Motorola Astro XTL 5000 User manual

ASTRO®
XTL
TM 5000
Digital Mobile Radio
W3 Control Head
User's Guide

ASTRO®XTL™ 5000Digital
Mobile Radio with W3 Control Head
Quick Reference Card
BASIC OPERATION Turning the Radio On and Off Selecting the Zone and Mode Monitoring Conventional Modes Cancelling Monitoring Receiving
Transmitting (Conventional Modes) Transmitting (Trunked Systems)
STATUS ANNUNCIATORS These are small symbols that appear on the display indicating the status of certain radio functions.
MODE
HOME
2
ABC
1
QZ
3
DEF
4
GHI
5
JKL
6
MNO
7
PRS
8
TUV
9
WXY
0
VOL
Side Button 1 (S1) Side Button 2 (S2) Side Button 3 (S3)
On/Off
Button
(T1)
Push-To-Talk
(PTT) Button
LED
Indicator
Alphanumeric
Keypad
Volume Control Mode Control
Orange Programmable
Button
(T2)
Programmable
Button
(T3)
Display
Press the top left button (T1) to turn the radio on or off. When the radio is powered on, the display shows
;7/

. You will hear a high-pitched (good power-up) tone.
If your radio shows an error on power-up, contact your system manager for assistance.
1 Press >until the display shows
=21(
.
2 Press mbelow
=21(
.
The display shows the current zone and mode.
3 Press >until the display shows the desired zone, or
enter the zone number using the keypad.
4 Press Oor the PTT button to save the displayed
zone as the new home zone.
Take the microphone off hook, or press the preprogrammed Monitor button (S1, S2, or S3). The display shows
021,72521
.
Place the microphone on hook, or press the preprogrammed Monitor button (S1, S2, or S3).
The display shows
021,7252))
.
1 Select the desired zone and mode. 2 Press Vto adjust the volume.
1 Select the desired zone and mode. 2 Press Vto adjust the volume. 3 When a mode becomes available, press and hold the
PTT button to transmit; release the PTT button to receive.
1 Select the desired zone and mode. 2 Press Vto adjust the volume. 3 Press and hold the PTT button to transmit; release the
PTT button to receive.
Carrier Squelch (C)Indicates carrier squelch is open to
monitor all active conventional mode traffic. When not displayed, traffic is not open to monitoring.
Secure Operation (D)
(Secure radios only)
When solid, radio is transmitting securely. When flashing, radio is receiving securely. When off, radio is operating in clear mode.
Call Received (F)Flashes when a Private Call, page, or
Phone Call is received.
Scan (G) When displayed, indicates the radio is
scanning.
Priority Scan (H)Indicates scanning of a priority mode
(flashing for Priority 1 mode; solid for Priority 2 mode).
Programming/ View Mode (I)
When solid, radio is in view mode. When flashing, radio is in programming mode.
Direct (J) When on, indicates you are talking
directly to another radio (talkaround). When off, you are talking through a repeater.

LED INDICATIONS GENERAL FEATURES Status (Trunking Systems Only) Selecting Transmit Power Level
Sending an Emergency Alarm Sending a Silent Emergency Alarm Cancelling an Emergency Alarm Sending an Emergency Call
Failsoft Operation (Trunked Systems Only) Muting Keypad Tones Scanning
Turning Scan On or Off Deleting Nuisance Modes
Action LED
Condition Meaning
Press the PTT button to transmit
Steady red Normal transmission Unlit Not transmitting
Release the PTT button to receive
Single red flash Mode busy (clear)
(conventional modes only)
Two red flashes Mode busy (encrypted)
(conventional modes only)
Flashing green Receipt of phone call,
private conversation call, dispatcher interrupt call, conventional selective call, or Call Alert page
1 Press <or >until the display shows the
676
softkey.
2 Press mbelow
676
.
The display shows the last acknowledged status.
3 Press <or >until the display shows the desired
status, or enter the list item’s number using the keypad.
4 Press the PTT button to transmit the selected status.
5 Press Oto exit status and return to the home display.
1 Press <or >until the display shows the
3:5
softkey.
2 Press mbelow
3:5
.
The display shows
+,*+32:(5
or
/2:32:(5
.
3 Press mbelow the
/2:
or
+,*+
softkey.
The radio returns to the home display.
Press and hold the orange top button (T2). The red LED lights steadily. You hear an emergency tone. The display alternately shows
(0(5*(1&<
and the
current zone and mode names. When the alarm is acknowledged by the dispatcher, you hear four beeps. The radio returns to normal operation.
Press and hold the orange top button (T2). The radio transmits the emergency without any external indication than an alarm is in progress.
Press and hold the emergency button before the alarm is acknowledged, You hear an exit tone and returns to normal operation. If the radio does not return to normal operation, press the PTT button. The radio does NOT sound an exit tone.
1 Press and hold the orange top button (T2).
The red LED lights steadily. You hear a short, medium-pitched emergency tone. The display alternately shows
(0(5*(1&<
and the current zone
and mode names.
2 Press the PTT button and announce your emergency.
3 To exit emergency call mode, press the emergency
button for a little over 1-1/2 seconds (or for the duration specified by your system manager). You hear a medium-pitched exit tone and the radio returns to normal operation
During Failsoft operation, you hear a faint beeping tone every ten seconds. The radio unsquelches. The display alternately shows
)$,/62)7
and the current trunked
mode name.
1 Press <or >until the display shows the
087(
softkey.
2 Press mbelow
087(
.
The display shows
721(621
or
721(62))
and the
21
and
2))
softkeys.
3 Press mbelow
21
or
2))
.
The radio saves your selection and returns to the home display.
1 Press <or >until the display shows the
6&$1
softkey.
2 Press mbelow
6&$1
.
The display shows
6&$121
or
6&$12))
and the
21
and
2))
softkeys.
3 Press mbelow
21
or
2))
. The display shows G.
When you select
2))
, the radio stops scanning and
returns to the home display.
1 When the radio is locked onto the mode you want to
delete, press <or >until the display shows the
18,6
softkey, Alternatively, press the preprogrammed
Nuisance Delete button. The mode is deleted and you hear a valid key-press chirp.
2 To resume scanning the deleted mode, turn scan off
and then back on again.

Dynamic Priority Change (Conventional Operation Only) Viewing a Scan or Phone List Programming a List
Telephone Operation
Answering a Telephone Call Calling the Last Number Dialed
Making Delayed-Access Calls
1 Press the preprogrammed Dynamic Priority button
with the radio locked onto the Priority 2 mode. (The Priority 1 mode cannot be modified.) You hear a valid key-press chirp.
2 To resume scanning the Priority 2 mode, turn scan off
and then on again.
1 Press <or >until the display shows the
9,(:
softkey.
2 Press mbelow
9,(:
until the display shows the
6&$1
or
3+21
softkey.
3 Press mbelow
6&$1
or
3+21
.
4 Press >to scroll through the list entries.
5 Press Oor the PTT button to exit the list.
The radio returns to the home display.
1 Press <or >until the display shows the
352*
softkey.
2 Press mbelow
352*
until the display shows the list
softkey options (
352*
,
&$//
, etc.).
3 Press mbelow the type of list you wish to access.
The display shows a flashing Iindicator.
4 Press <or >until you reach the list entry you
wish to edit, or enter the number of the item in the list using the keypad.
5 Press the preprogrammed list edit (S2) button. 6 Use the numeric keypad to modify the entry. 7 Press the preprogrammed S2 button to save your
changes.
8 Press Oto exit programming mode and return to
the home display.
You hear a telephone-like ringing sound. The display alternately shows
3+21(&$//
and the current mode
name. The display shows a flashing F.
1 Press the programmed phone or call-response
button. The Fannunciator disappears from the display.
2 Press the PTT button to talk; release it to listen. 3 Press Oor the preprogrammed phone button to
hang up. The radio returns to the home display.
1 Press <or >(or the preprogrammed button)
until the display shows the
3+21
softkey.
2 Press mbelow
3+21
.
The display shows the last phone number dialed. With immediate access, the display shows
3/($6(
:$,7
; otherwise, press the PTT button.
Trunked Telephone Operation: The display shows
12
3+21(
; you hear a low-pitched tone which indicates
the radio is out-of-range or interconnect is not in service. If the display shows
3+21(%86<
,
interconnect is in use; the radio will re-dial the number when interconnect is available. If you hear a dial tone, this indicates access was successful.
3 Proceed to step 1 of “Transmit a Phone Call.”
1 Press <or >until the display shows the
3+21
softkey, or press the preprogrammed phone button.
2 Press mbelow
3+21
. The display shows the last
phone number dialed.
3 Use the numeric keypad to enter the desired phone
number. To make a delayed-access call to a number in the phone list: Press <or >to enter the phone list. The display
alternately shows the name and phone number associated with the entry. OR To make a delayed-access call to a number at a location in the phone list: Press <or >to enter the phone list. Then press a location from 1 to 19 corresponding to the number you wish to call. The display alternately shows the name and phone number associated with the entry.
4 Press the PTT button. The display shows
3/($6(
:$,7
. If you do not hear a dial tone, press Oto hang
up and return to Step 1. Trunked Telephone Operation: The display shows
12
3+21(
; you hear a low-pitched tone which indicates
the radio is out-of-range or interconnect is not in service. The display shows
3+21(%86<
indicating
interconnect is in use; the radio will re-dial the number when interconnect becomes available. If you hear a dial tone, this indicates access was successful. The display shows the last phone number dialed.
5 Proceed to step 1 of “Transmit a Phone Call.”

Making Immediate-Access Calls Making Manual-Access Calls
Transmitting a Phone Call
TRUNKING FEATURES Displaying the ID Number Private Conversation™ II, Enhanced Private Conversation™, and Call Alert Calling or Paging the Last ID Number Transmitted or Received
Directly Entering the ID Number to be Called or Paged Scrolling to an ID Number in the Call List
1Press<or >until the display shows the
3+21
softkey, or press the preprogrammed phone button.
2Press
mbelow
3+21
.
The display shows
3/($6(:$,7
.
If you hear a dial tone, this indicates access was successful. The display shows the last phone number dialed. If you do not hear a dial tone, press Oto hang up.
Return to Step 1.
3 Use the numeric keypad to modify the phone number.
To make a delayed-access call to a number at a location in the phone list: Press <or >to enter the phone list. Press a
location from 1 to 19 of the number you wish to call. The display alternately shows the name and phone number associated with the entry. OR To make a delayed-access call to a number using the phone list: Press <or >to enter the phone list. The display
alternately shows the name and phone number associated with the entry. Trunked Telephone Operation:
123+21(
displayed
with a low-pitched tone means radio is out-of-range or interconnect is not in service.
3+21(%86<
displayed means interconnect is in use; when interconnect is available, number will be re-dialed. A dial tone means access is successful.
4 Proceed to step 1 of “Transmit a Phone Call.”
1 Press >until the display shows the
3+21
softkey, or
press the preprogrammed phone button.
2 Press mbelow
3+21
.
The display shows the last phone number dialed.
3 Use the numeric keypad to enter the phone access
code. You hear a dial tone. If you do not hear a dial tone, press Oto hang up.
Use the keypad to change the phone number.
4 Proceed to step 1 of “Transmit a Phone Call.”
1 Press the PTT button to send the phone number. 2 If the other party answers, press the PTT button
again to talk; release it to listen.
3 Press Oor the preprogrammed phone button to
send the hang-up code. The radio returns to the home display.
1 Press >until the display shows the
&$//
softkey.
2 Press mbelow
&$//
.
The display shows
5(&(,9(','
, or the ID number
(Private Conversation II).
3 Press >(or * if so programmed) to display
0<,'
:
and the ID number.
4 Press Oto return to the home display.
1 Press >until the display shows the
&$//
(or
3$*(
for Call Alert) softkey.
2 Press mbelow
&$//
or
3$*(
(or use the quick-
response button). The display shows the last ID transmitted or received. In the case of private call, the display shows
5(&(,9(','
, or the ID number
(Private Conversation II).
3 Proceed to step 1 of “Send a Private Conversation
Call” or “Send a Call Alert Page.”
1 Press >until the display shows the
&$//
(or
3$*(
for Call Alert) softkey.
2 Press mbelow
&$//
or
3$*(
(or use the quick-
response button). The display shows the last ID transmitted or received. In the case of private call, the display shows
5(&(,9(','
, or the ID number (Private
Conversation II).
3 Use the numeric keypad (0to 9keys) to enter the
new ID number.
4 Proceed to step 1 of “Send a Private Conversation
Call” or “Send a Call Alert Page.”
1 Press >until the display shows the
&$//
(or
3$*(
for Call Alert) softkey.
2 Press mbelow
&$//
or
3$*(
(or use the quick-
response button). The display shows the last ID transmitted or received. In the case of private call, the display shows
5(&(,9(','
, or the ID number (Private
Conversation II).
3 Press <or >to enter the call list, or press m
below
/,67
.
4 Press <or >to scroll to the desired member of
the list.
5 Proceed to step 1 of “Send a Private Conversation
Call” or “Send a Call Alert Page.”

Going Directly to an ID Number in the Call List Sending a Private Conversation Call
Sending a Call Alert Page Answering a Private (and Enhanced Private) Conversation Call Answering a Call Alert Page
Automatic Multiple Site Selection (AMSS) Viewing the Current Site and Forcing a Site Change Locking and Unlocking a Site
1 Press >until the display shows the
&$//
(
3$*(
for
Call Alert) softkey.
2 Press mbelow
&$//
or
3$*(
(or use the
preprogrammed quick-response button). The display shows the last ID transmitted or received. In the case of private call, the display shows
5(&(,9(','
, or the ID number (Private
Conversation II).
3 Press <or >to enter the call list.
4 Press <or >to scroll to the desired list entry.
5 Press the 0to 9keys to enter the location number.
The display alternately shows the name and ID number associated with the entry. If there are 10 or more list entries, the display shows
,'/2&;B
.
Use the numeric keypad again to enter the second digit of the location number.
6 Proceed to step 1 of “Send a Private Conversation
Call” or “Send a Call Alert Page.”
1 Press the PTT button to transmit the displayed ID
number. If the radio you are calling is not in service, the display shows
12$&.12:/('*(
. If the other party does not
answer within 20 seconds, the display shows
12
$16:(5
.
2 Press Oto exit private call, or press the PTT button
to speak.
3 Press Oto hang up.
The radio returns to the home display.
1 Press the PTT button to transmit the displayed ID
number. If the radio you are paging cannot be reached, you hear only one beep.
2 Press the PTT button to try again, or press Oto
hang up. If the radio you called has received your page, you will hear five beeps. The radio returns to the home display.
When a private call is received, the display alternately shows
&$//5(&(,9('
and the current mode name. The
the Fannunciator and the green LED flash. You hear
two alert tones. 1Press
>until the display shows the
&$//
softkey,
or press the preprogrammed call response button.
2 Press the call response button again, or press the
mbutton below
&$//
.
The display shows the last ID number transmitted or received. In the case of private call, the display shows
5(&(,9(','
, or the ID number (Private
Conversation II).
3 Press the PTT button to answer the call.
If you hear a busy tone, the system is busy.
4PressO, mbelow
&$//
,or the preprogrammed
call response button to hang up. The radio saves the caller’s ID number and returns to the home display.
When a call alert page is received, the display alternately shows
3$*(5(&(,9('
and the current mode name. The
the Fannunciator and the green LED flash. You hear a
four-beep tone.
1 Press the PTT button to answer the page.
The display shows the current mode. The LED, alert tone, and Fturn off. The ID is saved as the last ID
number received.
2 Press the PTT button to talk, release to listen.
Everyone who belongs to the talkgroup will hear your transmission. OR If you want to respond to the page with a Private Call:
a. Press >or the preprogrammed call or call
response button until the display shows
&$//
.
b. Press mbelow
&$//
.
The display shows the ID of the paging radio.
3 Proceed to step 1 of “Send a Private Conversation
Call.”
1 Press the search button momentarily.
The display shows the number of the site if the radio is locked (or
6&$11,1*6,7(
if the radio is scanning).
2 Press and hold down the search button while the
radio scans for a new site. The radio returns to the home display.
1 Press >until the display shows
6,7(
.
2 Press mbelow
6,7(
. The display shows the
current lock state, and the
/2&.
and
81/.
softkeys.
3 Press mbutton
/2&.
or
81/.
. The radio saves the
new setting and returns to the home display.

ALERT TONES
Type of Tone Indication Action
Short, low- pitched tone Unsuccessfulpower-up.
Radio failed self-test. Radio not ready for use.
Contact your service representative.
Invalid (bad) key press. A key press was rejected. Time-out timer warning. Transmission time will expire in four seconds.
Short, medium- pitched tone
Valid (good) key press. A key press was accepted. Pressed emergency button to enter emergency. Emergency entered.
Short, high- pitched tone Successful power-up.
Radio passed self-test.
Continuous, low-pitched tone
Transmit on receive- only mode. Pressed PTT button on receive- only mode.
Release PTT button.
Transmit inhibit on busy mode. Pressed PTT button while mode was busy. Invalid mode. An invalid or unprogrammed operation. Time-out timer timed out. Transmission was terminated.
Release PTT button.
Continuous, medium- pitched tone
Emergency alarm/call exit. Exiting.
Faint beeping tone every 10 seconds
Failsoft (trunked systems only).
“Bah-bah- bah-bah” Phone busy. All modes
busy. Radio is in queue. Waiting for
next available line.
Trunked system busy (trunked systems only). Radio is in queue.
Waiting for next available mode.
Single, medium- pitched tones followed by group of four medium- pitched tones
Your page has been received by the target radio.
Group of two medium- pitched tones
Private Conversation call or conventional selective call received.
Group of three medium- pitched (di-di- dit) tones
Call back (trunked systems only). A talkgroup is now available.
Okay to transmit in that talkgroup.
Group of four medium- pitched tones every five seconds
Call Alert (page) received.
ALERT TONES (Continued)
Type of Tone Indication Action
ALERT TONES (SECURE-EQUIPPED RADIOS ONLY)
Type of Tone Indication Action
One beep immediately after PTT button press
Indicates clear transmission on secure-equipped radio.
Six medium- pitched tones Keyfail. Encryption key
lost or erased. Reload key.
Six medium- pitched tones (continuous)
Keyfail. Radio set in secure position. PTT is being pressed.
Set radio to “clear,” or select a clear mode, or reload key.
Six medium- pitched tones on radio power- up
Encrypted operation problem. Radio is set to either clear or secure.
Reload key.
Six medium- pitched tones every five to ten seconds
Encrypted operation problem. PTT button not being pressed.
Set radio to “clear,” or select a clear mode, or reload key.
Consecutive, medium-pitched tones
Loss of encryption key during secure operation.
Reload key.

ASTRO®XTL™ 5000
Digital Mobile Radio
with
W3 Control Head
User’s Guide
68P81096C67-A
Document Creation Date: 2/28/03
Document Modification Date: 6/24/03

ii
Product Safety and RF Exposure Compliance
ATTENTION!
This radio is restricted to occupational use only to satisfy FCC RF energy
exposure requirements. Before using this product, read the RF energy
awareness information and operating instructions in the Product Safety and RF
Exposure booklet enclosed with your radio (Motorola Publication part number
68P81095C99) to ensure compliance with RF energy exposure limits.
Computer Software Copyrights
The Motorola products described in this manual may include copyrighted Motorola
computer programs stored in semiconductor memories or other media. Laws in the
United States and other countries preserve for Motorola certain exclusive rights for
copyrighted computer programs, including, but not limited to, the exclusive rightto copy
or reproduce in any form the copyrighted computer program. Accordingly, any
copyrighted Motorola computer programs contained in the Motorolaproducts described
in this manual may not be copied, reproduced, modified, reverse-engineered, or
distributed in any manner without the express written permission of Motorola.
Furthermore, the purchase of Motorola products shall not be deemed to grant either
directly or by implication, estoppel, or otherwise, any license under the copyrights,
patents or patent applications of Motorola, except for the normal non-exclusive license
to use that arises by operation of law in the sale of a product.
Documentation Copyrights
No duplication or distribution of this document or any portion thereof shall take place
without the express written permission of Motorola. No part of this manual may be
reproduced, distributed, or transmitted in any form or by any means, electronic or
mechanical, for any purpose without the express written permission of Motorola.
Disclaimer
The information in this document is carefully examined, and is believed to be entirely
reliable. However, no responsibility is assumed for inaccuracies. Furthermore, Motorola
reserves the right to make changes to any products herein to improve readability,
function, or design. Motorola does not assume any liability arising out of the
applications or use of any product or circuit described herein; nor does it cover any
license under its patent rights, nor the rights of others.
MOTOROLA, the Stylized M Logo, ASTRO, SmartZone, and FLASHport are registered
in the U.S. Patent & Trademark Office. All other product or service names are the
property of their respective owners. P25 radios contain technology patented by Digital
Voice Systems, Inc.
© Motorola, Inc. 2003. All Rights Reserved. Printed in the U.S.A. 7/03.
Before using this product, read the operating instructions for safe
usage contained in the Product Safety and RF Exposure booklet
enclosed with your radio.
!
C
a u t i o
n

ASTRO XTL 5000 Digital Mobile Radio with W3 Control Head iii
Notations Used in This Manual
Throughout the text in this publication, you will notice the use of WARNINGS,
CAUTIONS, and Notes. These notations are used to emphasize that safety
hazards exist, and care that must be taken or observed.
The following special notations identify certain items:
WARNING: An operational procedure, practice, or other
condition, which might result in injury or death if not carefully
observed.
CAUTION: An operational procedure, practice, or other
condition, which might result in damage to the equipment if not
carefully observed.
Note: Note: An operational procedure, practice, or other condition,
which is essential to emphasize.
Example Description
Light button or >Buttons and keys are shown in bold print or as a key
symbol.
The special display font is used to show information in
the display.
3+21( Menu items (softkeys) are similar to the way they
appear on the radio’s display.
WARNING
!
CAUTION
!

iv
Notes

ASTRO XTL 5000 Digital Mobile Radio with W3 Control Head v
Contents
Computer Software Copyrights ......................................................... ii
Documentation Copyrights ................................................................ ii
Disclaimer ......................................................................................... ii
Notations Used in This Manual .........................................................iii
Getting to Know Your Radio . . . . . . . . . . . . . . . . . . . . 1
Major Radio Components .................................................................2
The XTL 5000 Radio ..................................................................2
The W3 Control Head .................................................................2
Using Your Radio: The Basics ..........................................................4
Turning Your Radio On or Off .....................................................4
Adjusting the Volume ..................................................................5
Turning the Display/Keypad Light On or Off ...............................5
Browsing through Menus (Softkeys) ...........................................5
Entering Softkey Menus .............................................................6
Returning to the HOME Display .................................................7
Interpreting Radio Status Indicators ...........................................7
Entering Characters Using the Keypad ....................................13
Basic Radio Operation . . . . . . . . . . . . . . . . . . . . . . . . 15
Monitoring Conventional Modes .....................................................16
Selecting a Zone and Mode (Channel) ...........................................17
Receiving on a Conventional Mode ................................................18
Changing the Squelch Setting ........................................................19
Receive on Trunked Systems .........................................................20
Transmitting on Conventional Modes ..............................................21
Transmitting on Trunked Systems ...................................................22
Time-out Timer ................................................................................23
Common Radio Features . . . . . . . . . . . . . . . . . . . . . . 25
Sending a Status Call (Trunking Only) ............................................26
Selecting Transmit Power Level ......................................................28
Conventional Squelch Options ........................................................29
Analog Squelch Options ...........................................................29
Digital Squelch Options ............................................................29
Sending an Emergency Alarm ........................................................30
Sending a Silent Emergency Alarm ................................................31
Sending an Emergency Call ...........................................................32
Muting and Unmuting the Keypad Tones ........................................34
Types of Scan .................................................................................35

vi
Turning Scan On or Off .............................................................37
Viewing a Scan List .........................................................................38
Programming a Scan List ................................................................39
Deleting Nuisance Modes .........................................................41
PTT-ID (Optional) ............................................................................42
Viewing a Page, Call, or Phone List ................................................43
Telephone Operation (Conventional and Trunking) .........................44
Answer a Telephone Call ..........................................................44
Selecting a Phone Number to Call ............................................45
Initiating a Telephone Call ........................................................47
Call Alert (Conventional and Trunking) ............................................49
Call Alert Paging .......................................................................49
Page the Last ID Number Transmitted or Received .................49
Entering Directly the ID Number to be Paged ...........................50
Scrolling to an ID Number in the Page List ...............................51
Going Directly to an ID Number in the Page List ......................52
Sending a Call Alert Page .........................................................54
Answering a Call Alert Page .....................................................55
Programming a Page, Call, or Phone List Number .........................57
Programming a Page, Call, or Phone List Name .............................60
Optional External Alarms (Horn and/or Lights) ................................63
Turning External Alarm(s) On ...................................................63
Changing or Turning Off the Selected Alarm(s) ........................64
When a Call Is Received While Alarms Are Turned On ............65
Conventional Features. . . . . . . . . . . . . . . . . . . . . . . . 67
Repeater/Direct Operation ...............................................................67
Smart PTT .......................................................................................68
Talkgroup Calls ................................................................................69
Selecting a Talkgroup ...............................................................69
Selective Call ...................................................................................71
Selective Calling .......................................................................71
Calling the Last ID Number Transmitted or Received ...............71
Entering Directly the ID Number to be Called ...........................72
Scrolling to an ID Number in the Call List .................................73
Going Directly to an ID Number in the Call List .........................74
Starting a Selective Call ............................................................76
Answering a Selective Call .......................................................77
Trunking Features . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

ASTRO XTL 5000 Digital Mobile Radio with W3 Control Head vii
Features Used on Trunking Systems ..............................................79
Viewing Your Radio’s ID Number ....................................................80
Enhanced Private Conversation™ ..................................................81
Private Conversation Calling ....................................................81
Calling the Last ID Number Transmitted or Received ..............81
Entering Directly the ID Number to be Called ...........................82
Scrolling to an ID Number in the Call List .................................83
Going Directly to an ID Number in the Call List ........................84
Starting a Private Conversation Call .........................................86
Answering an Enhanced Private Conversation Call .................87
Dynamic Regrouping ......................................................................89
Electronic (Menu) Mode Selection ............................................89
Selecting Enable and Disable ...................................................89
Reprogramming Request .........................................................90
SmartZone®Operation ...................................................................91
Locking/Unlocking a Site ..........................................................91
Searching for a Site ..................................................................93
Site Trunking ............................................................................94
Failsoft ......................................................................................94
Out-of-Range Indication ..................................................................95
Secure Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Features Available on Secure XTL 5000 ........................................97
Transmitting in Secure and Clear Modes ........................................98
Selecting an Index (Conventional Only) ..........................................99
Selecting a Key (Conventional Only) ............................................100
Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Patent Disclosure ..........................................................................107
Commercial Warranty (Standard) ..................................................107
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
W3 Control Head Foldout Page . . . . . . . . . . . . . . . . 115

viii
Notes

ASTRO XTL 5000 Digital Mobile Radio with W3 Control Head 1
Getting to Know Your Radio
Motorola XTL 5000 Digital Mobile Radios are sophisticated, state-of-
the-art, communication units, pioneering the latest technology in radio
electronics. Intelligent and flexible software increases the radio’s
capability, and permits many of the radio’s features to be customized
for your specific needs.
The XTL 5000 Digital Mobile Radio can operate in the following
frequency ranges:
VHF UHF 700/800 MHz
136-174 MHz 380-470 MHz 764-776 MHz
450-520 MHz 794-806 MHz
806-825 MHz
851-870 MHz
MODE
VOL
7
PRS
0
2
ABC
5
JKL
8
TUV
3
DEF
6
MNO
9
WXY
HOME
4
GHI
1
QZ

2
Getting to Know Your Radio
Major Radio Components
Your radio has two major components: the radio unit installed in your
vehicle and the control head that is used to activate various radio
features. You may also have radio accessories installed based on the
specific configuration of your radio.
This user guide describes how to use your radio and its control head.
The foldout page inside the back cover of this guide contains an
illustration of the W3 control head showing all the controls and
programmable buttons situated on the control head. Keep this foldout
open as a reference as you review the procedures in this user guide.
The XTL 5000 Radio
The XTL 5000 radio unit contains a receiver, a transmitter, and
associated internal circuitry. The radio is programmed by your system
manager to meet your specific needs and/or those of your workgroup.
The W3 Control Head
The W3 control head that came with your XTL 5000 radio has the
following features (refer to the foldout at the back of this user guide):
• On/Off Button (T1): Used to turn the radio on or off (see
page 4).
•Two-line, 14-character-per-line, liquid-crystal display
(LCD): Shows alphanumeric messages or feature information
as you use your radio. Also displays status annunciators above
the character lines, indicating the status of certain radio
functions (see page 7).
•Full Keypad: Features 20 keys and used to enter menus, scroll
through a list of displayed options, and enter data.

ASTRO XTL 5000 Digital Mobile Radio with W3 Control Head 3
Getting to Know Your Radio
The first row contains three dedicated menu-select buttons
(see page 6).
The second row contains the left scroll key <, the HOME key
O, and the right scroll key >.
The third row has two rocker switches: the VOL rocker button
(V) which is used to adjust the volume level up or down, and the
MODE rocker button (M) which is used to scroll up or down
through the list of available modes.
A set of standard 3 x 4 telephone keys complete the keypad.
•PTT button: Pressed to transmit on the displayed mode and
released to receive.
•LED indicator: Green/red light-emitting diode that indicates
radio status as you operate various features (see page 9).
• Programmable buttons: Five buttons that can be custom-
programmed by your system manager. These are:
Orange Programmable Button (T2)
Programmed at the factory to activate the Emergency feature.
Programmable Button (T3)
Programmable Side Button 1 (S1)
Programmable Side Button 2 (S2)
Programmable Side Button 3 (S3)
Check with your system manager for information on how these
buttons have been programmed. Use the foldout at the back of
this manual to record the functions that have been programmed
to each button.

4
Getting to Know Your Radio
Using Your Radio: The Basics
This subsection gives you the basic knowledge you need in order to
use your radio. The following topics are covered:
• Turning your radio on or off (page 4)
• Adjusting the volume (page 5)
• Turning the display/keypad light on or off (page 5)
• Browsing through menu options or softkeys (page 5)
• Entering softkey menus (page 6)
• Returning to the Home display (page 7)
• Interpreting various radio indicators (page 7)
• Entering characters using the keypad (page 13)
Turning Your Radio On or Off
To turn your radio on or off:
Press the top left button on the control head (T1).
The display shows ;7/. You hear a high-pitched tone
indicating the radio has passed a self-check.
If the display shows (5525;;;; (where ;;;; is an
alphanumeric code) and you hear a low-pitched tone, the radio
has failed the self-test.
Do the following:
1Press the top left button (T1) to turn the radio off.
2Make sure the power source is not malfunctioning.
3Press T1 to turn the radio on again.