Microsoft Surface User manual

Quick Reference Guide
Microsoft Surface Hub
Learn how to unlock the power of the group by using Microsoft
Surface Hub
Quick Reference Guide
Version 1.0
© Microsoft 2016
Table of contents
Start your session
Make a call
Add people to a call in progress
Use the whiteboard
Drawing on the whiteboard
Project your screen
Present the Surface Hub screen during a call
Apps
Email or save your files
End your session
What to do if…
Need more help?
Get more training
Keyboard shortcuts and accessibility

Start your session
Make a call
To call someone, select Call and then search for and select the person
you want to call. To add more people, select People on either side of
the screen, select People plus , then select each person you want to
add to the call. To start the call, select Invite.
1
If you’ve already
scheduled a
meeting, select it
to get started.
2
Select Call, Whiteboard or Connect
to start an ad-hoc session.

Add people to a call in progress
If you’re already in a conference call and need to add someone else, select
People
on either side of the screen and search for the person or enter a
number. Repeat for each person you want to add. Select
Invite
to add them
to the call.
Use the whiteboard
Grab a Surface Hub pen to launch the whiteboard app from the Welcome
screen (the pens should be stored on the sides of the display).
If you’re working on a Word, Excel or PowerPoint file, just start writing with
the pen—your notes will be saved in the file. If you want to save your
markups to OneNote, select
Annotate
in the app’s title bar.
Drawing on the whiteboard
Use the Surface Hub pens to write on the whiteboard. To change colours,
choose the one you want from the menu at the bottom of the whiteboard
screen.
To erase, flip the pen over and press it on the touchscreen like a pencil
eraser. Or, select the erase button to erase with the tip of the pen tip.

Project your screen
Project wirelessly with Miracast
If your laptop, tablet or phone supports Miracast, you can connect and share
whatever’s on your device’s screen on the Surface Hub without using cables.
The steps to connect wirelessly depend on what type of device you have. If
you’re using a PC running Windows 8 or later, press Windows logo key +
K on your keyboard, then select the Surface Hub you want to project to.
NOTE
If you're using a device running Windows 8 or Windows 8.1 and it's your
first time connecting, select Project and follow the on-screen instructions to
add a wireless display.
Project with cables
Plug a video cable into your device to share your screen. If you want to
control your device with the Surface Hub touchscreen and pen, plug in the
USB cable too.
When you’re done, unplug the cables.
Present the Surface Hub screen during a call
Start presenting
When you join a call, the microphones and cameras will turn on so the
people on the call can hear and see the people in the room. If you also want
to share what you’re showing on the Surface Hub touchscreen, select
Present
Screen
.
Stop presenting
To stop sharing content with the people on the call without hanging up on
them, select
Stop Presenting
. The call will still be happening, but the people
on the call won’t be able to see what’s on the Surface Hub touchscreen.

Apps
Apps on the Surface Hub are listed on Start . To open an app, just select it.
You’ll see commonly used apps right there.
To see a list of all of the apps, select Start >
All apps
. Choose the app you
want to use to open it. If the app you want isn’t in the list, contact your
system admin. If you have more than one app open, quickly switch between
them with
Task view
at the bottom of the touchscreen.
Email or save your files
When you end a session, all of the files you were working on, anything on the
whiteboard, and other meeting info will be completely cleared from the
Surface Hub to get it ready for the next session. If you want to save your
work, it’s very important to email your files.
To email whiteboard files, select
Email
in the bottom right corner of the
screen. Your whiteboard files will automatically be attached to the message.
Just fill in the
To:
line and select
Send
.

End your session
When you’re done with the Surface Hub, select
I’m done
in the bottom right
corner of the touchscreen or press the End session key on the keyboard.
You’ll have a few seconds before the Surface Hub is cleaned up for the next
session. If you haven’t saved your work, select
Go back and save
to email
anything on the Whiteboard you want to keep or to save Word, Excel or
PowerPoint files to a USB drive. This is important because there’s no way to
recover your work later.
What to do if…
The Surface Hub isn’t on
Make sure the power cable is connected and try turning it back on. The
power button is on the keypad at the right side of the display.
There’s no Internet connection
Contact your company’s support person.
You can’t project your screen
If you’re trying to connect wirelessly, make sure your device works with
Miracast. If you’re trying to connect with cables, make sure both the video
and USB cables are attached to both your device and to the Surface Hub.
The keyboard doesn’t work
Try changing the batteries.
The pen doesn’t work
Make sure the pen you’re using is charged, or try the other pen. Keep in
mind that not all apps work with a pen. If the pen doesn't work, select
Annotate
on the app’s title bar and then select the part of the screen you
want to draw on. It will automatically open in the whiteboard so you can draw
on it.

Need more help?
If something still doesn’t work, contact your company’s support person or go
to https://www.microsoft.com/surface/support/surface-hub.
Get more training
On the Surface Hub
The Get Started app has all the info you need to
get going with Surface Hub. To open it, go to any
Surface Hub, select
Start
on the touchscreen,
then select the Get Started app tile.
Online
Not near a Surface Hub? Review all of the Get Started app content, plus all of
the training videos, at http://windows.microsoft.com/en-
ie/windows/getstarted-surface-hub-using-surface-hub.
Keyboard shortcuts and accessibility
Surface Hub has keyboard shortcuts you can use to do things faster or to
turn on accessibility features:
Press these keys
To do this
Windows logo key
Go to Start
Windows logo key + A
Open quick actions
Windows logo key + F
Enter or exit full screen
Windows logo key + N
Open Notifications
Windows logo key + S
Open Cortana/search
Windows logo key + T
Open Date and time
Windows logo key + W
Send to whiteboard
Windows logo key + X
Swap sidebars
Windows logo key + 1
Open the call pane in the
sidebar/close the sidebar
Windows logo key + 2
Open the people pane in the
sidebar/close the sidebar
Windows logo key + 3
Open the message pane in the
sidebar/close the sidebar

Press these keys
To do this
Windows logo key + 4
Open the content pane in the
sidebar/close the sidebar
Windows logo key + F6
Move keyboard focus between
the sidebars, top bar and bottom
bar
Windows logo key + F6 + Shift
Move keyboard focus between
the sidebars, top bar and bottom
bar in the opposite direction
Windows logo key + Tab
Go to Task view
Windows logo key + Enter
Open/close Narrator
Windows logo key + plus (+)
Open Magnifier
Right Shift for 8 seconds
Toggle filter keys
Shift 5 times
Toggle sticky keys
Windows logo key + Esc
End your session