Motorola ASTRO XTSTM 2500 User manual

ASTRO®
XTSTM 2500 & XTSTM 2500I
Model 3
User Guide
COLOR CHORDS 7

ASTRO®XTS 2500/XTS 2500I
Digital Portable Radio
Quick Reference Card
Product Safety and RF Exposure Compliance
ATTENTION!
This radio is restricted to occupational use only to satisfy
FCC RF energy exposure requirements. Before using this
product, read the RF energy awareness information and
operating instructions in the Product Safety and RF
Exposure booklet enclosed with your radio (Motorola
Publication part number 6881095C98) to ensure
compliance with RF energy exposure limits.
Write your radio’s programmed features on
the dotted lines.
Select a Zone Using the Menu
Select a Channel
Method 1: Using the Select Knob
After selecting the desired zone, turn the 16-
position Select Knob to the desired channel.
Method 2: Using the Menu
Send an Emergency Alarm
Send Silent Emergency Alarm
Answer a Phone Call
Send a Phone Call
Before using this product, read the operating instructions
for safe usage contained in the Product Safety and RF
Exposure booklet enclosed with your radio.
!
Caution
16-Position
Select Knob
Speaker/Mic
Top Button
_ _ _ _ _ _ _
3-Position
Rotary Switch
_ _ _ _ _ _
Display
Home Button
Menu Select
Buttons
Top Side
Button
_ _ _ _ _ _ _
On/Off/
Volume Knob
Side Button 1
_ _ _ _ _ _ _
Side Button 2
_ _ _ _ _ _ _
PTT Button
4-Way
Navigation
Button
App Button
(TMS Button)
Keypad
1Press Uuntil
2Press D, E, or Fdirectly below ZONE.
3Press Uuntil the zone you desire is shown
OR
Use the keypad directly to dial the zone
number.
4Press hto confirm, or press PTT to transmit.
1Press Uuntil
2Press D, E, or Fdirectly below CHAN.
3Press Uuntil channel you desire is shown.
4Press hto confirm, or press PTT to transmit.
1Turn the radio ON and press Emergency
button. You will see a red LED; you hear a
short, medium-pitched tone.
2Display shows .
3When acknowledgment is received, you hear
four tones;alarm ends;radio exits emergency.
ZONE
CHAN
EMERGENCY
1Turn the radio ON and press Emergency
button. You will see no LED; you will hear no
tone.
2Press PTT.
3Alarm continues until you exit by:
• Press and hold Emergency button for one
second.
OR
•PressPTT again.
1Phone-like ringing, LED blinks GREEN,
PHONE CALL and mare displayed.
2Press Call Response button.
3Press PTT button to talk; release to listen.
4Press hto hang up.
1Press Uuntil
2Press D, E, or Fdirectly below PHON.
3Press Uor Vto scroll to phone number.
4Press PTT (or Quick Access button, if
programmed) to talk, release to listen.
PHON
94C06.book Page 1 Wednesday, June 23, 2010 11:41 AM

Display Status Symbols
Menu Entries (Use With Menu Navigation)
*Available at a future date.
Call Received. Receiving an individual call.
View/Program Mode. The radio is in the view or
program mode; On Steady = view mode;
Blinking = program mode.
sReceived Signal Strength Indication (RSSI).
Received signal strength for the current site
(trunking only). The more signal bars in the
symbol, the stronger the signal.
bBattery
• Conventional = Blinks when the battery is
low.
• Smart = The number of bars (0 – 3) shown
indicates the charge remaining in your
battery.
Note: Smart battery will be available at a
future date.
rTalkaround. You are talking directly to another
radio or through a repeater;
On = direct;
Off = repeater.
CMonitor (Carrier Squelch). This channel is
being monitored.
TScan. The radio is scanning a scan list.
User Login Indicator (IP Packet Data)
• On = User is associated with the radio;
• Off = User is not associated with the radio;
• Blinking = Registration with the server
failed.
m
p
p
Location Signal
• Off = Location feature disabled, or
insufficient battery power in location
accessory device;
• Blinking = Location feature enabled, but no
location signal available;
•On= Location feature enabled, and location
signal available.
Entry Menu Selection Page
BATT *Smart Battery 20
CALL Private Call 61
CHAN Select a Channel 28
CLCK Edit Time and Date 79
DIR Repeater/Direct 67
KILL Radio Kill 68
MUTE Keypad Mute 38
NAME Text Select 50
Entry Menu Selection Page
NUM Number Select 48
PAGE Call Alert Page 63
PHON Phone 56
PROG Editing 48
PSWD Password 37
RPGM Reprogram Request 72
SCAN Scan On/Off 52
SITE Site Lock 76
STUN Radio Stun 69
TGRP Talkgroup Call 66
TMS Text Messaging 93
USER User Login 87
VIEW Viewing a List 46
ZONE Select a Zone 26
V or Uto scroll through sub-list
D, or E, or Fdirectly below Menu
Entry to select
Menu Navigation
Uto find Menu Entry
D, or E, or Fdirectly
below Menu Entry to select
hto exit
V or Uto scroll through sub-list
D, or E, or Fdirectly below
Menu Entry to select
94C06.book Page 2 Wednesday, June 23, 2010 11:41 AM

i
This declaration is applicable to your radio only if your radio is labeled
with the FCC logo shown below.
DECLARATION OF CONFORMITY
Per FCC CFR 47 Part 2 Section 2.1077(a)
Responsible Party
Name: Motorola, Inc.
Address: 1301 East Algonquin Road, Schaumburg, IL 60196-1078, USA
Phone Number: 1-800-927-2744
Hereby declares that the product:
Model Name: XTS 2500 / XTS 2500I
conforms to the following regulations:
FCC Part 15, subpart B, section 15.107(a), 15.107(d) and section 15.109(a)
Class B Digital Device
As a personal computer peripheral, this device complies with Part 15 of the FCC
Rules. Operation is subject to the following two conditions:
1. this device may not cause harmful interference, and
2. this device must accept any interference received, including interference that
may cause undesired operation.
Note: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation.
If this equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
94C06.book Page i Wednesday, June 23, 2010 11:41 AM

ii ASTRO XTS 2500/XTS 2500IModel III
Product Safety and RF Exposure Compliance
ATTENTION!
This radio is restricted to occupational use only to satisfy FCC
RF energy exposure requirements. Before using this product,
read the RF energy awareness information and operating
instructions in the Product Safety and RF Exposure booklet
enclosed with your radio (Motorola Publication part number
6881095C98) to ensure compliance with RF energy exposure
limits.
For a list of Motorola-approved antennas, batteries, and other
accessories, visit the following web site which lists approved
accessories: http://www.motorola.com/governmentandenterprise
Computer Software Copyrights
The Motorola products described in this manual may include
copyrighted Motorola computer programs stored in semiconductor
memories or other media. Laws in the United States and other
countries preserve for Motorola certain exclusive rights for
copyrighted computer programs, including, but not limited to, the
exclusive right to copy or reproduce in any form the copyrighted
computer program. Accordingly, any copyrighted Motorola computer
programs contained in the Motorola products described in this
manual may not be copied, reproduced, modified, reverse-
engineered, or distributed in any manner without the express written
permission of Motorola. Furthermore, the purchase of Motorola
products shall not be deemed to grant either directly or by implication,
estoppel, or otherwise, any license under the copyrights, patents or
patent applications of Motorola, except for the normal non-exclusive
license to use that arises by operation of law in the sale of a product.
Before using this product, read the operating
instructions for safe usage contained in the Product
Safety and RF Exposure booklet enclosed with your
radio.
!
Caution
94C06.book Page ii Wednesday, June 23, 2010 11:41 AM

iii
Documentation Copyrights
No duplication or distribution of this document or any portion thereof
shall take place without the express written permission of Motorola.
No part of this manual may be reproduced, distributed, or transmitted
in any form or by any means, electronic or mechanical, for any
purpose without the express written permission of Motorola.
Disclaimer
The information in this document is carefully examined, and is
believed to be entirely reliable. However, no responsibility is assumed
for inaccuracies. Furthermore, Motorola reserves the right to make
changes to any products herein to improve readability, function, or
design. Motorola does not assume any liability arising out of the
applications or use of any product or circuit described herein; nor
does it cover any license under its patent rights, nor the rights of
others.
94C06.book Page iii Wednesday, June 23, 2010 11:41 AM

iv
Important Rebanding Information
This radio supports the new FCC 800 MHz Public Safety frequency
band definition. The FCC has reorganized the 800 MHz band to
reduce particular types of interference impacting public safety radio
systems by moving the NPSPAC transmit frequencies from
821-824MHz to the 806-809 MHz area.This change consolidates
700 MHz and 800 MHz public safety transmit frequencies into a
single contiguous block of spectrum with a greater degree of
separation from cellular and Enhanced SMR frequencies.
This separation should limit any harmful out-of-band emission and
receiver intermodulations.
Note: In accordance with the FCC 800 MHz rebanding Report and
Order (Docket 02-55), Motorola has offered rebanding
replacement products to allow 800 MHz licensees to comply
with the new band plan. These rebanding products are part of
Motorola's current ASTRO Digital XTS and XTL product
portfolio and are denoted by an RB at the end of the product
title. These products offer all of the features of the current
products but have the channel capacity and call list sizes
equivalent to the MTS 2000 and MCS 2000 products.
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ASTRO XTS 2500/XTS 2500IModel III v
Contents
Contents
Declaration of Conformity ................................................................... i
Product Safety and RF Exposure Compliance ................................. ii
Computer Software Copyrights ......................................................... ii
Documentation Copyrights ................................................................iii
Disclaimer .........................................................................................iii
Important Rebanding Information ..................................................... iv
General Radio Operation . . . . . . . . . . . . . . . . . . . . . . . 1
Notations Used in This Manual ......................................................... 1
Additional Performance Enhancement ............................................. 2
Dynamic System Resilience (DSR) ............................................ 2
Encrypted Integrated Data (EID) ................................................ 2
XTS 2500 / XTS 2500IModel III Radio ............................................. 3
Physical Features of the XTS 2500 / XTS 2500IModel III Radio ..... 4
Programmable Features ................................................................... 5
Display .............................................................................................. 6
Backlight ........................................................................................... 6
Status Symbols ................................................................................. 7
Menu Entry (Softkey) ........................................................................ 9
Menu Select Buttons .........................................................................9
Menu Entry Features ................................................................ 10
Home Button (h) ............................................................................ 11
App Button (TMS Feature Button) .................................................. 11
4-Way Navigation Button (o) ......................................................... 11
Keypad ............................................................................................ 12
LED Indicators ................................................................................ 13
Alert Tones ...................................................................................... 14
Standard Accessories ..................................................................... 18
Battery ...................................................................................... 18
Smart Battery Condition ........................................................... 20
Antenna .................................................................................... 21
Belt Clip .................................................................................... 22
Universal Connector Cover ............................................................. 23
Remote Speaker Microphone Adapter ............................................ 24
Radio On and Off ............................................................................ 25
Turn the Radio On .................................................................... 25
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vi
Contents
Turn the Radio Off ....................................................................26
Zones and Channels .......................................................................26
Select a Zone ............................................................................26
Select a Channel .......................................................................28
Mode Select Button ...................................................................31
Receive / Transmit ...........................................................................32
Without Using the Volume Set and Monitor Buttons .................32
Use Preprogrammed Volume Set Button ..................................33
Use the Preprogrammed Monitor Button ..................................34
Conventional Mode Operation ..................................................35
Common Radio Features . . . . . . . . . . . . . . . . . . . . . . 36
Radio Lock .......................................................................................36
Unlock Your Radio ....................................................................36
Change Your Password ............................................................37
Mute or Unmute Keypad Tones .......................................................38
Use the Menu ............................................................................38
Using the Preprogrammed Side Button ....................................38
Conventional Squelch Options ........................................................39
Analog Squelch .........................................................................39
Digital Squelch ..........................................................................39
PL Defeat .........................................................................................40
Time-out Timer ................................................................................41
Emergency ......................................................................................42
Send an Emergency Alarm .......................................................42
Send an Emergency Call ..........................................................43
Send a Silent Emergency Alarm ...............................................44
Emergency Keep-Alive .............................................................45
Lists .................................................................................................46
View a List .................................................................................46
Scan List Empty ........................................................................47
Edit a Call, Page, or Phone List Number .........................................48
Use the Menu ............................................................................48
Edit a Call, Page, or Phone List Name ............................................50
Use the Menu ............................................................................50
Scan ................................................................................................52
Turn Scan On and Off ...............................................................52
Delete a Nuisance Channel ......................................................54
Conventional Scan Only ...........................................................55
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ASTRO XTS 2500/XTS 2500IModel III vii
Contents
Telephone Calls (Trunking Only) ..................................................... 56
Answer a Phone Call ................................................................ 56
Make a Phone Call ................................................................... 57
Phone Call Display and Alert Prompts ..................................... 59
Private Calls (Trunking Only) .......................................................... 60
Answer a Private Call ............................................................... 60
Make a Private Call .................................................................. 61
Call Alert Paging ............................................................................. 63
Answer a Call Alert Page .......................................................... 63
Make a Call Alert ...................................................................... 64
Conventional Talkgroup Calls
(Conventional Operation Only) ....................................................... 66
Select Talkgroup ....................................................................... 66
Repeater or Direct Operation .......................................................... 67
Select Repeater or Direct Operation ........................................ 67
Special Radio Features. . . . . . . . . . . . . . . . . . . . . . . . 68
Radio Kill ......................................................................................... 68
Remote Kill ............................................................................... 68
Direct Kill .................................................................................. 68
Radio Stun ...................................................................................... 69
PTT ID ............................................................................................. 70
Receive ..................................................................................... 70
Transmit .................................................................................... 70
View Your Radio’s ID Number .................................................. 71
Dynamic Regrouping (Trunking Only) ............................................. 72
Reprogram Request (ASTRO 25 Trunking Only) ..................... 72
Select Enable / Disable ............................................................ 74
Trunking System Controls ............................................................... 75
Failsoft ...................................................................................... 75
Out-of-Range ............................................................................ 75
Site Lock ................................................................................... 76
Site Trunking ............................................................................ 77
Site View and Change .............................................................. 77
Time and Date ................................................................................. 79
Edit Time and Date ................................................................... 79
Outdoor Location (using GPS) ........................................................ 81
Access the Location feature ..................................................... 81
GPS Enabled ............................................................................ 83
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viii
Contents
ARS User Login and Text Messaging Features. . . . 85
Automatic Registration Service (ARS) .............................................85
Selecting or Changing ARS Mode ............................................85
ARS User Login Feature .................................................................87
Accessing the User Login Feature ............................................87
To Login as a User ....................................................................88
Selecting a Predefined Username ............................................92
Text Messaging ................................................................................93
Accessing TMS Feature ............................................................93
Receive a Message ..................................................................98
To View Message from the Inbox. ............................................98
Compose a New Text Message ................................................99
................................................................................................100
Send a Predefined Message ...................................................102
Edit a Quick Text Message .....................................................103
Reply to a Received Message ................................................104
Delete a Message ...................................................................104
To Access the Draft Folder .....................................................105
To Access the Sent Folder ......................................................106
Helpful Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Radio Care ....................................................................................107
Cleaning ..................................................................................107
Handling ..................................................................................107
Service ...........................................................................................107
Battery ...........................................................................................108
Battery Life ..............................................................................108
Charging the Battery ...............................................................108
Battery Recycling and Disposal .....................................................110
Antenna ......................................................................................... 111
Radio Operating Frequencies .................................................111
Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Antennas .......................................................................................113
Batteries ........................................................................................114
Carry Accessories .........................................................................114
Belt Clips .................................................................................114
Body-Worn ..............................................................................114
Chargers ........................................................................................115
Enhanced and Multi-Unit Line Cords ......................................115
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ASTRO XTS 2500/XTS 2500IModel III ix
Contents
Microphones, Remote Speaker ..................................................... 116
Surveillance Accessories .............................................................. 117
Adapters and Adapter Cable .................................................. 117
CommPort®Integrated Microphone/Receivers ...................... 117
Earpieces ................................................................................ 117
Headsets and Headset Accessories ....................................... 119
Radio Interface Modules for Ear Microphones ....................... 119
Switches ........................................................................................ 119
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x
Contents
Appendix: Maritime Radio Use in the VHF Frequency
Range. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Special Channel Assignments .......................................................120
Emergency Channel ...............................................................120
Non-Commercial Call Channel ...............................................121
Operating Frequency Requirements .............................................121
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Commercial Warranty. . . . . . . . . . . . . . . . . . . . . . . . 128
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
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ASTRO XTS 2500/XTS 2500IModel III xi
Table 1: Channel Map
Use the chart below to map the channels (Cx) and zones (Zx) for your radio.
Z1 Z2 Z3 Z4 Z5 Z6
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
C11
C12
C13
C14
C15
C16
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xii
Contents
Notes
94C06.book Page xii Wednesday, June 23, 2010 11:41 AM

ASTRO XTS 2500/XTS 2500IModel III 1
General Radio Operation
Notations Used in This Manual
You will notice the use of WARNING, CAUTION, and Note throughout
this manual. These notations are used to emphasize that safety
hazards exist and that care must be taken or observed.
Note: A Note is an operational procedure, practice, or condition,
etc. which is essential to emphasize.
The following special notations identify certain items:
WARNING: An operational procedure, practice,
condition, etc. exists which may result in injury
or death if not carefully observed.
CAUTION: An operational procedure, practice,
condition, etc. exists which may result in damage
to the equipment if not carefully observed.
Example Description
Light button, or DButtons and keys are shown in
bold print, or as representative
symbols.
Information appearing in the
radio’s display is shown using
the special display font.
PHONE Menu entries are shown similar
to the way they appear in the
radio’s display.
Press UThis means “Press the right side
of the 4-Way Navigation
button.”
!
WARNING
!
!
Caution
PHONE CALL
94C06.book Page 1 Wednesday, June 23, 2010 11:41 AM

2
General Radio Operation
Additional Performance Enhancement
The following are some of the latest creations designed to enhance
the security, quality and efficiency of your radio.
Dynamic System Resilience (DSR)
DSR ensures the radio system is seamlessly switched to a backup
master site dynamically in case of system failure. DSR also provides
additional indication e.g. failure detection, fault recovery, and
redundancy within the system to address to the user in need.
Mechanisms related to the Integrated Voice and Data (IV & D) or data
centric are all supported by DSR.
Encrypted Integrated Data (EID)
EID provides security encryption and authentication of IV & D data
bearer service communication between the radio and the Customer
Enterprise Network.
94C06.book Page 2 Wednesday, June 23, 2010 11:41 AM

ASTRO XTS 2500/XTS 2500IModel III 3
General Radio Operation
XTS 2500 / XTS 2500IModel III Radio
1
2
3
4
5
6
7
10
11
12
14
16
15
13
8
9
17
18
19
20
94C06.book Page 3 Wednesday, June 23, 2010 11:41 AM

4
General Radio Operation
Physical Features of the XTS 2500 / XTS 2500I
Model III Radio
Item Page Item Page
1Antenna 21 11 3-Position
Concentric
Switch
(programmable)
–
2TopButton
(programmable)
–12 On/Off/Volume
Control Knob
25
3LED 13 13 Microphone –
4Speaker – 14 Top Side (Select)
Button
(programmable)
–
5Universal Connector 23 15 Push-to-Talk
(PTT) Button
–
6Display 6 16 Side Button 1
(programmable)
–
7 Menu Select Buttons 9 17 Side Button 2
(programmable)
–
8AppButton 11 18 Home Button 11
9Keypad 12 19 4-Way
Navigation Button
11
10 16-Position Knob
(programmable)
–20 Battery 18
94C06.book Page 4 Wednesday, June 23, 2010 11:41 AM