pop-up menu at the bottom of the
Whiteboard pod.
Marker Tool Creates an array of shapes connected by lines with a diagonal line stroke. Stroke
color and stroke weight can be customized by using the color picker and stroke weight pop-up
menu at the bottom of the Whiteboard pod.
Line Tool Draws a line between two points. Stroke color and stroke weight can be
customized by using the color picker and line width pop-up menu at the bottom of the
Whiteboard pod. Arrows can be created by using the arrow buttons at the bottom of the
Whiteboard pod. Holding down the Shift key while drawing will make the line snap every 45
degrees.
Rectangle Tool Creates square and rectangle shapes. Stroke color, fill color, and stroke
weight can be customized by using the color picker and the stroke weight pop-up menu. No
fill can be used as a setting for stroke color and fill color; however, you cannot use no fill for
both stroke color and fill color. Click and drag to expand the shape. Holding down the Shift
key while drawing will force the rectangle into a square shape.
Ellipse Tool Creates circle and ellipse shapes. Stroke color, fill color, and stroke color can be
customized by using the color picker and stroke weight pop-up menu. No fill can be used as a
setting for stroke color and fill color; however, you cannot use no fill for both stroke color and
fill color. Click and drag to expand the shape. Holding down the Shift key while drawing will
force the ellipse into a circle shape.
Text Tool Creates a floating multiline text character. Fill color, font face (_sans, _serif,
_typewriter, Arial, Courier New, Times New Roman, and Verdana) and font size (7 point
through 31 point) can be customized by using the color picker, font pop-up menu, and font
size pop-up menu. Click and drag to create a text area to type in.
Stamper Tool Leaves a check mark, right facing arrow, star, or carat image on the screen. A
check mark is the default stamp. You can change the stamp image by clicking the arrow, star,
and carat buttons. Image color and shape size can be customized by using the color picker and
size pop-up menu.
Undo Performs an undo of the previous action. You can undo the following actions: drawing
a shape, moving a shape, resizing a shape, clearing the whiteboard, and changing a property of
a shape. There is no limit to the number of times that you can perform this operation in the
pod.